NOTICE OF MEETING - Central Desert Region...AGENDA LAJAMANU LOCAL AUTHORITY WEDNESDAY, 15 NOVEMBER...

NOTICE OF MEETING LAJAMANU LOCAL AUTHORITY WEDNESDAY, 15 NOVEMBER 2017 You are invited to attend the Lajamanu Local Authority Meeting of the Central Desert Regional Council to be held at Central Desert Service Delivery Office on Wednesday, 15 November 2017 at 10:00am. Diane Hood Chief Executive Officer

AGENDA LAJAMANU LOCAL AUTHORITY

WEDNESDAY, 15 NOVEMBER 2017

The Lajamanu Local Authority Meeting of the Central Desert Regional Council will be held in the Central Desert Service Delivery Office on Wednesday, 15 November 2017 at

10:00am.

LAJAMANU LOCAL AUTHORITY 15 NOVEMBER 2017

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ORDER OF BUSINESS ITEM SUBJECT PAGE NO

1 OPEN

2 PRESENT

3 APOLOGIES/ABSENCES 4 ACCEPTANCE OF AGENDA

4.1 Acceptance of Agenda ..................................................................................................... 6 5 CODE OF CONDUCT MATTERS

5.1 Consideration of Code of Conduct ................................................................................... 7 6 QUESTIONS FROM THE PUBLIC

Nil 7 PETITIONS AND DEPUTATIONS

Nil 8 CONFIRMATION OF PREVIOUS MINUTES

8.1 Confirmation of Previous Minutes ................................................................................... 9 9 ACTIONS FROM PREVIOUS MINUTES

9.1 Local Authority Action Items .......................................................................................... 15 9.2 Report from Regional Council ........................................................................................ 17

10 GENERAL BUSINESS Nil

11 COMMUNITY REPORTS 11.1 Council Services Report ................................................................................................ 26 11.2 Finance Report .............................................................................................................. 37 11.3 Community Safety Patrol Reference Group .................................................................. 44

12 QUESTIONS FROM MEMBERS Nil

13 NORTHERN TERRITORY GOVERNMENT 13.1 Northern Territory Government Report........................................................................... 45

14 CLOSE OF MEETING


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LA - ACCEPTANCE OF AGENDA ITEM NUMBER 4.1 TITLE Acceptance of Agenda REFERENCE 423608 AUTHOR Tim Parslow, Council Services Manager

LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority accept the agenda for the meeting.

SUMMARY: The agenda of this Local Authority meeting is being tabled. Local Authority members decide whether they wish to accept the agenda as it stands or whether they wish to make changes.

BACKGROUND The draft agenda sets out the order of the business at a Local Authority meeting. Members must write to the Chair at least ten (10) days before the meeting if they want an agenda item to be included in the draft agenda. A draft agenda is published on the Council website and notice boards at least one (1) week before the meeting. The draft agenda is then tabled at the Local Authority meeting. Local Authority members can change the order of business by passing a motion about this and decide at the start of the meeting whether they accept the draft agenda or whether they want to make changes. The Chair can also include urgent important business items suggested by Local Authority members on the day of the meeting.

ATTACHMENTS: Nil


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LA - CODE OF CONDUCT MATTERS ITEM NUMBER 5.1 TITLE Consideration of Code of Conduct REFERENCE 423610 AUTHOR Tim Parslow, Council Services Manager


RECOMMENDATION: That the Local Authority re-confirm their commitment to the Code of Conduct.

SUMMARY: The Local Authority endorsed a revised Code of Conduct. To ensure that the Local Authority is familiar with the code of conduct it is presented at every meeting. The Local Authority can use this item as an opportunity to discuss any concerns.

