NOTICE...NOTICE NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...

**NOTICE** NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES

BOARD NOMINATING COMMITTEE MEETING 6:30 PM - JUNE 16, 2021

NICHOLS LIBRARY, BOARD ROOM

AGENDA REGULAR MEETING OF THE

NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES 7:00 PM – JUNE 16, 2021

NICHOLS LIBRARY, COMMUNITY ROOM

1. CALL TO ORDER, Jeanine O’Meara, President

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL, Nancy Hayes, Secretary

4. CONSENT AGENDA ACTION (Any item on the Consent Agenda may be removed for separateconsideration by any Board Member)

A. APPROVAL OF MINUTES – ATTACHMENT1. May 19, 2021 – Regular Meeting

B. APPROVAL OF EXPENDITURES - ATTACHMENT1. May 12, 20212. May 26, 2021

C. FINANCIAL REPORTS – ATTACHMENT1. Statement of Cash – May 20212. Statement of Revenue and Expense – May 2021

5. PUBLIC COMMENT

6. REPORTSA. Director’s Report – June 2021 RECEIVE B. Monthly Statistics RECEIVE

7. OLD BUSINESS None

1

8. NEW BUSINESSA. Employee Handbook Update ACTION B. Update to Examination Proctoring Policy ACTION C. Renewal of HVAC Maintenance Contract ACTION D. Officer Nominating Committee Report RECEIVE E. Election of New Officers ACTION F. Additional Board Comments and Questions RECEIVE

9. CLOSED SESSIONPresident may entertain a motion to enter into closed session in accordance withthe Illinois Open Meetings Act 2(c)(1) for the “appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublic body.”

10. OPEN SESSIONPresident may entertain a motion to reconvene in Open Session.

11. ADJOURNMENT ACTION

CALENDAR July 21, 2021, Board Meeting, Nichols Library Community Room, 7pm August 18, 2021, Board Meeting, Nichols Library Community Room, 7pm September 15, 2021, Board Meeting, Nichols Library Community Room, 7pm October 20, 2021, Board Meeting, Nichols Library Community Room, 7pm

PUBLIC COMMENT Visitors are welcome to all meetings of the Library Board. Members of the public wishing to address the Board must sign in on the sign-up sheet, providing a full name. If a speaker wishes to address a topic that is not on the Board agenda, they should sign up to address the Board during the Public Comment agenda item. Those wishing to address an item on the agenda should indicate on the sign-up sheet the agenda item to which they wish to speak. They may address the Board when the item is up on the agenda, prior to the Board’s consideration of the item. Speakers are limited to five minutes. The Board requests that any group appoint one speaker to present the views of the entire group.

ACCOMMODATIONSAny individual with a disability requiring a reasonable accommodation to participate in this meeting should contact the library at (630) 637-6100 at least five days before the scheduled meeting.

2

MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES

May 19, 2021

1. CALL TO ORDER President J. O’Meara called meeting to order at 7:03 p.m. in the Nichols Library Community Room.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL Board Present: Debra Dunne (arrived 7:04 p.m.)

Anne Federlein Nick Guo

Nancy Hayes Nina Menis Barbara O’Meara Jeanine O’Meara Ashfaq Syed Board Absent: Nitin Vig

Staff Present: Dave Della Terza, Executive Director Ellen Conlin, Deputy Director Vanessa Alcorn, Human Resources Manager Trente Arens, Marketing Manager Charles Kapachinski, IT Manager Jose Maldonado, 95th Street Library Manager Jeff Scheuerman, Finance Manager Scott Speidel, Facilities Manager

Yan Xu, Nichols Library Manager Karen Toonen, Collection Services Manager

Others Present: Raymond Munch, City Budget Manager

4. RECOGNITION OF STUDENT TRUSTEES MEDHANI KALAL, JACOB SAUCIER, AND TAYLOR ZIEGLER No student trustees were present, however the Board thanked them for their service.

