OAK RIDGE SCHOOLS - PC\|MACimages.pcmac.org/Uploads/OakRidge/OakRidge/Departments/MeetingS… ·...

$: OAK RIDGE SCHOOLS - PC\|MACimages.pcmac.org/Uploads/OakRidge/OakRidge/Departments/MeetingS… · Please accept this letter as my official request for maternity leave. My due date$
OAK RIDGE SCHOOLS

OAK RIDGE BOARD OF EDUCATION REGULAR MEETING

SCHOOL ADMINISTRATION BUILDING BOARD ROOM MONDAY

NOVEMBER 28, 2011 7:00 p.m.

AGENDA

COMMITTEE OF THE WHOLE

I. Call to Order – Pledge of Allegiance – Willow Brook Elementary School II. Public Forum III. Adjournment

REGULAR MEETING

I. Call to Order II. Approval of Agenda III. SPECIAL REPORT

A. Good News B. TSBA Convention

IV. CONSENT AGENDA

A. Approval of Minutes: 8-24-11; 9-26-11; 10-17-11 B. Approval of Maternity Leave Request C. Approval of Report of School System Compliance

V. ITEMS FOR ACTION

Curriculum and Instruction

A. Approval of Art, Music, Literature, Psychology, and Career/Technology Education Textbook Adoption Committees for FY’12 School Year for Grades K-12 Business and Support Services A. Approval of FY'12 Budget Amendment #1 - Second Reading B. Approval of Revised FY’13 Budget Calendar/Timeline

VI. Item for Discussion A. Date for Superintendent’s Evaluation VII. Items for Information

A. Enrollment Update B. Financial Report

Old Business New Business Communications Adjournment

CONSENT AGENDA

Approval of Maternity Leave Request

I recommend approval of this request for leave.

Please find a request for maternity leave for Jackie Laney, a Special Education teacher at Robertsville Middle School, for the birth of her child. This leave will begin on Friday, February 17, 2012 and extend through the end of the 2011 - 2012 school year. Ms. Laney will be using her sick leave, personal days and Family Medical Leave benefits. Physician's documentation has been received.

November 16, 2011

Dr. Bailey 304 New York Avenue P.O. Box 6588 Oak Ridge, TN 37830

Dear Dr. Bailey:

Please accept this letter as my official request for maternity leave. My due date is February 23, 2012. I would like for February 17, 2012, to be my last day before beginning my leave on February 20, 2012. I will return to work for the next school year on August 6, 2012.

I am requesting to use four sick days for February 20-23, 2012. I am also requesting to use the family medical leave benefits for twelve weeks. Afterwards, I would like to use my three personal days. Since I will not be receiving a paycheck for a part of my leave, I plan to pay my portion of my health insurance premium directly to the district when necessary.

Sincerely,

o r '1 o i)./Y" O"V"~'"

Jackie Laney Robertsville Middle School [email protected]

cc: Mr. Mike Baker, RMS principal

CONSENT AGENDA

Approval of Report of School System/School Compliance

I recommend the Board approve the attached report of School System/School Compliance.

Tennessee Department of Education RepOI't of Local Education Agency Compliunce

For Public uml Category I Non-Public Schools Grades PK-12

The Report of Local Education Agency (LEA) Compliance is Olle document used by the Department of Education in Ihe process for approving LEAB. 1'le08e be advised that LEAs are required to comply with all state law "nd state board of education lUles pertaining TO them. The commissioner of education is responsible for cnsuIing all school laws and mles of the state board of edncation are faithfully executed. As part of the compliance report of the LEA, the status of Ihe LEA with respect to the legal duties atld responsibilities shonld be carefully checked. Some laws and rules are monitored throngh other data sources such as the LEA calendar, teacher, student and class infoffi1ation. All data SOlTrCes will he considered in the approval process.

I celillY that, except for those items listed in the attached document whicb includes a compliance plan for each item, the LEA is in compliance with all Tennessee statutes atld state board of edueationlllies.

An Area ofNon-cOm)IJiatlCe Form I. attached: Yes _________ No ____________ _

LEA Name:

Director of Schools Signature:

Date of Board Approval:

Board Chair Signalme:

Please complete and mail this dOClllllent and the Area of Non-compliance Foml (if applicable) to:

PUBLIC SCHOOL SYSTEMS DUE DATR:

RETURN COMPLETED FORM TO: Tennessee Department of Edueatiou

Office of ScboolApproval 6'" Floor, Andrew Johnson Tower

710 James Robertson Parkway Nashville, TN 37243

December 1, 2011

For your convenience, Ihe following is a list of he I pfullinks. If yo Ll have questions regarding applicable laws or slale board of education tules, please contact the Department's Office of General Counsel, 615-741-2921.

New pnblic chapters from the most recent legislative session: o http://www.lennessee.govie9.lleationilegalldocilegisJative snl11marv20 1 I.pdf

New and pending state board of edncationlllles: " !illr:l!www.telmessee.gov!sbelrulreg.htn.1.!

State board of education frequently asked questions: o http://wlvw.tetlllessee.gov/sbelfaq.htmi

Tennessee Code Annotated: o hi til :1/ WII'\\' .m; c hie. com! tentless ""II pex.t.dlJ'! J"'t e tlml. t e3 &fn=main-h.l:r.t.m&c IJ =tl1C od e

Department of education school approval webpage: o Ilttp:l/www,tennessee,gov!echu,'atiouJsellappnwaiJindex.shtml

Nonexhaustive list of slate laws applicable to Category 1 non-public schools: o http:tftn.govicdllcatig]linoillmb1lddocislatlltes cate I VII Drivate schools.pdf

Areas of Non-compliance Form

AREAS OF :-.rON-COMPLIANCE PLA."I FOR COMPLIANCE

ITEM FOR ACTION Approval of Art, Music, Literature, Psychology, and Career/Technical Education Textbook Adoption Committees for FY’12 School Year for Grades K-12 I recommend approval of the attached Art, Music, Literature, Psychology and Career/Technical Education Committees.

Textbook Adoption Committees, 2011-2012

Art Glenwood Linden Willow Brook Woodland Jefferson Robertsville ORHS Elizabeth Hodgers

Tristy Berryhill Sara Cochran Mary Katherine Wooten

Jim Dodson Sean Seyfert Anna Wakefield Cheryl Burchett Gisela Schrock

Music Glenwood Linden Willow Brook Woodland Jefferson Robertsville ORHS (chorus) Kathy Casey Erica Hixson Michelle

Goethert Susie Carden Amanda Leamon Jodie Helms Amanda Ragan

Literature Jefferson Robertsville ORHS Dorothy Devan (7th) Gay Hall (8th)

Michelle Scott (7th) Norma James (7th) Julie Kinder (8th)

Carol Yoakley-Terrell (Dept Coordinator) Michael Feuer (9th) Beth Jernigan (10th) Ginger Flanders (11th) Leslie Shelton (12th)

Psychology ORHS Vondle Shipley Career/Technical Education Jefferson Robertsville ORHS Chris Jaeger (TEE) Todd Livesay (TEE) Gayle Ward (CTE Director)

Rosemary Archer (Business Technology) David Foust (Business Technology) Steve Cinnamon (Electronic Media Communications) J. Clint LaFollette (Graphic Communications) Janice Farr (Health Science) Gordon F. Williams (Engineering) Jeff Hankins (Welding)

ITEM FOR ACTION

FY'12 Budget Amendment #1 - Second Reading.

