NVS CCE Automation Software 2012-13

Designed by Shri.Jiji Mathew C, O.S, JNV UdupiProgrammed by : Joel Jiji, B.Tech(IIIrd year), AIET, Mangalore

Cell : 09448159910, Email : jiji1664@gmail.com, Web: www.jijimathewc.webnode.in

NAVODAYA VIDYALAYA SAMITI, NEW DELHI

INSTRUCTION MANUAL

J & J SOFTWARES

Preface Because of CCE being introduced in the year 2010 from Class VI to X, the number of records to be maintained by a teacher has increased significantly. For a class of 40 students, 4500 marks and 6000 descriptive indicators with grades need to be recorded. This data is largely repetitive as the same also has to be recorded in Mark list, Record Book etc.

Computerization can reduce the manual work of data entry to a great extent. So I have attempted to prepare a computer programme for CCE automation.

On this occasion I would like to thank Shri. G.S Bothyal, Commissioner, NVS, Shri. T.C.S Naidu, Joint Commissioner (Acad), NVS, Shri. G Arumugam, Deputy Commissioner i/c, NVS, Hyderabad Region, Shri. K.V Suresh, Principal, JNV Udupi and Smt. Rosemol T.J, Vice Principal, JNV Udupi for the advice, help and motivation extended for the successful completion of the programme “NVS CCE automation software 2012-13”

Jiji Mathew C

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NVS CCE Automation Software 2012-13 is a simple program in Microsoft Excel prepared for the automation of record maintenance of CCE at the Vidyalaya level.

It was presented in the Principals conference of Hyderabad Region held at KEYS Hotel, Bangalore on 02nd to 05th July 2012. In the conference the software was unveiled by the Hon’able Commissioner, Shri. G.S Bothyal. It is decided to implement the software in 73 Vidyalayas of Hyderabad Region.

Also it is demonstrated in the Principals conference of the Bhopal region held at Lake View Hotel, Bhopal on 20th to 21st July 2012. In the conference it is decided to distribute the software to the 100 JNVs of Bhopal region.

All suggestions, advices, errors & omissions etc are welcomed for the improvement of the programme.

We belive : “WORK IS WORSHIP”Jiji Mathew C

AcknowledgementC

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The NVS CCE Software 2012-13 is being unveiled by the Hon’able Commission, Shri. G.S Bothyal in the Principals Conference of Hyderabad Region held at Keys Hotel, Bangalore on 24th July 2012 by receiving the CD from Mr. Jiji Mathew C, OS, JNV Udupi

1. Don’t try to crack the program, since it has a lot of macros, formulae, links from hidden sheets, rows & columns

2. Don’t delete/add any col. Or row in any sheet.3. Don’t change the names of the sheets, rows & columns4. It has formatted for a legal paper to be printed on laser

printers.5. The Report Card can be printed in the both sides of a legal

size paper.6. Grade points should be given in a whole number like

5,4,3,2,1.7. Wherever drop down menu is provided, selection must be

done only from the drop down menu.8. Basic data (Name of the Class, Teachers students etc)

should be filled in the Home Page & Student Profile page only.

9. Doubts if any can be cleared from the instruction manual . If you try to repair yourself may lead to errors.

10. Suggestions, advices, errors & omissions if found, may be emailed or communicated through the guest column of my web site.

Jiji Mathew C

General InstructionsC

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The Main Objectives of the Program :

To reduce the redundancy of data entry – profile of students, marks, grades, descriptive indicators etc are to be entered min 3 times in Report Book, Result Register, Observation sheet, etc which can be avoided. To get maximum arithmetical accuracy in the calculation of Grades, Marks etc. To make the documents presentable with suitable formats.To avoid wastage of stationary:

As per the existing system each student’s records have to be maintained in 47 pages. ie 47 * 40 students = 1880 pages per class 1880 * 10 classes= 18800 pages per JNV

But using this programme: 280 pages per class * 10 = 2800 pages only

required for a JNV which will save almost 16000/- per JNV.If this is implemented in 500 JNV * 16000/- = 80 lac. rupees can be saved on stationary in addition to the savings in man power.