3

5. CONSENT AGENDA

A. Approval of Minutes 1. April 21, 2021 – Regular Meeting

B. Approval of Expenditures April, CY21 Handwritten Checks $ 0.00 Accounts Payable (4/14, 4/28) $ 289,152.72 Payroll (4/9, 4/23) $ 823,634.92 Other Payables $ 30,658.39 Acct. & Data Processing Charges $ 18.61 TOTAL $ 1,143,464.64

C. Financial Reports 1. Statement of Cash – April 2021 2. Statement of Revenue and Expense – April 2021 Motion made and seconded to approve the Consent Agenda. ROLL CALL VOTE:

o Aye: Dunne, Federlein, Guo, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.

6. COMMUNICATIONS AND PUBLIC FORUM

None

7. REPORTS A. World Language Collection Report Collection Services Manager Karen Toonen presented information and statistics regarding the Library’s World Language Collection. B. Director’s Report-April Della Terza updated the Board about changes to COVID-19 protocol in light of the recent state mandate updates. He informed the Board about resumption of some in person programming at the Library, as well as toys being made available in the Playspaces. Della Terza informed the Board of a reorganization of the Audio Visual collection at Nichols Library to improve browsability, as well as a change to the hotspot collection to better meet holds demand. He also shared information on ongoing community partnerships including Naperville Public Library being the feature story for an upcoming issue of Naperville Magazine. He showed historic tax rate data in comparison to the 2021 tax rate.

4

C. Monthly Statistics-March 2021 Monthly Statistics were accepted as presented.

8. OLD BUSINESS None

9. NEW BUSINESS A. Non-Resident Fee for June 1, 2021 – May 31, 2022

The Board reviewed a recommendation for the Non-Resident fee for Library Services. The Library has used the tax rate method since 1992, and it was recommended to continue this method.

Motion made and seconded to approve the Non-Resident Fee for June 1, 2021 – May

31, 2022. ROLL CALL VOTE:

o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.

B. Reference Services Policy

A new policy was created to cover Reference Services, as suggested during the review of Serving Our Library 4.0.

Motion made and seconded to accept the Reference Services Policy as presented. ROLL CALL VOTE:

o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.

C. Creation of Committees: Officer Nominating Committee, Branding Project,

Foundation Project The Board was asked to volunteer for three upcoming committee projects. Trustees

Federlein and Menis agreed to serve on the Officer Nominating Committee. Trustee J. O’Meara agreed to serve on the Branding Project Committee. Trustees Syed and Menis agreed to serve on the Foundation Project Committee.

D. Additional Board Comments and Questions None

5

10. CLOSED SESSION Motion made and seconded to enter Closed Session at 7:46p.m. in accordance with the Illinois Open Meetings Act 2(c)(1) for the “appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.”

ROLL CALL VOTE: o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.

11. OPEN SESSION Motion made and seconded to return to open session at 8:21 p.m.


12. ADJOURNMENT Motion made and seconded to adjourn the regular meeting at 8:22 p.m.


Submitted by, Ellen Conlin Deputy Director

6

Description Operating Fund

TOTAL

Expenditure Approval List May 12, 2021 .

Breakdown by Fund

. Capital

Operating Reserve 310-600 311-600

$ 139,994.66

'

$ 139,994.66

Gift Fund 312-600

. •·.:._,.,.:-r~ -• Mo~~•

' Total

All Funds $ 139,994.66

$ 139,994.66

,., ..... , .... .,_

7

" --- - .. - . - - -~ ~ . '· " . . - .. -: . . · · · · ,_ . . · . < . .- ;. . •-.-~. mun1s· :.~--~ ___ -:._:...:._ __ .::_~-- _: _ -_,::. __ . _ _ :: ... " ·=--• . _ __:_: ,.:_ . ·- __ ·-..:. ,:.. __ ,::- ;_- • • .... -. afylererpsollltion