I recommend approval to amend the FY'12 Budget Allocations as follows:

P:~4~D ~G iT42~. F :- 14iJ C [-145S

eneral Fund ederal Projec:ts Fund entral Cafeteria Fund pecial Revenue Fund

146 E xtended School ProQram

APPROVED $49,713,729 $3,262,254 $1,919,685 $101,624 $463,521

..

I AMENDED I $50,~52,800.92 • $3,199,066.97 I $1,919,685,00 I $97,637.65 . I $463,521.00

CHANGE i $939,080.92 ($63,187.03)

-0-($3,986.35)

-0- ! 147 A 148 • First To The Top I $17§"",1-=-65=---,1 $230,4?4.14 ' $52,319.14 .

•... 149 I_Employee Jobs Bill .. _-" :$936,253 . ~946,766.83 j $10,513.831

rGRAjDTOTAL "':ALL FUNDS I $56,575,222 ;$57,512,313.06 [$937~~1:O6-1

RRA I -0- $2,350.55 $2,35(),55 i

Several adjustments to the originally approved budget were necessary to reflee! revenue and expenditure variations based upon updated information that has become available since budget adoption. For informational purposes, figures have been included regarding the districts fund balance and the levels of use originally approved and now proposed for amendment.

The attached documents reflect changes by line item and by fund, by revenue and expenditures. Also included is accounting of budget transfers between functions board approved to date, along with a few new ones, and detailed set-up of grant awards.

The majority of the change in the General Fund ($766,843.55 of $939,080.92) is an accounting entry to reflect the full value of the technology lease this first year. The second largest change in the General Fund is a transfer from fund balance in the amount of $159,126.96. These funds were budgeted in FY'11 for the Data Center project and were unspent. They are needed in FY'12 to finish the first phase of the project.

Upon Board approval of the first and second readings of this amendment, it will be presented to the City of Oak Ridge for approval to increase the overall appropriation by $937,091.06. This amendment will not impact the City's allocation to the schools or the property tax rate.

Fund 141

Fund 142

fund 143

Fund 145

Fund 146

Funo 147

Fund 148

Fund 149

TOTAL

Proposed Changes in FV12 Proposed

FV1Z Approved Budget Amendment #1 Budget Total

$ 49,713,720.00 $ 939,080.92. $ 50,552,.800,92 {Iflcrease in use of fund balance from $554,690.00 to

$713,815.95)

(Current Balance in 141 Grant contingency is $540,543.83)

(63,187.03) :; 3,199,065.97 ICurrent Balance ifl14Z (irant Contiflgency: $90,741.50)

$ 1,919,6SS.0e $ :$ 1,919,6.85,00

S 101,624.00 $ {3,986.35) .$ 97,637.55

$ 463,521.00 $ $ 463,521.00

$ $ 2,350.55 $ 2,350.55

.$ 178,165.00 .$ 52,319.14 .$ 230,484.14

.$ 936,253.00 .$ 10,513,83 .$ 946,755.83

$ 56,515,222.00 S 937,001.06 S 51,512,313.06

FY 12 Budget Amendment #1 Account Code Increase Acmunt Code Decrease TOTAL DIFFERENCE

Fund Balance-Technology Data Center-Architect/Construction (From FYll) 141-39000 $ 159,126.96

BEP Allocation Revision 141-46511 $ 7,000.00

Capitalized Lease Proceeds - Budget Amendment to Reflect Full Value of Equipment Purchase of

$1,152,873.55 141-49300 $ 766,843.55

Transfer from Fund 262 for Reimbursement of Bus Engine Replacement Expenses 141-49800 $ 8,203.27

Transfer from General Fund Grant Contingency Revenue to Other Fund Grant Revenue 141- $ (2,092.86)

ITOTAL REVENUE CHANGE $ 941,173.78 $ (2,092.86)1 $ 939,080.92 I

Technology Data Center -Architect/Construction (from

FY11) 141-76100-707 $ 166,126.96

141-72130-599-000-

Transfer to cover administrative technology Costs 141-72810-709 $ 18,000.00 00000-305 $ (18,000.00)

141-71100-711-000- 141-72130-599-000-

Transfer to cover instrument rentals anil repairs 00000-307 $ 6,000.00 00000-305 $ (6,000.00)

Capitalized Lease - FY12 Cal First Lease Budget Amendment to Reflect Full Value of Equipment Purchase of $1,152,873.55 141-71100-722 $ 766,843.55

ICapital Lease Principal/Interest 141-82130-610 $ 12,698.00 141-71100-722 $ (12,698.00H

ISpecial Ed Employee reclassify from 71200 to 72220 141-72220-189 $ 68,197.00 141-71200-189 $ (68,197.00)1

Spedal Ed Employee reclassify from 71200 to 72220 141-722Z()'201 $ 4,228.21 141-71200-201 $ (q,Z28.21) Spedal Ed Employee reclassify from 71200 to 72220 141·7222()'204 $ 6,171.83 141-7120()'204 $ 16,171.83) Sped,,! Ed EmplO)'ee reclassify from 71200 to 72220 141-72220 206 $ 126.00 141-71200-206 $ (126.00) Speda! Ed Employee reclassify from 71200 to 72220 141-72220·207 $ 5,555.80 141·71200-207 $ (5,555.80) Special Etl Employee reclassify from 71200 to 72220 141-72220 208 $ 331.50 141-71200-20B $ (331.50) Spedal Etl Employee reclaSSify from 71200 to 72220 141-72220·212 S 98B.B7 141-712()()·212 $ (988.B7) Special Ed Employee reclassify from 71200 to 72220 141·72220·299 $ 7B.I0 141-71200·299 $ (78.10)

Transfer from Instructional oontingenty for one·time

bonus payment l.i11-719()()'599 $ (37,490.00) Employee Bonus-Health Services 141-72120-188 $ 51:14.48 Employee Bonus·Health Services-FICA 141-72120201 $ 36.24 Employee Bonus-Health Services-Mejicare 141-72120212 $ 8.47 Employee Bonus-Health Services-Retirement 141-72120-204 S 52.90 Employee Bonus-Instructional Staff Support 141-72210-188 $ 5,123.57 Employee Bonus-I rst Staff Support-FICA 141-72210-201 $ 317.66 Employee Bonus-Inst Staff Support-Medicare 141-72210-212 $ 7429 Employee Bonus-Inst Staff Support-Retirement 141-7221()'204 $ 478.39 Employee Bonus-Inst Staff Support 141-7221().188 $ 333.88 Employee Bonus-Inst Staff Support-FICA 141-72210-201 $ 2030 Employee Bonus-Inst Staff Support-Medicare 141-7221!J-212 $ 4.M Employee Bonus-lnst Staff Support-Retirement 141-722l1J-204 $ 30.22 Employee Bonus-Special Education Support 141-72 22!J-188 $ 4,392.57 Employee Bonus-Spec Ed Supt-FICA 141-72220-201 $ 214.33 Employee Bonus-Spec Ed Supt-Medicare 141-72220-212 $ 50.13 Employee Bonus-Spec Ed Supt-Retirement 141-72220-204 $ 320.04 Employee Bonus-Spec Ed Support 141-72220-188 $ 1,433.80 Employee B[Jnus-Spec Ed Supt-FICA 141-72Z2().201 $ 88.90 Employee Bonus-Spec Ed Supt Medicare 141-72220-212 $ 20.79 Employee Bonus Spec Ed Supt Retirement 141-72220-204 $ 134.64 Employee Bonus-Office of the Superintendent 141-72320 188 $ 1,805.75 Employee BonUS-Office of Supl FICA 141-72320-201 $ 111.96 Employee Bonus-Office ofSupt - Medicare 141-72320-212 $ 26.18 Employee Bonus-Office ofSupt Retirement 141-72320·204 $ 168.86 Employee Bonus-Fiscal Services 141-72510·188 $ 3,256.07 Employee Bonus-Fiscal Services-FICA 141-72510·201 $ 201.88 Employee Bonus-Fiscal Services·Medicare 141-72510-212 $ 47.21 Employee Bonus-Fiscal Services· Retirement 141-72510-204 $ 337.33

