Octopus Microfinance Suite Functionalities Overview
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Transcript of Octopus Microfinance Suite Functionalities Overview
Octopus Micro Finance Suite
www.octopusnetwork.org
Agenda
What is Octopus ?
Product description
Success stories
What is Octopus ?
Easy, Reliable, Inexpensive
Octopus Micro Finance Suite is a free Micro Finance Information SystemMicro Finance Information System
Manages customers, loans tracking, loan accounting and reporting
It is simple and intuitive while supporting high volumes and multi-branch environments
How we made Octopus ?
A strong partnershipThe Octopus project started in November
2005, initiated by A French, Paris-based, IT Consulting company :
OCTO And a French microfinance network :
OXUS Development Network
The first version was released in January 2007Today, OXUS is managing a portfolio of 12
MUSD with Octopus
Open Source business model
We provide Octopus for free Just visit our web site and download the latest release
and documentation
You pay for assistance and share development costs if you want
You can choose your IT partner : internal staff, local resources in the Octopus community, or OCTO in Paris
Your business can continue even if we disappear
You can access and change the source code Nothing is secret, you can fully trust the software
Flexibility vs. SecurityV
ersa
tility
/ F
lexi
bilit
y
Sécurity
MS Excel
‘Downscaled’ Banking Software
$$$
Besoins pendant la période de
structuration
© OCTO Technology 2008
$$$
How Octopus compares to other MIS
You change & improve, we change & improve
Most MIS are difficult to adapt to your evolving business, have high prices (software and services) and low usability (high training costs, weak productivity) Requiring workarounds or additional systems Leaving customers in painful migrations when upgrading to
a new version
Octopus is released every month with new features and an automatic update mechanism Upgrade by yourself, without being an IT expert
A product, but also a process
Listen, there are two many customer duplicates in the
system, Octopus should check if a customer already
exists …
Demand#233 : Check customer duplicate
When a customer is entered, a dialog …
Development
Automatic Testing
Easy Upgrade
Need Assessment Demand
A dynamic world
Gather best ideas from the field
Continuous improvements Graphical User Interface, security, reports, flexibility...
Taking into account user feedback Frequent input errors, productivity concerns, fraud...
Next features to be developed : Savings Comprehensive accounting module
Agenda
What is Octopus ?
Product description Know Your Customer Loan Tracking Accounting Reporting
Success stories
Welcome to Octopus
Direct view of all crucial information Cash on hand balance, Alerts, Products…
Easy access to main actions Users & Groups, Credit Contracts, Collection
Sheet…Search anywhere
Alerts, Clients, Contracts
Know Your Customer
Loan cycle & customer history
Extensive customer information for
individuals and groups
Loan Tracking
Guided loan creation
Alerts (today’s repayments, late loans etc…)
Easy Disbursement and Reimbursements with authorization levels
Loan officer collection sheet
Automated printout of contracts and receipts
Loans products
Easy creation of loan products All products characteristics
are stored in a “package” Highly flexible configuration
of schedule, interest type, fees methodology, grace periods …
Loan creation is completely guided Loan Officers only need to fill missing data (depending
on selected product)
Alerts management
Direct access to all pending credits
Color gives you a quick information on the status
Loans management
Repayments are totally guided Default due amount automatically calculated If this amount is changed, the impact in the
schedule is shown in real time (penalties, prepayment …)
Loan Officer Collection Sheet
Printout : contract, cash receipts
Security Management
5 levels of users : Super Admin : Can do everything Admin : Everything except database operation Cashier: Can enter a repayment but not confirm a
disbursment Loan Officer : Access to KYC module Visitor : Read only access
Accounting
Double entry accounting module IFRS-compliant Real time balances and forecasts
Automated booking of transactions Guided end of periods
closing with provisioning and loans write-off
Flexible configuration Chart of account, accrual /cash method for incomes, multi-currency ..
Finance information
Cash on Hand balance & history
Cash flow forecasts
Export accounting
Automatic export of entries to an external accounting system
Reporting
Internal reports Contracts, Cash Receipts, Loan Officer Follow-Up,
..
External reports Central bank, donors
Multi-branch consolidationAd hoc reports : easy data access, easy
report customization
Reporting
Active Loans Client Analysis Delinquent loans Disbursements &
reimbursements Customers retention OLB per loan PAR analysis Loan Officers’
performance …
Everything you need for Everything you need for supervising your supervising your business including business including donors, regulators or donors, regulators or HQ requestsHQ requests
Consolidation
Easy consolidation of all branches data
Monitor global activity
Historical trend analysis
Data Backup and Restore
Directly integrated in application No extra technical tools needed
Archives can easily be sent by email or flashdisk in zip format
Automatic upgrades
Your existing data is automatically upgraded when a new version of the software is installed
Octopus ONline
Octopus also exists as a ServiceYou can access your data from anywhere with
a good internet connection
Visit online.octopusnetwork.org
Multi…
Multi user Users are connected to the same database using a local
networkMulti language
Today : English, French, Russian, Tajik, Kyrgyz & Arab Additional languages can be added
Multi currency You can manage a portfolio in an internal currency (e.g.
USD) and deal with your customer in their local moneyMulti level
Consolidation allows you to centralize data at different levels
Ex: Central, Regional, Local
Agenda
Business perspective
Product description
Success stories
Oxus Tajikistan, a success story
Octopus in use since January 2007A project from which we gathered a rich
experience
Strong release management team, business goals communication, data capture & cleaning …
Today, OXUS is managing a portfolio of 6 MUSD with Octopus
AIRDIE – Montpellier, FRANCE
Octopus is used in Africa, Central and Southern Asia ……and in France !
AIRDIE is providing 7 M€ loans per year to unemployed people wishing to start their microbusiness..
Open Source Community
© OCTO Technology 2008
Technical Partners
Users
1000 downloads per months
Intégration with
Join the community!
ANNEX
A reliable testing approach
We have 2 levels of automated tests to guarantee the application stability and accuracy of calculations.
Unit Tests Unit Tests : Test of individual functionalities 2297 Unit Tests
Acceptance Tests Acceptance Tests : Test of all functional scenarios 152 Tested scenarios, 23818 assertions.