Notice of Award and Disbursement of Funds
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Transcript of Notice of Award and Disbursement of Funds
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Notice of Awardand Disbursement of Funds
Mario Martinez, M.P.H. Grants Management Specialist
Eunice Kennedy Shriver National Institute of Child Health and Human Development
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Overview• Notice of Award (NoA)– Components– Acceptance– Delays
• Disbursement of funds
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What Is the Notice of Award (NoA)? • Notifies the grantee that an award has been issued and/or
notifies grantee of award modifications• Issued for each budget period of the project• Sent to Business Office via email• Available in the eRA Commons: https://commons.era.nih.gov
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What Is the Notice of Award (NoA)? (cont.)Legally binding document that identifies:• Grant Number• PI and Grantee Institution• Project Title• Period of Support• Funding Detail• Federal Policy (Rules and Regulations)• Terms and Conditions• Helpful Websites• NIH Contact Information
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Components of the NoA• Cover Page• Section I—Award Data • Section II—Payment/Hotline Information• Section III—Terms and Conditions• Section IV—IC-Specific Terms and Conditions• Section V—Contacts and Itemized Budget, Including F&A Rate
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Cover Page
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Sample NOA
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Sample NOA (cont.)
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Sample NOA (cont.)
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Grantee AcceptanceThe grantee indicates acceptance of the NoA and its associated terms and conditions by drawing down funds from the grant.
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What May Cause Delays?• Lack of or slow response to inquiries• Late submission of required documentation• Incomplete/inaccurate documentation submission• Inadequate justifications• Missing assurances
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Payments• Funds are requested electronically through the payment
management system (PMS): http://www.dpm.psc.gov• Delivered via electronic funds transfer (EFT).• Payment can be requested as often as needed, but must
accommodate only immediate needs.
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Payments (cont.)• Foreign grantees must register in PMS by submitting the
required forms to PMS after an award is issued.• Required forms:
1) Division of Payment Management (DPM) PMS System Access Form for each PMS user
2) Direct Deposit Sign-Up Form (SF-1199A)• Forms are required for each organization if it does not have a
PMS account for HHS awards or if the organization has a PMS account, but there is a change in the banking information.
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Payments (cont.)• Currency exchange rates in preparation of financial reporting
of expenditure data for awards: When preparing the Federal Financial Report (FFR) expenditure data, grantees must use the currency rate in effect at the time the funds are drawn down from PMS.
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Payments (cont.)• Foreign grantees are strongly encouraged to use U.S. banks or
banks with U.S. branches (ensures that payments arrive on time).
• The requirement for grantees to maintain grant funds in an interest bearing account is unchanged. See NIH Grants Policy Statement Section 6.3: Interest Earned on Advances of Grant Funds.
• Interest earned in excess of $250 per year in the aggregate on advances of federal funds must be returned in U.S. dollars by reimbursement check.