Employee Bonus-Human Resources

Employee Bonus-Human Resources-FICA

Employee Bonus-Human Resources-Medicare

Employee Bonus-Human Resources-Retirement Employee Bonus-Operation of Plant

Employee Bonus-Operation of Plant-FICA

Employee Bonus-Operation of Plant-Medicare

Employee Bonus-Operation of Plant-Retirement

Employee Bonus-Maintenance of Plant

Employee Bonus-Maint of Plant-FICA

Employee Bonus-Maint of Plant-Medicare

Employee Bonus-Maint of Plant:-Retirement

Employee BonUS-Central/Other Services

Employee Bonus-Central/Other -FICA

Employee Bonus-Central/Other - Medicare

Employee Bonus-Central!Other Retirement

Employee Bonus-Extended Child Care

Employee BonUS-Extended Child Care-FICA

Employee BonUS-Extended Chlld Care-Medicare

Employee Bonus-Extended Chlld Care-Retirement

Employee Bonus··

Transfer from General Fund Grant contingency

expenditures to other fund grant expenditures

IBus Engine Replacement Expenses

ITOTAl EXPENDITURE CHANGE

141-72520-188 $ 1,514.87 141-72520-201 $ 93.92 141-72520-212 $ 21.97 141-72520-204 $ 156.94 141-72610-188 $ 1,109.74 141-72610-201 $ 68.80 141-72.610-212 $ 16.09 141-72610-204 $ 114.97 141-72620-188 $ 7,294.18 141-72620-201 $ 452.24 141-72620-212 $ 105.77 141-72620-204 $ 755.68 141-72810-188 $ 3,364_39

141-72810-201 $ 208.59 141-72810-212 $ 48.78 141-72810-204 $ 348.55 141-73000-188 $ 644_28 141-73300-201 $ 39.95 141-73000212 $ 9.34 141-73000-204 $ 55.75 141-71100-188 $ 1,378.12

141-71100-599 $ (2,092.86)

141-72710-729 $ 8,203.27

$ 1,101,039,09 $ (161,!lSS.1711 $ 939.0BO.!l2 I

1 R 46515 000 00000011 000 .00

141 R 46590 000 00000000000

141 00000000

LADDER PROGRAM

141 R 47145 000 00000000000

I 00

Revised/Created by psmith 10l7120' 1 Fund 141 - Amendment 1 P8ge 1 of 22

Revised/Created by psmith 10/712011 Fund 141 -Amendment 1 PageZ of22

141 E 100399000 ODOOO 000

141 E 71100 429 000 00015 000

141 E 71100 429 000 00025 000

141 E 7· 100429000 00030 Oile __ ~~---,~~,OO

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141 E71100429000

li\ND f::1J\I__~. 17,966.00 •

~1~4l1_EEJ7~~~~44~9~O~0~0~0~OQO~OO~3~0~8~~;~~~:~~~rrRDCTIONi-;2T,~EXTB~O~O~K~S __________ j~ __ "~~_~~+-~"""""' ____ 4"""" __ ''. _. +~3~8~~86_,O_0_ !141E71100 000 00015 000

141 E71100449 000 00035 000 7

141 E 71100 44900000040000

E 71100 449 000 00045 ODD

AND .

;~~'lSTIillC'I'f6NI-ifli '"~~ ___ --+ ____ 1~,B20:QO 'I' -----.--. 1,--",--,

I ()T'.~" CHARGES _

1-'-'-,---",-,-,,0,,_Oc __ 4.4,9 000 00050 000

000

Revised/Createn by psmith 1017:'2011 Fund 141 - Amentiment 1

4,069,00

4,998.0a

""' __ "" 5,240,00

GO

Page 3 of 22

.bO~~~==cc=~- FUf'{t-II2l:'RE AND FIXTURES,._+ ___ ...

141 E 71100 __ 7_110000 7.0::0:-1c::.5..;:0c::.D.::.0-iRffiUU>;RIiNSTRiJClil6jr-4i F .. U.RNITURE AND FIXTURES

141 E 71100 71100000000307

141 E 71100 71100000025000 FURNITURE AND FIXTURES

-141 E 71100 711 000 00030 000 !FURNITURE AND FIXTURES ... ___ .5,000.00 ___ 5,187.50" j .. _..:.1 ~18~7-".5~0~

FURNITURE AND FIXTURES 7 I 7 835.00

"."::'=:'::":''::'::=---iR:I~GIJtforuNS'ffilfCTjQj;l- FU RN rTURE AND FIXTU RES 12,000.00 12,000.00

._~,000,: .. 0.,,0:_-1-____ -+ ..... ____ §:QOO.OO

00050000 000.00

141 E 711QIl.Z;y, ODOI0]0010](O](J0i()OJlOi()OO~--t~~~~STIw(STR5N_ffi~~~~'RuiCTiONl+ __ 193173.00 1

141 E 7110072200000000233

141 E71150 116000 00000

141 E 7115019500000000000

141 E7115D201 O"O .. O: .. _O:.::.OO::..:O:::Oc.:O:..::O.::.O_ii.~i;;i;-iiTii:n=;-;;:;-Q-rnTlr'T;r;;;JFC::='::::_::::.

141 E 71150 204000 00000 000 - - - -------- --

Revised/Created by psmith 10f712011 Fund 141 - Amendment 1 Page 4 of 22

Revised/Created by psmith 1017/2011 Fund 141 - Amendment 1 Page 5 of 22

141 E71200 725 000 00000 000

141 E 71300 116000 00000 O~O

141 E71300 195000 DCa 00 000

141 E 71300 201 000 00000 OOGw' ~~-i'"';~~~~~~=C"~l"'-'" .... ,,::,,'c'::"".''--'-------!f

141 E 71300 206 000 00000 000 INSURANCE

1 00 . 795,00

12.00

1~.126,OO" l--~"" '--+-~.. -----1-~"'.·"'=4

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141 E ]130.Q:Z07 ,OoQlDDJ..Q:C:l:JCOJOOI(jOilOI(jOOO "'-i~~~~:El)lj(:RrIOi\i-~~I~~:.!I:!,!N.§.SI,!lUR~AN~C~E~_+-

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Page 6 of 22

SERVICES 124.CO 124.00

117.00 I~l!:~'~~~~~~~~~ ... fM~~'~S~E~R'~V~IC~E~S~--_""'~5f~it~~§tj~F~~~r-~-'I------'11 .. 1~7~.0~0~: ........ - ....... --~. 173.00 . SERVICES I

ou,-n_":;,, .''INO 1 188.00

203.00 ; 203.00

141 7212049900000045000 IHEAL7H SERVICES 165.00 , 165.00

141 E 72120 499 00050 000 TH SHN"'''S 173.00 173.00

~1 .. 4~"'1.::E::..7'-'2"-1:::3"'O'--1:.c1C'-7.::0:::00=0"'0:::.O:.:GO~=_+OTHER STU 0 ENT SU PPO RT I r" !>.,,'''' lAD 0 ER PROGRAM

