NPA 2015 Career Coaching Final_presented

Successful Career Coaching Strategies: A Prac5cal Approach for Postdoc Offices

Sarah Cardozo Duncan Career Strategist

[email protected]

Jim Gould, PhD Director

HMS Office for Postdoctoral Fellows [email protected]

© Sarah Cardozo Duncan & Jim Gould 2015

Career Development

Toolkit


Ini5al Assessment Ques5ons

Ques5ons to postdoc: •   Can you tell me what you’re looking for in the next posi5on?

•   Can you give me an example of an achievement? •   How do you introduce yourself to others? Assessment: •   Can they answer with sufficient detail? •   Can you repeat their answers to someone else?


Here’s What They Need

•   Success Stories •   Style Defini5on •   Value Inventory •   Career Story •   Career Target •   Networking Plan


Success Stories


Success Story •   Title: One word or phrase for easy recall •   Problem: Describe a problem/challenge YOU faced •   Ac1ons: Use verbs to tell what YOU did •   Outcome: Explain measurable results of YOUR ac5ons •   TIP: Prac5ce communica5ng your achievement to someone you know. Ask that person to reflect back what was heard. Was your story understood


Style Defini5on •   Leadership •   Vision •   Communica5on •   Interpersonal •   Research •   Analysis •   Planning •   Implementa5on


Style Defini5on •   Leadership

–   I am a visionary leader who likes to think big. I am also pragma5c and, having come up with the dream, can take manageable steps in the right direc5on. I lead by teaching. I like to ask leading ques5ons to help people arrive at a conclusion on their own. I am suppor5ve of my team, generous with encouragement and with credit for ideas and contribu5ons. I respond posi5vely and construc5vely to problems.

•   Vision –   I am verbal and see things as words – at first as words on post-‐it notes that I can move

around as new mul5-‐dimensional categories occur to me. As my thinking progresses, the organiza5on of words in my mind shifs to more complex models such as flow charts where shapes, colors and connec5ons among words help to add clarity to their rela5onships. Very ofen to aid my thinking and to share it with others I make my thoughts manifest on actual post-‐it notes we can all work with and as diagrams on whiteboards or flipcharts.


Style Defini5on •   Communica1on

–   I am a communica5on catalyst. I facilitate conversa5ons by helping to bridge the communica5on gap between people with different backgrounds, styles, cultures, languages and thought paherns. I think it is very important to understand not just what but why and I always ask.

•   Interpersonal –   I am a team-‐oriented consensus-‐builder. I am taciul and empathe5c and I use that

empathy to challenge others and bring out their best. I am accep5ng of people and ideas and reach solu5ons by integra5ng the best components from all contribu5ons. I have excellent persuasive skills and can successfully sell ideas across, up and down organiza5ons.


Value Inventory


Value Inventory •   Skills/Exper5se •   Titles and Industries •   Educa5on •   Community Service •   Awards •   Memberships •   Publica5ons •   Languages •   Passion


Career Story


A Career Story

•   When did you first know you wanted to be… TIP: Your career story can be used to carry out effec5ve informa5onal interviews in your target industries. Prac5ce communica5ng your career story to someone you know. Was your story understood?


Career Target

Passion

Industry

Division/Dept.

Company


§  Merck §  Pfizer §  J&J §  Eli Lilly §  Roche

§  Lundbeck §  Shire §  NIBR §  AbbVie §  Pfizer

§  Eli Lilly §  Roche §  NIBR

§  Biogen Idec §  Alexion Pharma. §  Genzyme §  Editas Medicine

§  Biogen Idec §  Alexion Pharma. §  Genzyme §  Alnylam Pharms.