05/12/2021 10:28 S140stopkad

!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOORNAL-LIBRARY

CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDO!l, NAME

30227 05/12/2021 EFT Invoice: 1427

Invoi_ce: 1428

Invoice: 1429

30228 05/12/2021 EFT Invoice: 18365

1442 AMERICAN VETERAN LANDSCAPE

AMERICAN VETERAN LANDSCAPE

AMERICAN VETERAN LANDSCAPE

3799 DUAL FUEL SYSTEMS INC

INC

INC

INC

30229 05/12/2021 EFT 3322 FOX VALLEY FIRE & SAFETY CO INC

INVOICE INV DATE

INVOICE DTL DESC

1427 05/01/2021 NIC LAWN <!ARE

1428 05/01/2021 NBL LAWN. CARE

1429 05/01/2021 NSL LAWN CARE

CHECK

18365 04/28/2021 VAN LIFT INSTALL

' CHECK

IN00432291 04/30/2021

PO

Invoice: IN00432291 NSL FIRE ALARM REPAIR

30230 05/12/2021 EFT 10177 GENESIS TECHNOLOGIES INC Invoice: 784827

I

30231 05/12/2021 EFT 1031 WW GRAINGER INC Invoice: 9880957619

784827

9880957619

CHECK

04/30/2021 PRNTR&COPIER MTC

CHECK

04/26/2021 NIC

CHECK

30232 05/12/2021 -EFT 15646 OVERDRIVE INC Invoice: 1056-0001 5-6-21

1056-0001 5-6-21 05/06/2021 l MATERIALS

674110 05/12/2021 PRTD 17560 ABLE LABEL INC Invoice: 166332

166332

674111 05/12/2021 PRTD Invoice: AUR2037860

•"' 15730 ACCURATE EMPLOYMENT SCREENING LLC AUR20'37860

CHECK

05/03/2021 A.S. NSL PO 18072

CHECK

05/01/2021 EMPLOYMENT SCREENING

IP 1 (apcshdsb

CHECK RUN NET

05/12/21 300.00

05/12/21 300.00

05/12/21 500.00

30227 TOTAL: 1,100.00

05/12/21 5,463.33

30228 TOTAL: 5,463.33

05/12/21 514.00

30229 TOTAL: 514.00

05/12/21 1,576.10

30230 TOTAL: 1,576.10

05/12/21 152.66

30231 TOTAL: 152.66

05/12/21 19,233.51

30232 TOTAL: 19,233.51

05/12/21 111. 23

674110 TOTAL: 111.23

05/12/21 104.00 -

8

'"""' __ ,_,, • ' -- ' - • • • < •• ' • ,._ • • " ' ' • ••• ' • • lii!J'.iil''",.,,.f·.l::1.'t1i !' • •••• ":';" ~ '-1- •,;- •• ~ • • ... ~. • .. .. •• • • • " • • • • -.• •

~~ :1{'..'%,,~-• ~:- f; ~ "'•:'..• • • ',,. " _ "" 1' •"" r " " "• ~ , : ~- -"=" • • "" • ., •" ._., "-•;,•.•· • 0

~~•,J• ,,__. __ .. • • ....... ~ _ , • -. _ • . • __ "'·•-- _ • . ••••• mun1s

,i •• ·•10 ""' •,I'\,{!'-::,,. -~". -+,Ii:, "•<' ~. ~ :, -• " ' -·· t" ~-:.. • .., ~: a-~,:-• ... -:::.c ..... ::. ... ...;:.a.,·•.:,.' •-....-a·tyl;rerpsolulion ~--~----·-------- .. ~. -·-~"---•-.i'--~ ... --.!o~.,:;. ____ ~_, ___ -~,-· --··-- ... -,..,,_,_~-·- ~-"···-·- .. _ .• --- .

05/12/2021 10:28 5140stopkad

)City of Naperville - LIVE JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME

674112 05/12/2021 PRTD 8773 AMERICAN LIBRARY ASSOCIATION Invoice: 2021 CONFERENCE

674113 05/12/2021 PRTD 15131 AT&T CORP Invoice: 630961410104 4-19-21

674114 05/12/2021 PRTD 18970 THE FA BARTLETT Invoice: 39243834-0

THE FA BARTLETT Invoice: 39587234-0

TREE EXPERT

TREE EXPERT

COMPA

COMPA

674115 05/12/2021 PRTD 13420 BASIC IRRIGATION SERVICES INC Invoice: 27970

BASIC IRRIGATION Invoice: 27971

674116 05/12/2021 PRTD 18269 FTCW INC Invoice: 90-NAP 4-30-21

674117 05/12/2021 PRTD 1151 BTAC ACQUISITION Invoice: L3512892 4-21

BTAC ACQUISITION Invoice: L4118202 4-21

BTAC ACQUISITION Invoice: 4118302 4-21

BTAC ACQUISITION Invoice: L4118402 4-21

BTAC ACQUISITION

SERVICES INC

CORP

CORP

CORP

CORP

CORP

INVOICE INV DATE

INVOICE DTL DESC

CHECK

2021 CONFERENCE 04/27/2021 REGISTER 10

CHECK

630961410104 4-19-2104/19/2021 POTS

CHECK

39243834-0 04/20/2021

PO

NIC TREE CARE PO 17802

39587234-0 04/20/2021

CHECK RON

674111 TOTAL:

05/12/21

674112 TOTAL:

05/12/21

674113 TOTAL:

05/12/21

05/12/21 NBL TREE REMOVAL PO 18042

CHECK 674114 TOTAL:

27970 04/28/2021 05/12/21 NSL IRRIGATION START UP

27971 04/28/2021 05/12/21 NIC IRRIGATION REPAIR&START

CHECK

90-NAP 4-30-21 04/30/2021 BLOOMING COLOR

CHECK

L3512892 4-21 04/30/2021 MATERIALS

L4118202 4-21 04/30/2021 MATERIALS

4118302 4-21 04/30/2021 MATERIALS

L4118402 4-21 04/30/2021 MATERIALS

L4275702 4-21 04/30/2021

674115 TOTAL:

05/12/21

674116 TOTAL:

05/12/21

05/12/21

05/12/21

05/12/21

05/12/21

JP 2 Japcshdsb

NET

104.00

1,507.00

1,507.00

1,179.29

1,179.29

125.00

880.00

1,005.00

195.00

415.00

610.00

212. 77

212.77

343.07

40,989.11

23,015.05

1,448.51

597, 97

9

::. a ~• • L•- ~ , ••• - • • - • • ,l!) , •• --,~ : • I • • • • a •• • •

· · · · · · · · · · · ' •. ·- - · · • · - ••• •• mun Is· :!.2!_~~,:,_-_~-=?:~-- --~----~·,_ ... ___ ,:_;~. :· ,: __ " ----•·. .·_..::, .: ·:.:._ ::~-:-':_..._::_-:,'·!_::.:::. ._~: ... : 11tylererPsolulfori,

