AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS

June 9, 2016

MINUTES

NOTICE Upon due notice given and received, the regular meeting of the Board of Directors of the AXIS Homeowners Association was held on June 9, 2016 at 7:00 P.M., in the AXIS Lounge at 38 N. Almaden Blvd., San Jose, California.

PRESENT Melissa Feather, Secretary (Acting Chair) Thomas Wohlmut, Vice President Tommy Cusick, Treasurer lyad Qumei, Director at Large Conrad Shultz, Director at Large

ABSENT Hanif Ismail, President Jansen Chow, Director at Large

ADDITIONAL PRESENT Tony Gutierrez, General Manager

Debbie Movido, Management Assistant Caren Carrero, Director of High Rise Operations, Northern CA

Fourteen (14) homeowners

CALL TO ORDER The meeting was called to order at 7:03 P.M. by Melissa Feather.

EXECUTIVE SESSION DISCLOSURE Melissa Feather, acting as Board Chair, reported that an Executive

Session of the Board of Directors was held on June 9, 2016 for the purpose of discussing the formation of third party contracts, member discipline, matters legal in nature and collections.

MANAGEMENT UPDATE Management provided following updates.

- Window washing in progress - ACCO is temporarily not doing any plumbing work at AXIS due to

their legal counsel directing them to stop work at AXIS. If shower cartridges and/or stop valves need to be changed, we need minimum 5 days' notice.

AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JUNEO9,2016- PAGE 2

- Siemens will be conducting Annual Life Safety Inspection this month.

FINANCIAL UPDATE A brief update was provided based on the May 31, 2016 Financial

Statement.

CONSENT CALENDAR Motion was duly made (Tom Wohimut) and seconded (Melissa

Feather) to adopt the Consent Calendar as presented and in its entirety, 4 YES, 1 NO (Qumei). The Consent Calendar will become a part of and is attached to these minutes.

COMMITTEE REPORTS Warranty Claim Update

Fenton & Grant notified AXIS residents that no lawsuit has been filed. If necessary after mediation, we would go to binding arbitration. No structural defects have been identified by the experts.

Update Sales Disclosure provided to the membership. Recommended that residents contact him directly if they require any further sales disclosure information.

Jasmine Williamson gave summary of their plans:

• Replacement or enhancement of the fitness center • To use the Loading dock as basketball court when not in

service • Conducted research studies of gym usage • Consulted gym manager, designer & contractor to seek an

advice for room conversion • Looking into tapping into water line from hallway to Fitness

Center with Aquatek

Security Committee

Michael Smullen discussed the following updates:

AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JUNE 09, 2016 - PAGE 3

• Security held 4 meetings & 1 open forum • Parking garage issues • Additional cameras between Notre Dame and Carlyle street • Requesting monthly incident report for Homeowners

Pool Deck Committee

Jasmine Williamson on behalf of Hugo Gonzalez, shared their ideas:

• Would like to have a bid for pool maintenance/landscaping • Staff to do daily checks of pool area and to be trained on all

Rules and Regulations • Pool Enhancement

UNFINISHED BUSINESS

Brightwave Energy has proposed to complete a Feasibility Study for Fuel Cell Installation at AXIS.

The Study would allow AXIS HOA with all of the technical and financial information required to make a decision for a Fuel Cell installation.

Board discussed the following pending projects:

Project 1: Upgraded Parking Lighting. The current T8 tubes will be replaced with more efficient LED tubes

Project 2: Upgrade Stairwell Lights. Replacing the existing T8s with LED tubes has a better ROR than installing sensors.

Bay Area Multi-Family Building Enhancement (BAMBE) is scheduled to conduct survey of AXIS on June 29, 2016 and provide their recommendations as to energy savings cost measures.

OPEN FORUM Owner 1600 - Expressed concern about the Real Estate sign in front of the building. She is suggesting if we can have one signs for all instead

AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JUNE 09, 2016 - PAGE 4

of multiple ones.

Owner 1613 - Expressed concern about the overflow trash especially during the weekend. He is asking if we can have additional trash bins in order to avoid holding the garbage inside the units when the rest of the bins are full.

Owner 1300 - Expressed concern about trash bins lock. She is suggesting if we can get a better brand so the outsiders won't be able to easily break into it. Also, she enquired about how often the pool is being cleaned and checked. She mentioned that the SPA on the left was not working as it should be.

NEXT MEETING The next regular meeting of the Board of Directors is scheduled to be

held on July 14, 2016, at 7:00 P.M. in the AXIS Lounge at 38 N Almaden Blvd., San Jose, California.

ADJOURN There being no further business to come before the Board of Directors, the meeting was adjourned at 7:27 P.M.

ATTEST Respectfully submitted by Tony Gutierrez

APPROVED -7

Melissa'l4ather, Acting Chairperson of the Meeting

SECRETARY'S CERTIFICATE

I hereby certify that I am the duly Appointed and Acting Secretary of the AXIS Homeowners Association, and do hereby certify under penalty of perjury that the foregoing is a true and correct copy of the Minutes of the Board of Directors Meeting held June 9, 2016 as approved by the Chairman of the Meeting.

Dated: 7//V/

4Zvi c Secretary (for)

AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JUNE 099 2016 - PAGE 5

AXIS HOMEOWNERS ASSOCIATION June 9, 2016

CONSENT CALENDAR

A. BE IT RESOLVED, that the Board Meeting Minutes of May 12, 2016 are approved as written.

B. BE IT RESOLVED, that Financial Statement for the period ending May 31, 2016 is accepted as presented.

C. BE IT RESOLVED, that approved Architectural Request for Unit 408, Screen Door is accepted as presented.

D. BE IT RESOLVED, that approved Architectural Request for Unit 2008, Flooring is accepted as presented.

E. BE IT RESOLVED, that approved Architectural Request for Unit 416, Patio Furniture is accepted as presented.

Executive Session, June 9, 2016

A. BE IT RESOLVED, that the Board approved to authorize management to repair all units in a vertical stack (within same water zone) that are experiencing hot water from cold water over 75% of the day at Owner/HOA Expense. Estimated cost would be $300 per shower paid by Owner/HOA.

B. BE IT RESOLVED, that the Board approved renewal contract submitted from Siemens for three years of Fire Life Safety Service as a cost of $21,676 annually with 3% yearly increase.

C. BE IT RESOLVED, that the Board approved Paxio to bring fiber to the building via a new entrance through the north wall of the top level of the garage to connect to the MPOE.

D. BE IT RESOLVED, that the Board approved Applied Reserve Analyst (ARA) to conduct Reserve Study for three years at a cost of $2,150.00 per year.

E. BE IT RESOLVED, that the Board found account 833000073769 in violation of smoking in an unauthorized area and imposed a fine of $300.00.

F. BE IT RESOLVED, that the Board postponed the hearing of account 833000073825 until HOA meeting, July 14th