§  Research at McGovern, MIT

§  Faculty at RIKEN, MIT §  Company-‐Academia

Fellowship

§  CHDI §  HDSA

§  Michael J. Fox

Neuroscience

Psychiatry/ Depression

Big Data Analysis

Rare Diseases

Neuroscience

Neuroscience Neuroscience




Big Data Analysis

Big Data Analysis

Big Data Analysis

Rare Diseases

Rare Diseases Rare Diseases

Pharma Industries

Academia Biotech/Startup Industries

FoundaRons

Love to solve mul5dimensional puzzle to impact people & health


Networking Plan


Networks

•   Associa5ons: professional associa5ons

•   Educa5on: alumni networks

•   Social Networks: LinkedIn


Tracking the Networking Plan

•   Contact •   How •   Ac5on •   Result •   Follow Up


The Warm Referral Leher Dear Mr./Ms/Dr. In a recent conversa5on with [the connec5on] regarding my career development, she/he told me you are [say something nice]. She/He suggested I contact you to schedule a mee5ng as she felt you would be able to furnish me with valuable advice and informa5on. Please understand I do not expect you to have a posi5on or be aware of any openings at this 5me Share your *Mini Biography* based on your value inventory. I would like to meet with you to discuss: [Mee5ng topic] [Take Control] I will call you the week of ____ to arrange a 5me to meet. I know your 5me is valuable and I promise to be brief. Many Thanks,


Warm Referral Leher Dear John, In a recent conversa5on with Sarah Duncan regarding my career development, she told me that you had a great success in industrial career afer your postdoc at Harvard. She suggested I contact you to schedule a mee5ng as she felt you would be able to furnish me with valuable advice and informa5on. Please understand I do not expect you to have a posi5on or be aware of any openings at this 5me. Presently, I am a research fellow at HMS’s New England Primate Research Center, Laboratory of Transla5on Phenomics under the advisory of Dr. Eric. I am working on human/primate gene5cs and neurodegenera5ve diseases including Hun5ngton’s disease (HD). I used high throughput sequencing and bioinforma5cs analysis sofware to develop beher primate disease models. I also found new target for Hun5ngton’s disease and running proof of concept studies. I have Diploma in sofware development, MS in Biomedical Sciences, and PhD in Pharmacology & Toxicology. I have strong prac5cal experience in neuroscience, molecular biology, gene5cs, pharmaceu5cals and computa5on exper5se for combinatorial approach to find innova5ve biomarkers and therapy for neuropsychiatric diseases. I would like to discuss how I can transi5ons from academia to industry, what in my background would industry be interested in. I will call you the week of 14th to arrange a 5me to meet. I know your 5me is valuable and I promise to be brief. Many Thanks,

Career Story

Mini Bio


Informa5onal Interview Prepara5on

•   Purpose: –   Leave a good impression –   Get info to help make a decision –   To gather referrals

•   Goals: •   Prepara5on: Review LinkedIn profile •   Outcomes: •   Follow-‐up:


The Informa5onal Interview

•   Ice Breaker –  Career Story

•   Conversa5on –  Gather info to help make a decision

•   The Close –  Thank you –  Ask for referrals

Thank You Notes

•   Always handwrihen – choose a card that reflects the person that will receive the note – Cards are ofen saved.

•   Always 5mely. •   “Thank you for referring me to Dr. X. I will follow up with her and keep you apprised.”


HMS Career Development Approach: A Case Study


Build an Office They Will Use

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Establish a strong foundation, build incrementally, set feasible goals, compliment existing programming and focus on impact.


Reach Out to the Community

•   Offer programming specific to the needs of postdocs •   Develop reliable training curriculum •   Enhance career track-‐specific programming

Postdocs

•   Faculty Advisory Commihee advise & guide programming and policy development

•   Par5cipate and present in postdoc programming Faculty

•   Regular communica5on with Staff & Administrators •   Info & Policy clearinghouse; Provide tools & resources •   Respond to departmental needs

Departments

•   Visa & Appointment process; Postdoc salary & term •   Postdoc hiring prac5ces; onboarding & exit procedure •   Community-‐wide ini5a5ves impac5ng postdocs

Ins4tu4on


Postdoc Programming


Our Approach


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Professional Development

Orie

ntat

ion

Career Planning

Academic Job Track

Transition to Industry Career Exploration Job Search Skills

Postdoc Essentials Communicating Science

Grantsmanship Responsible Conduct of Research

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Academic Job Search The Academic Search

hms | hsdmoffice for postdoctoral fellowso

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The Academic Job Search Series:Summer/Fall 2014

