October 23, 2002 1

Expanding the Serials Family

Continuing resources in the library catalogue

October 23, 2002 2

Part 2 : The MARC 21 Changes

Pat Riva

October 23, 2002 3

Integrating Resources in MARC

• Discussion papers DP114 (June 1999), DP119 (May 2000)

• Proposals 2001-04, 2001-05Approved June 2001

http://www.loc.gov/marc/development.html

• Published in Update 2, October 2001

• Implementation: Dec. 1, 2002 +

October 23, 2002 4

Summary of Changes

Fixed fields:• Leader/07, Bibliographic level• Serials 008 (and 006)

/18 Frequency/21 Type of continuing resource/34 Entry convention

Variable fields:• 260

October 23, 2002 5

Leader/07

Bibliographic level

• New value: i = Integrating resource

• “Resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.”

• “may be finite or continuing”

October 23, 2002 6

Usage

• Use for:– updating loose-leafs– updating web sites– online databases and services

• Whatever the frequency of the updates

• Formerly coded either:

m (monograph) or s (serial)

October 23, 2002 7

Implementation of LDR/07

• More than just adding value i to a list

• Systems need to know which 008 to use

• If the system isn’t ready?Use LDR/07 = s (serial)

October 23, 2002 8

Which Format?

LDR/06 values:• m• e or f• c or d, i or j• g, k, o or r• p• t

+ LDR/07 = any value

Format (type of 008):• Computer files• Maps• Music• Visual materials• Mixed materials• Books

October 23, 2002 9

Which Format?

But, when LDR/06 = a (Language material),

check LDR/07 also:• a, c, d or m• b or s

• new value i ?

Format (type of 008):

• Books• Serials

• Also Serials

October 23, 2002 10

Serials Fixed Fields

• Changes to Serials 008 also apply to

Serials 006 (used for non-print serials, where LDR/06 is not a)

• All changes are to add new values in existing positions

October 23, 2002 11

Frequency

008/18 (and 006/01)

• Frequency of issuance or of updating

New value:

• k = Continuously updated

• “Updated more frequently than daily.”

October 23, 2002 12

Frequency Examples

008/18 k

310 |a Continuously updated

but:

008/18 m

310 |a Updated monthly, |b 2001-

321 |a Frequency of update varies

October 23, 2002 13

Frequency in Holdings

• Subfield w (frequency) in the

Captions and Pattern fields 853-855

has the same codes as serials 008/18

Thus added value:

• k = Continuously updated

• Limited application to serial prediction

October 23, 2002 14

Type of . . . ?

008/21 (and 006/04)

• Former name: Type of serial

• New name: Type of continuing resource

• Expanded scope requires 3 new values:

d, l (the letter), w

October 23, 2002 15

Type of CR (1)

d = Updating database

• “a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system”

• Corresponds to LCSH |v Databases

October 23, 2002 16

Type of CR (2)

l = Updating loose-leaf

• “consists of a base volume(s) updated by separate pages which are inserted, removed and/or substituted”

• Ordinary printed loose-leafs with updates

• Example: MARC 21 formats

October 23, 2002 17

Type of CR (3)

w = Updating Web site

• “a web site that is updated, but does not fit into one of the other codes, such as periodical, newspaper, or database”

• Examples: CLA web, CNN.com, company information sites

October 23, 2002 18

Entry . . . ?

008/34 (and 006/17)

• Former name: Successive/latest entry

• New name: Entry convention

• Added one new value

• Clarified that value 1 (Latest entry) applies only to serials

October 23, 2002 19

Entry Convention

2 = Integrated entry

• “a record catalogued under its latest (most recent) title or issuing body”

• “used for integrating resources and electronic serials that do not retain their earlier titles”

October 23, 2002 20

Implementation Issues

• New values in LDR/07 and 008/21 could be used for “type of material” labels

Consider workflow implications –

• is material streamed by format?

• is 008/34 considered when selecting records?

October 23, 2002 21

Variable Fields Summary

260 Publication, Distribution, etc. (Imprint)

• Made field repeatable !

• Defined 1st indicator values: blank, 2, 3

• New subfield 3 (Materials specified)

October 23, 2002 22

260 Indicator 1

Sequence of publishing statements

• blank = Not applicable/No information provided/Earliest available publisher

• 2 = Intervening publisher

• 3 = Current/latest publisher

• Note: values 0 and 1 made obsolete in 1990

October 23, 2002 23

260 Indicator 1

Value blank means:• Not applicable

• No information provided

• Earliest available publisher

When:• 260 contains only |c

(unpublished material)• record is for a

monograph• a serial or integrating

resource or multipart issued over time

October 23, 2002 24

260 Repeatable?

Only in specific cases:

• Repeat with a different value in ind. 1

• Repeat with ind.1 = 2 as often as desired

• Not repeatable to combine multiple editions on the same bibliographic record

• Not for collection level records

October 23, 2002 25

260 Subfields 3 and c

Dates for different functions

• Subfield c for the overall publication range

Use only with ind.1 = blank

• Subfield 3 differentiates subsequent statements

Use only with ind.1 = 2 or 3

October 23, 2002 26

260 Example (1)

Serial when first published:

260 ## |a Paris ; |a New York : |b Vogue, |c1964-

October 23, 2002 27

260 Example (2)

Serial changes place:

260 ## |a Paris ; |a New York : |b Vogue, |c1964-

260 3# |3 1980- |a London : |b Vogue

October 23, 2002 28

260 Example (3)

Serial changed place, then publisher:

260 ## |a Paris ; |a New York : |b Vogue, |c1964-

260 2# |3 1980-May 1993 |a London : |b Vogue

260 3# |3 June 1993- |a London : |b Elle

Note: Retaining 260 2 is optional.

October 23, 2002 29

260 Implementation

• Validation structure is tricky

• Determine user displays and citations:

Brief listing? 260 ##

Medium listing? 260 ## and 260 3#

Full record listing: all 260s

October 23, 2002 30

260 and Indexing

• Publishers index or Publisher keyword can include current, intervening and original publishers as all are in 260 |b

• Previously new publishers were only in notes