05/12/2021 10:28 5140s topkad

!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


Invoice: L4275702 4-21

BTAC ACQUISITION CORP Invoice: L4532802 4-21

BTAC ACQUISITION CORP Invoice: L4118202 4-30-21

BTAC ACQUISITION CORP Invoice: L4118302 4-30-21



674118 05/12/2021 PRTD 1443 D&Z HOUSE OF BOOKS INC Invoice: 2021-1144454

674119 05/12/2021 PRTD Invoice: 6944438

Invoice: 69444~1

674120 05/12/2021 PRTD Invoice: 27399

674121 05/12/2021 PRTD Invoice: 613002740

Invoice: 613248400

Invoice: 613514298

Invoice: 613514306

196 DEMCO INC

DEMCO INC

637 EXCHANGE CLUB OF NAPERVILLE

1070 HOME DEPOT USA INC

HOME DEPOT USA INC

HOME DEPOT USA INC

HOME DEPOT USA INC

INVOICE INV DATE

INVOICE DTL DESC

MATERIALS

L4532802 4-21 04/30/2021 MATERIALS

L4118202 4-30-21 04/30/2021 MATERIALS

L4118302 4-30-21 04/30/2021 MATERIALS

PO CHECK RUN

05/12/21

05/12/21

05/12/21

L4487982 4-21 04/30/2021 05/12/21 SRP TEEN PRIZE BKS PO 17985

L4487992 4-21 04/30/2021 05/12/21' SRP ADULT PRIZE BKS PO 17987

CHECK

2021-Il44454 04/05/2021

6944438

6944441

27399

613002740

613248400

613514298

613514306

MATERIALS

CHECK

04/28/2021 JUV NIC PO 18068

04/28/2021 CS PO 18071

CHECK

04/01/2021 DUES NOLIDIS

CHECK

04/22/2021 NSL

04/23/2021 NIC

04/26/2021 COVID19

04/26/2021 NIC

674117 TOTAL:

05/12/21

674118 TOTAL:

05/12/21

05/12/21

674119 TOTAL:

05/12/21

674120 TOTAL:

05/12/21

05/12/21

05/12/21

05/12/21

IP 3 lapcshdsb

NET

2,_009.87

3,363.42

7,171.82

271.42

108.32

79,318.56

962.27

962.27

112.44

335.74

448.18

46. 00

46.00

183.45

47.04

126.40

281.36

10

05/12/2021 10:28 5140stopkad .

ICity of Napervi11e - LIVE )A/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH ACCOONr: 4600 111103 AP CHECKING ACCOONr CHECK NO CHK DArE rYPE VENDOR NAME INVOICE

HOME DEPOT USA INC 613882604 Invoice: 613882604



1522 ILLINOIS LIBRARY ASSOCIATION 197505

INV DArE

INVOICE DrL DESC

04/28/2021 NIC

04/28/2021 NIC

04/28/2021 NIC

CHECK

04/26/2021

PO CHECK RON

05/12/21

05/12/21

05/12/21

674121 TOTAL:

05/12/21 674122 05/12/2021 PRTD Invoice: 197505 REACHING FORWARD REGISTER 9

674123 05/12/2021 PRTD 2731 INSIGHT PUBLIC SECTOR INC Invoice: 1100829611

674124 05/12/2021 PRTD Invoice: 245393-PPU

528 KANOPY INC

CHECK

1100829611 04/23/2021 RED HAT IT P0.18061

CHECK

245393-PPU 04/30/2021 MATERIALS

CHECK

674125 05/12/2021 PRTD 1342 KONICA MINOLTA BUSINESS SOLUTIONS 9007711383 04/27/2021 Invoice: 9007711383 COPIER MTC

674126 05/12/2021 PRTD 1255 LAKESHORE EQUIPMENT COMPANY Invoice: 1700150521

674127 05/12/2021 PRTD 1250 MIDWEST TAPE LLC Invoice: 7293 4-21

MIDWEST TAPE LLC Invoice: 7295 4-21


CHECK

1700150521 05/05/2021

7293 4-21

7295 4-21

7298 4-21

JUV NSL PO 18084

CHECK

04/30/2021 MATERIALS



674122 TOTAL:

05/12/21

674123 TOTAL:

05/12/21

674124 TOTAL:

05/12/21

674125 TOTAL:

05/12/21

674126 TOTAL:

05/12/21

05/12/21

05/12/21

JP 4 lapcshdsb

NEr

77.12

50.00

-24.00

741.37

450.00

450.00

1,499.76

1,499.76

2,068.00

2,068.00

310.00

310.00

68.98

68.98

5,435.43

1,049.42

1,128.43

11

•• - - • •" • r • • " • -'" • .= ~ , .;: _., " " ~ " •• •

-~ • - :a ... : L"l:I "" • ~ • .~ _ • .,. • • •• ·•::• •• mun1s· r ___ ,~•.:_ __ .___:_ ___ ...::_~ t',:, •. -~--: __ ,. •-- ·•,., ..... ••· • ...... _.;: ~.:.':..~:~]_-: --:,_;=.,.-... ...,..~ .. -.,.-.,. ·•. ~~•-_ alyl'erirpsolution

05/12/2021 10:28 5140stopkad

!City of Napervi11e - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH ACCOONT: .4600 111103 AP CHECKING ACCOONT CHECK NO CHK DATE TYPE VENDOR NAME


