NOTICE OF ANNUAL GENERAL MEETING - ICSI€¦ · 05.05.2018 11th “5 Days Skill Development...

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of Indore Chapter of WIRC of ICSI will be held on Friday 28th June, 2019 at 04:00 PM at “ICSI Indore Chapter, B-1/2/3, Ashray Apartments, 2/1, Manoramaganj, Indore to conduct the following business: -

1) To receive, consider and adopt the Audited Balance Sheet as on 31st March 2019, the Income & Expenditure account for the year ended on that date, Report of the Management Committee and Auditors’ thereon.

2) To Consider Re-appointment of M/s. Biyani Mittal & Company, Chartered Accountants, Indore as Statutory Auditors for the year 2019-20.

3) Any other item with the permission of the Chair.

By order of the Managing Committee of ICSI Indore Chapter.

Place: - Indore Sd/-

11.06.2019 CS Vipul Goyal Secretary

Note(s):

1. The members are requested to send their queries on Accounts of FY 2018-19 through email at [email protected] or

by any other mode, atleast three days in advance, so that answers may be made available at the meeting. 2. In order to promote the Green Initiative, the ICSI vide its letter dated 21.10.2011 has directed all its Offices to send

the Annual Report to the members through electronic mode. Accordingly, Indore Chapter is sending Annual Report for the year 2018-19 through e-mail. Members may also view/download Annual Report from the child

portal of ICSI-Indore (www.icsi.edu/indore ). Copies of the Annual Report will be available at the venue of the

AGM i.e. B-1/2/3, Ashray Apartments, 2/1, Manoramaganj, Indore-452001 (M.P.) on 28.06.2019.

3. Members interested to receive the printed version of Annual Report should send their request at least 4 days prior to the date of the AGM. The printed version of the Annual Report shall be dispatched on receipt of such request.

4. Members are requested to update the changes in their address(es), email IDs, contact details and other particulars at ICSI Portal for enabling Indore Chapter to disseminate information about activities and programs.

*****

mailto:[email protected]

http://www.icsi.edu/indore

Dear Member(s), We have immense pleasure in presenting to you the Management Report for the financial year 2018-19 along with Audited Accounts and Report of Auditors thereon, on behalf of the Managing Committee of Indore Chapter of Western India Regional Council of the Institute of Company Secretaries of India. At Present 4700 plus students and 700 plus members are currently registered at Indore Chapter. Indore Chapter also successfully established Study Centre at 7 Locations including new Study Centre opened during this year at Neemuch, Sidhi and Ratlam. Our child portal www.icsi.edu/indore also received highest ranking throughout ICSI Chapters. FINANCIAL RESULTS: - We are hereby enclosing the Annual Audited Accounts for the year ended on 31st March, 2019 together with Auditors report and feel happy to inform that there is a surplus of Rs. 10,41,994/- during the year, in spite of ever high activities and also among them many activities were either organized at the subsidized charges or without charges from the members & students. We hereby recommend that these audited accounts and audit report may kindly be adopted. PERFORMANCE OF CHAPTER:- With the support, guidance, we made our best efforts for organizing various programs to extend benefit to the Members and Students at large during the financial year 2018-19. During the F.Y. 2018-19 Indore Chapter orgnised Appx. Activities which includes 15 Days Student Academic Development Program, Professional Development Programme (PDP), 04 Management Skills Orientation Programme (MSOP), Study Circle Meetings, Half Day & Full Day Seminars, Investor Awareness Programme, Classroom Coaching Classes at Indore and many more which were not only attended by a huge gathering but also graced and addressed by various leaders, eminent persons from the corporate world, academicians, senior civil servants and professionals among many others. ACTIVITIES DURING THE FINANCIAL YEAR 2018-19

Sl. No. Name of Programme No. of Programs Organised

1 15 Days MSOP 02

2 2 Days Induction Program 06

3 3 Days E-Governance Program 06

4 5 Days Skills Development Program 05

5 5 Days Entrepreneurship Development Program 04

6 Professional Development Program 10

7 PCH Programmes for Members 37 PCH

8 Study Circle Meeting 09

9 Career Awareness Programmes 30

10 Education Fair 02

11 Student Month program 12

12 Other Program 10

Our Managing Committee is working with great passion and team sprit to take the Chapter to the higher level in the years to come and to get amazing results. We are looking forward this year with lot of optimism for enduring better performance.

MANAGEMENT REPORT

http://www.icsi.edu/indore

Apart from the Professional Development programs the Indore Chapter has also conducted programmes like Blood Donation Camp, Women’s Day, Van Mahotsav, Yoga Day, Earth Day, CS Day /PCS Day and Independence Day/Republic Day. Also we are working hard to provide best facilities for Oral Tuition Classes and we need support from all our members in whatever manner they may contribute. The motive of running OTC at Indore Chapter is to provide best faculties and guidance of other subject experts to the students on minimum cost and give them assistance in establishing themselves as a skillful Company Secretary. ICSI Indore Chapter launched an initiative “KNOWLEDGE DONATION” in 2018 with an objective to create a pool of professionals and other knowledge holders who are willing to contribute to educate the society. I request each member to share their details with chapter for further needful at our end for this noble initiative. In this initiative we have received many requests from our members & students to take part in this noble cause and we have also received request from various colleges & Schools for such professionals for their students. At the outset, we wish to place on record our deep sense of gratitude and thanks to Central council members of ICSI, Regional Council Members of WIRC, all past committee members, past chairman(s) & Secretaries and senior members, members and students of the Indore Chapter for their distinguished contributions in the development of the profession and the activities of the chapter. Indore Chapter made its generous endeavors to conduct the activities with a sole motto “Benefit to the Stakeholders at large”. I thank you all for supporting and encouraging us by your active participation in the various activities of the Chapter directly and indirectly. I would also like to express my sincere gratitude towards the Managing Committee, whose support and guidance have been invaluable. We are grateful to various speakers and guests who have contributed a large and enlightened us with their expert’s knowledge and opinion from time to time for making the Chapter activities so live and interesting. We are also grateful to the Press and Media who have also been co – operative and publishing the news relations to our Chapter from time to time. We are also grateful to all the Members and Students for their active participation and timely suggestions for improving the active participation and timely suggestions for improving the activities of the Chapter and to office staff who assisted us in carrying out or day to day duties.