141 E 23 000 oooeo 800 OTHER STUDENT SUPPORT GUIDANCE PERSONNEL

41 E72130 127000 OOODO 000 ClT""R STUDENT SUPPORT

.'-='-'-'="'-'=="-"O"'OO"-O:"O::..C"'O:"O:.......-+O=THER STUDENT SUPPORT Im'Ut:o SALARIES & WAGES

OTHER STUDENT SUPPORT 1(';71.1"" SALARIES & WAGES

141 E 72130201 00000 000 'OTHER STUDENT 55,771.00 I 141 E ,OTHER STUDENT SUPPORT I SECURITY

DOC 00000 000 OTHER STUDENT SUPPORT I "T.AT" RETIREMENT

R,"Viss,J/Created by psmith 101712811 Func1141 Amendment 1 Page 7 of 22

Revised/Created by psmith 10J7f2011 Fund 141 - Amendment 1 Page B of22

141 E 72210105 000 00000 000

141

141 7221 0 129 oeo 00000 000

141E722101

TRAINING

TRAINING

141 72210 19600000030000 i TRAINING

141 E 7221019600000035000 TRAINING _-"-'-""'':cIJlJ+_ _ ___ + _____ !____ ~,OOOOO

a 196 000 00040 000 TRAINING

141 72210196 000 00045 000 TRAINING .00

141 E 72210 196 000 00050 000 TRAINING

141 E 722 000

141 000 TRAINING

1000 TRAINING 00

Revised/Created by psmith 1017/2011 Fund 141 Amendment 1 Page 9 of22

141 E 72210196 000 UO'OJ'0J<8~2-,,01lJ0~0_+~~~~~-;-;-;o===-;-_i ,=:..:.:.:=E~T:.::RA:..::I~N:::.IN:.::G~_-i

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,-'-=-=----=---=-=~"'____+.PROGRAM , __ ._.~~~R"E;lT"IR<l:E""M1t:E~NT'-'----+_--'111""Lb,:L.UU I-'--'----='-'-'==-:~::: REGULAR INSTRUCTION j------,

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141 E72210 207000 00000 000

141 E 000

141 E 72210 212 00000000000

PROGRAM REGULAR

INSURANCE

MEDICAL INSURANCE

,mOHr., INSURANCE

MEDICARE

508,6 1 771,61

2,46.1:.00

141 E 7221 0299000 00000 000 ~~~~=~=~--:':'nll=D FRINGE BE=.rN"!:E:r::F'.'IT;:"S--l __ ---'-'1 ~~'-.-.----1 .. ---. 11,4~L.U'J

00000000 LTANTS 9,844,00

E 72210355000 00000 000

141E7221035500(O)(0~0~0~0115~00~0~-t~~~~~WCTK~_~TFRAVEL ,00

141 E 72210 35500000025000

141 E 72210 355

o 355000 00045 000 '-ti:;iiiiii-iri'i-'iMcrtmr'Tir", ._----i __ ,c,7,~5::::0"',O::::0__1---4,750.00

141 E 7221 035500000050000 00 PLIES

141 E 72210 42900000000000

Revised/Created by psmith 101712011 Fund 141 - Amendment 1 Page 10 Df22

141 E 72210 429 000 00081000

1 E 72210 42900000082000

141 E 72210 42900000084 000

il1i41!EEJ]:.~1~32()()OIOQ!l@()IOO~0)~'~~iill~Ns-fRCiCTl5N~~~~~R'(IB3-'O)(O)~K'S§~"'~'~E~D~IA~-+ .. _~_9)232.0,,0-+ ........ _~~..!-..... ___ --!". __ .. ;"":""'~~

7,197,00 ........... 1 7,197.00

141 E 72210

BOOKS,."'EDIA

SO OKS/MEDIA

o 432 000 00040 000 BOOKS/MEDIA

141 E722104320000004~5~0~O~O~-h~~~~ITP~~~'--4~~~~B2020~KS~IM~E~D~IA~-1 _____ ~J9 .OO~_~~_~ ___ ., ........... __ ~ ~t--~~~~

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141 72210 437 000 00030 000 _I

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141 E o 4)~3!.7QOO()(O~OQfO~04~5~OO~OI'~'~~~~~rRllrTilffii~~~.ER!O[)I~~~~~~L~ __ m •• E814.00

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i OTHER SUPPLIES AND ; MATERIALS

I, '

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141 E 72210 599 000 00068 000 OTHER CHARGES ~~~~~'~·················ii····~······~~~~'

: CAREER

I , 1 .. ---

i

1

434.00 •

850.00!

69.6 .. 00 I

. 1,~°.1,!l°c~. _.~ ..... 609.00 !

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141 E 72230 105000 00000 000 SUPERVISOR/DIRECTOR 89,098.00 89,098.00

141 E72230 11700000000000 CAREER LADDER PROGRAM --------- -

141 E 72230 161 000 32,443.00

141 E 72230 20100000000000 SOCIAL SECURITY 7 7 ---- ---- ---------

141 E 72230 204 00000000000 STATE RETIREMENT 11- 11 - ----

1 E 72230 206 000 00000 000 LIFE INSURANCE

141 E 72230 207 00000000000 MEDICAL INSURANCE

141 E 72230 208 00000000000 DENTAL INSURANCE 663.00 . 663.00

141 E 72230 21200000000000 EMPLOYER MEDICARE 1,806.00 1

141 E 72230 29900000000000 . OTHER FRINGE BENEFITS 156.00

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Revised/Created by psmith 10/7/2011 Fund 141 -Amendment 1 Page 13 of22

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141 E 72320 70100000000000 IDIRECTOR 0F'_S:CHOOLS ---1---- ___ --+-_____ 2,500.0-_0c._t--__

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141 E7241 OFTHE PRINCIPAL

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1,500,00

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00

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141 E 72520105 000 00000 000 RECTOR

141 E 72520 161 000 00000 000 37 5.00

I CLERICAL PERSONNEL 1 715.00 I

141 E 72520 1BS 000 00000 000 1

NEL SAUIRIES & WAGES 8,OQilOO .. 00008080 I

SOCIAL SECURITY .JO.140.92

141 204 000 00000 000 RETIREMENT 16,791.0: '

iLIFE INSURANCE 141 E725202D6DO)CO~0)~0~0~00~OC~'O~-fi~~~~~~~~ __ LU£~II~~ 265.00 I 265.00

141 E 72520207000 00000000 INSURANCE

208 J:O 00000 INSURANCE 663.00 I

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FRINGE BENEFITS 156.00 i 156.00 )

1

500.00

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ReVised/Created by psmlth 10;712011 Fund 141 - Amendmem 1 Page 17of22

ER\iJCE,SIF'ER:SONNEL l~cc=~~~~=-iHUWl···

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Fund 141 - Amendme,t 1 Page 18 of 22

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141 E 72620 701000000000_0,,0'-----_ jlMAINTENANCE OF PLANT

141 E 72620 717 000 00000 000 MAINTENANCE OF PLANT ~~~~~~~~~~~-+

141 E 72710312000 00000 000 1

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CENTRAL AND OTHER 175.00 i

Revised/Created by psmith 101712011 Fund 141 - Amendment 1 Page 19 of 22

CENTRAL AND OTHER 107.00

141 E 72810709000 00000 000 CENTRAL AND OTHER 1 00

141 E 72810 70900000000 230 --------------

141 E 73000 188000 PAYMENTS 644.28 644.28

141 E 73000 201 00000000000 39.95 - - - - - ----------- --

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If'''''''' NITY SERVICES 160.00

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Revised/Created by psmith 1 0fl/20 11 Fund 141 - Amendment 1 Page 20 of 22

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141 E 76100 321 000 00000 000 REGUlAR CAPITAL OUTLAY ENGINEERING SERVICES