BACKGROUND The Local Authority has endorsed the following Code of Conduct. Any potential breaches of the code need to be identified and dealt with appropriately. Code of Conduct HONESTY AND INTEGRITY Act honestly and with integrity. Do not be under the influence of alcohol or drugs during Local Authority business. CARE AND DILIGENCE Act with reasonable care and diligence. Council property can only be used for agreed Council business. COURTESY Act with courtesy towards other members, council staff, electors and members of the public. CONDUCT TOWARDS STAFF Members must not direct or reprimand staff; or interfere in the management of council staff. RESPECT FOR DIVERSITY Respect diversity and must not therefore discriminate against others, or the opinions of others. CONFLICT OF INTEREST Avoid conflict of interest between the member's private interests and official functions and responsibilities. RESPECT FOR CONFIDENCES Respect the confidentiality of information obtained in confidence in the member's official capacity.


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Councillors, Local Authority members and Council Committee members must not make improper use of confidential information obtained in an official capacity to gain a private benefit or to cause harm to another. RESPECT FOR LAW Obey all relevant Australian and NT laws and Council policies and by-laws. GIFTS Members must not solicit or encourage gifts or private benefits from any person who might have an interest in obtaining a benefit from the council. ACCOUNTABILITY Be prepared at all times to account for the member's performance as Local Authority members, and the member's use of council resources. ACT IN THE BEST INTEREST OF THE WHOLE REGION Act in what the member genuinely believes to be the best interests of the region, not just your family, skin group etc., community or ward. In particular, Councillors, Local Authority members and Council Committee members must seek to ensure that the member's decisions and actions are based on an honest, reasonable, and properly informed judgment about what will best advance the best interests of the region. BREACHES OF THE CODE OF CONDUCT Breaching the Code of Conduct is seen as serious misconduct. If Councillors, Local Authority Members or Committee members breach the Code of Conduct they will be dealt with under the Council disciplinary procedures and sections 79 – 83 of the Local Government Act. Councillors, Local Authority members and Council Committee members have a duty to report breaches of this Code of Conduct to the President, Deputy President or CEO. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: Nil


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LA - CONFIRMATION OF PREVIOUS MINUTES ITEM NUMBER 8.1 TITLE Confirmation of Previous Minutes REFERENCE 423611 AUTHOR Tim Parslow, Council Services Manager


RECOMMENDATION: That Local Authority note and confirm minutes from the previous meeting.

SUMMARY: The Local Authority is to consider the unconfirmed minutes of the previous Local Authority meeting.

BACKGROUND Local Authority members need to consider the unconfirmed minutes carefully before they decide whether they are a true record of their last meeting.

ATTACHMENTS: 1 Minutes of previous meeting 27 Sep 2017

Attachment 1 Minutes of previous meeting 27 Sep 2017

Attachment 1

MINUTES OF THE LAJAMANU LOCAL AUTHORITY MEETING HELD

IN THE CENTRAL DESERT SERVICE DELIVERY OFFICE ON WEDNESDAY, 27 SEPTEMBER 2017 AT 10:00AM

1 OPEN 11.1 ELECTION OF CHAIR AND DEPUTY CHAIR SUMMARY: As per Council policy the Local Authority must elect a chairperson and deputy chair in order for meetings to be conducted. Joe Marshall was nominated and elected Chairperson. Sheree Anderson was nominated and elected Deputy Chairperson. 2 PRESENT Local Authority Members Joe Marshall (Deputy Chairperson), Tracie Patrick, Andrew Johnson, Elizabeth Ross, Sheree Anderson, Anthony Johnson. Councillors Cr Robert George.

3 APOLOGIES/ABSENCES

Apologies: Doris Lewis, Mike Doolan, Cr Norbert Patrick, Cr Adrian Dixon.

4 CONFLICT OF INTEREST NIL

5 ACCEPTANCE OF AGENDA 5.1 ACCEPTANCE OF AGENDA


Attachment 1

SUMMARY: The agenda of this Local Authority meeting is being tabled. Local Authority members decide whether they wish to accept the agenda as it stands or whether they wish to make changes. Laj021/2017 RESOLVED (Andrew Johnson/Sheree Anderson) That the Local Authority accept the agenda for the meeting.

