october 31, 2013 - Zeta Phi Beta Sorority, Inc. · Zeta Phi Beta Sorority, Inc. ... Preconference...

Zeta Phi Beta Sorority, Inc.79th Southeastern Regional Leadership Conference Registration Packet & Conference Information

“Building on the Principles of Zeta While Blazing New Paths”

Soror Mary B. Wright Soror Felicia Scott-StricklandInternational Grand Basileus Southeastern Regional Director

Augusta Marriott at the Convention Center Augusta, Georgia

November 21-23, 2013www.ZPHIBSEREGION.org 1

Zeta Phi Beta Sorority, Inc.79th Southeastern Regional Leadership Conference

Soror Mary B. WrightInternational Grand Basileus

Dr. Felicia Scott-StricklandSoutheastern Regional Director

Table of Contents

Southeastern Regional Director Greeting ............................................................................................ 3 Southeastern Regional Executive Board ................................................................................................ 4Zeta Phi Beta Conference Agenda ........................................................................................................ 5Zeta Amicae Conference Agenda ........................................................................................................ 7Conference Attire ................................................................................................................................. 9Registration Form ................................................................................................................................ 10Registration Information ...................................................................................................................... 11 Hotel Information .................................................................................................................................12Scooter Rentals .................................................................................................................................. 12Transportation ..................................................................................................................................... 12Parking ................................................................................................................................................ 12Airports ................................................................................................................................................ 12Ready, Set, Job! .................................................................................................................................... 14Excursions ........................................................................................................................................... 15The Empowered Caregiver .................................................................................................................. 16 Z-HOPE ................................................................................................................................................ 18Stroll Off Sign Up ................................................................................................................................ 21Officer Nomination Form ................................................................................................................... 22Zeta Amicae Reporting Information ................................................................................................... 25Souvenir Journal Form ......................................................................................................................... 27Legacy Tribute Form ............................................................................................................................ 28Zeta Amicae Tribute Form ................................................................................................................... 28Regional History Book Submissions ................................................................................................... 29Regional Newsletter Submissions ....................................................................................................... 31Necrology Form ................................................................................................................................. 32Scholarship Form .............................................................................................................................. 33Conference Check list ......................................................................................................................... 34

Host ChaptersEta Theta Zeta Augusta, GA

Tau Omicron Zeta Hephzibah, GAKappa Delta Paine College

Sigma Rho Georgia Regents University

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Zeta Phi Beta Sorority, Inc.

Mrs. Mary Breaux Wright International President

Dr. Felicia Scott-Strickland Southeastern Regional Director 4611 Hard Scrabble Road, 109-11 Columbia, South Carolina 29229

[email protected] 803-406-9848

Mrs. Karen W. Blount Florida State Director

Shaneesa Ashford Georgia State Director

Gianna Gardner South Carolina State Director

Mrs. Nichole Samuel-Miller Virgin Islands State Director

Fran McTier Regional Executive Board Chair

Mrs. Linda Murray Regional Amicae Coordinator

Greetings Southeastern Region Family! The 79th annual Southeastern Regional Leadership Conference is right around the corner. The host chapters (Eta Theta Zeta – Augusta, GA; Tau Omicron Zeta – Hephzibah, GA, Kappa Delta - Paine College, and Sigma Rho - Georgia Regents University with support of the State of Georgia Zeta Chapters) and I look forward to seeing you in Augusta, Georgia November 21-23, 2013. The schedule of our conference has been changed to accommodate additional workshops and excursions. So read the Conference-at-a-Glance carefully, ask for assistance and clarification if needed then come enjoy the sisterly fellowship …….………. Georgia style! I hope this planner will be informative and helpful during the registration process. All documents may be printed from the member’s only section of the Regional website www.zphibseregion.org. If you have any questions, concerns, please contact the Office of the Regional Director or visit the regional web page. My telephone number is 803-406-9848 or you may use my e-mail address [email protected]. Again, the conference schedule has changed starting Thursday! Four workshop rooms will be used and as you will see, the topics are timely for keeping the Southeastern Region moving forward. Now is the time to begin discussion about how many representatives will attend the conference from your chapter and auxiliary to ensure you receive the important information first hand. See you there! Sisterly,

Dr. Felicia Scott-Strickland Southeastern Regional Director Life Member - Diamond Level ZOL Certified – 1st Cohort Beta Beta Zeta Chapter Basileus

www.ZPHIBSEREGION.org 3

Zeta Phi Beta Sorority, Inc. Southeastern Region Executive Board

Soror Mary B. WrightInternational Grand Basileus

Dr. Felicia Scott-StricklandSoutheastern Regional Director

Soror Barbara Moore ............................................................................................................... 22nd International Grand Basileus

Soror Eunice Thomas, PhD ....................................................................................................... 19th International Grand Basileus

Soror Scarlet Black ........................................................................................................................... National First-Anti Basileus

Soror Stephanie Dukes-Hunter .......................................................................................................................... National Trustee

Soror Karen Blount ................................................................................................................................ Florida - State Director

Soror Shaneesa Ashford ..................................................................................................................... Georgia - State Director

Soror Gianna Gardner ............................................................................................................... South Carolina - State Director

Soror Nichole Samuel-Miller ................................................................................................ U.S. Virgin Islands - State Director

Soror Chrislyn Turner ......................................................................................................... Immediate Past Regional Director

Soror Fran McTier ................................................................................................................................. Executive Board Chair

Soror Stephanie Dukes-Hunter .......................................................................................................................... Grammateus

Soror Lois McKellar ...................................................................................................................................................... Tamias

Soror Ophelia Sanders, PhD ................................................................................................................... Tamias-Grammateus

