NOTICE OF GENERAL OBLIGATION BOND COMMITTEE MEETING …
Transcript of NOTICE OF GENERAL OBLIGATION BOND COMMITTEE MEETING …
NOTICE OF GENERAL OBLIGATION BOND COMMITTEE MEETING OF THE
GROSSMONT HEALTHCARE DISTRICT
A Meeting of the General Obligation Bond Committee of Grossmont Healthcare District will be held Monday, September 25, 2017, at 12:15 p.m. at the District Administrative Offices, 9001 Wakarusa Street, La Mesa, California. AGENDA September 25, 2017 – 12:15 p.m.
A. Call To Order
B. Approval of Agenda
C. Public Comment
D. Discussion/Consideration
1. Project Updates/Miscellaneous
a. September 2017 Monthly Report of Prop G Projects at Grossmont Hospital
i. Summary PowerPoint Presentation
ii. Detailed Project Reports
2. Board Memos/Approvals
a. Report of POs / Change Orders
b. Board Memos
i. Heart and Vascular Level 1 Surgery Floor Buildout (Level 1 Buildout) Project: Board Memo #379, Consideration of a Supplemental Services Agreement (SSA) to Cuningham Group Architecture for Construction Document Changes (Not To Exceed $148,235)
3. Miscellaneous/Information/Brief Reports
New Business or Updates to Continued Business
a. Continuation of Supplemental Insurance – Discussion
b. Updates to H&V Level 1 Equipment – Details Forthcoming
c. Update on Rule 21 Gear roof protection – Letter from Sharp Grossmont Hospital
d. Self Generation Incentive Program (SGIP) payment – Awaiting
e. Accounts receivable report
f. Litigation Legal Expenses – Information
g. Prop G “non-litigation” legal expenses for reimbursement (Information)
h. Request from Sharp Grossmont Hospital for handrails to be added to 4 East (carrying this item until new budget realignment)
E. Next Meeting
F. Adjournment
1. Regulatory Compliance 2. H&V Level 1 Surgery Build Out 3. The plans:
i. Sharp Infill/Build Out ii. Surgery Suite Overview
4. Schedule 5. Budget 6. Snapshot on Sharp HealthCare
Infill Project 7. Looking Ahead
Overview
3
Medical Gas Zone Valves, Complete
September 2017
September 2017 1. Regulatory Compliance
4
Cath Lab #1023: Mechanical ductwork installation,
structural framing to support booms and CT Scanner, med
gas lines complete
Project Safety Event
Infection Control Breach
Notice of Non-
Compliance
Level 1 Surgery Build Out
0
0
0
2. H&V Level 1 Surgery Build Out
5
• Schedule delays holding at 50 days plus Owner 20 day float included in contract
• Drywall complete in all ORs, nearing completion in all other areas
• Ceiling framing underway in ORs #1025 & #1027
• P-Tube station roughed-in, piping installed in sterile core
• All Air Handling Equipment in place on the roof
Control Rooms: Overhead Electrical Nearing Completion
September 2017
3i. Sharp Infill/GHD Build Out Plans
6
September 2017
Existing/ Renovation
Sharp Infill = PACU 1 & all other work in the existing
Hospital
GHD Build Out = 8 procedure rooms + work
areas in the new shell space GHD Level 1 Build Out
3ii. Surgery Suite Overview Plan
7
September 2017
The Project
Cath Lab
General OR #1025
Hybrid OR
Open Heart OR #1027
Hybrid OR
Cath Lab
BiplaneCath Lab
EPCath Lab
4. Schedule – Prop G
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We are here Updated 9-20-2017
Prop G Level 1 Surgery Build Out Li
cens
ing
Bid
Aw
ard
NTP
#1/
2
N D J F M A M J J A S O N D J F M A M J J A S2016 2017
Construction
2018
September 2017
4. Schedule: Prop G + Sharp Infill
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September 2017
Ro
om
Re
ad
y
Lic
en
sin
g
Bid
Re
-Bid
Aw
ard
NT
P #
1/#
2
Aw
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NT
P
Phase 4 @ 6 mos
J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A2019
Schedule Overview of GHD & Sharp Work
GHD Prop G Surgery Build-Out Construction 15 Months
Gro
up
1 T
ie-I
n
Gro
up
2 T
ie-I
n:
Ele
ct.