Postdoc to Academic PI

Jenna Galloway, PhDAyal Ben-‐Zvi, PhD

Thursday, July 31 | 1:00-‐2:30pm

Cannon Room, Building C

Acing the Academic

Interview

Thursday, October 9 | 2:00-‐4:00pm

Armenise Amphitheater

postdoc.hms.harvard.edu

Academic Teaching Careers

Wednesday, June 11 | 4:00-‐6:00pm

Cannon Room, Building C

Preparing the Academic Job

Search Package

Monday, August 18 | 2:00-‐4:00pm

Armenise Amphitheater

© Sarah Cardo

zo Dun

can & Jim Gou

ld 2015

Industry Job Search


Career Explora5on

EXPLORING CAREERS OUTSIDE ACADEMIA

Join us to learn about a career in biotech and pharmaceutical research...

-CAREER DISCUSSION HOUR-

To register visit the OPF website:postdoc.hms.harvard.edu o

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Nicolas Preitner, PhDSenior Scientist, New Venture Labs

Moderna Therapeutics

- Featured Speaker -

Monday, March 30, 20153:00 - 4:00 PM

Goldenson 122Thursday, July 24, 2014

3:30 - 5:00 PMCannon Room, Building C

To register visit the OPF website: postdoc.hms.harvard.edu

Learn more about:

-What consulting is

-Potential career paths

-Diverse consulting !rms

Early Careers inConsulting:

Exploring Your Options

The HMS/HSDM OPF presents a special event for Postdocs...

Speakers Include:

Thomas Yang, PhDSenior Manager, Monitor Deloitte

Deloitte Consulting LLP

Jon Weber, PhD, MBAConsultant, Putnam Associates

(Recently at Simon-Kucher & Partners)

Xun Wang, PhDSenior Analyst, ICON

(Formerly PriceSpective)

Suelin Chen, PhDConsultant, IMS Consulting Group

hms | hsdmoffice for postdoctoral fellowso

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Postdoc Career Coaching


This is what I try to do...


Assessing the Situa5on: Intake Ques5onnaire


Many Postdocs are at a Crisis Point •   Near postdoc end date •   Unsure of marketable skills •   Inac5ve network •   Lihle or no mentor engagement •   Unknown career target •   Incomplete achievements •   Analysis paralysis •   Unpolished career story •   Exhausted, jaded, or burnt out •   Unrealis5c expecta5ons


Career Coaching: Expecta5ons

© Sarah Cardo

zo Dun

can & Jim Gou

ld 2015

Reason for Appointment

Endpoints

Star5ng Points

Career Coaching: Expecta5ons

© Sarah Cardo

zo Dun

can & Jim Gou

ld 2015

Appointment Outcomes Got what they

came for

Lef a ‘bit’ more prepared

Career Coaching: Service


Approval Ra5ng

Career Coaching: Service


Awareness

We are doing good work… •   “best advises and feedback that I received” •   “…He helped me extensively for every step of my new job search, CV prep and prepara5on for interviews. He was an excellent communicator, very efficient and effec5ve in providing con5nuous feedback to me at every step of the procedures…”

•   “very helpful feedback, also great advice in terms of career counseling-‐ Jim is very honest, open and easy to talk to. overall it was a great experience!”


…but we could be beher

•   “The advice I received was exactly what I asked for/needed, but it was necessary due to an awful rela5onship with my PI. I wish someone had directed me to the Office of General Counsel before I had given up my NIH fellowship, as I really could have used some authorita5ve guidance.”

•   “5me [in appointment] is limited” •   “We'll see on "sa5sfac5on" when I get the job :)…”


Moving from Career Crisis to Career Coaching

•   Engage postdocs early and ofen •   Market to faculty and staff •   Share honest informa5on •   Provide ac5onable items •   Commit to mul5ple sessions •   Implement coaching tool consistently •   Create accountability


Thank You

Help Them Get What They Need

•   Success Stories •   Style Defini5on •   Value Inventory •   Career Story •   Career Target •   Networking Plan


NPA 2015 Career Coaching Final_presented

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