OECD LEARNING CURRICULUM 100000560 OECD Learning...OECD Learning Curriculum Ref 100000560 Page 6 of...

OECD Learning Curriculum

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Deadline for submission of tenders: Monday 4th

November 2013 at 10:00 (Paris time).

CALL FOR TENDERS N° 100000560

OECD LEARNING CURRICULUM


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ABOUT OECD

The OECD brings together the governments of

countries committed to democracy and the

market economy from around the world to:

• Support sustainable economic growth

• Boost employment

• Raise living standards

• Maintain financial stability

• Assist other countries' economic development

• Contribute to growth in world trade

The OECD also shares expertise and exchanges

views with more than 100 other countries

and economies, from Brazil, China, and Russia

to the least developed countries in Africa.

Fast facts Established: 1961

Location: Paris, France

Membership:

34 countries

Budget: EUR 347 million

Secretariat staff: 2 500

Secretary-General:

Angel Gurría

Publications:

250 new titles/year

Official languages:

English/French

Monitoring, analysing and forecasting

The OECD mission is to promote policies that will improve the economic and social

well-being of people around the world. We are focused on helping governments in our

member countries and elsewhere in four main areas:

First and foremost, governments need to restore confidence in markets and the

institutions and companies that make them function. That will require

improved regulation and more effective governance at all levels of political

and business life.

Secondly, governments must re-establish healthy public finances as a basis for

future sustainable economic growth.

In parallel, we are looking for ways to foster and support new sources of

growth through innovation, environmentally friendly ‘green growth’ strategies

and the development of emerging economies.

Finally, to underpin innovation and growth, we need to ensure that people of

all ages can develop the skills to work productively and satisfyingly in the jobs

of tomorrow.

The OECD is one of the world’s largest publishers in the fields of economics and

public policy and OECD publications are a prime vehicle for disseminating the

Organisation's intellectual output, both on paper and online to government officials,

researchers and students, corporations, and individuals.

Members and Key Partners The OECD today consists of 34 member countries

spanning the globe, from North and South America to Europe and the Asia-Pacific

region. They include many of the world’s most advanced countries but also emerging

countries like Mexico, Chile and Turkey. We also work closely with emerging giants

like China, India and Brazil and developing economies in Africa, Asia, Latin America

and the Caribbean.

In May 2007, OECD countries agreed to invite Chile, Estonia, Israel, Russia and

Slovenia to open discussions for membership of the Organisation and offered

enhanced engagement to Brazil, China, India, Indonesia and South Africa. While

enhanced engagement is distinct from accession to the OECD, it has the potential in

http://www.oecd.org/

http://www.oecd.org/brazil/

http://www.oecd.org/china/

http://www.oecd.org/russia/

http://www.oecd.org/about/membersandpartners/

http://www.oecd.org/about/secretary-general/

http://www.oecd.org/about/publishing/


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the future to lead to membership and marks the start of accession talks. Chile Slovenia

Israel and Estonia have since completed the necessary formalities, including

parliamentary approval, and become members.

Strategic Objectives

The OCED has established three key strategic objectives:

1) A global institution: The Organisation aims to become a source of evidence-

based advice for all governments, international forums such as the G20 and G8,

and a standard setter to address global challenges.

2) Global outreach: the OECD is expanding its membership to include emerging

economies. The Organisation is broadening its scope of policy exchange and

collaboration with countries at differing levels of development and aims to

enlarge its regional dimension with Africa, Latin America, South East Asia,

Central Asia, Eurasia and South East Europe.

3) Develop responsive internal structures and management: to adjust to global

challenges and to increase relevance to the diversity of cultures that brings

expansion, the Organisation’s internal functions need to evolve to allow more

flexibility and adaptability.

Locations

The main offices of the OECD are located in Paris, with information and publications

centres in Washington D.C., Berlin, Tokyo, and Mexico City.

Staffing Challenges

To support the Organisation as it responds to its strategic objectives, OECD staff

members will need to equip themselves with the essential competency set to meet

organisational changes and face the challenges. In this respect, the OECD has

launched in 2012 a core competency framework that defines the set and levels of

skills for all OECD staff members. The OECD Core Competency Framework

provides the basis for staff development to prepare for future needs in terms of human

capital.

OECD Learning Curriculum OECD

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PART I: INSTRUCTIONS TO TENDERERS

ARTICLE 1 - NATURE AND PURPOSE OF THE CALL FOR TENDERS

The set of specifications and conditions set out in this document constitute a Call for Tenders for

the design and delivery of in-house training programs which will be part of an on-going curriculum

of training offered to staff and managers.