I also sincerely request you to put your suggestions and feedback from time to time on the activities of Indore Chapter. I assure you that we at Indore Chapter would give importance to all your suggestions and considers them for implementation in the right perspective. Wishing all of you Happiness, Joy and Peace all around.

For and on Behalf of the Managing Committee of ICSI Indore Chapter

Place: - Indore Sd/- Date: - 11.06.2019 (CS Ruchi Joshi)

Chairperson

***

Indore Chapter Activities 01.04.2018 to 31.03.2019

Sl. No.

Date Topics Venue Chief Guest/Speaker Attendance

01 03.04.2018 to 04.04.2018

15th “2 Days Induction Program” ICSI Indore Chapter

49

02 05.04.2018 to 07.04.2018

15th “3 Days E-governance program”

ICSI Indore Chapter

52

03 07.04.2018 ICSI Indore WIRC Joint Full Day Seminar on "Companies Amendment Act, LODR & FDI"

Hotel Lemon Tree, Indore

CS S Sudhakar CS Makarand Joshi CA Harry Parikh

98

04 09.04.2018 to 13.04.2018

10th “5 Days Skill Development Program”

ICSI Indore Chapter

29

05 16.04.2018 to 20.04.2018

02nd “5 Days Professional Entrepreneurship Development Pogram”

ICSI Indore Chapter

30

06 23.04.2018 to 24.04.2018

16th “2 Days Induction Program” ICSI Indore Chapter

34

07 25.04.2018 to 27.04.2018

16th “3 Days E-governance program”

ICSI Indore Chapter

41

08 28.04.2018 Round Table Discussion on “Views/ Suggestions/ Issues/ Queries on the new topics identified for developing the SS/ Guidance Notes

ICSI Indore Chapter

03

09 01.05.2018 to 05.05.2018

11th “5 Days Skill Development Program”

ICSI Indore Chapter

17

10 12.05.2018 Series of SCM in line with proposed Secretarial Standards on the subject “Managerial Remuneration”

ICSI Indore Chapter

CS (Dr.) D.K. Jain

18

11 15.06.2018 PCS Day Celebration ICSI Indore Chapter

- 30

12 21.06.2018 International Yoga Day Col C K Nayadu Udyan

- 03

13 01.07.2018 Workshop on “Overview of GST” ICSI Indore Chapter

CA Rohit Khandelwal 17

14 01.07.2018 Van Mahotsav Col C K Nayadu Udyan

CS Anurag Gangrade 15

15 01.07.2018 to 31.07.2018

Student Month Celebration Van Mahotsav Company Law Quiz Student Program on “Emerging Aspects in Corporate Laws” Classroom teaching batch commencement of Executive Programme Felicitation of top 03 Rank Holders of December 2017 Examination World Population Day (Debate

ICSI Indore Chapter

Competition) Webcast for students by ICSI Students Parent Teacher Meet Faculty Induction Programme Programme for students on Soft skill / Communication Samadhan Diwas Video Byte Competition Powerpoint Presentation Competition Corporate Houses to be called to guide the students Celebration of Carrer Awareness Week Kargil Victory Day Swachh Bharat Abhiyan World Nature Conservation Day

16 07.07.2018 to 08.07.2018

Annual Regional PCS Conference Brilliant Convention Centre

CS (Dr.) K S Ravichandran, Shri Sanjay Kher, Shri Chander Sawhney, Shri Ajit P Manjure, CS Hemant Vijay Pandya, CA Manoj Shah, Shri Debojyoti Dey, CS Ashok Kumar Dixit, CS Bhasker Subramaniam, CS Ramaswami Kalidas

203

17 22.06.2018 to 08.07.2018

15th MSOP ICSI Indore Chapter

31

18 19.07.2018 Soft Skill Session on “Communication Skills”

ICSI Indore Chapter

CS Sheetal Verma 22

19 20.07.2018 17th All India Elocution Competition (Chapter Level Round)

ICSI Indore Chapter

CS Ritesh Gupta, CS L.N. Joshi 9

20 27.07.2018 Half Day Seminar on "Section 8 Companies vs. Society & Form DIR 3 KYC"

ICSI Indore Chapter

CS Nilesh Gupta, CS Manish Jain, CS Rajesh Lohia

77

21 29.07.2018 Swach Bharat Abhiyan Janjeerwala Square, Indore

CS Fraternity 42

22. 04.08.2018 18th All India Company Law Quiz (Chapter Level Round)

ICSI Indore Chapter

N/A 06

23. 05.08.2018 Anandam – happiness lies within Shri Vaishnav College of Commerce, Indore

Dr. M.S. Hora

40

24. 05.08.2018 Sports Day Shri Vaishnav College of Commerce, Indore

CS Anurag Gangrade

40

25. 15.08.2018 Independence Day ICSI Indore Chapter

70

26. 25.08.2018 NSE with Indore Chapter of ICSI co-organise programme on “SME Listing – A Transformation Model for SME Companies”