Soror JacQueline Lawton, PhD ........................................................................................................................ Antapokritis

Soror Shelia Bowers ......................................................... Regional Representative to the National Nominating Committee

Soror Ukamaka (Amy) Dike’....................................................................................................................................... Historian

Soror Charlene Moore-Peterson ........................................................................................................................... Trustee/Chaplin

Soror Lawanda Harper .......................................................................................................................... Phylacter/Webmistress

Soror Darlene Sparks ............................................................................................................................. Budget Coordinator

Soror Brenda Reynolds ......................................................................................................... Life Member/Dove Coordinator

Soror Katheryn Davis, DSW ....................................................................................................... Undergraduate Coordinator

Soror Arvaughnna Postema .............................................................................................. Undergraduate Member-At-Large

Soror Linda Murray ....................................................................................................................... Zeta Amicae Coordinator

Soror Shaniqua Caldwell ............................................................................................................................ Youth Coordinator

Soror Robbie Everett ............................................................................................................................. Z-HOPE Coordinator

Soror Cheryl Berry ...................................................................................... Capital Campaign/ March for Babies Coordinator

Soror Alpha Hay ............................................................................................................................................ NEF Coordinator

Soror Mahogany Graham ............................................................................................................... Stork’s Nest Coordinator

Soror Paulette Edwards .............................................................................................. Necrology/Rededication Coordinator

Soror Kimberly Smith ............................................................................................................ Amenities/Protocol Coordinator

Soror Marietta Bullard ............................................................................................................................ Vendors Coordinator

Soror Jocasta Frazier ........................................................................................................................ Registration Coordinator

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79th Southeastern Regional Leadership Conference Agenda

Thursday, November 21, 20138:00 am - 11:00 am Excursions: Golf River Club & Augusta Museum of History

12:00 noon - 7:00 pm Conference Registration

First Time Conference Attendees ~ Virtual WorkshopPickup handout during registration.

Z-HOPE submissions – Registration Room

Pre-Conference Workshops

1:00 pm - 1:55 pm Protocol - Graduate Zetas

Protocol - Undergraduate Zetas

2:00 pm - 2:55 pm Form 990 - Just Do It (All Chapters Need a Representative)

501(c)3 - How To Do It Rules for Foundations (beyond chapter level)

Adopt a School Claiming Your Z-Points

Going Paperless by 2014 - When To Do It

3:00 pm - 4:00 pm Insurance - Why Do It Liability & Bonding (All Chapters Need a Representative)

Stork’s Nest - How To Start It

Eldercare Claiming Your Z-Points

Future Mandatory Training - MUST Do It Advisors/Sponsors

5:00 pm - 7:00 pm Ready, Set, JOB! - MOCK Interviews & Job Fair Kickoff

Pre-Conference Executive Board Meetings

4:30 pm - 6:00 pm Zeta Phi Beta Board Meeting

Dinner ~ On Your Own ~

4:00 pm - 10:00 pm Vendor Exhibit Hall Open

Conference

8:00 pm - 9:30 pm Opening Ceremony

9:30 pm - 11:00 pm International Grand Basileus’ Reception

Friday, November 22, 20136:00 am - 6:45 am Z-HOPE 10,00 Steps / ZUMBA

7:00 am - 9:00 am Conference Registration

7:30 am - 8:45 am Zeta Amicae Prayer Breakfast

8:00 am -10:00 pm Vendor Exhibit Hall Open

9:30 am - 12:15 pm Zeta Phi Beta Plenary Session I

9:00 am -1:00 pm Ready, Set, JOB! – Interviews


12:30 pm - 2:00 pm Life Member’s Luncheon

12:30 pm - 2:00 pm Zeta Workshop Luncheon

12:30 pm - 2:00 pm Zeta Amicae Luncheon

1:30 pm - 2:30 pm Zeta Phi Beta Voting

2:30 pm - 3:00 pm Conference Registration

3:00 pm - 5:00 pm Zeta Phi Beta Plenary Session II

5:15 pm - 6:00 pm Official Southeastern Region Photograph- Zeta and Amicae

7:30 pm - 9:00 pm Zeta Phi Beta Community Service Awards Banquet

9:00 pm - 11:30 pm Zeta Phi Beta Stroll & Legacy Competitions

Saturday, November 23, 20136:00 am Z-HOPE 10,000 Steps / Surprise Exercise!

8:00 am - 3:00 pm Vendor Exhibit Hall

9:00 am - 10:00 am Zeta Phi Beta Sorority Necrology and Rededication

10:00 am -12:30 pm Membership Intake Process Certification (Zetas Only - with intermission)

1:00 pm - 2:15 pm Undergraduate Luncheon Zeta Doves - New Dove Induction Ceremony

3:00 pm - 5:00 pm Zeta Phi Beta sponsored Z-HOPE: Caregiving & SurvivingThe Empowered Caregiver - “Equipping Caregivers for Thriving, not simply Surviving”

3:00 pm - 4:30 pm Zeta Phi Beta Undergraduate Signature Program Workshop

6:00 pm - 7:30 pm Zeta Phi Beta Executive Board Dinner – Off site

Sunday, November 24, 20138:30 am - 11:00 am Zeta Phi Beta Regional Exec Board Breakfast & Closing Meeting

2013 Zeta AttireEVENT ATTIRE

Preconference Casual / Zeta Colors / Jeans / Paraphernalia / Sneakers

Ready, Set, JOB! Business / Basic royal blue, black, navy or grey suit Pumps

Opening Ceremony, Reception, Awards Banquet After Five/Semi-Formal Zeta colors

Prayer Breakfast, Business Session-I/Necrology White semi-formal/business

Workshops / Luncheons Semi-formal white or royal blue

Southeastern Region Photograph Session Business Attire (Royal Blue)