Gro
up
2 T
ie-I
n:
Ga
s,
Ste
am
V e ndor Insta ll
Mobilize
2016 2017 2018
Sharp HealthCare Infill - Construction Phases 1, 2 & 3 @ 23 months
Infill Schedule Extended 2 Months
5. Budget
10
September 2017
Category Project Name Projected Cost At Completion (09/20/17)
Projected Cost At Completion (8/23/2017)
Funds Available Total Prop G Building Fund (Bond Proceeds, Interest Earned, Grants, Etc.) $257,072,011 $257,072,011
Projects Completed Central Energy Plant, ED-CCU, Heart & Vascular Bldg, East Tower Renovation, Early Utilities $225,996,922 $225,996,922
Remaining Prop G Building Funds before Level 1 Surgery $31,075,089 $31,075,089
Projects Under Construction H&V Level 1 Surgery Floor Buildout $29,533,684 $29,533,684
Potential Surplus $1,541,405 $1,541,405
6. Snapshot on Sharp HealthCare Infill Project
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• All Phase 1 construction is complete
• Phase 2 construction underway, including demo in former Level 1 Lab
• Phase 2B demo to start, including Level 1 Sterile Storage and Decontamination
• Schedule delays continue, due to unforeseen conditions
Level 1 Ceiling Existing Conditions
Level 1 Wall, Flooring, Ceiling Demo
September 2017
7. Looking Ahead
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• Continue Installation of Overhead Ductwork, Fire Dampers, Fire Caulking
• Continue rough-in of Overhead Low Voltage/Nurse Call/Fire Alarm
• Group Two Utilities Tie-In with Sharp Infill for electrical, medical gases scheduled for late September; Steam Tie-In postponed to late November to simplify chlorination process
• Helix Waterline potholing, to determine a route for the completed waterline, in progress
September 2017
Report of PO’s/Change Orders for Approval/Review by CEO or GOBC
Grossmont Healthcare
District
GO Bond Committee
Memo
To: Barry M. Jantz, CEO
From: Proposition G Design and Construction Services
Date: September 25, 2017
SUBJ: Report of PO’s / Change Orders for Approval/Review by CEO or GO Bond Committee
Change Orders/ SSA’s / PO’s ($25k to $50k) for approval by CEO and for GO Bond review:
Project SSA/
CO # DOC # Assignment Contractor/
Consultant Item Cost Cost
Projected? Approval/
Review
20
17
B
ud
get
Late
st
Fore
cast
Level 1 PCO#36 F-AE revisions Swinerton Change window opening size at
1025 and 1027 to match 1029 and
1030 due to drawing error by
HOK.
$31,861 Y Y
Level 1 PCO#37 A-Agency Swinerton Install sound board in lieu of regular
drywall to achieve req’d STC ratings.
$40,441 Y Y
Change Orders / SSA’s /PO’s ($50k to $100k) recommended for GO Bond Committee approval:
Project SSA/ CO #
DOC # Assignment Contractor/ Consultant
Item Cost Cost Project
ed?
Approval/ Review
20
17
B
ud
get
Latest
Forecas
t
Level 1 PCO#28r1 C-User Request
Swinerton Add 4” High Pressure Steam and valves for future Sharp steam main project. This is a reimbursement to
Prop G.
$89,737 N Y
Level 1 PCO#16 D-Unforeseen
Swinerton Added BIM services for BIM coordination and meetings-
previously reviewed at GOBC on 8/28 at $45K
ROM
$95,349 ROM
Y Y
September 25, 2017
Report of PO’s/Change Orders for Approval/Review by CEO or GOBC 2
Pending Board Memos for Board authorization to issue Change Orders / SSA’s /PO’s ($100k plus): (Items in shaded lines were discussed at prior GO Bond Committee Meeting) Project SSA/
CO # DOC # Assignment Contractor/
Consultant Item Cost Cost
Projected? Approval/
Review
20
17
B
ud
get
Late
st
Fore
cast
Level 1 PCO#11 G-Anticipated
Cuningham Drawing changes per Bid Addendums 1-4 ,
Kiebel markups, equipment plan and book matchups, and housekeeping pad details for roof top
AHU.
$148,235 Y Y
Pending Review by ICBOC for Change Orders / SSA’s /PO’s ($250k plus): Project SSA/
CO # DOC # Assignment Contractor/
Consultant Item Cost Cost
Projected?