This Call for Tenders is split into a total of five lots:

Lot 1: Management and interpersonal skills;

Lot 2: OECD work specific training such as fundraising and report writing;

Lot 3: Reducing the causes and effects of stress;

Lot 4: Official languages (French and English); and

Lot 5: Media communication and message development.

Tenderers can respond to one or multiple lots and can submit proposals for individual or multiple

events within each lot. In responding, Tenderers are requested to submit only the information

requested in the Tender submission sections. If responding to multiple events or lots Tenderers

should indicate potential efficiencies based on the OECD awarding the Tenderer multiple events in

one or more lots.

The OECD reserves the right to award multiple Framework contracts for each Lot.

The OECD will not make any commitment to provide a minimum quantity of work to any

Contractor.

ARTICLE 2 - CONDITIONS OF THE CALL FOR TENDERS

2.1. Composition of the Call for Tenders

This document contains three parts:

Part I: Instructions to Tenderers and its Annex (I Declaration);

Part II: Technical Specifications and its Annexes (II Core Competency Framework, III Event

Topic Areas, IV Overview of Event, and V Detailed Breakdown of Event);

Part III: Minimum General Conditions for OECD Contracts.

2.2. Tenders

All Tenders will be treated as contractually binding for the Tenderer, and the Tenderer shall

consequently date and sign the documents mentioned above, as well as any document in support

(including its proposal of prices), and initial each page of each document.

2.3. Duration of Tender validity

Tenders shall remain valid for at least one hundred and eighty (180) calendar days as from the

deadline for receipt of Tenders.


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2.4. Additional information

Should any problems of interpretation arise in the course of drawing up the Tender documents,

Tenderers may submit a written request for further information or clarification to the Organisation,

via email only, to the address indicated below, no later than ten (10) calendar days before the

deadline for the receipt of Tenders. The OECD will not commit to answering questions or

clarifications received after this date. All Tenderers will be advised of the answers given to such

questions.

Tenderers can send an email with the subject line “Call for Tenders N◦ 100000560 - OECD

LEARNING CURRICULUM lot # to:

Adam RICKARD, Central Purchasing Group

[email protected]

2.5. Acceptance and rejection of Tenders

There is no commitment on the part of the Organisation to accept any offer or part thereof that is

received in response to the Call for Tenders.

The Organisation reserves the right to:

• Accept Tenders with non-substantive defects; and

• Reject Tenders received after the deadline for receipt of Tenders, without indemnity or

justification.

2.6. Modification or cancellation of Call for Tenders

The OECD reserves the right to modify or cancel all or part of the Call for Tenders, should the need

arise, without having to justify its actions and without such action conferring any right to

compensation on Tenderers.

2.7. Tenders submitted by partnerships

Partnerships must jointly meet the administrative requirements set out in the Call for Tenders. Each

partner must also fully meet those requirements individually.

Once a Tender has been submitted, there may be no change in the composition of a partnership

without the prior written permission of OECD. The Organisation reserves the right to reject any

request for such modification without having to justify its decision.

2.8. Extension of the deadline for submission

The OECD reserves the right to extend the deadline for receipt of the Tenders. In that case, all the

Tenderer’s and Organisation’s rights and duties and in particular Article 2.3 above will be subject to

this new deadline.

2.9. Tendering expenses

Tenders are not paid. No reimbursement of expenses related to the preparation of any Tender will

be made by the OECD.

mailto:[email protected]


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2.10. Confidentiality

It is requested that this Call for Tenders be treated as confidential. Any information communicated

to the Tenderer and /or the performance of the work, are confidential and strictly dedicated to the

purpose of the Call for Tenders. The OECD reserves the right to request that all material be returned

at the end of the Call for Tenders process, regardless of their format.

ARTICLE 3 - PRESENTATION, SUBMISSION AND CONTENTS OF TENDERS

3.1. Tender presentation and conditions for submission

Tenders shall be entirely drafted in English or French and shall be received by the Organisation:

Before the deadline date of 4 November 2013 at 10:00 (Paris time).

In an envelope bearing the words:

« NE PAS OUVRIR par le service courrier

Appel d’Offres n 100000560»

To the following address:

OECD

EXD/PBF/CPG

To the attention of Adam Rickard/ Central Purchasing Group

2 rue André Pascal

75775 Paris Cedex 16

FRANCE

Tenders received after that deadline or in unsealed envelopes and/or bearing any mention that

would identify or make reference to the Tendering company may be rejected, as may any offers that

do not respond to all the services described in the Technical Specifications.