Rededication / Induction ceremony Uninterrupted White dress or skirt

Luncheon Business attire white or Zeta Colors

Zeta Dove Ceremony Uninterrupted White

Z-HOPE Activity (10,000 Steps & Stretching and Balance) Exercise Attire/Comfortable Shoes / Zeta colors

Stroll & Legacy competitions Casual / Zeta Colors / Jeans / Paraphernalia / Sneakers

Acceptable colors: Royal blue, black, white and greyLeave these colors at home: Red/Pink/Yellow/Green/Purple/orange

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79th Southeastern Regional Leadership Conference Zeta Amicae Agenda

Thursday, November 21, 20138:00 am - 11:00 am Excursions: Golf River Club & Augusta Museum of History

12:00 noon - 7:00 pm Conference Registration

First Time Conference Attendees ~ Virtual WorkshopPickup handout during registration.

Z-HOPE submissions – Registration Room

Pre-Conference Workshops

1:00 pm - 1:55 pm Protocol - Zeta Amicae

2:00 pm - 2:55 pm Adopt a School Claiming Your Z-Points

Form 990 – Just Do It 501(c)7 Information – (All Auxiliaries Need Auxiliary representative)

3:00 pm - 4:00 pm Eldercare Claiming Your Z-Points

Insurance - Why Do It Liability & Bonding – (All Auxiliaries Need Auxiliary repre-sentative)

Pre-Conference Executive Board Meetings

5:00 pm - 6:00 pm Zeta Amicae Board Meeting

Dinner ~ On Your Own ~

4:00 pm-10:00 pm Vendor Exhibit Hall Open

Conference

8:00 pm - 9:30 pm Opening Ceremony

9:30 pm - 10:30 pm Dessert Reception

Friday, November 22, 20136:00 am - 6:45 am Z-HOPE 10,00 Steps / ZUMBA

7:00 am - 9:00 am Conference Registration

7:30 am - 8:45 am Zeta Amicae Prayer Breakfast

8:00 am - 10:00 pm Vendor Exhibit Hall Open

9:00 am -11:45 am Zeta Amicae Plenary Session I

12:30 pm - 2:00 pm Zeta Amicae Luncheon

2:30 pm - 3:00 pm Conference Registration

3:00 pm - 5:00 pm Zeta Amicae Plenary Session II

5:15 pm - 6:00 pm Official Southeastern Region Photograph- Zeta and Amicae


7:30 pm - 9:00 pm Zeta Phi Beta Community Service Awards Banquet

9:00 pm - 11:30 pm Zeta Phi Beta Stroll & Legacy Competitions

Saturday, November 23, 20136:00 am Z-HOPE 10,000 Steps / Surprise Exercise!

8:00 am - 3:00 pm Vendor Exhibit Hall

8:00 am - 9:30 am Zeta Amicae Necrology and Reaffirmation

9:30 am - 10:30 am Break & Move Out of Rooms

10:30 am - 11:00 am Zeta Amicae Voting

11:00 am - 12:00 pm Zeta Amicae Workshop with National Director of Zeta Amicae Affairs

12:00pm - 12:30pm Going Paperless by 2014 – When To Do It

1:00pm - 2:15pm Undergraduate Luncheon Zeta Doves - New Dove Induction Ceremony

3:00 pm - 5:00 pm Zeta Phi Beta sponsored Z-HOPE: Caregiving & SurvivingThe Empowered Caregiver - “Equipping Caregivers for Thriving, not simply Surviving”

2013 Zeta Amicae AttireEVENT ATTIRE

Preconference Casual / Zeta Amicae Colors / Jeans / Paraphernalia / Sneakers

Opening Ceremony, Reception, Awards Banquet After Five/Semi-Formal Zeta Amicae colors

Prayer Breakfast, Business Session-I/Necrology White semi-formal/business

Workshops / Luncheons Semi-formal white or light blue

Southeastern Region Photograph Session Business Attire (Amicae Light Blue)

Necrology / Reaffirmation Uninterrupted White dress or skirt

Luncheon Business attire white or Zeta Amicae Colors

Z-HOPE Activity (10,000 Steps & Stretching and Balance) Exercise Attire/Comfortable Shoes / Zeta Amicae colors

Stroll & Legacy competitions Casual / Zeta Amicae Colors / Jeans / Paraphernalia / Sneakers

Acceptable colors: Light blue outer wear with small percentage of royal blue as accent, black, white and greyLeave these colors at home: Red/Pink/Yellow/Green/Purple/orange

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What to wear

What NOT to wear


Name: Chapter:

Address:

Email: Telephone:

Baslieus Signature:First Time Attendee? Yes No

REGISTRATION (Choose all that apply) VOTING STATUS (Choose only one)

National Officer Diamond Life MemberRegional Officer Platinum Life Member National Officer Voting AmicaeGraduate Zeta Golden Life Member Regional Officer Non-Voting ZetaUndergrad Zeta Life Member Voting Delegate Non-Voting AmicaeZeta Amicae Spouse/Visitor Life Member Spouse/VisitorZeta Legacy New Dove(50yrs since 11/2012)

SECTION A Please designate SECTION BRegistration Breakdown Extra Tickets (Designate number of additional tickets needed.)

(Includes conference bag and all meal functions except LM luncheon.)

