OCLC Online Computer Library Center Partnering with OCLC for Cataloging and Selection ALA Midwinter...

OCLC Online Computer Library Center

Partnering with OCLC for Cataloging and Selection

ALA Midwinter

January 20, 2007


ALA Partnering Topics

WorldCat Selection - David Whitehair

WorldCat Cataloging Partners - Robin Buser


WorldCat Selection

David Whitehair


Agenda

WorldCat Selection overview

How it works

WorldCat Selection screens


WorldCat Selection

Based on Cornell’s Integrated Tool for Selection and Ordering at Cornell University Library (ITSO CUL)

Released December 10, 2006


WorldCat Selection... It’s So Cool!

OCLC, Cornell and materials vendors partnering to help streamline selection and ordering process

Allows selectors to view records from multiple vendors in one system and acquisitions staff to output WorldCat MARC records to load into the ILS to complete the ordering process


Selecting items: vendor assisted vs. library initiated

Subscription/standing order Vendor sends materials automatically, no return

Approval plan Vendor sends materials based upon profile, reviewed by selectors

with option to return

Notification – WorldCat Selection helps Vendor sends printed slips or electronic notifications based

upon profile, reviewed by selectors, and orders placed for items selected

Firm orders Library staff initiated; based upon reviews, staff/patron

recommendations, ILL requests, collection analysis gaps, etc.


WorldCat Selection roles

Administrators set up institution-wide settings

Selectors view notification records to select or reject

Acquisitions exports selected records to load into the ILS to finalize ordering process

Each authorization number can have one, two, or all three roles


How it works

Material vendors:

Provide bibliographic records to load into WorldCat

Notify OCLC of notification items for individual libraries, along with additional vendor data

OCLC:

Loads the WorldCat data, vendor data, holdings information, etc., into WorldCat Selection


How it works, continued

Selectors:

Access WorldCat Selection to view notification records from multiple vendors specific to the collection area

Take actions such as select, reject, forward to another selector, defer

Review/assign fund codes, location codes, price, etc. for selected items


How it works, continued

Acquisitions staff members:

Export all selected records from all selectors and all vendors

Load the selected records into the ILS

Complete the order electronically from the ILS

Optionally, WorldCat holdings are set automatically; or set holdings using Connexion, batchload or PromptCat


Record distribution

Vendor includes selector information

If individual selector information is not included with the vendor data, records are distributed to selectors based on call number ranges or keywords defined by the administrator


WorldCat Selection

See www.oclc.org/selection

Current list of participating vendors

Enhancements list (planned throughout 2007)

Documentation


WorldCat Cataloging Partners

Robin Buser


WorldCat Cataloging Partners

Collaborative effort with materials vendors to reduce the cost of cataloging for libraries

Delivers OCLC MARC records that match the materials you order through participating vendor partners and sets holdings automatically in WorldCat


WorldCat Cataloging Partners for PromptCat vendors and libraries

No changes to current processes

New options

100% Cataloging

Customized Cataloging


WorldCat Cataloging Partners for CPp partners and libraries

OCLC Cataloging Subscription

New options available

Libraries will be contacted 90 days before any change occurs


Transition Progress

Testing with new vendors

Letters sent to Ambassador Books & Media libraries to transition


Questions?

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OCLC Online Computer Library Center Partnering with OCLC for Cataloging and Selection ALA Midwinter...

Documents

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