Tenders sent by email or fax will be systematically rejected, even if a duplicate is sent in paper

format (hard copy).

3.2. Contents of the Tender

Tender submissions must contain the following items.

The Tender in two paper copies and one electronic version (e.g. CD ROM or USB key).

A letter of application signed by the Tenderer confirming the following:

That all the elements of the Tender are contractually binding;

That the person signing the Tender has the authority to commit the Tenderer to a legally

binding offer;

That the Tenderer accepts all of the Minimum General Terms and Conditions without

any modification. If there is an exception, please state the exception and the rationale for

that exception; and

That the Tenderer, and each of the partners in the case of a partnership, have fulfilled all

its legal obligations with regard to tax declarations and payments in its home country

and must supply all the requisite certificates to that effect.


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The Tenderer shall provide, to the extent possible in accordance with the national regulations of

the Tenderer, certificates identifying the Tenderer, including its name, legal form, address,

registration number or equivalent, date founded, areas of activity and number of employees by

country and activity.

Note that the Tenderer, should it be shortlisted, will be asked to provide the following:

Any relevant existing agreements with intermediaries or third parties;

Financial information for the last three (3) years; and

Proof of completed legal obligations with regards to tax declarations and payments in its

home country and all the requisite certificates to that effect.

3.2.1. Financial Conditions

Prices quoted must include everything necessary for the complete execution of an eventual contract,

(for example, insurance, transport, guarantees). Charges for items essential to execution of the

contract and not identified in the proposal will be borne by the Tenderer.

ARTICLE 4 - INTERVIEWS

The OECD reserves the right to organise interviews and request the Tenderers to explain in more

detail the content of their Tenders.

ARTICLE 5 - SELECTION CRITERIA

The criterion for Tender appraisal includes, but is not limited to, the following areas:

5.1. The quality and relevance of the proposed events and answers to the technical specifications of

the Call for Tenders;

5.2. The pricing terms for the proposed events.

5.3. The financial and managerial soundness of the Tenderer, or of each individual partner in the

case of a group, assessed on the basis of accounting records presented and agreements between

partners in a group.

ARTICLE 6 - INFORMATION TO TENDERERS

All Tenderers will be informed, whenever possible, of the decision taken on their Tenders.

I declare I have read the terms of the present instructions and agree to comply with said terms

should (please insert here the names of your entity) ………………………………………. be

selected to carry out the Contract.

Date:

City, Country:

Signature by a person having the authority to conclude (+ stamp)


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Annex I: Declaration

Call for Tenders n°100000560

As part of the offer in response to the OECD Call for Tenders n° 100000560, the Tenderer

(company or individual) declares on oath the following:

that it is not bankrupt or being wound up, is not having its affairs administered by the courts, has

not entered into an arrangement with creditors, has not suspended business activities, is not the

subject of proceedings concerning those matters, and is not in any analogous situation arising

from a similar procedure provided for in national legislation or regulations;

that it has not been convicted of an offence concerning its professional conduct by a judgment

which has the force of res judicata;

that it has not been the subject of a judgment which has the force of res judicata for fraud,

corruption, involvement in a criminal organisation or any other illegal activity detrimental to the

financial interests of the OECD, its members or its donors;

that it is not guilty of misrepresentation in supplying the information required as a condition of

participation in this Call for Tenders or fail to supply this information;

that it is not subject to a conflict of interest;

that its employees and any person involved in the execution of the work to be performed under

the present Call for Tenders are regularly employed according to national laws to which it is

subject and that it fully complies with laws and regulations in force in terms of social security

and labour law.

that it has not offered and will not offer, has not granted and will not grant, has not sought and

will not seek to obtain, and has not accepted and will not accept any advantage, financial or in

kind, to or from any party whatsoever, constituting an illegal practice or involving corruption,

either directly or indirectly, as an incentive or reward relating to the award or the performance

of the contract that would result from the OECD Call for Tenders n° 100000560.

I, the undersigned, …………………………………. on behalf of the company ………………….,

understand and acknowledge that the OECD may decide not to award the contract to a Tenderer

who is one of the situations indicated above. I further recognise that the Organisation may terminate

for default any contract awarded to a Tenderer who has been guilty of misrepresentation in

supplying, or has failed to supply, the information required as a condition of participation in this Cal

for Tenders. Finally, I understand and acknowledge that the OECD may inform any third party,

including its members and donors in case a Tenderer is in one of the above mentioned situations or

when should it be found guilty of making false declarations, committing fraud, or to be in serious

breach of its contractual obligations.

the .. / .. / ..