MIDWEST TAPE LLC Invoice: 7293 4-29-21





'674128 05/12/2021 PRTD 999996 ALLISON PAPASTATHIS Invoice: PAPASTATHIS 5-21

674129 05/12/2021 PRTD 999996 CHRIS MCKEEVER Invoice: MCKEEVER 5-21

674130 05/12/2021 PRTD 999996 CHRISTINA RACIBOZYNSKI Invoice: RACIBOZYNSKI 5-21

674131 05/12/2021 PRTD 999996 DANIELLE OAKES Invoice: OAKES 5-21

674132 05/12/2021 PRTD 999996 DAVID CISKE Invoice: CISKE 5-21

INVOICE INV DATE PO CHECK RON

INVOICE DTL DESC

7299 4-21 04/30/2021 05/12/21 MATERIALS

7293 4-29-21 05/03/2021 05/12/21 MATERIALS

7294 4-21 05/03/2021 05/12/21 MATERIALS

7295 4-29-21 05/03/2021 05/12/21 MATERIALS

7298 4-29-21 05/03/2021 05/12/21 MATERIALS

7l99 4-29-21 05/03/2021 05/12/21 MATERIALS

CHECK 674127 TOTAL:

PAPASTATHIS 5-21 04/30/2021 05/12/21 REIMBURSE SPIRIT TEAM NLW

CHECK

MCKEEVER 5-21 05/03/2021 REIMBURSE

CHECK

RACIBOZYNSKI 5-21 05/03/2021 REIMBURSE

CHECK

OAKES 5-21 05/03/2021 REIMBURSE.

CHECK

CISKE 5-21 05/03/2021 REIMB\JRSE

CHECK

674128 TOTAL:

05/12/21

.674129 TOTAL:

05/12/21

674130 TOTAL:

05/12/21

674131 TOTAL:

05/12/21

67.4132 TOTAL:

IP 5 lapcshdsb

NET

1,705.31

1,914.45

332.21

1,482.18

173. 55

279.52

13,500.50

94.68

94.68

41.16

41.16

16.80

16.80

3.08

3.08

60. 76

60.76

12

05/12/2021 10:28 5140stopkad

!City of Napervi1le - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


674133 05/12/2021 PRTD 999996 ELLEN CONLIN Invoice: CONLIN 5-21

674134 05/12/2021 PRTD 999996 FATIMA ZEHRA HASAN Invoice: HASAN

674135 05/12/2021 PRTD 999996 GENEVIEVE STEVENS Invoice: STEVENS 5-21

674136 05/12/2021 PRTD 999996 JEFF SCHEUERMAN Invoice: SCHEUERMAN 5-21

674137 05/12/2021 PRTD 999996 JENISE HOLT Invoice: HOLT 5-21

674138 05/12/2021 PRTD 999996 JOSE MALDONADO Invoice: MALDONADO 5-21

674139 05/12/2021 PRTD 999996 MONICA MINNICK Invoice: MINNICK 5-21

INVOICE INV DATE

INVOICE DTL DESC

CONLIN 5-21 05/03/2021 REIMBURSE

CHECK

HASAN 05/04/2021 REFUND

CHECK

STEVENS 5-21 05/07/2021 REIMBURSE

CHECK

·scHEUERMAN 5-21 05/03/2021

HOLT 5-21

REIMBURSE

CHECK

05/03/2021 REIMBURSE

CHECK

MALDONADO 5-21 05/03/2021 REIMBURSE

CHECK

MINNICK 5-21 05/03/2021 REIMBURSE

CHECK

674140 05/12/2021 PRTD Invoice: 61029

1489 PEREGRINE STIME NEWMAN RITZMAN & 61029 04/28/2021 JAN-MARCH 2021

674141 05/12/2021 PRTD 18268 RAILS REACHING ACROSS ILL LIBRARY 7879 Invoice: 7879

CHECK

04/27/2021 PROGRAM TICKETS

PO CHECK RUN

05/12/21

674133 TOTAL:

05/12/21

674134 TOTAL:

05/12/21

674135 TOTAL:

05/12/21

674136 TOTAL:

05/12/21

674137 TOTAL:

05/12/21

674138 TOTAL:

05/12/21

674139 TOTAL:

05/12/21

674140 TOTAL:

05/12/21

IP 6 )apcshdsb

NET

63.28

63.28

8.88

8.88

16.52

16.52

68.32

68.32

28.56

28.56

11. 76

11. 76

9.52

9.52

337.50

337.50

49.80

13

·• - • , ·.:. 0 .. -:,,,,;a • ..::· • .. • " "" ' ~ .. -~ - ~- " : ·•· •

• • •

0

• --· • ••••• mun1s· , " " -. "' • r:, • • ' " • "" - ~ • " C ~,• ~ •• ' ···•·• • • - •• •· " • .,- • ., ~" ~ • • ~- • , • " • .,. - " - .. ::-. - ~ -..: -. • • a;l:ylEirerpsolution