Revised/Created by psmith 10fi12011 Fund 141 - Amendment 1

106.00 I

31,312.00

122.00

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Page 21 of 22

iREGULAR CAPITAL OUTLAY

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142 E 72130189 000 00000 000 (Tn.,"'", STLDENT SUPPORT . OTHER SALARIES & WAGES 1-~~~~llll.L __ ~~~ ... ~_.tl<l,l~ctJIJ~~ ..................... __ -4 142 E 72130 189 101 00043 000 :t'>~'W"D STLDENT SUPPORT OTHER SALARIES &. WAGES l~~~~~~·==··=:····===~-+· .... ~~···~=···~······· I 142 E 72130169 STUDENTSUPPORT I

RevisedlCreated by psmith 101712011 Fund 142 - Amendment #1 Page 4 of 9

,SOCIAL SECURITY 016,00

142 E 72130 201101 00045 STUOENT SUPFORT SOCIAL SECURITY 1

142 E 30204 101 00043000 STUOENT SUPPORT STATE RETIREMENT i

101 00045000 STUDENT SUPFORT STATE RETlREMENT 178,00 I 178.00

E 72130 206 101 00043 000 STUDENT SUPPORT LIFE INSURANCE 132.00 I 132.00

01 00045000 INSURANCE

7~'13~2:07 STUDENT SUPPORT MEOICAL INSURANCE

142 E 72130 208 101 00043000 STUDENT SUPPORT DENTAL INSURANCE 343.00 343.00

142 E 72130 208 10100045 000 STUDENT SUPPORT DENTAL INSURANCE 341.00 341.00

142 E 72130 21210100043000 STUDENT SUPPORT ,EMPLOYER MEDICARE 472.00 , 472.00

STUDENT SUPPORT EMPLOYER MEDICARE 445.00

I 299101 00043000 STUDENT SUPPORT' FRINGE BENEFITS

142 E 7213029910100045000 STUDENT SUPPORT OTHER FRINGE BENEFITS 86.00

142 E 355303 00000 000 STUDENT SUPPORT

1 I E 72130 35580100000000 STUDENT SUPPORT

142 E 72130 399303 00000 000 STUDENT SUPPORT 1,500.00 ' 1 AND

142 E 7213049930300000000 STUDENT SUPPORT. 21 21 744.00

142 E 72130 52423300000000 OTHER STUDENT SUPPORT __ 596.00 I 596.00

STUDENT SUPPORT 25.00

Revised/Created by p"mith 10f712011 Fund 142 - Amendment #1 Page 5 of 9

I

142 E 72130 524 303 00000 000 OTI-lER STUDENT SUPPORT I 142 E"'"''"''-- OOor

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142 E 73300 399 030 00000 000 COMMUNI1Y SERVICES

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429 431 00000 000 COMMUNITY SERVICES 1 950,94 94

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RevisediCrallll;d by psmith 10:7 i20 11 Fund 148 - Amendment #1 Page 1 of 1

Revised/Created by psmith 1017/2011 Fund 149 - Amendment#1 Page 1 of 3

Revised/Created by psmith 1017/2011 Fund 149 - Amendmer;t #1 Page 2of3

Revised/Created by psmith 10;712011 Fund 149 - Amendment#1 Page 30f3

ITEM FOR ACTION

Approval of Revised FY'13 Budget Calendar/Timeline.

I recommend approval of the revised FY'13 Budget Timeline, pending City Council acceptance.

The attached FY'13 Budget Timeline has been revised and presented to City Council members for approval/acceptance. Pending approval of both the Board and City Council, this new timeline wfll be adopted for budget development.

Please see attached document. The revisions allow for District receipt of the "First" BEP estimate from the State in April, as well as additional data of current year actual monthly collections of county sales and property taxes, which will help with projections for FY'13 revenue. More comprehensive data regarding salary and benefit expenditure bases, anticipated retirements, etc., will also be available at the later date.

The new calendar will reduce scheduling conflicts with school break periods and Board conferences.

OAK RIDGE SCHOOLS FY 2012-2013

"OPTION ONE - DRAFT" - BUDGET TIMELINE

July-August 8, 2011 SUPERVISOR OF MAINTENANCE AND OPERATIONS & BUILDING

August 8, 2011 Monday

August 24, 2011 Wednesday

August 29, 2011 Monday

August 30, 2011 Tuesday

September 16, 2011 Friday

September 26, 2011 Monday

September 27,2011 Tuesday

October 17, 2011 Monday

Budget Timeline 12-13

PRINCIPALS

Site visits, if needed, to discuss requests from Administrators for development of the Capital Improvement Plan (CIP). Principals' projects to be incorporated with scheduled HV AC, mechanical, foofing and other mandatory projects planned.

SPECIAL BOARD MEETING-IN LIEU OF JULY MEETING - 7 :00 P.M.

SPECIAL BOARD MEETING - 5:00 P.M.

REGULAR BOARD MEETING - 7:00 P.M.

Proposed Budget Timeline presented for approval Discussion and approval of CIP Projeets for City of Oak Ridge funding

ADMINISTRATIVE COUNCIL

Board approved Budget 'Emeline distributed Board approved CIP Projects list discussed

SUPERVISOR OF MAI~NANCE AND OPERATIONS

Board approved CIP Projects submitted to the City of Oak Ridge

REGULAR BOARD MEETING -7:00 P.M.

ADMINI§IRA nVE COUNCIL

Bp.GULAR BOARD MEETING - 7 :00 P .M,

11/03/11 Page 1 of5

October 18,2011 Tuesday

November 17,2011 Thursday

November 28, 2011 Monday

November 29, 2012 Tuesday

December 1, 20ll Thursday

Januarv 2, 2012 }Jonday

January 3, 2012 Tuesday

January 4, 2012 Wednesday

January 23,2012 Monday

January 24, 2012 Tuesday

February 13, 2012 Monday

February 21, 2012 Tuesday

Febmarv 27, 2012 Monday


ADMINISTRA TlVE COUNCIL

crr WORK SESSION WITH CITY PLANNING COMMISSION 5:30 P.M.

REGULAR BOARD l\1EETING ~ 7:00 P.M.


AFPROV AL OF CIP - .. PLANNING COMMISSION-??

EXr::!'(JTIVE COMMITTEE

IN LIEU OF DECElvlBER- BOARD MEETING 7:00 P.M.

Budget Timelinc Revisions - 717 ~ Per City Of Oak Ridge


REGULAR BOARD MEETING~ 7:00 P.M.


crr WORK SESSION ~ COUNCIL REVIEW-??

DAY ON THE HILL

REGULAR BOA.RD I\1EETING ~ 7:00 P .ML

11/03/11 Page 2 of5

February 28, 2012 Tuesday

March 2011

March 9,2012 /"'iday

March 12-16,2012

March 19 - Andl 6, 2012

March 26, 2012 Monday

March 27, 2012 Tuesday

ApTi120, 2012 Friday

ApTiI 20, 2012 Friday

April 23, 2012 Monday

April 24, 2012 Tuesday



DIRECTOR OF BUSINESS & SUPPORT SERVICES

Estimate General 2012 Budget Position (Revenue and Expenditures) without BEP Estimate to alTive in mid-April

DIgg.CTOR OF HUMAN RESOURCES

HR Database Verified and Completed

PHASE I AND II BUDGETS

Due tlum Principals to Assistant Superintendent of Schools Due flum Executive Committee Staffi'Supervisors to Director of Business and Support Services

SPRNGBREAK

~XECIJTIVE COMMITTEE Review of Budget Requests with Principals, Directors & SUpervisors

REGULAR BOARD MEETING - 7;00 p ,M.