6 CODE OF CONDUCT 6.1 CONSIDERATION OF CODE OF CONDUCT SUMMARY: The Local Authority endorsed a revised Code of Conduct. To ensure that the Local Authority is familiar with the code of conduct it is presented at every meeting. The Local Authority can use this item as an opportunity to discuss any concerns. Laj022/2017 RESOLVED (Robert George/Andrew Johnson) That the Local Authority re-confirm their commitment to the Code of Conduct.

7 QUESTIONS FROM THE PUBLIC

NIL

8 PETITIONS AND DEPUTATIONS 8.2 NTG DEPARTMENT OF HOUSING AND COMMUNITY

DEVELPOMENT SUMMARY: At the July meeting the Local Authority members made a request for the Department of Housing and Community Development to attend the next meeting to discuss related issues. 8.3 LAJAMANU ALCOHOL MANAGEMENT SUMMARY: The Department of Health will be providing an update regarding the current status of the Alcohol Management Plan and want to discuss potential projects to be implemented on community.

9 CONFIRMATION OF PREVIOUS MINUTES 9.1 CONFIRMATION OF PREVIOUS MINUTES SUMMARY: The Local Authority is to consider the unconfirmed minutes of the previous Local Authority meeting. Laj023/2017 RESOLVED (Sheree Anderson/Jenny Johnson) That Local Authority note and confirm minutes from the previous meeting.


Attachment 1

10 ACTIONS REGISTER 10.1 LOCAL AUTHORITY ACTION ITEMS SUMMARY: Attached is the running list of Local Authority action items as reported in previous meetings. 10.2 REPORT FROM REGIONAL COUNCIL SUMMARY: Council decisions made in the last Regional Council meetings are available in the tabled Summary of Major Items. Laj024/2017 RESOLVED (Elizabeth Ross/Sheree Anderson) That the Local Authority accept the report from Council on decisions made in the last Regional Council meeting in September 2017.

11 GENERAL BUSINESS 11.1 FENCING AROUND AIRSTRIP SUMMARY: The Local Authority discussed the issue with youth driving in vehicles and accessing the airstrip via the insecure fence/gate. Laj025/2017 RESOLVED (Robert George/Tracie Patrick) The Local Authority request that the CDRC CEO review fencing around the airstrip to prevent youth accessing it in vehicles. 12 COMMUNITY REPORTS 12.1 COUNCIL SERVICES REPORT SUMMARY: The Council Services Report is provided by the Council Services Manager at every Local Authority meeting to provide information to members. RECOMMENDATION: That the Local Authority note the Council Services Report. Note the 2017/18 Local Authority Projects:

1. Upgrade old airstrip fence/gate. 2. Clean up men’s area. 3. Add to Holy Ground stage. 4. Parks’ improvement; shade structures, seating, large shelter for

people on bus. 5. Water to Sorry Area and Men’s Area. 6. Oval upgrade. 7. Skate park.


Attachment 1

8. BMX Track. 9. Public toilet at Sorry Area. 10.Rainwater tank at cemetery.

12.2 FINANCE REPORT SUMMARY: The Finance Report outlines the budget for the community and details works expenditure as required in the community. Laj026/2017 RESOLVED (Sheree Anderson/Andrew Johnson) That the Local Authority note the Finance Report. 13 QUESTIONS FROM MEMBERS

NIL

14 NORTHERN TERRITORY GOVERNMENT 14.1 NORTHERN TERRITORY GOVERNMENT REPORT SUMMARY: A NTG representative from the Department of Housing and Community Development will attend each Local Authority meeting to provide information and take questions on NTG services including, health, education, police, housing, etc. Laj027/2017 RESOLVED (Sheree Anderson/Jenny Johnson) That the Local Authority:

1. Note the attendance of the NTPS Regional Superintendent and discuss related issues.

2. Note the update from the NTG Representative on issues raised at the last meeting.

3. Did not request action on any new matters.

15 CLOSE OF MEETING The meeting terminated at 1:40pm. THIS PAGE AND THE PRECEEDING 3 PAGES ARE THE MINUTES OF THE Lajamanu Local Authority HELD ON Wednesday, 27 September 2017 AND CONFIRMED Wednesday, 15 November 2017.