Signature


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PART II: TECHNICAL SPECIFICATIONS

ARTICLE 1 - OECD LEARNING CURRICULUM

The constantly evolving global political and economic landscape is posing both a challenge and

an opportunity for international organisations. Training, in combination with developmental

solutions such as on the job learning, coaching and temporary developmental assignments, is a

key tool in ensuring and maintaining the OECD staff’s current and future impact and

effectiveness.

The OECD provides a range of training to address organisation wide, directorate1, and individual

learning needs. This training curriculum is intended to respond to competency gaps identified as

part of the performance assessment process and to develop and enhance the specific skills the

OECD staff’s needs to perform effectively their current and known future responsibilities.

Training events should therefore leverage the OECD’s “Core Competency Framework” (see

Annex II for the relevant competencies and descriptions). The training curriculum can be

enhanced if needed by the provision of ad-hoc customized training events based on needs

established by a specific work unit or directorate or by attendance at external training events

responding to more specialized needs of individual staff members.

This Call for Tenders is to identify Contractors who can contribute to the provision of a range of

training events. The current training curriculum events offered by the OECD will be updated and

or replaced following the completion of this Tender. Successful respondents to this Tender will be

submitted to a framework of Contractors who will be contracted to provide specific training

events based on needs identified by the OECD HRM training team.

Note that Training on IT and senior level leadership are not included in this Call for Tenders.

ARTICLE 2 - REQUIREMENTS AND SCOPE OF SERVICE

Unless stated otherwise in Part II, Article 4 ‘Specific Considerations for Lots’, training events

should conform to the following points.

2.1 DESIGN OF OECD TRAINING CURRICULUM

We seek to develop with selected Contractors a curriculum that will take into consideration the

following specifications:

2.1.1 Training Objectives

The curriculum will:

Develop staff competencies’ in line with the strategic objectives of the Organisation (see page

3 of this Call for Tender) and the established OECD Core Competency Framework (see

Annex II);

1 For further information on the OECD organisational structure refer to the OECD website

http://www.oecd.org/about/listofdepartmentsandspecialbodies.htm

http://www.oecd.org/about/listofdepartmentsandspecialbodies.htm


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Give participants an opportunity to broaden their understanding of their environment and

strengthen peer exchange and networks; and

Raise self-awareness of participants’ need to develop their skills to unleash their potential.

Contractors will be required to:

Design bespoke events, specifically for the needs of the OECD;

Adapt existing materials (either their own or those of the OECD) to current needs; and/or

Deliver events based on OECD materials, with no, or limited adaptations.

In all cases, Contractors will be required to work closely with the OECD in the preparation and

development phase, to understand the specific needs of the Organisation.

2.1.2 Curriculum Content and Target Audience

Annex III “Event Topic Areas” provides a detailed summary of the event areas to be covered by

the OECD training curriculum. Tenderers can submit responses for more than one event and/or

suggest supplementary courses within an identified topic area in order to meet the stated

objectives. As the OECD Core Competency Framework is likely to evolve over time and generate

new learning needs, retained learning Contractors may be asked in the future to design/deliver

learning events that cover these new skills.

The training curriculum will target staff from a range of:

Job functions and areas of expertise (e.g. managers, economists, policy analysts and experts,

statisticians and support staff);

Nationalities and cultures; and

Grade seniority and experience.

For information, based on current practices, the training events included within this Call for

Tenders would typically expect to total approximately 100 sessions with up to 1,750 attendees

over the course of one year with the following breakdown:

Management: 450

Personal Effectiveness & Communication: 600

Stress: 200

Languages: 450

Media Communication and Message Development: 50

There is no commitment on the behalf of the OECD to any of these figures.

2.1.3 Delivery Language

To the extent possible, Tenderers should offer training events in both of the two official languages

of the organisation (French and English).

2.1.4 Contextualisation of Content and Delivery

Tenderers should be experienced at and able to adapt and contextualize event content and delivery

to reflect tasks and challenges faced in the working environment of an international organisation


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with a multinational and multicultural workforce many whom are not working in their native

language.

2.1.5 Format of Training Events

Events typically last for one or two days with each event session including between 10 and 15

staff. The nature of OECD work, which can include project work and regular missions, mean it

can be difficult to secure attendance at training events for longer periods of time. Therefore, event

length should typically be between half a day to a maximum of two days.