OREA & Principal Salary Proposals

ADMNISTRA TIVE COlJNCIL

Budget Discussion

First BEP Estimate Released

DIRECTOR OF BUSINE§§~S!J!'1'9RT SERVICES Compile "Big Picture Draft" Big Picture "Draft" sent to Board of Education

REGULAR BOARD MEETINQ:I:OO P,M ..

Discuss "Big Picture Draft"

Discuss "Big Picture Draft"

11/03/11 Pllge30f5

April 24, 2012 Tuesday

Mar 2, 2012 Wednesday

May 3·10, 2012

May 11,2012 Friday

May 14,2012 Monday

May 15,2012 Tuesday

May 17,2012 Thursday

Mav 21, 2012 Monday

May 22, 2012 Tuesday

May 24,2012 Thursday

Mar2S,2012 Monday

May 29,2012 Tuesday

May 30, 2012 Wednesday

Budget Timeline 12·13


Send "Big Picture Draft" to City Council

EXECUTIVE COMMITTEE AND SUPERVISORS· ALL FINAL BUDGET

DEVELOPMENTMATERfALS DUE TO DIRECTOR OF BUSINESS & SUPPORT

SERVICES FOR PROCESSING

All Budget Figures including completed Nanatives a±:e due

DIRECTOR Of BUSINESS & SUPPORT SERVICES

Finalize Budget Details


First Draft of Budget Sent to Board of Education

SPECIAL BOARD OF EDUC;A nON MEETING - 5:30 P.M.

Budget Presented to Board of Education

SPECIAL BOARD OF EDUCATION MEETING - 5:30 P.M.

Line by Line Review of the Budget

SPECIAL BOARD OF EDUCA nON MEETING -:5 :30 P.M.

Work Session - If Needed

REGULAR BOARD MEETING - 7 :00 P.M.

Public Hearing of Budget First Reading


Work Session- If Needed

SPECIAL BOARD OF EDUCATION:l'vfEETING - 5:30 P.M.

Work Session- If Needed

MEMORIAL DAY HOLIDA Y


Second Reading - Adoption of Budget

DIRECTOR OF BUSINE$S & SUPPORT SERVICES

Budget Transmitted to the City

11/03/11 Page4of5

May 30-June 1, 2012

June 4,2012 Monday

June 11, 2012 Monday



June 26, 2012 Tuesday


EXECUTIVE COMMITTEE

Work on City Budget Presentation

CITY COUNCIL MEETING -7:00 P.M.

Budget Presentation - City and Sehools

CITY COl,JI-lCIL MEETING -7:00 P.M. Public Hearing for Appropriations Ordinance First Reading of Appropriations Ordinance

CITY COUNCIL MEETING - 7 :00 P.M.

Second Reading of Appropriations Ordinance

REGCLARBOARD MEETING-7:00 P.M.

ASSISTANT SUPERINTENDENT OF SCHOOLSlDlRECTOR OF BUSINESS & SUPPORT SERVICES

Instructional Allocations Distributed to Principals - via Appendix B-2

11/03/11 Page 5 of 5 ---- ............................... ,--------~-------------'

ITEM FOR INFORMATION

Enrollment Report

Attached please find the Enrollment Report for the 3rd Attendance period ending November 14, 2011.

Oak Ridge Schools

3rd Attendance Period

November 14, 2011

These numbers reflect the 2011-2012 Skyward Student Management System (Entity) active student enrollment count as of November 14, 2011.

The total includes 1Q private school and home schooled students receiving Special Ed services.

Oak Ridge Schools Enrollment Entity Counts 3rd ATT

November 14, 2011

ITEM FOR INFORMATION

Financial Reports

Attached, please find the Financial Reports for October 2011,

FISCAL YEAR FY 2012 Quarter 2

FY'12 MONTHLY FINANCIAL REPORT 31·0ct·11

II General Pur~ose Fund - 141 II 34% of Budget Vear

Account Percent of Number RESERVES Budget Vear·To·Date Budget Variance from Budget 35990 Budget Undesignated Fund Balance $554,690 ($554,690)

REVENUES 40110 Current Property Tax $8,905,755 $141,071 1.6% ($8,764,684) 40210 Local Option Sales Tax $4,092,268 $1,026,923 25.1% ($3,065,345) 40280 Mineral Severance Tax $32,000 $10,952 34.2% ($21,048) 43511 Tuition· Regular Day Students $375,000 $188,478 50.3% ($186,522) 43513 Tuition - Summer School $13,000 ($13,000) 43517 Tuition- Other 43533 Transportation Fees $18,000 $1,313 7.3% ($16,687) 44110 Interest Earned $10,000 $6,809 68.1% ($3,191) 44120 Lease/Rentals $9,500 $2,295 24.2% ($7,205) 44170 Miscellaneous Refunds $7,086 $7,086 44520 Insurance Recovery 44530 Sale of Equipment $5,000 $2,738 54.8% ($2,262) 44560 Damages Recovered $5,000 44570 Contributions & Gifts $45,000 $10,650 23.7% ($34,350) 44990 Other Local Revenues $12,600 $1,089 8.6% ($11,511) 46511 Basic Education Program $18,518,000 $5,557,500 30.0% ($12,960,500) 46515 Early Childhood Education $446,081 $85,959 19.3% ($360,122) 46590 Other State Education Funds $615,000 $9,819 1.6% ($605,181 ) 46610 Career Ladder Program $326,530 ($326,530) 46612 Extended Contracts $185,100 ($185,100) 46980 Other State Grants $200,000 ($200,000) 46990 Other State Revenues $5,000 ($5,000) 47143 Education of the Handicapped Act·IDEA $59,919 $55,825 93.2% ($4,094) 47145 Special Education Pre-School Grants $11,648 $11,648 47630 Public Law 874-Maintenance and Operations $72,685 ($72,685) 49200 Proceeds From Notes 49300 Proceeds From Capitalized Lease $386,000 49800 Operating Transfers $197,290 ($1,888) ($199,178) 49810 City General Fund Transfer $14,629,302 $4,876,434 33.3% ($9,752,868)

TOTAL RESERVES AND REVENUES $49,713,720 $11,999,702 24.14% ($37,714,018)

Account EXPENDITURES Percent of Number Budget Actual Budget Variance from Budget 71100 Regular Instruction Program $23,975,593 $5,518,912 23.0% ($18,456,681) 71150 Alternative Instruction Program $356,889 $68,290 19.1% ($288,599) 71200 Special Education Program $4,299,858 $963,077 22.4% ($3,336,781) 71300 Vocational Education Program $968,938 $200,253 20.7% ($768,685) 71900 Other (Contingency) $324,230 $1,210 0.4% ($323,020) 72120 Health Services $355,018 $82,072 23.1% ($272,946) 72130 Other Student Support $1,228,190 $278,164 22.6% ($950,026) 72210 Regular Instruction Support $2,178,330 $597,735 27.4% ($1,580,595) 72220 Special Education Support $571,132 $188,897 33.1% ($382,235) 72230 Vocational Education Program $167,091 $50,086 30.0% ($117,005) 72310 Board of Education $909,672 $408,755 44.9% ($500,917) 72320 Office of the Superintendent $265,742 $91,936 34,6% ($173,806) 72410 Office of the Principal $2,763,946 $856,644 31.0% ($1,907,302) 72510 Fiscal Services $675,775 $202,522 30.0% ($473,253) 72520 Human Resources/Personnel $246,706 $72,568 29.4% ($174,138) 72610 Operation of Plant $4,601,641 $1,390,155 30.2% ($3,211,486) 72620 Maintenance of Plant $1,439,395 $492,033 34.2% ($947,362) 72710 Transportation $1,392,069 $188,165 13,5% ($1,203,904) 72810 Central and Other $918,800 $307,366 33.5% ($611,434) 73300 Community Services $540,000 $20,673 3.8% ($519,327) 73400 Early Childhood Education $446,081 $123,930 27.8% ($322,151) 76100 Regular Capital Outlay $603,000 $18,505 3.1% ($584,495) 82130 Principal on Capitalized Leases $388,000 $420,905 108.5% $32,905 82230 Interest on Capitalized Leases $26,000 $4,664 17.9% ~~21,33~l 99100 Operating Transfers $71624 $71 624