Hotel Marriot, Indore

150

27. 28.08.2018 Book Review Session on “Screw It Lets Do it”

ICSI Indore Chapter

Mr. Pratik Uppal 11

28. 04.09.2018 to 05.09.2018

17th “2 Days Induction Programme”

ICSI Indore Chapter

24

29. 06.09.2018 to 08.09.2018

17th “3 Days E Governance Programme”

ICSI Indore Chapter

30

30. 08.09.2018 SCM on “NBFC in New Arena” ICSI Indore Chapter

CA B.P. Inani 18

31. 10.09.2018 to 14.09.2018

12th “05 Days Skill Development Programme”

ICSI Indore Chapter

28

32. 15.09.2018 to 20.09.2018

03rd “05 Days Entrepreneurship Development Programme”

ICSI Indore Chapter

33

33. 20.09.2018 Professional Development Programme on “Various Provisions Under Companies Act, 2013”

ICSI Indore Chapter

CS Shilpi Singh CA Gunjan Shrimal CS Pravin Gupta

12

34. 01.10.2018 to 16.10.2018

16th Management Skill Orientation Programme

ICSI Indore Chapter

31

35. 22.10.2018 to 23.10.2018


ICSI Indore Chapter

27

36. 24.10.2018 to 26.10.2018

18th “3 Days E Governance Programme”

ICSI Indore Chapter

32

37. 29.10.2018 to 30.10.2018


ICSI Indore Chapter

36

38. 31.10.2018 to 02.11.2018

19th “3 Days E Governance Programme

ICSI Indore Chapter

36

39. 22.11.2018

Interaction Session on “Current Economic Reforms & Ease of Doing Business”

ICSI Indore Chapter

Shri Gopal Krishna Agrawal (Govt. Nominee)

20

40. 29.12.2018 An Expert Talk on “Contemporary Financial Acts” by IIM Indore supported by ICSI Indore Chapter

IIM Indore Mr. S S Rathore (Former Chief Commissioner of Income Tax , New Delhi) 15

41. 26.01.2019 Republic Day Celebration ICSI Indore Chapter

CS Ruchi Joshi CS Vipul Goyal CS Kamlesh Purviya CS Amrish Chourasia CS Mohd. Raees Sheikh

55

42. 31.01.2019 ICAI in association with Indore Chapter of ICSI organize Half Day Seminar on “Provisions of Search and Seizure of Income Tax”

ICAI Bhawan, Indore

CS Ashish Garg CA Kemisha Soni CS Ashish Karodia CA Nilesh Gupta CA Churchil Jain

60

43. 04.02.2019 to 08.02.2019


ICSI Indore Chapter

30

44. 09.02.2019 Half Day Seminar on “The Companies (Amendment) Ordinance, 2018 & Union Budget, 2019”

ICSI Indore Chapter

CS (Dr.) D.K. Jain CA Rohit Khandelwal 89

45. 11.02.2019 to 15.02.2019

04th “05 Days Entrepreneurship Development Programme”

ICSI Indore Chapter

41

46. 16.02.2019 Half Day Seminar on “The Companies (Amendment) Ordinance, 2018 & Union Budget, 2019”

ICSI Indore Chapter

CS (Dr.) D.K. Jain CA Rohit Khandelwal 88

47. 02.03.2019 SCM on “E form INC – 22 A (Active – Active Company Tagging Identities & Verification)”

ICSI Indore Chapter

CS L.N. Joshi

44

48. 04.03.2019 to 05.03.2019


ICSI Indore Chapter

44

49. 06.03.2019 to 08.03.2019

20th “03 Days E- Governance Programme”

ICSI Indore Chapter

54

50. 08.03.2019 International Women’s Day Hotel Lemon Tree, Indore

Ms. Nandini Chiplunkar Dr. Sangeeta Jain Ms. Bhumika Sawlani

76

51. 11.03.2019 to 15.03.2019


ICSI Indore Chapter

35

52. 16.03.2019 to 20.03.2019

05th “05 Days Entrepreneurship Development Programme”

ICSI Indore Chapter

25

53. 17.03.2019 Full Day Seminar on “Recent Developments in Corporate Compliances”

Brilliant Convention Centre, Indore

CS Makarand Joshi CS Sudhakar Saraswatula 122

54. 23.03.2019 SCM on “Conversion of Private Limited and Unlisted Public Limited Companies into LLP ”

ICSI Indore Chapter

CS Manish Jain 34

55. 23.03.2019 Holi Milan ICSI Indore Chapter

34

***

(Amount in Rs.)

