Microsoft WPC - Business Critical SharePoint presentation with Winshuttle
October 16-17 · Agenda 1.AES Background 2.Argentina Implementation Project analysis SAP T-Codes...
Transcript of October 16-17 · Agenda 1.AES Background 2.Argentina Implementation Project analysis SAP T-Codes...
October 16-17
Best practices for creation and standardization framework of
Winshuttle processes for deployment to subsidiaries
Pablo Iturralde
Internal Control and SAP Support Leader
Agenda
1. AES Background
2. Argentina Implementation
Project analysis
SAP T-Codes for using Winshuttle
Benefits to AES Argentina
Keys to the Success of the Project
3. Chile Implementation
4. Key points for future deployments
AES Background
Generation
Generating power from diverse fuel sources from coal to gas to renewables such as wind, hydro, solar and biomass
Utilities
Distribution businesses in Brazil, Cameroon, El Salvador, Kazakhstan, the Ukraine and the US serve more than 11 million customers
Operations on five continents in 29 countries
27,000 AES people
AES Background
In Argentina…
AES Background
In Argentina…
916 miles
718 miles
1291 miles Central Térmica San
Nicolás.
AES Paraná
(Buenos Aires) Alicura
(Neuquén)
Cabra Corral
El Tunal (Salta)
Caracoles
Central Sarmiento
Quebrada de Ullum
Ullun (San Juan)
AES Background
In Argentina…
Since 1993, AES has been one of the main long term business investors in the Argentinean power area
It operates 9 generation facilities with an installed capacity of 2,932 MW
It employs more than 430 people
SAP in AES Argentina
Implemented in October 2008 for the Generation business
45 companies including operations and holding companies
396 SAP users at different locations across the country
Project Analysis
Scenario for the Administration and Finance Area
Project Analysis
Opportunity for Identified Improvements
Decrease the time devoted to manual data loading processes in SAP
Delete repetitive tasks that don’t provide added value for the organization
Reduce the possibility of human error when entering information into SAP
Project Analysis
Initial Scope of the Project
Area: Administration and Finance
Local Accounting and Reporting
Tax
Accounts Payable
Treasury
SAP Transactions FV50 & FV50L & FV60: Parked Entries
FBS1: Enter Accrual/Deferral Doc.
Project Analysis
Identified Stages
1. Selection and Evaluation of Provider
2. Definition of Execution Plan and Approval of Project
3. Selection and Training of Key Users
4. Design and Testing of Model Templates
5. Training of End Users
6. Installation of Licenses on Argentina Servers
7. Post-Implementation Follow-Up and Support
Project Analysis
SAP T-Codes for using Winshuttle
Examples of How to Use the Tool
Problem
HR system interface with SAP fails: Salary entries loaded manually
at accounting close
Impact
12 entries totaling 800 lines (FV50)
Estimated Time without Winshuttle: 8 hours
Time with Winshuttle: 20 minutes
SAP T-Codes for using Winshuttle
Examples of How to Use the Tool
Problem
Accounts Payable: Accounting process for charges to corporate
credit cards
Impact
2 entries totaling 100 lines (FV60) monthly
Estimated Time without Winshuttle: 5 hours
Time with Winshuttle: 3 minutes
SAP T-Codes for using Winshuttle
Examples of How to Use the Tool
Problem
Significant manual work related to the update of the hours
assigned to work orders (Maintenance Department)
Impact
Around 1,200 lines (IW44) daily
Estimated Time without Winshuttle: 4 hours
Time with Winshuttle: 30 minutes
Keys to the Success of the Project
The implementation activities were structured as
a project from the beginning
Active participation of Key Users
IT Management support during the provider
evaluation and license installation process
Effective support by Winshuttle Team
Support by Local Controller
Operational
Reduced the time required by users to load the data manually
Improved the efficiency of daily processes and accounting close
HR
Employees had the opportunity to engage in activities that were more challenging and provided added value for the organization
Strategic
Increased reliability of the information in SAP, improving the quality of the Management’s decision-making process
Benefits to AES Argentina
Developed 18 templates for 14 SAP T-Codes
Areas that are using Winshuttle
Local Accounting
Reporting
Tax
Accounts Payable
HR
Purchase Department
Plant Maintenance Area
Winshuttle today in Argentina
Chile Implementation
Project Replicability
Businesses that have implemented SAP
For any transaction requiring a lot of time to load data manually
Businesses that were planning to implement SAP
or to make an upgrade of the system
It may help to significantly reduce the costs associated with data migration activities
Chile Implementation AES Gener SAP Upgrade started in Sept 2011
Main goals defined for the project
Reduce manual processes and processing times in
financial and operational reporting
Leverage best practices from other AES businesses
running SAP v6.0
“As part of the SAP upgrade, Winshuttle implementation was
included as an initiative under the scope of this project”
Chile Implementation
Identified Stages
1. AES Gener management announced the decision to
implement Winshuttle
2. Identified key people from different areas to attend a
2-day training workshop with two main objectives
Get the participants familiar with Winshuttle capabilities and
provide basic training in using the tool
Identify processes and SAP T-Codes where Winshuttle might have a significant impact
“The deliverable from these sessions was a template with 29 T-Codes for which it was intended to use the tool”
Chile Implementation
4. Getting the templates designed: approach adopted by AES Gener…
Take advantage of the templates already developed by AES Argentina
Hired Winshuttle Consultant to develop 10 templates in coordination with AES Argentina
Key points for future deployments
Leverage previous experiences for defining the right
approach to implement Winshuttle
Methodology used for roll-out proved to be effective: ready to be replicated in other businesses
To take advantage of the templates developed for Argentina and Gener implementations
To acquire Winshuttle licenses in a centralized way for getting better commercial terms
Implementations intended for 2012 in the region: Brazil, Dominican Republic, Panama and El Salvador
Key points for future deployments
2010 2011 2012
Questions