TOTAL EXPENDITURES $49,713,720 $12,547,517 25.24% ($37,166,203)

TOTAL ANNUAL EXPENDITURE CASH SURPLUS (DEFICITI ($547,815)

General Fund Created/Revised 11/11/2011

FISCAL YEAR FY 2012

FY'11 MONTHLY FINANCIAL REPORT

Account Percent of Number RESERVES Budget Vear-To.l)ale Budsst VarIan ce from Budget

Reserves and RevemJes

REVENUES 46790 Other Vocational $5,000 ($5,000) 46980 Olher Slale Graili.

47131 Vocational Program Improvemen] $160,370 $15,535 9.7% ($144,835)

47139 OtherVocalional

47141 ESEA TIUe I $810,857 $168,768 20.8% ($642,089)

47142 ESEA Tille V

47143 Education of the Handicapped Acl-IDEA $978,968 $137,918 14.1% ($841,050)

47145 Special Ed Preschool Granls $21.023 $5,309 19.6% ($21,714)

47146 English Lang Acq Granls $17,099

47189l1Ue II $174,104 $74,134 42.6%) ($99,970)

47590 Other Federal Through State $308,104 $2,780 0.9% ($305,324)

47990 Other Direct Federal Revenue - Head start $797,828 $147,476 18.5% ($650,352)

49800 Operating Transfers

TOTAL RESERVES AND REVENUES $3.262.,254 5569,016 17.4% ($2,693,236)

Account EXPENDITURES P&fC&nt of Number Budget Actual Budget Variance from Budget

71100 Regular Insiruction Program $1,635,612 $225,537 13.8% ($1,410,075)

71150 Alternative InslIucfion Program

712()O Special Education Program $979,349 $192,021 19.6% ($787,328)

71300 Voca~onal Education Support $157,530 $12,080 7.7% ($145,450)

72120 Health Services

72130 OIher Student Support $10,023 $46,724 .166.2% $36,701

72210 Regula, instruction Support $179,350 $106,851 59.6% ($72,499)

72220 Special Education Program $41,811 $41,811

72230 Vocational Education Support $7,840 $2,350 30.0% ($5,490)

72510 Fiscal Services $200,000

73300 Community Services S80,000 $223,086 278.9% $143,086

76100 RegUlar Capital Outlay

99100 Operating Transfers $12,550 ($1,662) -13.2% ($14.212)

TOTAL EXPENDITURES $3,262,264 $646,796 26.0% ($2,413,466)

($279,780)

Federal Projects


FY'12 MONTHLY FINANCIAL REPORT I 31-0ct-11 I

I Food Service Fund -143 I I 34% of Budget Year I

Account Year-Ta- Percent af Variance from Number RESERVES Budget Date Budget Budget

Reserves and Revenues

REVENUES

43021 Lunch f'aymenls for Ciliidren ~360,955 5102,474 28.0:.0/0 ($263,481)

43522 Lunch Paymenls for Adults $19,221 $4,610 24,0% ($14,611)

43523 Income from Breakfasl $30,445 $7,878 25,9% ($22,567)

43525 Ala Carte Sales $347,450 $48,140 13,9% ($299,310)

43990 Other Food Service Payments $51,813 $12,282 23,7% ($39,531)

44110 Interest Earned $14

46520 School Food Sef\lice Local $17,000 ($17,000)

47111 USDA Lunch Payments 5715,870 $215,627 30,1% ($500,243)

47113 USDA Breakfast Payments $183,569 $57,356 31,2% ($126,213)

47114 USDA Other $188,362 $63,530 33,7% ($124,832)


TOTAL RESERVES AND REVENUES $1,919,685 $511,912 26.7% ($1,407,773)

Account EXPENDITURES Budget Actual Percent of Variance from Number Budget Budget

73100·165 Cafeteria Personnel $218,440 $31,776 14,5% ($166,664)

73100-201 Social Securily $13,543 $1,824 13,5% (511,719)

73100-204 Slole Relirement $13,906 $2,18B 15.7% ($11.718)

73100·206 Life Insurance $668 $101 15,1% ($567)

73100·207 Medical [nsurance $25.562 $3.449 13,5% ($22.113)

73100·208 DenLallnsurance $1,767 $265 15.0% ($1,502)

73100-212 Employer Medicare $3.167 $426 13,5% ($2,741) 73100·299 Olher Benefils $436 $62 14,3% ($374)

73100·307 Communication $3.500 0,0% (53,500)

73100·317 Data Processing SeNices $7,860 0.0% ($7,860)

73100·354 Transportation of Supplies and Materials $8,525 $765 9.0%, ($7,760)

73100-355 Travel $700 ($700)

73100·399 Conlracted Sef\lices (Food Service Contract) $827,308 $181,051 21,9% ($646,257)

73100-421 Food Preparation Materials $165,584 $16,342 9.9% ($149,242)

73100-422 Food and Cooking Supplies $547,979 $108,804 19.9% ($439,175)

73100·499 Olher Supplies $15,000 $8,492 56.6% ($6,508)

73100-509 Food Service District Refunds $500 $178 35.6% ($322) .

73100-590 Transfers $57,140 0.0% ($57,140) i 73100-710 Food Sef\lice Equipment $8,100 $958 11,8% (S7,142)

TOTAL EXPENDITURES $1,919,685 $356,681 1B.6% ($1,563,004)

TOTAL EXPENDITURE CASH SURPLUS (DEFICIT) $155,231

I 143 Food Service Fund Balance Summary )l

Ending Fund Balance 613012011 ($313)

Food Service Fund


FY'12 MONTHLY FINANCIAL REPORT :1 31·0ct·11 I

II other Education Fund - 145 II II 34% of Budget Year

Account Percent of Number RESERVES Budget Year-To~Dalc Budget Variance from Budget

Reserves and Revenues

REVENUES 44570 Contributions & Gifts 44990 Other Local Revenues $22,900 $169 ($22,731)

Other State Eduoalion Funds SF SF Family 46594 Resource Center Grant $33,300 ($33,300) 46980 Other State Grants

49800 Operating Transfers $45.424 $1,701 3.7% ($43,723)

TOTAL RESERVES AND REVENUES $101,624 $1,870 1.8% ($99,7541

Account EXPENDITURES Percent of Number Budget Actual BUdge1 Variance from Budgot

72210 Regular InstructIon Programs 72130 Other Student Support 72620 Maintenance of Plant 73300 Community Services $101,624 $23,559 23.2% ($78,065)

99100 Transfers Out

TOTAL EXPENDITURES $101,624 $23,559 23.2% (S78,065)