Events should encourage active learning and respond to various learning style preferences

through, for example, the inclusion of realistic case studies, theory and practice exercises.

However, Tenders can include recommendation to enhance the current curriculum format

including through the use of blended learning, supporting resources and modular approaches.

Training events will be expected to take place at the OECD premises (Paris, France) and should

be available for delivery throughout the calendar year.

2.1.5.1 What the OECD provides

The Contractor is expected to provide all items relating to training content, for example, training

materials, hand-outs, and exercises. The OECD will provide all non-training specific materials

and facilities for onsite events such as room facilities.

A typical training room facility will provide a PC, large screen television and suitable equipment

for audio and video conferencing. Rooms are subject to availability and prior booking.

2.1.6 Learning Management System

The OECD has recently implemented Cornerstone, a talent management, learning and

performance management software, as its learning management system. The administration of all

events by OECD staff will be managed through this tool including the promotion, registration and

evaluation of events. As the functionality of the tool is expanded at the OECD, successful

Tenderers may be required to access a secure website to perform limited administrative duties

related to their events such as printing and updating attendance records and viewing evaluation

reports.

ARTICLE 3 - PROJECT MANAGEMENT AND IMPLEMENTATION

The design of the event, approach and choice of instructors are to be managed by a designated

Programme Manager, working in close collaboration with OECD counterparts. The process and

approval phases of the project are to be clearly structured to ensure the final event reflects the

desired objectives.

ARTICLE 4 - SPECIFIC CONSIDERATIONS FOR LOTS

4.1 Lot 1: Management and Interpersonal Skills


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The OECD offers a range of on-going training events to address the skills required to perform

effectively and progress within the Organisation. The events are designed to reflect the OECD

core competencies and indicators.

Event topic areas covered by this Lot include;

Advanced Management,

Chairing Meetings,

Change Management,

Conflict Management,

Interpersonal Communication,

Interviewing techniques for Hiring Managers,

Introduction to Managing Teams,

Negotiation skills,

Performance Management,

Project Management,

Presentation Skills.

For further details see Annex III “Event Topic Areas”.

4.2 Lot 2: OECD Work Specific

Events included in this lot are specifically related to key tasks expected of staff at the OECD and

may focus on more specialized skills and internal policies and procedures. Tenderers are not

expected to have detailed knowledge of the OECD policies and procedures covered in these topic

areas but should demonstrate specialized knowledge and strong experience in delivering training

in the topic area submitted as well as demonstrating how the course could accommodate OECD

specific policies, procedures and situations.


Editing documents,

Ethics,

Fundraising,

Multicultural training,

Retirement,

Report writing,

Web writing.


4.3 Lot 3: Reducing the Causes and Effects of Stress A staff survey was carried out in 2010 to gauge staff stress levels, identify the main causes of

stress and map out courses of action to institute a prevention plan to address the causes and effects

of stress.

In response to the findings of this survey, a framework for addressing stress levels in the

Organisation was established. This framework includes training initiatives that aim to build or


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reinforce resilience of staff towards stress as well as monitoring of key indicators across the

Organisation, promotion of flexible working arrangements and prevention plans to promote health

in the workplace.

The stress reduction training should raise staff managers’ awareness of work-related stress,

EXD/HRM, address time and workload pressures, managerial practices generating stress, coping

with change and challenging interactions with others.


Dealing with change,

Managing emotions effectively in the workplace,

Minimising stress (for managers),

Minimising stress (for staff),

Taking control of time.


4.4 Lot 4: Official Language Training (French and English)

The two official languages of the OECD are English and French staff. Most jobs require fluency

in one and a working knowledge of the other language to perform the range of tasks. Meetings

and discussions will frequently switch between the two languages depending on the preference of

the speaker. For many staff relocating to France, learning and improving their French language

can be critical to adapting and settling in successfully.

Depending, on demand, language training events are offered in French/English at introductory,

false beginner, intermediate, and advanced levels. Each event typically consists of a total of 20

hours, split over a two-week period, with two hours per day. Sessions normally start either in the

morning or at lunch times with staff typically able to attend one event per month. Events take

place onsite and will include between 10 and 15 staff.

After registering for language training, staff members are assessed using the Bulats language test

and groups are created with staff at similar levels of language competence. Tenderers should

explain how they can support the testing, group creation and notification.

At the conclusion of the event, Contractors should provide an updated assessment of the

participants indicating attendance rates and progression achieved.