Chairperson


Attachment 1


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LA - ACTIONS FROM PREVIOUS MINUTES ITEM NUMBER 9.1 TITLE Local Authority Action Items REFERENCE 423612 AUTHOR Tim Parslow, Council Services Manager


RECOMMENDATION: That the Local Authority note the outstanding actions from the minutes of previous meetings.

SUMMARY: Attached is the running list of Local Authority action items as reported in previous meetings.

BACKGROUND The attached report gives the Local Authority an opportunity to check that actions from previous meetings are being implemented. The Council has a running list of action items for each Local Authority Area which is then decided on the key items to be worked on with the Regional Council. CONSULTATION Local Authority members and community members

ATTACHMENTS: 1 Outstanding action items Nov 2017

Attachment 1 Outstanding action items Nov 2017

Attachment 1

Traffic Management 27 May 2015 10/06/2015 RESOLVED (Sheree

Anderson/Doris Lewis) That Local Authority review final plans and drawings of traffic management and storm water drain associated with the Traffic Management project.

Tim Parslow 12 Mar 2017 - 6:43 AM - Glenn Marshall No change from January status 14 Jan 2017 - 2:05 PM - Glenn Marshall Council's internal road crew will undertake stormwater upgrade works in the Lajamanu CBD. A timetable for 2017 is being developed. 24 Nov 2016 - 3:28 AM - Glenn Marshall In early November, GHD engineers completed their re-drafting of stormwater engineering options for Council. The Roads Manager is now finalising detailed designs. 19 Jul 2016 - 9:59 PM - Glenn Marshall GHD consultants have been engaged to develop cost-effective stormwater management upgrade works for Lajamanu CBD. Report due in late August. 12 Jul 2016 - 10:45 AM - Tim Parslow 08 Sep 2015 - 2:49 PM - Lynette Liddle Allocation of contract still being finalised.

Fencing around Airstrip 27 September 2017 Laj025/2017 9/11/2017 11.1 FENCING AROUND

AIRSTRIP Laj025/2017 RESOLVED (Robert George/Tracie Patrick) The Local Authority request that the CDRC CEO review fencing around the airstrip to prevent youth accessing it in vehicles.

Tim Parslow 03 Nov 2017 - 9:20 AM - Tim Parslow The cattle fence separating the old airstrip from Tarrpa Road has been breached in many locations, leading to dangerous driving by community members on the old airstrip Quotation for replacing 1 kilometre of fencing has been supplied by Trojon Fencing, Darwin. Cost is $48,873 (Ex GST). If the Local Authority wishes to allocate funding, two further quotes would also be sought.


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LA - ACTIONS FROM PREVIOUS MINUTES ITEM NUMBER 9.2 TITLE Report from Regional Council REFERENCE 425379 AUTHOR Adrian Dixon, President


RECOMMENDATION: That the Local Authority accept the report from Council on decisions made in the last Regional Council meeting in September 2017.

SUMMARY: Council decisions made in the last Regional Council meetings are available in the tabled Summary of Major Items.

BACKGROUND Local Authorities need to consider the Summary of Major Items carefully and ensure that any Local Authority actions raised in the previous report to Council are addressed in this document.

ATTACHMENTS: 1 Summary of Major Items - 14 September 2017

Attachment 1 Summary of Major Items - 14 September 2017

Attachment 1


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LA - COMMUNITY REPORTS ITEM NUMBER 11.1 TITLE Council Services Report REFERENCE 423613 AUTHOR Tim Parslow, Council Services Manager


RECOMMENDATION: That the Local Authority note the Council Services Report.

SUMMARY: The Council Services Report is provided by the Council Services Manager at every Local Authority meeting to provide information to members.