PARTICULARS NOTE NO. As at 31st March 2019 As at 31st March 2018

I. SOURCES AND LIABILITIES

(1) Reserves & Surplus

(a) Reserve & Surplus 1 144,80,066 134,38,072

(b) Earmarked Funds 2 83,71,000 83,23,000

SUB-TOTAL (1) 228,51,066 217,61,072

(2) Non- Current Liabilities

(a) Long Term Borrowings - -

(b) Long Term Liabilities -

(c) Long Term Provisions -

SUB-TOTAL (2) - -

(3) Current Liabilities

(a) Short Term Borrowings -

(b) Sundry Creditors 3 7,045 15,000

(c) Other Current Liabilities 4 1,09,000 1,08,000

(d ) Short term Provisions 5 42,593 25,905

SUB-TOTAL (3) 1,58,638 1,48,905

TOTAL (1+2+3) 230,09,704 219,09,977

II. ASSETS

(1) Non-current Assets

(a) Fixed Assets 6

(i) Tangible Assets 5,05,320 5,98,411

(ii) Intangible Asssets 0 13,267

(iii) Capital Work in Progress

(iv) Intangible Assets under development

SUB-TOTAL (a) 5,05,320 6,11,678

(b) Non-current Investments 7 -

(c ) Long Term Loan and Advances 1,26,250 1,50,051

(d) Other Non-Current Assets 17,18,237

SUB-TOTAL (1) 23,49,806 7,61,729

(2) Current Assets

(a) Current Investments 8 113,03,437 120,33,661

(b) Inventories 9 - -

(c ) Sundry Debtors 10 1,58,299 2,25,298

(d) Cash and Cash Equivalents 11 7,17,586 4,12,353

(e) Short terms Loans and Advances 12 83,64,700 83,43,800

(f) Other current Assets 13 1,15,876 1,33,136

SUB-TOTAL (2) 206,59,898 211,48,248

TOTAL (1) + (2) 230,09,704 219,09,977

ACCOUNTING POLICIES AND OTHER NOTES TO THE ACCOUNTS 200-

Notes referred to above form an integral part of the Balance Sheet.

As per our report of even date.

For - Biyani Mittal & Co.

Chartered Accountants

FRN : 012282C Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani CS Ruchi Joshi CS M R Sheikh CS Vipul Goyal

Membership No. 403119 Chairperson Vice Chairman Secretary

Sd/- Sd/-

Place:- Indore CS Soumya Sharma CS Pravin Gupta

Date:- 20 May 2019 Treasurer Executive Officer

For and on Behalf of Managing Committee of ICSI Indore Chapter

INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA

BALANCE SHEET AS AT 31st MARCH,2019

(Amount in Rs. )

31st March 2019 31st March 2018

INCOME

Income from Activities 14 30,23,213 36,64,203

Interest on Investments 8,15,189 6,40,288

Other Income 15 2,50,599 4,09,112

TOTAL INCOME 40,89,001 47,13,602

EXPENDITURE

Employee Benefit Expense 16 30,241 56,300

Oral Eduction Expense 34,631 6,21,483

Travelling and Conveyance Expense 17 18,887 32,586

Programmes / Seminars Expense 18 20,24,382 24,15,731

Career Awareness and Promotion Expense 15,768 1,749

Depreciation & Amortization 1,14,868 1,65,779

Other Expenses 19 8,48,947 11,69,672

TOTAL EXPENDITURE 30,87,724 44,63,300

Surplus before extraordinary & exceptional items 10,01,277 2,50,302

Add / Less : Extra Ordinary Items

Add / Less : Exceptional Items

Surplus on Disposal of Assets 1,288

Loss on sale /Disposal /write-off of Assets

Prior period Income (net) 40,717 3,30,241

Surplus after extra ordinary & exceptional items 10,41,994 5,81,831

Appropriation to Funds / Reserves :

(i)

(ii)

(iii)

TOTAL APPROPRIATIONS - -

Balance transferred to General Reserve 10,41,994 5,81,831

TOTAL 10,41,994 5,81,831

ACCOUNTING POLICIES AND OTHER NOTES TO THE ACCOUNTS 20

For - Biyani Mittal & Co.


FRN : 012282C

Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani CS Ruchi Joshi CS M R Sheikh CS Vipul Goyal

Membership No. 403119 Chairperson Vice Chairman Secretary

Sd/- Sd/-

CS Soumya Sharma CS Pravin Gupta

Date:- 20 May 2019 Treasurer Executive Officer


INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2019

For the year ended

For and on Behalf of Managing Committee of ICSI Indore Chapter

PARTICULARS Note No.

Notes referred to above form an integral part of the Income & Expenditure A/c.


RESERVES & SURPLUS Note - 1

(Amount in Rs. )

PARTICULARS As at 31st March 2019 As at 31st March 2018

(1) GENERAL RESERVE

As per last Balance Sheet 86,99,401 81,17,570

Add :

(i) Donations

(ii) Transfer from any Specific /Other Reserve

(iii) Additions during the year (mention specific source)

Less :

(i) Transfer to Specific / Other Reserves

(ii) Utilisation (mention specific purpose/nature)

SURPLUS (Excess of Income over Expenditure transferred from I&E A/c) 10,41,994 5,81,831

Sub-Total (1) : 97,41,396 86,99,401

(2) OTHER THAN GENERAL RESERVES, IF ANY

(2A) BUILDING RESERVE

As per last Balance Sheet

Add : Interest

Add : Donations

Add : Transfer from Reserves

Add : Transfer from I&E Account

Less : Utilisation / transfer (mention specific purpose/nature)

Sub-Total (2A) : - -

(2B) LIBRARY RESERVE


Add : Interest

Add : Donations



Sub-Total (2B) : - -

(2C) INFRASTRUCTURE RESERVE


Add : Interest

Add : Donations




Sub-Total (2C) : - -

(2D) OTHER RESERVE

As per last Balance Sheet 46,84,420 46,84,420

Add : Interest




Sub-Total (2D) : 46,84,420 46,84,420

TOTAL (2) : 46,84,420 46,84,420

(3) CONTRIBUTION TO /FROM TOWARDS LAND & BLDG / OTHER

ASSETS

Add : Contribution (Liabilities)

As per last Balance sheet 1,61,700 1,61,700

-

1,61,700 1,61,700

Less : Contribution (Assets)

As per last Balance sheet 1,07,450 1,07,450

During the year -

1,07,450 1,07,450

TOTAL (3) : 54,250 54,250

Total : (1)+(2) +(3) : 144,80,066 134,38,072

INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA Note - 2

EARMARKED FUND

(Amount in Rs. )

2018-19 2017-18 2018-19 2017-18 2018-19 2017-18

As per last Balance Sheet 83,23,000 83,23,000 83,23,000

Add: Contribution during the year

Add: Transfer from Gen Reserve

Add: Receipts during the year 48,000

Add: Interest allocation

Sub-Total : 83,71,000 83,23,000 - - 83,23,000

Less: Transfer to GR on utilisation

Less: Utilised during the year

Balance as at the close of the year 83,71,000 83,23,000 - - - 83,23,000

PARTICULARSINFRASTRUCTURE FUND

ENDOWMENT FOR

PRIZE AWARD FUNDTOTAL AMOUNT


NOTE - 3

SUNDRY CREDITORS (Amount in Rs.)


