PREFACE

This Edition h s been updated and supersedes the Paper Chart Maintenance Record (NP133A) , Thi d Edition, 2008, which is cancelled .

The Paper C rt Maintenance Record has been updated to include all UKHO reproductions o Austral ian, New Zealand and Japanese paper charts correct to Week 39/13.

CONTENTS

PREFACE

CONTENTS

INTRO DU CTI

rrangement of the Paper Chart Maintenance Record

Use of t Paper Chart Maintenance Record

Referen s to Other Hydrographic Charts, Publications and Services Releva t o Updating Admiralty Charts

PART1

Section 1 Record of Admiralty Notices to Mariners Updates: On receipt of chart outfit/folio Weekly Admiralty Notices to Mariners

Section Record of New Charts and New Editions Published

PART2

Section

Section

Section

Admiralty Nautical Charts

UKHO Reproductions of Australian, New Zealand and Japanese Nautical Charts

Miscellaneous Admiralty Charts

INTRODUCTION I

The purpose 'f the Paper Chart Maintenance Record is to provide the mariner with an easy method ' maintaining a record of all Admiralty Notices to Mariners (AN Ms) and updates affec !in charts held.

It also provide n authoritative document which helps to assist maritime authorities in the auditing o t e mariner's chart outfit. It is vital that a complete record of all updates affecting all c a s is held. This links with ISM (International Ship Management) Codes and SOLAS (: fety of Life at Sea) legislation and forms the basis of good and safe practices fol lo d by the majority of seafarers. NP133A lists charts numerically and is used to recor ! tpdates (by their Admiralty Notices to Mariners number) against any chart affected

'

l I

GENERALA 1 ,ANGEMENTOFTHEPAPERCHARTM~NTENANCERECORD

Part 1 is divid 4 into two sections:

Sectio l is used to record: 1 receipt of chart outfit/folio

receipt of Weekly Admiralty Notices to Mariners.

Sectio · 2

1

· is used to record: 1 New Charts and New Editions published.

Part 2 is divid 1

9 into three sections:

Sectio · 1 is used to record:

Sectio

Admiralty Notices to Mariners affecting Admiralty Nautical Charts numbered 1-4999.

is used to record: Admiralty Notices to Mariners affecting Australian, New Zealand and Japanese Nautical Charts reproduced by the United Kingdom Hydrographic Office (UKHO).

i is used to record: l Admiralty Notices to Mariners affecting Miscellaneous Admiralty

Charts numbered 5000 onwards.

USE OF THE PAPER CHART MAINTENANCE RECORD

This document does not attempt to teach you how to update your charts. It is assumed that you are able to plot from the text of an Admiralty Notice to Mariners. The essential points of good chart updating practices are covered in 'How to Keep Your Admiralty Products Up-to-Date' (NP294).

1) On receipt of the ship's chart outfit/folio:

a) In Part 1, Section 1, record the date the outfit/folio was supplied and to which Weekly ANM it has been updated.

b) In Part 2, Section 1, insert in the Notices to Mariners column the number of the latest Notice to Mariners including year (e.g. 2005/637) for which the chart outfit/folio has been updated before supply and then close the space by drawing a vertical double line e.g. 2005/637//

c) Insert the number of the folio in the Folio Nos. column, in ink, if required.

2) On receipt of a Weekly edition of ANMs:

a) In Part 1, Section 1, record in the table (in ink) the number of the Weekly edition and date received.

b) In Part 2, Section 1, record the following:

i) From the numerical Index of Charts Affected in the Weekly edition of AN Ms, insert the numbers of the Notices affecting those charts held.

ii) Where entries span several years, the year date should be underlined. This will avoid confusion with the ANM number.

iii) Enter Temporary and Preliminary Notices in pencil and rub them out when cancelled .

iv) Enter any relevant information in the Navigational Warnings column.

When you are satisfied that you have correctly followed the instructions of the Weekly Admiralty Notice to Mariners update (and only then) write the NM number in the bottom left hand corner of the chart. It is inadvisable to write the update number on the chart before making the amendment. Now you can cross through the ANM number adjacent to the chart in Part 2, Section 1, of the Record.