LM/GLM/PLM/DLM $240.00 Amicae Prayer Breakfast $35.00

Graduate $240.00 Awards Banquet $50.00

Undergraduate $210.00 Undergraduate Luncheon $50.00

Amicae $230.00 Subtotal

N/A Archonette/Amicette Amount EnclosedSection A Subtotal

Male Network/Guest $230.00Section B Subtotal

SubtotalSPECIAL DIETARY NEEDS (Please check if needed.) Total (A + B = Total enclosed)

Vegetarian All meals will be prepared with low salt/no pork

(DO NOT WRITE BELOW THIS LINE.)

Comments:

Date Recv'd: Amt Recv'd: Recv'd by: Receipt#

**********************************************************************************

* Deadline for registration is on October 31st. A $10 late fee will apply if postmarked or received after October 31st.* Registration information and fees must be postmarked no later than November 6th. * There will be no on-site registration or purchasing of meal tickets.* Extra tickets will be handled by the Regional Tamias Grammateus.* There will be no refunds after November 6th. Requests for refunds must be sent to the Regional Director in writing.* Bring receipts and an official ID card (driver's license/school ID/etc.) to receive registration materials and tickets.* Zeta registration includes MIP Certification Workshop Registration* Make cashier's checks, money orders or certified checks payable to: Zeta Phi Beta Sorority, Inc., SE Regional Conference. * Mail form and payment to: Soror Ophelia Sanders, 43 S. Powerline Road #532, Popano Beach, FL 33069-3001. [email protected]


2013 REGISTRATION FORM AUGUSTA MARRIOTT at the CONVENTION CENTER

2 Tenth Street, Augusta, GA 30901November 21-23, 2013

Please type or print clearly. One form per person. May duplicate as needed.

Last name, First name, Middle initial

Street, City/State, Zip

White copy: Tamias Grammateus Yellow copy (or photo copy): Chapter/soror 9/4/201310

Registration DeadlinesRegistration forms must be received by October 31, 2013 to qualify for early bird registration fee.A $10.00 late fee will apply to Registrations received after November 1, 2013 but before November 6, 2013. Registrations submitted via fax or the Internet must be date/time stamped by 11:59 pm (Pacific Time) on the respective deadline date. Registrations received after November 6, 2013 will not be accepted.

Early Bird Rate - Received by October 31, 2013Late Fee - $10.00 late fee applied if received after November 1, 2013

Graduate Zeta $240.00Undergraduate Zeta $210.00Zeta Amicae $230.00Zeta Male Network $230.00Guest (Non-Zeta) $230.00

*Registration ends November 6, 2013 no registrations accepted after this date.

Registration InformationAnyone who wishes to attend the 2013 Southeastern Regional Conference must complete and sign official registration form or register online (preferred). Zetas please note that you must be a financial member in good standing in order to register and attend the Conference. If you are un-financial, you must register as a guest and you will not be granted access to the business sessions or MIP Certification Workshop.

Visiting Zetas may attend MIP Certification Workshop but will not receive a certificate.

Registration Form Completion Type or print clearly with a dark pen and complete all sections of the form. Use one form per registrant.

Payment Full payment must accompany your registration. The following forms of payment are accepted: Money Orders,Cashier’s Checks or Certified Checks made payable to Zeta Phi Beta Sorority, Inc.-Southeastern Region.

Registration Methods By Mail Send your completed registration form with payment to:

Soror Ophelia Sanders43 S. Powerline Rd #532Pompano Beach, FL 33069-3001

NEW! Online Registration Online registration allows for debit card, credit card, prepaid card and check. A small service fee will be charged based on the total amount paid.

www.memberplanet.com/s/zetaphibeta-southeasternregion/2013_SE_Conf_Registration


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Hotel InformationAUGUSTA MARRIOTT at the CONVENTION CENTER2 Tenth Street, Augusta, GA 30901November 21-23, 2013(706) 722-8900 www.Marriott.com/AGSMC

For GPS purposes: 901 Reynolds StreetAugusta, GA 30901Turn on Tenth Street to enter parking lot and to check in.Parking lot has access to both Marriott and Marriott Suites after checking in.

Room Rate: $115 plus tax Reservation Code: Zeta Phi Beta Reservation Deadline: November 1, 2013 Hotel Check In: 4:00 pm Hotel Check Out: 12 noon Standard King, Standard Double, Single Suite with Sleeper Sofas Available (first come, first served)

On November 1st, all rooms reserved will be charged the first night stay. This is a NON-REFUNDABLE DEPOSIT. ALL CHANGES MUST BE MADE PRIOR TO NOVEMBER 1st. All rooms reserved after November 1st will be charged the one night non-refundable deposit. No exceptions.

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Scooter RentalsDuramed Medical Services1543 Fifteenth Street, Augusta GA 30901800-637-1378http://www.duramedmedical.com

Standard Wheel Chair- $35.00 for the weekWide Wheel Chair- $45.00 for the weekPower Chairs- $150.00 for the weekElectric Scooters-$100.00 for the week **PLEASE NOTE THAT RENTALS ARE NOT PRORATED, THEREFORE IF NEEDED ONLY ONE DAY THE SAME RATES APPLY. ALSO, DELIVERIES ARE DONE MONDAY THRU FRIDAY.

TransportationMarriott provides a free airport shuttle.Call and schedule pick up in advance.Make reservation and confirm 1-2 days prior to travel.Keep hotel phone number available while traveling just in case travel is delayed.

Transportation for national dignitaries and regional board members will be arranged by the Conference Planning Team.

ParkingValet - $15/per daySelf park - $7/per dayNo vouchers will be distributed.