Sundry Creditors

- For Goods & Services 7,045 15,000

- Others

- Inter Unit Balance (for details pl see below)

Total : 7,045 15,000

Inter Unit Balance (Amount in Rs.)


Payable to HQ

- Sales Proceeds of HQ Publications

- Advance from HQ

- Others, if any

- -

Receivable from HQ

- General Observer 95,675 68,100

- TDS 10,077

- Reimbursement (with break up) 62,443 1,41,007

1,58,118 2,19,184

Total : (1,58,118) (2,19,184)

Inter Unit Balance (Amount in Rs.)


Payable to RO/Chapter

- Sales Proceeds of HQ Publications

- Advance from HQ

- Others, if any

- -

Receivable from RO/Chapter

- Bhopal 181 6,114.00

181 6,114

Total : (181) (6,114)

NOTE - 4

OTHER CURRENT LIABILITIES (Amount in Rs.)


Other Current Liabilities

(i) Fee received in advance from Members

(ii) Fee received in advance from Students

(iii) Security Deposits 1,09,000 1,08,000

(iv) Other Current Liabilities

- Property Tax

- TDS (Yearwise)

- Professional Tax

Total : 1,09,000 1,08,000

NOTE - 5

SHORT TERM PROVISIONS (Amount in Rs.)


(i) Expense Payable

a) Audit Fee 10,620 10,000

b) Professional Tax 500

c)Programme Exp 2,000 270

d) News Paper 500 135

(ii) Provision for expenses

a) Internal audit fee 8,850 15,000

b) Professional Tax

c) Communication Exp Bulk Email & SMS 5,898

d) Telephone Exp. 1,825

e) Scoety Maintenance 900

f) GST Return Filling Charges 12,000

Total : 42,593 25,905

FIXED ASSETS

( Amount in Rs.)

Gross Block Net Block

Cost Adjustment/ Total cost Total For the Adjustment/ Total as on as on

as on Transfer/Sale as on as on Year Transfer/ as on 31.3.2019 31.3.2018

1.4.2018 31.3.2019 1.4.2018 Sale 31.3.2019

(i) Tangible Assets

Furniture & Fixtures 10% 6,13,895 12,372 20,812 6,05,455 2,91,379 32,767 13,555 3,10,591 2,94,864 322516

Computer Peripherals 40% 4,03,645 4,03,645 3,14,908 35,495 3,50,403 53,242 88737

Cooling Equipment 15% - - - - - 0

Electrical Equipment 15% - - - - - 0

Office Machines and - - - - - 0

Communication Equipment 15% - - - - - 0

Other Equipment 15% 2,47,636 7,000 2,40,636 60,478 28,074 5,129 83,423 1,57,213 187158

Library Books 100% 1,00,907 5,265 1,06,172 1,00,907 5,265 1,06,172 - 0

Vehicles 20% - - - - - 0

Current Year Total (i) 13,66,083 17,637 13,55,908 7,67,672 1,01,601 18,684 8,50,588 5,05,320 5,98,411

Previous Year Total (i) 11,71,132 1,51,224 13,22,356 6,15,159 6,15,159 7,07,197 5,55,973

(ii) Intangible Assets

Software 1/3 75,075 75,075 61,808 13,267 75,075 0 13,267

Current Year Total (ii) 75,075 - - 75,075 61,808 13,267 - 75,075 0 13,267

Previous Year Total (ii) 75,075 75,075 48,542 48,542 26,533 26,533

Current Year Total (i+ii) 14,41,158 17,637 - 14,30,983 8,29,480 1,14,868 18,684 9,25,663 5,05,320 6,11,678

Previous Year Total (i+ii) 12,46,207 1,51,224 - 13,97,431 6,63,701 - - 6,63,701 7,33,730 5,82,506

FIXED ASSETS (Capital work in progress)

Cost Additions Adjustment/ Total cost

as on Transfer/ as on

1.4.2016 Sale 31.3.2017

(iii)

- - - -

- - - -

(iv)

- - - -

- - - -

Additions

Previous Year Total (iv)

Current Year Total (iii)

Previous Year Total (iii)

Intangible Assets under development

Computer Software

Current Year Total (iv)

Items

Gross Block

Capital Work in Progress

Land under acquisition

Buildings under construction

ItemsRate of

Depreciation

Depreciation / Impairment

NOTE - 7

NON CURRENT INVESTMENTS (Amount in Rs.)

AS ON AS ON

01.04.2018 31.03.2019

I

- - - -

II

- - - -

III

- - - -

IV

(A)

17,18,237 17,18,237

- 17,18,237 - 17,18,237

(B)

- - - -

(C)

- - - -

TOTAL IV : - 17,18,237 - 17,18,237

TOTAL (I+II+III+IV) : - 17,18,237 - 17,18,237

SUB-TOTAL (IV-A) :

SUB-TOTAL (IV-B) :

SUB-TOTAL (IV-C) :

INVESTMENT IN DEBENTURES / BONDS

INVESTMNET IN MUTUAL FUNDS

SUB-TOTAL(II) :

OTHER NON-CURRENT INVESTMENTS


Fixed Deposits in Banks

Canara Bank

ADDITIONS DELETIONSPARTICULARS

SUB-TOTAL(I) :

INVESTMNET IN GOVT. SECURITIES

SUB-TOTAL(III) :

OTHERS (Specify nature)

Fixed Deposits with institutions other than Banks


CURRENT INVESTMENTS (Amount in Rs.)