BACKGROUND 1. Key Service Measurables

This section of the report provides a summary on key performance of Council services since the last meeting of the LA. See Tabled – Service Scorecard. Below are the key achievement and issues as identified by the Council Services Manager. Achievements:

• New street lights and general repairs to broken street lights installed last week of October.

• More legacy waste removed from west side of community (near

Hooker Creek). Issues:

• Responsibility for Lajamanu Morgue has now been transferred to Katherine West Health Board (Lajamanu Clinic).

• Two further funding applications are to be made to leasing monies

(GMAAAC) for the following projects as identified by the GMAAAC committee.

Upgrade to Sorry Ground- provision of fencing, permanent rubbish containers, 4-5 shade structures and general clean up.

Male and Female toilets for front of Courthouse building and shade structure for those waiting for Court.


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2. Governance Performance Governance ladder 2017/18 as at 18 Oct 2017

Local Authority Planned Meetings YTD

Meetings YTD

% Annual Target

Laramba 2 1 50% 5 Anmatjere 2 2 100% 5 Lajamanu 2 2 100% 5 Willowra 2 2 100% 5 Engawala 2 1 50% 5 Nyirripi 2 2 100% 5 Yuendumu 2 0 0% 5 Atitjere 2 1 50% 5 Yuelamu 2 2 100% 5 18 13 72% 45 3. Projects Reporting

This section of the report provides a summary of the capital projects currently underway. Attached to this report is the Works Project Tracker for a comprehensive list of projects in community. Table of current projects (Council, community services, GMAAAC, SPG, Outstations, etc.) 2016/17 Funding ($93,360)

PROJECTS Approved funding

PROJECTS ALLOCATED

PROJECTS COMPLETED COMMENTS

Stage for Holy Ground Park $20,460

Work in progress- incomplete

Clearing Sorry business ground $7,900

Complete Completed 15/3/17

Softball court relocation $55,000

Work in progress- incomplete

Planning permission etc. from Government proceeding


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Repairing street lights/Installation of new lights $10,000

Work complete Completed

2017/18 Local Authority Projects: To be discussed at meeting pending decision by Local Authority

1. Upgrade old airstrip fence/gate. Quote from Trojon Fencing received $48,873

2. Clean up men’s area. Quote from Wulaign Homelands $10,120

3. Add to Holy Ground stage. An extra $26,185 (approx.) will need to be allocated from new years money to complete this project. Total cost being $47,000 (approx.)

4. Parks’ improvement; shade structures, seating, large shelter for people on bus. Estimated cost approximately $50,000 per park (two parks adjacent to Store)

5. Water to Sorry Area and Men’s Area. Not feasible due to high cost and inability to ensure drinking quality

6. Oval upgrade. GMAAAC Grant approved

7. Skate park. No available space identified. High cost of construction most likely prohibitive.

8. BMX Track. No feasible was old track removed some years ago- not used by community

9. Public toilet at Sorry Area. Project Plan (Funding application) submitted to Leasing money –GMAAAC for this project.

10. Rainwater tank at Cemetery. Not feasible due to high cost and inability to ensure drinking quality

4. Community Services Reports


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The Community Service Report by Program area is shared for Local Authority members’ information via the operational statistics provided below: Aged Care Month Program No. Of Clients Meals Personal Care Laundry

Aug-17 CHSP 15

1010 13 27 Sep-17 870 10 27 Aug-17

DIHS 2 124 0 0

Sep-17 120 0 0 Aug-17

HCP 7 425 13 21

Sep-17 430 11 18

Library Month Daily visitors Comment

Aug-17 65 Sep-17 74

Community Safety Patrol Month Days operational Officers Pickups/Incidences

Aug-17 18 3 144 Sep-17 12 4 55

5. Customer Service Log

Attached is the customer service log which captures all requests for service that relate to Council operations. The log helps ensure follow up and action in all communities. Council would like community members to raise issues in writing or in person at the Council Service Delivery Office to ensure key issues for services we currently provide are documented. ISSUES, CONSEQUENCES AND OPTIONS


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The Council Services Report was reviewed in May, 2016. The report can be changed as required to suit member and staff requirements as well as to ensure Council meets its requirements as per the Local Government Act and associated guidelines. FINANCIAL IMPLICATIONS A finance report will be tabled separately.