3) Publication of New Charts (NC) and New Editions (NE)

In Part 1, Section 2, of this Record enter publication details of NCs and NEs, (shown in Section I of the Weekly ANMs) applicable to the chart outfit held. On receipt of the charts, complete the "Date of receipt of chart" column. In the space provided, enter all Notices to Mariners affecting the chart between supply and receipt.

Upon receipt of the chart, transfer the relevant details to Part 2, Section 1 of the Record as follows:

a) On receipt of a New Chart (NC)

i) Insert the number of the folio in the Folio Nos. column, in ink, if required .

ii) In the Notices to Mariners column, insert 'NC' and the date it was published and then close by a double line.

b) On receipt of a New Edition (NE) In the Notices to Mariners column, insert 'NE' and the date it was published and then close by a double line.

c) Withdrawn, cancelled Charts As a result of the publication of a NC or NE, certain charts of the same geographical area may be withdrawn/cancelled (See Weekly ANM Section I). Clearly mark these charts as 'Cancelled, use with Caution', and do not permanently update them. It is important that you destroy or permanently remove the cancelled copies as soon as you receive the new copy.

REFERENCES TO OTHER HYDROGRAPHIC CHARTS, PUBLICATIONS AND SERVICES RELEVANT TO UPDATING ADMIRALTY CHARTS

How to Keep Your Admiralty Products Up-to-Date (NP294):

This publication sets out simply and clearly the essential points of good chart updating.

Admiralty Notices to Mariners:

Admiralty Notices to Mariners are issued in Weekly editions. They contain information which enables mariners to keep their Admiralty Charts and Publications up-to-date.

Annual Summary of Admiralty Notices to Mariners (NP247 Parts 1 and 2):

The Annual Summary is published at the bE;1ginning of each year. Part 1 has details of Notices to Mariners Annual Notices and Temporary and Prel iminary Notices in force. Part 2 has details of updates to Admiralty Sailing Directions.

Cumulative List of Admiralty Notices to Mariners (NP234A-B):

The Cumulative List is published twice a year. The January edition (NP234A) lists all Admiralty Notices to Mariners published during the previous two years and the July edition (NP234B) includes those published during the previous two and a half years. It also contains the latest edition dates for all charts in the Admiralty series, including the reproductions of Australian, New Zealand and Japanese nautical charts. It is a very useful tool for checking the accuracy of your Paper Chart Maintenance Record (NP133A). It is a principal source of info~mation when you are setting up an Admiralty Notices to Mariners record system for the first time.

Notices to Mariners Tracings: Tracings are produced weekly by the UKHO as an aid to updating each chart for which a Notice to Mariners has been issued. A full explanation of their use is described in the Admiralty Publication 'How to Keep Your Admiralty Products Up-to-Date' (NP294). Tracings are available through appointed Admiralty Chart Distributors. For further details, contact the UKHO

Admiralty Notices to Mariners on Line: The Weekly Notices to Mariners updates for paper Charts and Publications can be accessed on the UKHO Website: www.admiralty.co.uk. For further details see Section I of the Weekly Admiralty Notices to Mariners. There are no subscription fees for access to the UKHO Notices to Mariners Website.

The Mariner's Handbook (NP100): This book contains information of general interest to the mariner and is complementary to the Admiralty Sailing Directions. The contents include general remarks on charts and navigational publications, a glossary of terms and information about navigational hazards, tides, currents, meteorology, ice and other environmental conditions.

NP5011(INT1): This booklet entitled 'Symbols and Abbreviations used on Admiralty Paper Charts' explains symbols used on Admiralty charts and should be used as a guide during the updating process.

Chart D6067: This is an instructional chart showing the use of Symbols and Abbreviations as recommended by the International Hydrographic Organization.

Admiralty Charts and Publications are available from the world-wide network of Chart Agents who are listed in the 'Catalogue of Admiralty Charts and Publications' (NP131). For further details about specific products and seNices, please ask your Chart Agent for a Product Information Sheet. Information can also be obtained from:

The United Kingdom Hydrographic Office, Admiralty Way, Taunton, Somerset TA1 2DN

Tel: +44 (0)1823 723366 Fax: +44 (0) 1823 330561 e-mail: customerseNices@ukho.gov.uk