AirportsAugusta Regional Airport at Bush FieldsAugusta, GA - Free hotel pickupHartsfield-Jackson Atlanta International Airport Atlanta, GA - 2 HoursColumbia Metropolitan Airport Columbia, SC Airport - 60 minutes


Job Fair for undergraduate Zetas, Zetas in graduate school and Zetas who have recently graduatedEmail your resume to Soror Kimberly [email protected] for review by October 31, 2013 Send it in early so that you can make revisions before the conference

Mock interviews will be Thursday, November 20,2013Sign up for your interview by October 31, 2013www.memberplanet.com/s/zetaphibeta-southeasternregion/MockInterviewSignupContact Soror Kimberly Smith for more information.

Job Fair Interviews with potential employers by appointment only Companies will be posted online as they are added to the scheduleContact Soror Shaniqua Caldwell for more information. ([email protected])Companies interested in interviewing candidates contact Shaniqua Caldwell

Ready, Set, JOB!

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ExcursionsOnline Registration

The River Golf ClubThursday, November 21, 20138:00am-11:00am$50Includes:• transportation from hotel to the golf course• continental breakfast• taxes and gratuitiesTwo levels:• Novice: golf instruction by experienced golf instructor, practice teeing off and golf on course with golf cart and practice clubs.• Experienced: golf on the course with golf cart using your own golf clubs.Rounds of golf:• up to 18-holes by experienced golfers• as many holes as time allows for new golfersAttire:• NO JEANS• Business casual: khaki or plaid pants• Soft bottom shoes, no metal cleatsSuggestion:• Cap or hat• Polo-style shirt or short sleeve top or blouseLimited number allowed so register for the golf excursion early.

Augusta Museum of HistoryThursday, November 21, 20138:00am-11:00am James Brown Exhibit $20Includes:• Museum entrance fee• Transportation from hotel to the museum• Bag breakfast• Scheduled for private presentation by James Brown’s daughter


You Care, I Care, We All Care!

Sponsored by:

Saturday, November 23, 2013 3:00pm

Augusta MarrioB at the

ConvenDon Center 2 Tenth Street Augusta, GA

Refreshments Door Prizes Public Invited

ABorney on hand to answer legal quesDons

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Z-HOPE: Seniors/ Spirit 1

Project developed by: • Soror Dr. Constance S.Hendricks, RN, Southern University, Mu Zeta Chapter, Baton Rouge, LA

Z- HOPE for Seniors

Caregiving & Surviving For Those Spiritually Challenged

Overview It has been happening since Biblical times, family members have been expected to care for your family. It matters not that you have life or career matters, you also have family expectations. This session is designed to explore strategies to endure such challenging times. Caring is the affective component of one’s commitment to the welfare of another……… Caregiving is the behavioral expression of the commitment--found in the context of particular roles & relationships: Parent-child; husband-wife; adult child-elder parent. Historically a woman’s role….. predominance of women (wives & daughters)…Daughters-the largest group(women in the middle). Caregiving:It’s Impact Can Lead to ………………….. •Care giver Burden •Strain •Role Fatigue •Caregiver Stress

Caregivers & Survival

DO You See Yourself?

Are You Headed For Caregiver Meltdown?Are You Headed For Caregiver Meltdown? Respite care is a service that provides temporary care for an older person. Respite care may mean help with a specific task or having health care providers care for your relative at home or in a extended care facility while you go on vacation. Caregiving Buffers:

You’ve Got the Power to Increase Your Capacity to Survive Caregiving


The Regional Z-HOPE Coordinator will be available in the Registration Room to receive Z-HOPE donations on Thursday. Once registration has been closed, the items will be collected in the Conference Office.

1) Z-HOPE (Women)Prematurity Awareness Bonus ProjectChapters and Auxiliaries are asked to bring completed Prematurity Awareness forms to the Regional Leadership Conference.

2) Z-HOPE (Youth)REGIONAL Z-HOPE PROJECTZ-Pack It UpAdopt-a-School Signature ProgramChapters are asked to donate financially or bring back packs stuffed with 20+ school items to assist Diamond Lakes Elementary School in Hephzibah, GA.

Undergrad/Youth Graduate $25 or 1 back pack w/20 items = 25 Z-Points $50 or 1 back pack w/20 items = 50 Z-Points$50 or 2 back packs w/40 items = 50 Z-Points $75 or 2 back pack w/40 items = 75 Z-Points$75 or 3 back packs w/60 items = 75 Z-Points $100 or 3 back packs w/60 items = 100 Z-Points

Suggested supply list to stock each book bag:2 packs of #2 pencils 2 large erasers package of index cards pencil box/case pencil sharpener scissors (round end)box of crayons small bottle of white glue marble composition notebook2 glue sticks washable markers construction paperruler magic markers spiral notebook 2 pocket folders box of tissues box of ziplock bags

3) Z-HOPE (Senior)LIFE MEMBER SPONSORED Z-HOPE PROJECTMeeting the Basic Needs of the Spiritually ChallengedSenior Care Signature Program

All chapters and Auxiliaries are asked to donate financially to help purchase electronic equipment for elder care site: WC Ervin Towers in Augusta, GA.Undergrad/Youth Graduate $25 = 25 Z-Points $50 = 50 Z-Points$50 = 50 Z-Points $75 = 75 Z-Points$75 = 75 Z-Points $100 = 100 Z-Points

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Revised: April 2011

Z-HOPE Reporting Form

Chapter/Zeta Auxiliary Information: Name of Chapter/Zeta Auxiliary_________________________________Region_________State___________

Chapter Basileus/ Zeta Auxiliary President ________________________________________

Chapter/Zeta Auxiliary Size________

Name of Co-‐Sponsoring Chapter (If Applicable) ____________________________________________________

Chapter/Zeta Auxiliary Size________

Chapter Z-‐Hope Coordinator/Chair(s) ___________________________________________________________