ATTACHMENTS: 1 Service Scorecard Oct 2017 2 Customer Service Log Oct 2017 3 Project tracker completed 4 Project Tracker In Progress

Attachment 1 Service Scorecard Oct 2017

Attachment 1

Attachment 2 Customer Service Log Oct 2017

Attachment 2

Attachment 3 Project tracker completed

Attachment 3

Attachment 4 Project Tracker In Progress

Attachment 4


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LA - COMMUNITY REPORTS ITEM NUMBER 11.2 TITLE Finance Report REFERENCE 423614 AUTHOR Tim Parslow, Council Services Manager


RECOMMENDATION: That the Local Authority note the attached Finance Report.

SUMMARY: The Finance Report outlines the budget for the community and details works expenditure as required in the community.

BACKGROUND Local Authorities need to consider the attached Finance Report carefully as it details the budget, variance, and actual expenditure on Council services in the community. FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: 1 Finance Report

Attachment 1 Finance Report

Attachment 1


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LA - COMMUNITY REPORTS ITEM NUMBER 11.3 TITLE Community Safety Patrol Reference Group REFERENCE 423616 AUTHOR Tim Parslow, Council Services Manager

LINKS TO STRATEGIC PLAN Goal 01: Social and Cultural Goal 04: Environment Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority discuss the current status of the Community Safety Patrol and provide feedback.

SUMMARY: The Council Services Manager provides an update and profile on the operations of Community Safety Patrol to the Local Authority for their input and feedback.

BACKGROUND The Local Authority is the Reference Group for Community Safety Patrol and provides feedback to the Regional Council.

ATTACHMENTS: Nil


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LA - NORTHERN TERRITORY GOVERNMENT ITEM NUMBER 13.1 TITLE Northern Territory Government Report REFERENCE 423617 AUTHOR NTG Representative, Standing Item

LINKS TO STRATEGIC PLAN Goal 01: Social and Cultural Goal 02: Physical Assets Goal 03: Economy Goal 04: Environment Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority:

1. Note the attendance of the NTPS Regional Superintendent and discuss related issues.

2. Note the update from the NTG Representative on issues raised at the last meeting.

3. Request action on any new matters.

SUMMARY: A NTG representative from the Department of Housing and Community Development will attend each Local Authority meeting to provide information and take questions on NTG services including, health, education, police, housing, etc.

BACKGROUND At the July Local Authority meeting the following was resolved: That the Local Authority:

1. Note the update regarding the new Cemetery Legislation. 2. Advise the NTG representative there is currently no housing

reference group meetings being facilitated in Lajamanu. 3. Request the NTG representative to invite a Senior Housing

officer to attend the next meeting to discuss all housing related issues and future housing plans in Lajamanu.

There was also discussion on the following:

• The frequency of their Community Safety meetings with Police. The LA is aware that in other Central Desert Regional Council communities, these meetings are held more frequently. The LA would like to ask if their meetings can be held more regularly than every 3 months.

• Members of the LA spoke a great deal about grog and anti-social behaviour that takes place around the time payments are received, and the great distress and impact this has on the community.


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At the September Local Authority meeting the following was resolved: Laj001/2016 RESOLVED (Andrew Johnson/Sheree Anderson) The Local Authority request the NTG representative to request a representative from the Department of Housing and Community Services attend the next meeting to discuss housing issues. ISSUES, CONSEQUENCES AND OPTIONS Nil FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: Nil

NOTICE OF MEETING - Central Desert Region...AGENDA LAJAMANU LOCAL AUTHORITY WEDNESDAY, 15 NOVEMBER...

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