NY3 DC MEETING NOVEMBER 14, 2011

Introducing the AARPVolunteer Recruitment System

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In 5 years, we will be wondering what we ever did without this system!!

2009 PROJECTION

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Processing Prospects – the new way

Dear Prospective Volunteer,Thank you for your interest in the AARP Tax-Aide program. Volunteers are key to our success!A local AARP Tax-Aide Coordinator will contact you within the next seven days. However, if for any reason you need to speak to someone, please e-mail us at VolRecruitForm@aarp.org

System sends an auto e-mail to PV

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Processing Prospects – the new way

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Two major system enhancements this year:

October 28th •New status codes were developed and National Office update all status

accordingly.

November 14th

•All records between July 1, 2009 and June 30, 2010 will be updated as follows: •“On Hold” records will be updated to “No Match” and no e-mail will be sent•“Approved” records where the prospective volunteer did NOT become a

volunteer, will be updated to “No Match” and no e-mail will be sent.•“Approved” records where the prospective volunteer did become a volunteer

will be properly mapped in the system.

SYSTEM UPDATES FOR 2011

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THE SEVEN PROSPECTIVE VOLUNTEER STATUS CODES

EVALUATING - PROSPECTIVE VOLUNTEER WILL NOT RECEIVE AN E-MAIL

APPROVE – PROSPECTIVE VOLUNTEER RECEIVES THE FOLLOWING E-MAILDear Prospective Volunteer,Thank you for your interest and application to volunteer with the AARP Tax-Aide program where volunteers are key to our success! As a result of your recent interview and interest in our program, you have been approved to participate in training and certification as an AARP Tax-Aide volunteer. Congratulations. As the tax season approaches, you will receive information from your AARP Tax-Aide Volunteer Leader concerning date(s) and location for your training.Thank you for your support of AARP Tax-Aide.

ACCEPT – PROSPECTIVE VOLUNTEER WILL NOT RECEIVE AN E-MAIL ADS MUST BE NOTIFIED OF POSITION AND SUPERVISOR INFORMATION

NO MATCH – PROSPECTIVE VOLUNTEER RECEIVES THE FOLLOWING E-MAILDear Prospective Volunteer, Thank you for your interest and for applying to the AARP Tax-Aide program. Unfortunately, we are currently unable to place you in a position that meets your schedule and qualifications. However, we would like to consider you for volunteer opportunities with AARP Tax-Aide in the future and will keep your application on file. Please feel free to contact us again in the future. If for any reason you still need additional contact, please email us at VolRecruitForm@aarp.org. Thank you.

ON HOLD – PROSPECTIVE VOLUNTEER RECEIVES THE FOLLOWING E-MAILDear Prospective Volunteer,Thank you for your interest and for applying to the AARP Tax-Aide program. Unfortunately, we currently do not have an available position for you in your area. However, there may be many other great opportunities at AARP to volunteer. If you agreed to share your contact information, we will forward your name and information to other programs in the AARP Foundation in case they have an opportunity that interests you. You may hear directly from someone who can give you more information.Thank you for your interest and time.

UNQUALIFIED - PROSPECTIVE VOLUNTEER WILL NOT RECEIVE AN E-MAIL

DUPLICATE - PROSPECTIVE VOLUNTEER WILL NOT RECEIVE AN E-MAIL

TO ELIMINATE E-MAILS BEING SENT• UPDATE THE INITIAL STATUS TO – EVALATING

•IF THE PROSPECTIVE VOLUNTEER PASSES ALL REQUIRED TRAINING AND SIGNS THE VOLUNTEER STANDARDS OF CONDUCT, UPDATE THE STATUS TO ACCEPT AND NOTIFY ADS

•IF THE PROSPECTIVE VOLUNTEER DOES NOT PASS TRAINING OR SIGN VOLUNTEER STANDARDS OF CONDUCT, UPDATE THE STATUS TO UNQUALIFIED. NO NOTICE NEEDS TO BE SENT TO THE ADS