Chapter Mailing Address______________________________________________________________________

Phone: ____________________________________ FAX________________________________

Email Address_________________________________________________________________

Z-‐HOPE Program Information: 1) Z-‐HOPE Program Title_____________________________________________________________________

2) Z-‐Hope Population: Women Youth Men Seniors International

3) Z-‐Hope Component: Mind Body Spirit

4) Date(s) of Z-‐HOPE Program__________________________________________

5) Total Number of people in attendance________________________________

6) Those attending were (Indicate # attending) Zeta (Graduate) #_____ Zeta (Undergraduate) #____

7) Zeta Auxiliary: Amicae#____ Youth#____ Community Participants# _________

8) There were: Female # _______ Male#___________

9) Cost of activity to Chapter/Zeta Auxiliary $_____________________

10) Estimated value of donated goods and services (If you had to buy everything) $________

11) Total number of items donated (If Applicable) #________

12) Time required to implement program include planning time: # Hours______

13) List Partnering/Collaborating Community Organization(s) (If Applicable)

____________________________________________________________________________________________

____________________________________________________________________________________________

_________________________________________________________________________________________

SUBMIT Z-‐HOPE REPORTING FORM TO STATE Z-‐HOPE COORDINATOR


Undergraduate, Graduate, and Combination TeamsCompetition strolls must allow for all levels of physical abilities (standing/sitting/scooters)

Exhibition (not for competition) strolls can be as difficult and intense within the requirement

Best overall competition stroll as voted by those in attendance will be designated the “Southeastern Region Stroll” and the team will receive an honorarium.

BETWEEN STROLLS Legacy Bragging Time: 1-2 minutes max talking time

Submit Information to Soror Tiffany Johnson [email protected] by October 31, 2013Team captain name, email, cell phone, team name, name of song/music (no profanity allowed – in-strumental version preferred) – no last minute changes allowed. If multiple teams submit the same music title, teams will be notified.

Must be registered to attend. Must be registered to participate

Attire:o Paraphernaliao Jeans allowed

ZFBSTROLL

OFFNovember 22, 2013

8:00pm-10:00pm

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STROLL OFF SIGN UP SHEET

Email the following information to Soror Tiffany Johnson [email protected]:

Team Captain Name

Email

Cell phone

Team name

Name of song/music

• No profanity allowed

• Instrumental version preferred

• No last minute changes allowed.

• If multiple teams submit the same music title, first come/first served and other teams will be notified.


Zeta Phi Beta Sorority, Inc.Southeastern Region Zeta Amicae

2013 REPORTING INFORMATION

REPORTS DUE DATE CONTACT PERSON

MAILING ADDRESS

REREGISTRATION OR NATIONAL DUES

TELEPHONE NUMBER OR EMAIL

AWARDS October 11, 2013

SER Zeta Amicae Vice President Ami-ca Jessie Green

4000 Log Cabin DriveMacon, GA 31204

Phone:478-477-5801Cell:478-747-8850Email: [email protected]

STATISTICAL REPORT

October 11, 2013

State Amicae Coor-dinator

See addresses below

NATIONAL DUES

October 31, 2013

Forms A & BLocal Zeta Chapter

Zeta Phi Beta Sorority, Inc. PO Box100125, Client ID 999936,Columbia, S C29202-3125

$15 per Amicae and $50 per Aux.

NEWSLETTER October 25, 2013

Recording Secre-taryAmica Mary J. Brockman

205 Shadecrest Dr.Mauldin, S.C. 29662-1741

Phone: (864)288-8124Fax: (864) 288-8529E-mail: [email protected]

DECEASED MEMBER

November 2,2013

Chaplain, AmicaDorothy Jackson

826 West 39th Street, Savannah, GA 31415

Phone: [email protected]

AUXILIARYFINANCIAL OFFICERS AND MEMBERS LIST

October 11, 2013

Copies to Regional Coordinator, Regional President and State Coordinators

See addresses listed

AUXILIARY GROUP REGISTRATION AND DUES: Southeastern Region

October 31, 2013

Financial SecretaryAmica Faye Shorter

131 King Charles Rd.Columbia, S C 29209

$75.00Per Auxiliary

Phone: 803-783-1941E-mail:[email protected]

STATE COORDINA-TORS REPORT DUE TO REGIONAL COORDINATOR

October 25, 2013

SE Region Amicae CoordinatorFriend Linda Murray

106 Leake Dr.Simpsonville, S C 29681

Phone: 864-963-1353Cell: 864-230-6613Email:[email protected]

QUEEN’S CONTESTANTFINANCIAL REPORT

November 21, 2013

NO CASH: Auxilia-ry checks, money orders and ca-shier’s check

FL., GA, and S CState Presidents report on tally sheet in a sealed envelope to SER Z A Coordinator L. Murray before Amicae Breakfast


Please email all reports to the correct person listed:

FL State Z A Coordinator: Friend Dianne M. Williams, 1901 North 16th Street, Fort Pierce, Fl 34950, [email protected]

GA State Z A Coordinator: Friend Harriet B. Green, 2508 S. Whitechurch Court, Hephzibah, GA 3081, [email protected]

SC State Z A Coordinator: Lisa Gambrell Burns, 97 Jamestowne Way, Unit 96, Taylors, SC 29687,[email protected] SER Zeta Amicae President: Amica Sandra Link, 2135 Grove Glen Lane South, Lakeland, FL 33813, [email protected]

GA Zeta Amicae President: Amica JoAnn Brazil, 3277 Belford Road, SE, Atlanta, GA 30354-2858, [email protected]

SC Zeta Amicae President: Amica Helen Sims, P O Box 1266, Florence, SC 29503, [email protected]

FL Zeta Amicae President: Amica Betty Stokeling, 1085 N.W. 59th Street Miami, FL 33127 [email protected]

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2013 SOUVENIR JOURNAL AD FORMOpportunities are available to advertise in the conference Souvenir Journal. All funds must be submitted by chapter business check or money order made out to Zeta Phi Beta Sorority, Inc. Payment can be made online using a credit card, debit card or personal check.