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System Requirement : Processor : PIV or above Ram : 512 MB or above HDD : 1 GB free space or above Software : Office 2007 or above Printer : Laser printer preferably.

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IMPORTANT: Always, enable the macro in the beginning of the programme. From the “HOME” sheet user can move to any sheet through the hyper link given. User can use the arrow key ð given in the top line in each sheet to navigate between a particular sheet and HOME sheet.

MENU

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nIMPORTANT: How to enable the macro ?

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HELP MENU Con

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Jiji Mathew C

What ?, Where ?, When ? & How ? the data should be entered –

sheet wise - help can be taken from the following links :

PAGE INDEX

INDEX

REPORT BOOK

RESULT REGISTER

STUDENT GRAPH

SUBJECT GRAPH

STUDENT PROFILE

HOME

MARK LIST

CCE GRADES

2(A) 1 TO 10

2(B) WE

2(C) V & PA

2(D) 1 TO 4

3(A)CO-SCHOLASTIC

3(B) HPE

CCE MARKS

UPGRADATION

In the “HOME” sheet the name of the JNV, Session, Class, Region, & Names of Teachers etc should be entered.

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HOMEUser entries required : Name of JNV, Session & Div, Region name, Names of Class Teacher & other teachers, Subject names etc.

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In the Home page Enter the name of JNV, Session, Class & Section, Region, Class Teacher, Other Teachers, Subject Names etc in the space provided for the same

In the “Student Profile” sheet Affiliation No, Address of the JNV, Email Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc must be entered. It is very important to note that the basic data will be going to all the sheets from here only. Any corrections in the data can be done only from this sheet.

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nSTUDENT PROFILEUser entries required : Affiliation No, Address of the JNV, Email Add ,Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Address, Attendance, Height, Weight, Vision, Hygiene etc.

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In the Student Profile sheet, Affiliation No, Address of the JNV, Email Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc are to be entered in the cells provided for the same.

Scholastic area (Part 1): In this sheet the marks of FA1, FA2, SA1, FA3, FA4 & SA2 will be dealt with. Sheet “MARK LIST” will be used for mark entry for the programme. Name of the student, Admn no., name of subject etc are linked from Student Profile sheet.In this sheet, teacher has to enter only marks of assignments and written exams. Other calculations will be done by the programme. No other cell should be disturbed. Max. marks of all the exams & assignments should be entered in the first row, since all calculations are done on the basis of max. marks .

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nMARK LISTUser entries required : Marks of FA1( A1,A2,A3, A4,A5, EX), FA2 ( A1,A2,A3, A4,A5, EX), SA1( Exam marks), FA3( A1,A2,A3, A4,A5, EX), SA2( Exam marks) & MAX. MARKS OF ALL EXAMS

NOTE

Scholastic area (Part 1): Option for 5 assignments are given, if there are only 4 assignments one col. can be kept blank. All marks will be converted to % (ie to 100) by formulae for standardization and weightage. If there is a mistake in date entry, it should be re typed or copied and pasted, Don’t Cut and Paste. Result analysis in all formats will be calculated for each exam in the last page of FA1, FA2 … It will be automatically transferred to CCE Marks, CCE Grade, Report book & Result register.

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Enter only in the marks col.

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n Second part is Co scholastic Areas which is divided as follows :

Co-scholastic skills will start with Life Skills :Part 2(A) : There are 10 skills to be evaluated starting from Self Awareness to Dealing with stress. It is incorporated in 10 different sheets. Each skills have 5 descriptors with max 5 grade points. Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.

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n2(A)1-SA TO 2(A)10-DS=10 SheetsUser entries required : Grade point of 5 descriptive indicators and its selector by putting “X” mark

NOTE

Grade point should be in whole numbers like 5,4,3,2,1 Total grade point of the 5 descriptors will be totaled and average will be calculated by the programme. Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. Out of 5 descriptive indicators only 3 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next column of descriptive indicators, 3 best indicators can be selected. The above methodology can be adopted for 10 skills of Life skills in the next 10 sheets.