Tenderers can recommend enhancements to the current arrangement such as blended learning,

remote coaching, etc.


4.5 Lot 5: Media Communication and Message Development

The objective of the training event covered by this lot is to offer senior officials, as well as

members of the Secretariat and its committees, advice and recommendations on how to

communicate the work, goals, and functions of the Organisation clearly and effectively.


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The themes to be covered in the training event, alone or in combination, could relate to any area

of OECD work, including: financial markets, macroeconomics, biotechnology, education,

environment and climate change, health, international development, governance and corruption,

healthcare costs, trade and agriculture, etc.

The need for a communications training event could be prompted by news headlines, an

upcoming publication, a major conference, or messages that the Organisation wishes to

proactively push out to the marketplace

Each training session will have between 3 - 15 participants, depending on the aim of the session -

some will focus on information building and sharing and others on training session participants

for an immediate media opportunity.

It is foreseen to hold 12 - 15 days of training per year, spread at irregular intervals and as the need

arises, over the months February - June and September - December.

The training will include advice and recommendations related to explaining OECD work:

What makes a compelling message,

What messages will be of interest to the public and the media,

How best to tether OECD messages to broader headlines,

How best to relay those messages – including through print/broadcast interviews, news

releases, news conferences, the web, social media, and video,

Writing and speaking in clear language to a non-OECD, non-specialist, audience,

How to deliver messages in a compelling manner, and

How to build and maintain relationships with journalists.

The training will include all aspects of communicating with the public, stakeholders, and

journalists. The broadcast portion of the training will take place in the OECD studios in Paris.

The Contractor is expected to deliver, within one week after each training session, a short written

report outlining the messages which have been developed and assessing the ability of each event

participant.

Requirements for the message development contractor

The Contractor will have in-depth working knowledge of OECD’s structure and areas of expertise

covered by the programme of work and budget (as above).

The Contractor will have the experience, knowledge and expertise to develop messages which are

often related to sensitive political and diplomatic issues.

The Contractor will have experience and expertise in the role, modus operandi and requirements

of the print, broadcast, internet and social media. A specific emphasis on the intersection between

traditional and social media could be a plus. The Contractor will combine knowledge garnered

during time as a journalist/media expert with extensive experience teaching or training.


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ARTICLE 5 - TENDER CONTENT

We expect courses to be designed specifically for OECD purposes. The OECD does not expect to

receive catalogues of Tenderer’s standard courses currently available submitted as an offer. The

contents of events are to be established jointly by the OECD and the selected Contractor once the

selection of events has been developed and adjusted.

Tenderers shall present offers based on the instructions below:

4.1 An overall project plan for the design and delivery of events (1 document of a maximum

total of 10 A4 sides)

The Tenderer should provide detailed method statements including, but not limited to, the

following elements;

Preparatory phase: to include method statements describing the approach and methodology

proposed for developing event content and design. For example;

How will the Tenderer manage timelines,

How the Tenderer has customised events to meet OECD needs,

The challenges anticipated by the Tenderer in delivering training to an international

organisation,

Tenderer’s experience of working with Learning Management Systems (LMSs)

(preferably Cornerstone) to plan and administer courses and willingness to integrate an

LMS into their working practices,

The proposed strategy of the Tenderer for launching courses,

How the Tenderer aims to incorporate blended learning options,

How the Tenderer plans to facilitate transfer of learning, etc.

Event delivery: to include method statements describing the approach and methodology

proposed to deliver events. For example;

How the Tenderer utilises pedagogical and training practices in the structure of

courses. For example, application of theory, incorporation of best practices, role play,

etc.,

How the Tenderer plans to manage the transition and alignment between design of

course and implementation. For example, will the person who designs the event deliver

the training, if not, how will the transition be managed?

How the Tenderer will align capacity and availability of instructors with OECD

scheduling needs. For example, will there be consistency of trainers used for separate

event sessions, etc.

Event evaluation: including method statements describing the approach and methodology

proposed to post event evaluation. For example,

How will Tenderers look to continuously improve course content and materials,

How will Tenderers maintain knowledge of OECD working environment, etc.


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4.2 Event Arrangements*

Tenderers should provide:

Objectives, content and costs of training events.

A completed Annex IV “Overview of Event” for each event included in the Tender. This

document provides a summary of the approach and content for each event, including any

add-on additional component (pre and /or post event) considered relevant for the event and

event specific costs.