The deadline for MAILED ad submissions is Friday, October 19, 2013. Monies must accompany mailed ad information or the ad WILL NOT run in the journal. Information sent by email will not be printed until this form and payment have been received. Online submissions must be recieved by October 31,2013.

Zeta Legacies and Zeta Amicae will also have ad space to pay tribute in the Souvenir Journal. See next page for more information.

Chapter Name Contact Name Chapter Address City/State/Zip Telephone E-Mail

Ad prices are as follows (please indicate your choice) Inside/Back Covers Color $250 Full Page Black & White $125 1/2 Page Black & White $100 1/4 Page Black & White $75 Accompanying Photo $10 Additional

All information for the ad should be printed or typed.Please be sure all names and titles are spelled correctly.All emailed ads and photo attachments must be sent in PDF format at 300 dpi quality.All photos submitted must be identified with contact information on the back.Polaroid, laser printed, ink jet printed or copied photos WILL NOT be accepted.Please include a self-addressed stamped envelope if pictures are to be returned.

TOTAL AMOUNT ENCLOSED WITH FORM

Form must be received, along with payment and ad wording, by Friday, October 19, 2013 by:

Soror Jessica L. Elmore #150-171701 Gervais St.Columbia, SC [email protected]: 803-254-1602 Attn: Jessica L. Elmore



2013 LEGACY TRIBUTE FORMOpportunities are available for sorors of the region to showcase legacies in their families. It is $25.00 per picture. Please provide a headshot, list names and type of legacy (examples: mother/daughter, aunt/niece, sisters….) At least one soror in the picture must be a financial member of SE Region. All funds must be submitted by chapter business check, money order made out to Zeta Phi Beta Sorority, Inc Payment can be made online using a credit card, debit card or personal check.

The deadline for submissions is October 31, 2013. Information sent by email will not be printed until this form and payment have been received.

Chapter Name Contact Name Chapter Address Telephone E-Mail Sorors Photographed Legacy Type

65th ANNIVERSARY ZETA AMICAE TRIBUTE FORMZetas and Amicae have the opportunity to salute their Zeta Amicae Auxiliaries and get included in the tribute.It is $25.00 per picture. All funds must be submitted by chapter business check or money order made out to Zeta Phi Beta Sorority, Inc. Payment can be made online using a credit card, debit card or personal check.

The deadline for submissions is October 31, 2013. Monies must accompany mailed photographs or the photograph will not run in the journal. Information sent by email will not be printed until this form and payment have been received.

Auxiliary Name Contact Name Auxiliary Address City/State/Zip Telephone E-Mail

All emailed photo attachments must be 300 dpi quality.Please be sure all names and titles are spelled correctly.ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED.Photographs will be proportionately sized to fit an eighth of a page size space.

TOTAL AMOUNT ENCLOSED WITH FORM

Form must be received, along with payment, by Friday, October 31, 2013 by:

Soror Jessica L. Elmore #150-171701 Gervais St.Columbia, SC [email protected]: 803-254-1602 Attn: Jessica L. Elmore

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REGIONAL HISTORY BOOK SUBMISSIONSWHAT TO SUBMITPlease utilize the Southeastern Regional History Book Submission Form for proper formatting. Each Chapter/Auxiliary (Amicae & Youth) will have a maximum of five (5) typewritten pages and two photos. Information that should be submitted:• Date and location of charter• Names of charter members (please verify accuracy before submitting)• Names of Chapter Basilei/Auxiliary Presidents since inception• Nat’l/Regional/State Officers from your chapter since chapter’s inception (Please indicate name and office held)• Names of Life/Golden/Diamond Members, Legacy & Zeta Doves (Please submit a headshot photo)• Names of Hall of Fame Inductees• Chapter/Auxiliary Awards (National, Regional, State, Local)• Name, location, purpose and photo of the chapter house/property• Signature programs and projects of the Chapter/Auxiliary

HOW TO SUBMIT• Complete the SE Regional History Book Submission Form (see below) and attach the form as a word document.• Copy your chapter president and sponsor on the email submission.• File a copy of the submission for your chapter records.

PHOTOGRAPHS• Send the best photograph of an event or activity. Consider action shots, not just posed photos.• Send photographs as email attachments in JPEG format.• Photos should have a short caption explaining the event and identify all those pictured in the photograph: front row - left to right; back row - left to right.Please Do Not Submit• Photos that reflect poorly on the individual or Sorority• Photos with alcoholic beverages (cans, bottles, or cups indicating alcohol) or disrespectful poses.• Photos that are out-of-focus, poor quality or low resolution photos.Returning Film Print PhotographsIf you would like film prints returned, please attach a note with a return address.

WHEN TO SUBMITThe Southeastern Regional History Book: Still Second to None - Volume III will cover 2010 – 2014. The DEADLINE to submit your chapter history is December 14, 2013. Please begin submitting your Chapter/Auxiliary information. Late submissions may not be included, at the discretion of the editor.

