1/29/18

Congratulations!

These properties have achieved 100% occupancy!

Heather Heights II

Meadowlands Meadows

Somerset Village Stafford Pointe II Water Dance II

Emerson Industrial Park I Emerson Industrial Park II

We have several others who are VERY

close to 100%!

Jan. 29 is National Puzzle Day, the perfect day to do a little brain exercise. Whether it’s a crossword, jigsaw, or Sudoku, puzzles engage our brain in more ways than one. Scientists have discovered that when we work on a

jigsaw puzzle, we utilize both sides of the brain, improving memory, cognitive function and problem solving skills in the process. By utilizing

puzzles, people can stimulate the brain improve a number of skills.

Occupational Safety & Health Administration (OSHA) As a reminder, you are required to post OSHA’s Form 300A “Summary of Work-Related Injuries and Illnesses” beginning February 1, 2018. The form will remain posted in a conspicuous spot for employees until April 30, 2018. Please contact your Regional Director with questions.

1/29/18

All Properties

Email

We understand how busy your offices are, but please remember to check and respond to your emails as well. After several recent property visits, it was disheartening to discover many of the updates (forms, policies, etc.) had not been printed and/or added to the required places. Since email is a “go-to” method for distribution of changes, please ensure you are checking email at least 2-3 times per day and responding accordingly! If a prospective applicant has contacted you through email, you will act quickly to respond; however, many times emails from the Regional Directors and Home Office staff are not treated the same. Please ensure we are updating and reviewing all changes via email. If you are having a HUD inspection, this could be the difference between a finding or not a finding, depending on the circumstance. As the old saying goes, “An ounce of prevention is worth a pound of cure.”

Office & Maintenance Inventory

As a reminder, the Office and Maintenance Inventory is due to your Regional Director by January 31, 2018. The form was recently made a “savable” form and can be maintained electronically. Please refer to the Dominion Weekly dated 12/1/17 for more information. Don’t forget!!

Section 504 Piggybacking on the recent email (1/22/18), how do you handle a Handicap parking space vs. a Reserved parking space? Here is some basic information:

Handicap Parking Space vs. Reserved Parking Space Many 504 requests for parking spaces have a resident requesting a “Handicap Parking Space.” In 95% of these cases, the resident simply wants a “Reserved” place to park which is close to their entrance and available when they need it. Handicap parking spaces are generally placed near an entrance, but any person with a handicap sticker or placard is permitted to park there. This will leave the resident without the parking space they need, and/or have requested. The attachment with the recent email further elaborates and will assist with some key talking points when discussing this with the applicant, resident, or third-party requestor. It may behoove you to print this and place with your Section 504 binder to have handy.

1/29/18

+

+

Affordable Properties (only)

Based on the email from 1/26/18, here are some reminders (correcting grammatical errors from the email): EIV 127: Consent to Disclose Income Information- This form must be completed by all residents 18 and older, including one person households. The revised form allows the resident to select someone outside of the household and also decline completing it all together. Please ensure this is provided to EVERY resident 18 and older. This form will retain its place in the file order, under the Supplement to Application form (HUD 92006). DSUB 255: Supplement to Application HUD 92006- If the residents choose not to complete the form and check the box at the top, they must still complete their NAME/ADDRESS/PHONE on the form. DSUB 292: Limited English Proficiency (I Speak card)- All residents 18 and older must complete one of these forms. This is a HUD required form and must be used. Filing of this form can be with the application paperwork or the general correspondence. DSUB 156: Checklist for Application Intake- This form was revised to include DSUB 292: Limited English Proficiency (I Speak card) as part of the Application Packet to ensure we are including this with the Preliminary Application. This form was further updated to include the LSUB letter references. DSUB 166: Citizenship Declaration- When a parent completes the form for their child, the resident signs their own name (not the child’s name) and then selects they signed on behalf of their child. Utility Company Confirmation Form- The confirmation we receive from the utility company was missing from the file. Please ensure these are being filed with the resident file. DSM 130: Annual Interior Inspection Form- These inspections must be filed in the resident files after they are conducted. HUD will look for these in the files, and will result in a finding otherwise. LSUB105: Acceptance to the Waiting List letter- Ensure we are counting out six months for these. The letter states six months, so using three months in the spaces is out of compliance. Applications and recertification questionnaires were incomplete. It is imperative we conduct a “re-review” of these forms. Several of the YES and NO questions were not answered. There were several blank spaces with no N/A in the space. Please keep in mind, even if the resident puts N/A throughout a section and a YES and NO question is present without an answer, this is still a finding. Copies of Photo IDs are still required. Many were missing from the files. As a reminder, the Photo ID must be copied and filed during the Move-In process. You will only view the Photo ID during the application process. EVERTYHING MUST BE DATE STAMPED WHEN RECEIIVED! This cannot be stressed enough!

Stay tuned for some revisions to the Repayment Agreement process. Based on some recent HUD information, we must make some changes. Changes with HUD is never ending!

1/29/18

Any questions regarding the Dominion Weekly should be directed

to Jay Fleming at jfleming@dominionrealty.com unless otherwise

stated.

After many years with Dominion Realty, Inc.,

Mary Jo Brock fully retired at the end of

December 2017. Mary Jo now has more time

to spoil her many grandchildren! We

wish Mary Jo the best in her retirement!

Mary Jo

CABIN FEVER Got Cabin Fever? You aren’t alone! Many of us experience cabin fever during the winter. Cabin fever is an idiomatic term for a claustrophobic reaction which takes place when a person or group ends up in an isolated or solitary location, or stuck indoors in confined quarters for an extended period. Cabin fever describes the extreme irritability and restlessness a person may feel in these situations. Cabin fever is also associated with boredom. A person may experience cabin fever in a situation such as being in a simple country vacation cottage. When experiencing cabin fever, a person may tend to sleep, to have a distrust of anyone they are with, or to have an urge to go outside even in bad weather. The phrase is also used humorously to indicate simple boredom from being home alone. One therapy for cabin fever may be as simple as getting out and interacting with nature. Research has demonstrated that even brief interactions with nature can promote improved cognitive functioning and overall well-being.

Don’t fret, Spring is on the way in less than 50 days!