A completed Annex V “Detailed Breakdown of Event” for at least one event and a

maximum of three events per lot only i.e. not every event submitted. The detailed

breakdown should clearly show the content covered, the linkages to OECD core

competencies, the proposed timings allotted to each topic area, and the methodology used

to encourage the transfer of learning.

Instructors.

The proposal should include the Curriculum Vitae of the instructor(s), the designated

Programme Manager, and, if different training designer(s) including educational background,

degrees and diplomas, accreditations and certifications, professional experience in delivering

similar training events in a multicultural context and/or international organisation.

* The final design of the event may change and will be signed off by the OECD project manager

after the selection is made.

4.3 Costs

To complement the event specific costs provided in Annex IV for each event, the Tenderer should

confirm;

Travel, accommodation, and daily allowance costs (a standard travel fee, if relevant, is

preferred).

Event session cancellation rates and minimum timelines for cancellation.

Discounts applicable for the purchase of multiple events

All prices must be quoted in Euros

Prices should be fixed amounts, and remain valid for the duration of the contract. Travel and daily

allowances must be quoted as fixed amounts.

ANNEX II - CORE COMPETENCY FRAMEWORK

ANNEX III - EVENT TOPIC AREAS

ANNEX IV - OVERVIEW OF EVENT

ANNEX V - DETAILED BREAKDOWN OF EVENT


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PART III: MINIMUM GENERAL CONDITIONS FOR OECD CONTRACTS

The following non-exclusive articles of the General Conditions of the anticipated Contract as well

as the document entitled “Terms of Reference” shall become an integral part of the Contract to be

signed between the OECD and the Contractor. These minimum general conditions are not

exclusive and additional conditions can be added in the final Contract. In the event of any

contradiction between the provisions of the anticipated Contract and those of any of its Annexes,

including the present and completed General Conditions, the provisions of the Contract shall

prevail.

ARTICLE 1 - SERVICES

The services supplied under the Contract (hereinafter “The Work”) shall conform to the standards

mentioned in the Terms of Reference.

It is expressly agreed that the Contractor shall perform the Work in accordance with all Standards

or, where no such standards have yet been formulated, the authoritative standards of the

profession will be the applicable norms.

ARTICLE 2 - PRICES

Prices charged by the Contractor under the Contract shall not vary from the prices quoted by the

Contractor in its Tender with the exception of any price adjustment authorised in the Contract or

in the Organisation’s request for Tender validity extension, if need be.

ARTICLE 3 - PAYMENTS AND TAXES

Payments will be made in Euros.

The Organisation is exempt from taxation; including from sales tax and value added tax (V.A.T.).

Therefore, the Contractor shall not charge any such tax to the Organisation. Upon request, the

Organisation will provide the Contractor with a certificate of this exemption. All other taxes of

any nature whatsoever are the responsibility of the Contractor.

ARTICLE 4 - DURATION

The Contractor shall perform the Work in accordance with the time schedule and the terms

specified in the Contract, this being an essential element of the Contract.

ARTICLE 5 - ACCESS TO THE PREMISES

If the Work requires at any time the presence of the Contractor and/or of the Contractor’s

employees, agents or representatives on the premises of the Organisation, they shall observe all

applicable rules of the Organisation, in particular security rules, which the Organisation may

enforce by taking any measures that it considers necessary.

ARTICLE 6 - FORCE MAJEURE


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Neither Party shall be liable or be deemed to be in breach of the Contract as a result of any delay

in performing, or any failure to perform its obligations, if such delay or failure is caused by force

majeure. Force majeure may only be invoked when an event is, at the same time, unforeseeable,

unavoidable and beyond the control of the party invoking it. Such events may include, but are not

restricted to, civil unrest, wars, revolutions, fires and floods, but under no circumstances shall

include public transport strikes or strikes by Contractor’s personnel. The party invoking it shall

notify the other Party of its existence as soon as possible, use reasonable endeavours to mitigate

its effects and recommence performing the Contract as soon as the force majeure ends.

ARTICLE 7 - AUTHORITY

The Contractor hereby declares having all rights and full authority to enter into this Contract and

to be in possession of all licenses, permits and property rights, in particular intellectual property

rights, necessary for the performance of this Contract.

ARTICLE 8 - LIABILITY

The Contractor shall be solely liable for and shall indemnify, defend and hold the Organisation

and its personnel harmless from and against any and all claims, losses, damages, costs or

liabilities of any nature whatsoever, including those of third parties and Contractor’s personnel,

arising directly or indirectly out of or in connection with Contractor’s performance or breach of

this Contract.