SUBMISSIONS AND QUESTIONSEmail your completed Southeastern Regional History Book Submission Form electronically to [email protected] with your chapter name in the subject line ORMail to:Ukamaka Amy Diké, 1575 Paul Russell Road #3001, Tallahassee, FL 32301


SOUTHEASTERN REGIONAL HISTORY BOOK SUBMISSION FORM “Still Second to None – Volume III”

(Please submit ONE form for each Chapter/Auxiliary – Thanks!)

Name of Chapter/Auxiliary: College/University (if applicable): Mailing Address: Zip Code: Contact Person: Telephone Number(s): E-mail: Fax: Chapter/Auxiliary President Name: Chapter/Auxiliary President e-mail:

1. Date and location of charter 2. Names of charter members (please verify accuracy before submitting)

3. Names of Chapter Basilei/Auxiliary Presidents since inception

4. National/Regional/State Officers from your chapter since chapter’s inception (Please

indicate name and office held)

5. Name of Life/Golden/Diamond Members, Legacy, & Zeta Doves (Please submit a headshot photo)

6. Names of Hall of Fame Inductees

7. Chapter/Auxiliary Awards (National, Regional, State, Local)

8. Name, location, purpose and photo of the chapter house/property

9. Signature programs and projects of the Chapter/Auxiliary

10. Any other information you want included in the history book.

Please feel free to submit any suggestions for our history book.

Thank You for your participation!

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REGIONAL NEWSLETTER SUBMISSIONSFall Edition - Chapter Input & Conference Newsletter (to include all submissions from chapters and new information from Nationals).Deadline - Oct. 19, 2013

Spring Edition - Chapter Input & Nationals Update (Boule’, State Conferences, etc...)Deadline - May 17, 2014

***Important Changes***1. State submissions should come through State Antapokritis instead of individual chapters. Rationale - A) reduce amount of emails that are sent. B) allows each state to arrange their own submissions. It will keep State Directors knowledgeable of what is being submitted from their state. C) provides opportunity for submissions to be proofed within the State before being submitted for publication.

2. Each State Antapokritis should carefully review submissions for grammatical errors as they will be printed as submitted. Pictures should have identification, if desired.

3. Submissions should include chapter activities including work done with ZHope, Adopt-A-School, Elder Care and Military Sorors.

4. States should also submit ideas regarding the successful implementation of the International Grand Basileus’ Signature programs.

5. Be mindful of deadlines. If submissions come after deadline, they will possibly be held until the next publication of the newsletter.

6. No photos should be embedded within the documents. Photos should come as a jpeg file or another acceptable photo file.

Articles must be received by Friday, October 19, 2013 by:

Your State Antaporkritis

Soror JacQueline Lawton, PhDRegional [email protected]



2013 NECROLOGY REPORTPlease complete the form by entering information for all Sorors who have passed since the last Regional Necrology. Report must be received by October 31, 2013 to the address listed below.

Name Chapter State Life Member Designation(Life, Golden,

Platinum, Diamond)

CharterMember

Form must be received by October 31, 2013 by:

Soror Paulette EdwardsNecrology and Rededication CoordinatorP.O. Box 69 Kingshill Kings Hill, Virgin Islands [email protected]

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2013 SCHOLARSHIP REPORTWe are collecting information on the number and amount of scholarships awarded by our chapters, foundations and auxiliaries within the Southeastern Region. All states, chapters, foundations and auxiliaries that awarded scholarships and distributed the funds since the 2013 Regional Leadership conference are asked to complete this form. Enter information for and send to .Report must be received by November 6, 2013 to the address listed below

Awardee Chapter State Scholarship Name Amount

Form must be received by November 6, 2013 by:

Soror Felicia Scott-Stricklandzetasoutheasternregdir+SEZetaScholarship@gmail.com


Room RegistrationDEADLINE: October 31, 2013Conference Registration Send to Soror Ophelia SandersEarly Bird Special: October 31, 2013DEADLINE: November 6, 2013Late fee of $10.00 per Soror, and Amicae until November 6, 2013Necrology Form Send to Soror Paulette Edwards [email protected] DEADLINE: October31, 2013Nomination Form Send to Soror Shelia Bowers [email protected]: October 31, 2013Souvenir Journal Ads Send to Soror Jessica [email protected]: Mailed October 19, 2013, Emailed October 31,2013Newsletter Submissions Send to your state Antapokritis DEADLINE: October 19,2013Legacy Photo and Zeta Amicae Tribute Send to Soror Jessica ElmoreDEADLINE: October 31, 2013Excursion RegistrationDEADLINE: First Come First ServeJob Fair Interview Registration Send to Soror Shaniqua CaldwellDEADLINE: October 31, 2013Mock Interview Sign Up www.memberplanet.com/s/zetaphibeta-southeasternregion/MockInterviewSignupDEADLINE: October 31, 2013Scholarship Form Soror Felicia Scott-Strickland [email protected]: October 31, 2013Stroll Off Registration Soror Tiffany Johnson [email protected]: October 31, 2013Turn in all Z-HOPE report forms to Regional Coordinator Soror Robbie EverettDEADLINE: November 6, 2013Verify the Southeastern Region Tamias-Grammateus Soror Ophelia Sanders has accurate membership records of your chapter(New members and reclaimed members since last Regional conference) Bring all necessary receipts and documentation to the conference. Print and review November 2012 Conference minutes. Show up and have a great time in Augusta, GA.

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Soror Mary B. Wright International Grand Basileus

Soror Felicia Scott-Strickland Southeastern Regional Director

Soror Fran McTierExecutive Board Chair

The Southeastern Region Executive Board looks forward to seeing you at the

79th Southeastern Regional Leadership Conference


october 31, 2013 - Zeta Phi Beta Sorority, Inc. · Zeta Phi Beta Sorority, Inc. ... Preconference...

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