AS ON AS ON

01.04.2018 31.03.2019

I

- - - -

II

- - - -

III

- - - -

IV

(A)

13,69,194 13,69,194 -

- -

106,64,467 6,38,970 - 113,03,437

120,33,661 6,38,970 13,69,194 113,03,437

(B)

- - - -

(C)

- - - -

TOTAL IV : 120,33,661 6,38,970 13,69,194 113,03,437

TOTAL (I+II+III+IV) : 120,33,661 6,38,970 13,69,194 113,03,437

Fixed Deposits with institutions other than Banks

NOTE - 8

PARTICULARS ADDITIONS DELETIONS

SUB-TOTAL(I) :

INVESTMNET IN GOVT. SECURITIES

Fixed Deposits in Banks

IDBI BANK

UCO BANK

CANARA BANK

SUB-TOTAL (IV-A) :

SUB-TOTAL(III) :

OTHER CURRENT INVESTMENTS

INVESTMENT IN DEBENTURES / BONDS

SUB-TOTAL(II) :

INVESTMNET IN MUTUAL FUNDS

SUB-TOTAL (IV-B) :

OTHERS (Specify nature)

SUB-TOTAL (IV-C) :

NOTE - 9

INVENTORIES (Amount in Rs.)

PARTICULARS

Publications (RO / Chapters own)

Consumables, Stores & Others (RO / Chap own)

Total :

NOTE - 10

SUNDRY DEBTORS (Amount in Rs.)

PARTICULARS

Sundry Debtors outstanding for more than six months

Secured, considered good

Unsecured, considered good

Doubtful

Less : Provision for Bad and Doubtful advance

SUB-TOTAL (a)

Others Sundry Debtors

Secured , considered good

Unsecured , considered good

Doubtful


SUB-TOTAL (b)

Inter Unit Balance

With HQ 1,58,118 2,19,184

With RO / Chapter 181 6,114

1,58,299 2,25,298

Total : 1,58,299 2,25,298

NOTE - 11

CASH AND CASH EQUIVALENTS (Amount in Rs.)

PARTICULARS

Balances with Bank (Including linked term deposits) 7,16,303 4,12,140

Cheques / Drafts / Postal Orders / Stamps /

Franking Units in hand

Cash in hand 1,283 7,17,586 213 4,12,353

FRN : 012282C Sd/- 7,17,586 4,12,353


As at 31st March 2019 As at 31st March 2018



NAME OF THE CHAPTER / REGIONAL OFFICE

NOTE - 12

SHORT TERM LOANS AND ADVANCES (Amount in Rs.)

PARTICULARS

SHORT TERM LOANS AND ADVANCES

Secured, considered good 83,03,000 83,43,800

-

-

Unsecured, considered good 61,700

-

-

Doubtful


Total : 83,64,700 83,43,800

NOTE - 13

OTHER CURRENT ASSETS (Amount in Rs.)

PARTICULARS

OTHER CURRENT ASSETS

Accrued Interst on Current Investments

Accrued Interst on Non-Current Investments -

Prepaid Expenses -

Security Deposit -

CENVAT Credit (GST) 1,15,876 1,33,136

Recoverable from Parties / Vendors (with break up) -

Total : 1,15,876 1,33,136



INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA Note -14

INCOME FROM ACTIVITIES (Amount in Rs.)

Income from Students

Oral Education Fee 51,000 51,000 5,72,400 5,72,400

Other Fees :

Library Annual Subscription 1,000 1,250

Library Fine 1,000 - 1,250

Sale of Publications (RC /Chap own)

Programmes / Seminars

From Members

Program/Seminar/SCM 8,24,484 9,88,291

Annual Membership Scheme 2,79,228 11,03,713 1,06,533 10,94,824

From Students

- Students Training Programmes 18,67,500 19,95,729

- Others 18,67,500 - 19,95,729

Total : 30,23,213 36,64,203

PARTICULARSFor the year ended



Note -15

OTHER INCOME (Amount in Rs.)

Subscription to Newsletter

Incentive on Investments

Investor Awarness Programmes -

Provision no longer required, written-back -

Donations - General -

Rent -

Grants received from Headquarters 209138 325660 325660

Grants received from Regional Office 0 0

Sale of Scrap

Miscellaneous 41461 250599 83452 83452

Total : 250599 409112




Note -16

EMPLOYEE BENEFIT EXPENSE (Amount in Rs.)

Salaries and Allowances

a) Overtime 700

b) Working on Holiday 7,900 30,100

c) Day to Day Conveyance 2,031 9,931 - 30,800

Staff Welfare

a) Staff Welfare 20,310 25,500

- -

20,310 - 25,500

TOTAL 30,241 56,300

Note -17

TRAVELLING AND CONVEYANCE EXPENSE (Amount in Rs.)

Travelling Expenses 18,217 1,926

Conveyance Expenses 670 18,887 30,660 32,586

TOTAL 18,887 32,586

Note -18

PROGRAMMES / SEMINAR EXPENSES (Amount in Rs.)