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Enter only the grade points.

Select the indicators by putting X marks in

these col.

Co-scholastic skills will start with Life Skills : Part 2(A) :

Co-scholastic skills Work Education: Part 2(B) : It is incorporated in 1 sheet in the programme. It has 10 descriptors with max 5 grade points. Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Grade point should be whole numbers like 5,4,3,2,1 Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme.

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n2(B) WEUser entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators.

NOTE

Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. Out of 10 descriptive indicators, only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of 5 selected indicators like A5, B4, D3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AO’ .

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Enter only the grade points.

Enter the name of the Selected indicators here like A5, B4, C5 … etc in

these col. AK to AOCo-scholastic skills Work Education: Part 2(B) :

Co-scholastic skills Visual & Performing Arts:Part 2(C) : It is incorporated in 1 sheet in the programme. It has 20 descriptors with max 5 grade points. Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Grade point should be in whole numbers like 5,4,3,2,1 Total grade point of the 20 descriptors will be totaled and average will be calculated by the programme.

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n2(C) V & PAUser entries required : Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators.

NOTE

Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. Out of 20 descriptive indicators only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of selected 5 indicators like A5, N4, S3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘BO’ to ‘BS’ .

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Enter only the grade points.

Enter the name of the Selected indicators here like A5, B4, C5 … etc in

these col. BO TO BS

Co-scholastic skills Visual & Performing Arts: Part 2(C) :

Co-scholastic skills : Attitude & Values: Part 2(D) : It is incorporated in 4 sheets in the programme. There are 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems In the first 3 sub heads there are 10 descriptors each with max 5 grade points. Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.

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n2(D) 1 Teachers to 2(D)3 S.PROGUser entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators.

NOTE

Grade point should be whole numbers like 5,4,3,2,1 Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. Out of 10 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators like A5, C4, J3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AN’ .

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Co-scholastic skills : Attitude & Values: Part 2(D) :

Enter only the grade points.

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Co-scholastic skills : Attitude & Values: Part 2(D) :

Enter the name of the Selected indicators here like A5, B4, C5 … etc in

these col. AK TO AN

Co-scholastic skills : Attitude & Values:Part 2(D) : Towards Values There 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems In last sub heads there are 40 descriptors each with max 5 grade points. Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.

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n2(D) 4 VALUESUser entries required : Grade point of 40 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators.

NOTE

Grade point should be whole numbers like 5,4,3,2,1 Total grade point of the 40 descriptors will be totaled and average will be calculated by the programme Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. Out of 40 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators like A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘DW’ to ‘DZ’ .

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Co-scholastic skills : Attitude & Values: Part 2(D) : Towards Values

Enter the name of the Selected indicators here like A5, B4, C5 … etc in

these col. DW TO DZ

Enter only the grade points.

Co-scholastic Activities Part 3(A) : Select any 2 form 4 activities There are 4 activities ie 1. Literary and creative Skills 2. Scientific Skills 3. Information and Communication Technology (ICT) 4. Organizational and leadership skills (Clubs) Out of 4 activities 2 should be selected by putting “X” mark in the col. D to G, then the columns of selected activity will be enabled (in white colour) for entering the grade pt. Each activities are having 10 descriptors and they are having 5 descriptive indicators each according to the grade points from 1 to 5.

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n3(A) CO SCHOUser entries required : Select 2 activities by putting “X”. Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 10 indicators.

NOTE

Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Grade point should be whole numbers like 5,4,3,2,1 Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme .Grade according to the average grade point will be allotted to the student and which will be printed in the Report book and Result register. Out of 10 descriptive indicators only 5 best descriptive indicators each from 2 activities have to be selected for Report book and Result register as per CBSE norms. By putting “X” in the next col of descriptive indicators, 10 best indicators 5 each from 2 activities can be selected. The name of selected 10 indicators like A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘EJ’ to ‘ES’ .