TOTAL EXPENDITURE CASH DEFICIT ($21,689)

liRe Fund Balance Summary Ending FRC Fund Bnlance 6/30111 $4,404.661

other E=ducnlion

••

FISCAL YEAR FY 2012

FY'12 MONTHLY FINANCIAL REPORT

I ECC Fund -146

Account Number RESERVES

Reserves and RevenlJes

REVENUES 43581 Community Service Fees 44990 Other Local Revenues

Account Number

TOTAL RESERVES AND REVENUES

EXPENDITURES

73300 Community ServIces


TOTAL EXPENDITURES

TOTAL EXPENDITURE CASH SURPLUS

I 146 ECC Fund Balance Summary I Ending Fund BaJance 613012011

Budget

$463,521

$463,521

Budget

$463,521

5463,621

I

$64A21.40 I

ECC

Quarter 2

I 31·0ct-11

I 34% of Budget Year

Percent of Year·To-D.te Budget Variance from Budgot

$134,887 29.1% ($328,634)

$134,887 29.1% ($328,634)

Percent of Actual Budget Variance from Budget

$117,166 25.3% ($346,355)

$117,166 25.3% ($346,355)

$17,721


FY'12 MONTHLY FINANCIAL REPORT I 31-0ct-11 I

II ARRA Fund ·147 II I 34% of Budget Year I

Account Budget Year-To-Date

Percent of Variance from Number Budget Budget

REVENUES 47141 Title 1 ARRA $0

47143 Special Education State Grant ARRA 1,475 $1,475

47145 Special Pre-School Grant ARRA $0

47189 Professional Development Grant ARRA

47590 Other Federal Flow Through ARRA $0

47990 Other Direct Federal Revenue ARRA $0

TOTAL RESERVES AND REVENUES . 1,475 $1,475

Account EXPENDITURES Budget Actual

Percent of Variance fram Number Budget Budget

71100 Regular Instruction ARRA $0

71200 Special Education Program ARRA 1,222 $1,222

72130 Vocational Program ARRA 841 $841

72210 Other Instructional ARRA $0

72220 Other Special Education ARRA 252 $1,222

72710 Transportation Special Education ARRA

73100 Food Service ARRA

73300 Community Services ARRA

TOTAL EXPENDITURES . 2,316 $2,316

TOTAL EXPENDITURE CASH DEFICIT ($841.20)

ARRA

FISCAL YEAR FY 2012

FY'12 MONTHLY FINANCIAL REPORT II Race to the Top (FTTT} Fund - 148 II

Account Number

47311 Other Federal Flow Through FTTT

47590 Other Direct Federal Revenue FTTT


Account EXPENDITURES

Number

71100 Regular Instruction FTTT

72130 Other Student Support FTTT

72210 Other Instnuctional FTTT

72710 Transportation FTTT

TOTAL EXPENDITURES

TOTAL EXPENDITURE CASH DEFICIT

Budget

178,165

178,165

BUdget

178,165

178,165

First to the Top

Quarter 2

I 31·0ct·11 I 34% of Budget Year

Year-To- Percent of Date Budget

72,254 40,6%

o

72,254 40.6%

Actual Percent of

Budget

71,731 40,3%

3,098

15,382

42

90,253 50.7%

$17,999.30)

Variance from Budget

($105,911)

$0

($105,911 )

Variance from Budget

($106,434)

$3,098

$71,731

$3,098

$0

($87,91,2)

FISCAL YEAR FY 2012

FY'12 MONTHLY FINANCIAL REPORT Education Jobs Bill Fund·149

Account Number

47590


Account Number

EXPENDITURES

71100 71150 72210

TOTAL EXPENDITURES

TOTAL EXPENDITURE CASH DEFICIT

Budget

936,253

936,253

Budget

936,253

936,253

Year-ToDate

78,314

78,314

Actual

105,611 12,309 6,831

124,751

($46,436,93)

Education Jobs Program

Quarter 2

31·Qct·11 34% of Budget Year

Percent of Budget

Variance from

Budget ($857,939)

8.4% ($857,939)

Percent of Variance

Budget from

Budget

($830,642)

13.3% ($811,502)

Monthly Cash Flow Statement for October, 2011

Beginning Cash Balance @ 10/1/11 (Ending Balance from previous month)

Petty Cash General Checking

Credit Union Investments (LGIP) Other Investments

Transfers In

250 5.319.359

2 289

Q Q

General Purpose Fund (Fund 141) Sub-Total wi Investments 5,319,904

Fund 142 - Federal Projects Fund Fund 143 - Food Service Fund Fund 145 - Other Education Fund Fund 146 - ECC Fund Fund 147 - ARRA Fund Fund 148 - First to the Top Fund Fund 149 - Employee Jobs Fund Fund 262 - Equipment Rental & Replacement Fund

-348.111 12.595

-10.813 67.366

337 -78.212 -45.685 887.740

All Other Funds Sub-Total

TOTAL ALL FUNDS Beginning Asset Balance

Plus Revenues & Transfers In

485,218

General Fund 141 Including Current Investments Sub-Total 4,556,133 Federal Projects Fund 142 308,259 Food Service 143 308,238 Other Education Fund 145 100 ECC Fund 146 35,313 ARRA Fund 147 0 Firsffo the Top Fund 148 78,212 Employee Jobs Fund 149 45,812

Equipment Replacement Fund 262 0 Additional Debits/New Investments

All Other Funds Sub-Total 775,934 Total Revenue ALL FUNDS

Less Expenditures & Transfers Out

General Fund 141 Sub-Total 4,890,292 Federal Projects Fund 142 241,111

Food Service Fund 143 251,491 Other Education Fund 145 6,571

ECC Fund 146 30,536 ARRA Fund 147 947

Firsffo the Top Fund 148 17,999 Education Jobs Fund 149 46,564

Equipment Replacement Fund 262 0 All Other Funds Sub-Total 595,220

Total Expenditures ALL FUNDS

Overall Cash Gain (Deficit) for Month

Monthly Cash Flow Statement For Period Ending October 31,2011

$5,805,122

5,805,122

5,332,067

5,485,512

(153,445)

Total Revenue and Exeendlture Anall!.s/s Fiscal Year 2012

I 34% of Budget Year I 10/31'2011 I Description Amount

Total Revenue $ FY 2012 $13,369,431.34

Total Expenditures $ FY 2012 $14,111 ,040.28

Percent of Total Budget Spent Out FY 2012 24.94%

Percent of Total Budget Revenues Received for FY 2012 23.63%

Budget Undeslgnated Fund Balance FY 2012 $554,690.00

Total Budget FY 2012 ~56,575,222.00

Investments Analysis

Credit Union $6.00 Money: Market A !Llg uldated to cover cash on handl $0.00 Money: Market B (Llguldated for Higher Rate In Checking Accountl $0.00 ,Certificate of Dellosit (Liguldated for Higher Rate In Checking Accountl $0.00 i'Local Government Investment Pool ~289.00

Total Investments YTD ~295.00

Total Revenue Expenditure Analysis Summary

Quarter 2

31-Oct·11 34% of Budget Year

141 142 143 145 146 147 148 149 Total Budget $49,713,720 $3,262,254 $1,919,685 $101,624 $463,521 $0 $178,165 $936,253 $56,575,222 RevenuesYTD $11,999,702 $569,018 $511,912 $1,870 $134,887 1,475 $72,254 $78,314 $13,369,431 Expend~ures ITD $12,547,517 $848,798 $356,681 $23,559 $117,166 $2,316 $90,253 $124,751 $14,111,040

~~~~~~~~~~----~--~~------~----~------~--~~~----~~

$60,000,000

$50,000,000

$40,000,000

" Budget

$30,000,000 '" Revenues ITD

El Expenditures ITD

$20,000,000

$10,000,000

$0 141 142 143 145 146 147 148 149 Total

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