Programmes / Seminars of Members

a) Seminar 8,79,845 11,52,390

b) SCM -

c) Other 54,678 9,34,523 1,11,113 12,63,502

Programmes / Seminars of Students

a) Students Training Programmes 10,82,473 11,52,228

b) Other Programmes 7,386 11,52,228

10,89,859

TOTAL 20,24,382 24,15,731







INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA Note - 19

OTHER EXPENSES (Amount in Rs.)

Stationery 58,388 58,388 1,05,976 1,05,976

Newsletter - - - -

Legal and Professional Services 3,760 3,760 6,578 6,578

Rent, Rates and Taxes 4,96,006 4,96,006 4,54,630 4,54,630

Electricity and Water 62,893 62,893 65,538 65,538

Communication Expense

- Telephone / Fax 23,083 27,882

- Courier / Postage 5,384 8,830

Bulk SMS 22,197 -

Bulk Email 3,521 54,185 - 36,712

C S B F Donation 21,000 21,000

Insurance - - - -

Repairs and Maintenance

- Buildings 2,03,827

- Computer 15,799 48,763

- Other Assets 16,806

- Vehicles - 32,605 - 2,52,590

Office Expenses 37,508 37,508 1,62,868

Professional Tax 3,864 3,864

Newspapers and Periodicals 3,751 3,751 1,796 1,796

Meeting expenses 13,553 13,553 30,652 30,652

Computerisation (Data Processing) - - - -

Programme Expenses -

Packing and Despatch - - -

Loss on Sale/ Disposal/Write-off of Assets 7,228 7,228 - -

Loss/Write-off of Stocks - - -

Bank Charges 237 237 7,833 7,833

Student Scholarship and Awards - -

Auditors Remuneration (including Service Tax) -

- Statutory Audit Fees 10,620 10,000

- GST Services 12,000

- Internal Audit Fees 31,350 53,970 30,000 40,000

Investor Awarness Programmes - - -

TDS / Income Tax Recoverable written off - - 4,500 -

Refreshment - - 4,500

- -

TOTAL 8,48,947 11,69,672



THE INSTITUTE OF COMPANY SECRETARIES OF INDIA

INDORE CHAPTER OF W.I.R.C.

NOTE - 20

ACCOUNTING POLICIES AND NOTES TO ACCOUNTS

(A) ACCOUNTING POLICIES

1. Basis of Preparation of Financial Statements

The Financial Statements are drawn up on historical cost basis and have been prepared in accordance

with applicable Accounting Standards issued by the Institute of Chartered Accountants of India and

are on accrual basis unless otherwise stated.

2. Uses of Estimates The preparation of Financial Statements requires some estimates which affect the reported amounts

of assets and liabilities on the date of Financial Statements and the reported amount of revenues and

expenses during the year. Difference between the actual result and estimates are recognized in the

period in which results are known/ materialized.

3. Revenue Recognition

a. Fees received from Members are accounted for on accrual basis.

b. Fee from students is recognized on accrual basis.

c. No revenue from sale of publications is recognized in the Chapter accounts as sale of publications

are accounted for at Head Quarter level.

d. Income from Investments i) Income on interest-bearing securities and fixed deposits is recognized on a time proportion basis

taking into account the amount outstanding and the rates applicable.

e. Receipt of money for specific sponsored Programs is recognized on a systematic basis in the Income

& Expenditure Account over the periods necessary to match them with the related costs which they

are intended to compensate. Unspent balance of such receipts, if any, is carried to next year.

4. Investments

a. Long term Investments, if any, are carried at cost and diminution in value, other than temporary, is

provided for.

b. Current investments are carried at lower of cost or fair value.

5. Fixed Assets / Depreciation and Amortization

a. Fixed Assets excluding Land are stated at historical cost less depreciation.

b. Depreciation is provided on the Written Down Value method at the following rates as approved by the

Council, based on the useful life of the respective assets : Item %

Buildings 5

Furniture and Fixtures 10

Lifts/Air Conditioners/Other Equipments 15

Vehicles 20

Computers / Mobile Phones 40

d. Depreciation on additions to Fixed assets is provided on pro-rata basis. No depreciation is charged in the

year of sale.

e. Fixed Assets costing ` 5,000 or less are fully depreciated.

f. Library books are depreciated at the rate of 100% in the year of purchase. g. Intangible Assets (Software) are amortized equally over a period of three years.

6. Impairment of Assets The carrying amounts of assets are reviewed at each Balance Sheet date if there is an indication of impairment

based on internal / external factors. The impairment loss isrecognized wherever the carrying amount of an

asset exceeds its recoverable amount. The recoverable amount is higher of asset’s net selling price or value in

use. In assessing the value in use, the estimated future cash flows are discounted to their present value at the

weighted cost of capital.

7. Inventories

Inventories of Consumables, Publications, Study Materials, etc. are valued at lower of cost or net realizable value. The

cost is determined on FIFO basis.However there was no closing stock at the year end.

8. Foreign Currency Transactions

a. Foreign currency transactions are not done by Indore chapter during the F.Y 2018-19.

9. Employee Benefits (Not applicable for RO / Chapter)

Defined Contribution Plan

a. Not applicable on Indore Chapter.

Defined Benefit Plan

a. Not applicable on Indore Chapter.

10. Provisions

A provision is recognized when an enterprise has a present obligation as a result of past events; it is

probable that an outflow of resources will be required to settle the obligation, in respect of which a reliable

estimate can be made. Provisions are not discounted to its present value and are determined based on best

estimate required to settle the obligations at the Balance Sheet date. These are reviewed at each Balance

Sheet date and adjusted to reflect the current best estimates.

11. Contribution to Approved Funds

Not applicable on Indore Chapter.