Approval/ Review
20
17
B
ud
gtt
Late
st
Fore
cast
Assignment Codes: A – Agency Request (OSHPD, FLSO, City, SDG&E, etc.) B – Program Management Request C – Hospital Request D – Unforeseen Condition E – General Contractor Request F – A/E Revision (Architect/Engineer) G – Anticipated
Board Memo #379, CGA OSHPD CO#02-Conformed Bid Documents-$148,235 1
To: GHD Board of Directors
From: Proposition G Design and Construction Services
Cc: Barry M. Jantz, CEO
Jeff Scott, District Counsel
Tom Saiz, CFO
Date: October 2, 2017
SUBJECT: Heart and Vascular Level 1 Surgery Floor Buildout (Level 1 Buildout) Project: Board
Memo #379, Consideration of a Supplemental Services Agreement (SSA) to Cuningham Group
Architecture (CGA) for Construction Document Changes (Not To Exceed $148,235).
RECOMMENDATION of DESIGN AND CONSTRUCTION SERVICES (DCS):
Design and Construction Services (DCS) recommends the approval of an SSA for the cost of the
Construction Document Changes as submitted to OSHPD for the Level 1 Buildout Project (Not To Exceed
cost of $148,235).
ASSIGNMENT/FUNDING:
Anticipated/Contingency
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTIONS:
Purpose for Supplemental Services Agreement:
The Supplemental Service Agreement, if approved, would authorize and obligate CGA to update the
Construction Document changes to incorporate all clarifications, modifications, or other adjustments made to
the approved Construction Documents by addenda during the Bidding Phase.
Justification/Background:
As part of the language and the services provisions in the CGA Agreement, Schedule A, Construction Phase
Services, Section III, ‘Conformed Bid Documents, Section A’, the Architect shall provide these services
which include the drawings and the Project Manual for construction that are developed by the Architect
which consist of all revisions and adjustments made by addenda during the Bidding Phase and approved by
OSHPD. The Bidding phase occurred between 7/22/16 with the first Pre-Bid meeting and ended on 11/17/16,
the Re-Bid#2 due date. The revised documents including Bid Addendums 1-4 plus Owner discoveries of
previous HOK drawing errors picked up during the Bid Phase were submitted to OSHPD on 10/26/16 and
approved on 12/29/16. The Conformed Bid Documents were then submitted to the Construction Contractor
GROSSMONT
HEALTHCARE
DISTRICT BOARD MEMO
APPROVALS
CEO: Approved Date: ________
GO Bond
Committee: Approved Date: ________
GHD Board: Approved Date: ________
ICBOC Review: No Comments Date: ________
Board Memo #379, CGA OSHPD CO#02-Conformed Bid Documents-$148,235 2
as an Architectural Supplemental Instruction (ASI) package/Post Approval Document (PAD) and served as
the basis of the Construction Contractor’s proceeding with the coordination processes.
Supplemental Services Agreement:
On November 18, 2016, the Board entered into a contract with CGA to provide Architect of Record services
for the Level 1 Buildout project. The current status of prior awards is summarized in the following table:
Description/
Contract Info
Original
Contract
Amount
Executed
Change
Orders
Current
Contracts
Amount
This
Change
Other
Pending
Changes
Projected Cost
at Completion
Base Contract $1,250,753 $116,165 $1,366,918 $148,235 $454,565 $1,969,718
CGA
Reimbursables $5,000 $0 $5,000 5,000 $10,000
Subtotals $1,255,753 $116,165 $1,371,918 $148,235 $2,800 $1,979,718
Current
Contingency $2,055,120
This Change $148,235
Remaining
Contingency
Balance
$1,906,885
Other Pending
CO’s $459,565
All Other
Pending Changes $936,183
Potential Ending
Contingency
Balance/(Deficit)
$511,137
ICBOC REVIEW:
This recommendation will not require a review by the Independent Citizens’ Bond Oversight Committee
(ICBOC) as determined in the Board adopted Change Order Policy Board Resolution 01-13.
FISCAL IMPACT/FUNDING:
The total cost for this Supplemental Services Agreement is available from the current contingency budget in
the Level 1 project budget as approved by the Board on July 21, 2017.
FACTS AND PROVISIONS/LEGAL REQUIREMENTS:
Recommended design and construction changes require approval as indicated by Resolution No. 01-13; the
construction change order policy. The policy also sets forth a review by the ICBOC of change orders in an
amount greater than $250,000 that constitutes increases in approved project budget(s).
IMPACT ON CURRENT SERVICES OR PROJECTS:
Board Memo #379, CGA OSHPD CO#02-Conformed Bid Documents-$148,235 3
This Supplemental Services Agreement does not impact other Prop G projects.
IMPACT ON SCHEDULE:
This Supplemental Services Agreement does not request any added working days to the project schedule.
CONTRACTING PROCESS:
The full scope of this Supplemental Services Agreement has a Not to Exceed cost of $148,235.