It is the responsibility of the Contractor to possess adequate insurances to cover such risks,

including any risks related to the execution of the Contract.

ARTICLE 9 - REPRESENTATIVES

Neither the Contractor nor any of Contractor’s employees, agents or representatives:

shall in any capacity be considered as members of the staff, employees or representatives of

the Organisation;

shall have any power to commit the Organisation in respect of any obligation or expenditure

whatsoever;

shall have any claim to any advantage, payment, reimbursement, exemption or service not

stipulated in this Contract. In particular and without limitation, it is understood that neither

the Contractor, nor any of Contractor’s employees, agents or representatives may in any

manner claim the benefit of the privileges and immunities enjoyed by the Organisation or by

its personnel;

shall disclose or use, in whole or in part, for any purpose whatsoever, other than that specified

in the present Contract, information or documents communicated to them, or which come to

their knowledge in the course of the performance of this Contract, including, but not limited

to, the results of the Work under the Contract. The Contractor shall ensure that the

Contractor’s employees, agents and representatives are expressly bound by and respect the

provisions of the present clause.

ARTICLE 10 - DESIGNATION OF A COORDINATOR


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The Contractor shall appoint a coordinator within its personnel, to be approved by the OECD. The

coordinator shall actively cooperate with the Organisation’s representatives. Throughout the

duration of the Contract, the coordinator will consult the Organisation as often as necessary and

will attend meetings, if need be. The OECD reserves its right to ask for the replacement of this

coordinator if deemed necessary.

ARTICLE 11 - INTELLECTUAL PROPERTY

The copyright and any other intellectual property rights arising from the Work carried out in

performance of this Contract, including the intermediate and final results thereof, shall vest in the

Organisation as the Work is created, or be assigned to the Organisation, as the case may be under

any applicable legal theory.

The Contractor undertakes not to use the Work for any purpose whatsoever that is not directly

necessary to the performance of the Contract, except with the prior written consent of the

Organisation. The Contractor shall ensure that the Contractor’s employees, agents and

representatives are expressly bound by and respect the provisions of the present clause 11.

ARTICLE 12 – TRANSFER OF RIGHTS OR OBLIGATIONS

The Contractor shall not transfer to any third party any rights or obligations under this Contract, in

whole or in part, or subcontract any part of the Work, except with the prior written consent of the

Organisation.

ARTICLE 13 - TERMINATION FOR BREACH

Without prejudice to any other remedy for breach of Contract the Organisation may claim, the

Organisation reserves the right to terminate the Contract without any prior notice or indemnity:

In the event of failure by the Contractor to comply with any of its obligations under the

Contract; and/or

If the Contractor, in the judgment of the Organisation, has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

ARTICLE 14 - TERMINATION FOR CONVENIENCE

The Organisation may, by written notice sent through registered mail with recorded delivery to

the Contractor, terminate the Contract, in whole or in part, at any time for its convenience. The

notice shall specify that termination is for the Organisation's convenience, the extent to which

Work of the Contractor under the Contract is terminated, and the date upon which such

termination becomes effective. The Work that is complete on receipt of notice by the Contractor

shall be accepted by the Organisation, at the Contract terms and prices. For the remaining, the

Organisation may elect:

To have any portion completed at the Contract terms and prices; and/or;

To cancel the remainder and pay to the Contractor the amount corresponding to the completed

work.


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ARTICLE 15 - ARBITRATION CLAUSE

Any dispute arising out of the interpretation or implementation of this Contract, which cannot be

settled by mutual agreement, shall be referred for decision to an arbitrator chosen by agreement

between the Organisation and the Contractor or, failing such agreement on the choice of the

arbitrator within three months of the request for arbitration, to an arbitrator appointed by the First

President of the Court of Appeal of Paris at the request of either Party. The decision of the

arbitrator shall be final and not subject to appeal. The arbitration shall take place in Paris, France.

ARTICLE 16 - CONFIDENTIALITY

Any information on any medium whatsoever, sent to the Contractor to which the Contractor

obtains access on account of the Contract, shall be held confidential. In consequence, the

Contractor shall not disclose such information without the written prior consent of the

Organisation.

ARTICLE 17 – DURATION OF THE CONTRACT

The duration of the contract shall be determined at a later stage.

I declare I have read the terms of the present Minimum General Conditions for OECD Contracts

for OECD Contracts and agree to comply with said terms should (please insert here the name of

your entity)…………………………………………..……………….be selected to carry out the

Contract.

Done at:

Date: Signature:

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