12. Allocations / Transfer to Reserves and Surplus and Earmarked Funds

a. Corpus donation / donation for Building & Other Specific Fund received during the year is directly taken

to such Reserve if any.

13. Old outstanding amounts under the heads of ‘Security Deposits and Stale Cheques remaining unpaid for

more than three years after the due date for payment, wherever applicable, is treated as income.

(B) NOTES TO ACCOUNTS:

1. Contingent Liability: NIL

2. Prior Period Income / Expenditure: Details of Prior Period Expenditure are as follows. Although

they have not been deducted while calculating the Surplus for the year.

Details of Prior period Expenses: Amount (Rupees)

1 Society Maintenance 14200

2 GST Ineligible Credit 20245

Total of Prior Period Exp. 34445

Details of Prior period Income: Amount (Rupees)

1 Reimbursement of TDS recoverable. 60554

2 Reimbursement of president meeting expenses. 14608

Total of Prior Period Income 75162

3. Capital Commitments: NIL

4. Other Commitments : NIL

5. Donation in kind : NIL

6. Related Party Transactions: NIL

7. Reconciliation of HQ account cannot be done as the same is not available with the chapter. It was

explained that HQ maintains the accounts on receipt basis while the entries in chapter is made on claim

received from HQ basis.

8. GST Credit has been taken in relation to the respective expenses only where taxable input services availed

against taxable output except student related programmes where no GST input is available being

exempted from GST as defined in GST Rules.

As per our report of even date.

For Biyani Mittal & Co. For and on behalf of the Indore Chapter Management Committee


F.R.N.:-012282C Sd//- Sd/- Sd/-

CS Ruchi Joshi CS M. R. Sheikh CS Vipul Goyal

Sd/- Chairperson Vice Chairman Secretary

CA Govind Biyani

M No.403119 Sd/- Sd/-

Place: Indore CS Soumya Sharma CS Pravin Gupta

Date: 20.05.2019 Treasurer Executive Officer

COMPANY SECRETARIES

BENEVOLENT FUND

The Company Secretaries Benevolent Fund (CSBF) provides safety net to Company Secretaries who are members of the Fund and their family members in distress.

CSBF• RegisteredundertheSocietiesRegistrationAct,1860• RecognisedunderSection12AoftheIncomeTaxAct,1961• Subscription/ContributiontoFundqualifiesforthedeductionundersection80GoftheIncomeTaxAct,1961• Hasamembershipofover12,000

EligibilityA member of the Institute of Company Secretaries of India is eligible for the membership of the CSBF.

How to join• BymakinganapplicationinFormA(availableatwww.icsi.edu/csbf)alongwithonetimesubscriptionof̀ 10,000/.• OnecansubmitFormAandalsothesubscriptionamountof`10,000/- ONLINE through Institute’s web portal:

www.icsi.edu. Alternatively, he can submit Form A, along with a Demand Draft or Cheque for `10,000/- drawn in favourof ‘CompanySecretariesBenevolentFund’,atanyof theOfficesof the Institute/RegionalOffices/Chapters.

Benefits• `7,50,000 in the event of death of a member under the age of 60 years• Upto`3,00,000 in the event of death of a member above the age of 60 years• Upto`40,000 per child (upto two children) for education of minor children of a deceased member• Upto`60,000 for medical expenses in deserving cases• LimitedbenefitsforCompanySecretarieswhoarenotmembersoftheCSBF

ContactForfurtherinformation/clarification,[email protected],Executiveon telephone no.0120-4082135.

Saathi Haath BadhanaâæÍè ãUæÍ ÕÉ¸UæÙæ

Safeguarding and caring for your well being

Company Secretaries Benevolent Fund

For more details please visit www.icsi.edu/csbf

20 MARCH 2019 I CHARTERED SECRETARY

INDORE CHAPTER

LIBRARY CUM READING ROOM

LIBRARY MEMBERSHIP SCHEME 01.04.2019-31.03.2020

Particulars Security Deposit Annual Subscription Timing of Library and Reading Room

Members Rs. 2500/- Rs. 500/- Monday to Friday 10:30AM to 05:30PM

(Lunch Hours:- 01:15 to 02:30)

Students Rs. 500/- Rs. 200/-

OTC Students Rs. 500/- Exempt

All Bare Acts/Reference Books are available alonngwith E-Library facility.

Terms & Conditions:-

1. No interest shall be payable to any member in respect of the security deposit.

2. The security deposit shall be refundable on cessation of membership of library provided

there is no book standing in the name of the person.

3. The annual library subscription once paid shall not be refunded under any circumstances.

4. The library membership shall be valid for the financial year during which a person is

admitted as a member and may be renewed on the 1st of April each year on payment of

the annual library subscription.

5. Each member of the Library shall observe necessary and due care while handling books

and other material. Members or readers, shall maintain strict discipline inside and around

the Library and conduct themselves in a manner conducive to congenial atmosphere for

study.

6. Library In-charge shall have the right to close the library on any day or change the

working hours of Library without previous notice if office exigencies so demand.

Issue of Books as per following conditions:- (i) Only one book from the general issue section shall be issued at a time against a borrower's ticket for a period not exceeding 14 days at a time. (ii) If the book issued from the general issue section is not returned by the due date, the library member may be required to pay a fine of Rs.5/- for each day of default. (iii) Where a book is lost or damaged but is known to be in print, current publisher's price and a surcharge of not exceeding 25% of the price to meet the cost of acquisition shall be charged.

ICSI INDORE CHAPTER Ashray Apartments, 2/1, Manoramaganj, Indore

0731-4248181/2494552 [email protected]

mailto:[email protected]

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