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Co-scholastic Activities Part 3(A) : Select any 2 form 4 activities

Enter the name of the Selected indicators here like A5, B4, C5 … etc in

these col. EJ TO ES

Select any 2 activities by putting “X” mark in the

col D to G Enter only the grade points.

Co-scholastic Activities Part 3(B) : Health & Physical Education. Select any 2 form 8 activities There are 4 activities ie 1. Sports/Indegenous Sports 2. NCC/NSS 3. Scouting and Guiding 4.Swimming 5. Gymnastics 6. yoga 7. First Aid 8. Gardening/Shramdaan Out of 8 activities 2 should be selected from the drop down menu, after which the columns of selected activity will be enabled (in white colour) Each activity has 5 descriptors. In this sheet only the descriptive indicators should be selected from the drop down menu. No grade pt is required to be entered.

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n3(B) HPEUser entries required : Select 2 from the drop down menu. Select the appropriate descriptive indicators from the drop down menu for 10 descriptors. Give marks out of 50.

NOTE

Teacher has to select the descriptive indicator from the drop down menu and give the marks out of 50 in the sheet, It will be converted to out of 5 and grade will be given by the programme which will be taken to the Report Book and Result register. All the five descriptive indicators selected from the drop down menu will be taken to Report book and Result register as per CBSE norms automatically.

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Co-scholastic Activities Part 3(B) : Health & Physical Education.

Select any 2 activities from the drop down

menu

Select descriptive indicators from the drop down menu

UPGRADATIONUser entries required : Select the subject(s) by putting the SL.Nos in the col AG & AH for upgrading the grades.

NOTE

Up-gradation of the grades. Select max 2 subjects:

a) Those Students who get total grade points in co-scholastic areas/ activities in the range 53-65 may benefit by getting upgraded to the next higher grade in two subjects in scholastic areas.

b) Those students who get total grade points in the range 40-52, may benefit by getting upgraded to the next higher grade in one subject in scholastic area.

c) The upscaling of Grade in Scholastic Areas is applicable in Main Subject only (i.e. excluding Additional 6th Subject).

d) No Grade should be upscaled twice. e) No upscaling is done if the Grade obtained in the

subject is E2 or A1. f) Upscaling is done from lowest grade to next higher

grade and so on.

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Select max 2 subjects by giving the Sl.No in

these col

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PAGE INDEXUser entries required : NilIt is meant to be kept as an index page for the book printed for one class

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INDEXUser entries required : Nil It can be used for selecting a particular student Report Book / Result register, Hyperlink used.

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nREPORT BOOKUser entries required : Nil It is the output file where the report book of 50 students will be prepared. It can be printed in white legal size card and distributed to the students with signature of Principal, Vice Principal & Class teacher.

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nRESULT REGISTERUser entries required : Nil It is the output file where the result register of 50 students will be prepared. It can be printed in legal size paper and can be stiched as a register for record purpose.

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nSTUDENT GRAPHUser entries required : SL NO.It is the out put file where the result analysis of a student in different subjects and Total for the entire academic year can be evaluated in graphical representation. For selecting a student, Sl No. in the Eng subject can be changed.

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nSUBJECT GRAPHUser entries required : NilIt is the out put file where the result analysis of a subject for the entire academic year can be evaluated in graphical representation.

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nCCE MARKSUser entries required : NilIt is an internal file for transferring the data to Result Register and Report book. Print out is not required.

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nCCE GRADESUser entries required : NilIt is an internal file for transferring the data to Result Register and Report book. Print out is not required.

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nINDICATORSUser entries required : NilIn this sheet indicators of Health & Physical Education are given , which will come as drop down menu in 3(B) HPE. If any additions/ corrections of indicators are required, same can be done in this sheet.

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nFLOW CHART OF

THE PROGRAMME

Co-scholastic

areas

Scholastic areas

Results

MENU

J & J Softwares,

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