~----------·;,/ ,,.:......_, ___ ., - ···-- - - -~.,.. • " -•--=- ... " -- -~--=.. .... " ...::.......- ... -- .. ...;: 05/12/2021 10:28 ICity of Naperville - LIVE 5140stopkad IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


674142 05/12/2021 PRTD 19118 ROBERT J MUELLER Invoice: BBLS.20.21

674143 05/12/2021 PRTD Invoice: 320057

674144 05/12/2021 PRTD Invoice: 29263001

Invoice: 3848

674145 05/12/2021 PRTD Invoice: 8062049952

Invoice: 8062135832

1338 ROSEDREW INC

3848 SCHOLASTIC INC

SCHOLASTIC INC

487 STAPLES

STAPLES

674146 05/12/2021 PRTD 12267 CELLCO PARTNERSHIP Invoice: 9878880797

INVOICE INV DATE PO CHECK RON

INVOICE DTL DESC

CHECK 674141 TOTAL:

BBL5.20.21 04/21/2021 05/12/21 PROGRAM CONTRACT

CHECK 674142 TOTAL:

320057 05/06/2021 05/12/21 SHOWCASES CS PO 18076

CHECK 674143 TOTAL:

29263001 04/21/2021 05/12/21 SRP JUV PRIZE BKS PO 18047

3848 04/22/2021 05/12/21 SRP JUV PRIZE BKS PO 18047

CHECK 674144 TOTAL:

8062049952 04/24/2021 05/12/21 COVID19

8062135832 05/01/2021 05/12/21 A.S. NBL PO 18069&NBL

CHECK 674145 TOTAL:

9878880797 05/01/2021 05/12/21 VERIZON PHONES

CHECK 674146 TOTAL:

NUMBER OF CHECKS 43 *** CASH ACCOUNT TOTAL***

TOTAL PRINTED CHECKS TOTAL EFT'S

COUNT

37 6

AMOUNT

111,955.06 28,039.60

*** GRAND TOTAL***

...... -.• - .. -: ._. ,.

IP 7 lapcshdsb

NET

49.80

175.00

175.00

278.64

278.64

5,385.75

90.00

5,475.75

119. 94

760.18

880.12

192.02

192.02

139,994.66

139,994.66

14

Description Operatim1 Fund

Gift Fund Amazon

TOTAL

Expenditure Approval List May 26, 2021

Breakdown by Fund

Capital Operating Reserve 310-600. 311-600

$ 63,419.73

$ 63,419.73

Gift Fund Total 312-600 All Funds

$ 63,419.73

$ 51.31 $ 51.31

$ 51.31. $ 63,471.04

15

I' I 05/26/2021 15:08 !City of Naperville - LIVE 5140stopkad JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


30373 05/26/2021 EFT 1031 WW GRAINGER INC Invoice: 9888690451

WW GRAINGER INC Invoice: 9899831615

WW GRAINGER INC Invqice: 9898107298



WW GRAINGER INC Invoice·: 9901408808

30374 05/26/2021 EFT 6448 OFFICE DEPOT INC Invoice: 171821909001

674621 05/26/2021 PRTD 17591 AMAZON.COM LLC Invoice: STMNT s-10~21

674622 05/26/2021 PRTD 1482 AMERICAN HISTORICAL THEATRE Invoice: BBL6.3.21

674623 05/26/2021 PRTD 1482 AMERICAN HISTORICAL THEATRE Invoice: BBLG.17.21

674624 05/26/2021 PRTD 15131 AT&T CORP · Invoice: 630.961410105 5-19-21

INVOICE INV DATE

INVOICE DTL DESC

9888690451 05/03/2021 COVID19

9899831615 05/12/2021 NIC

9898107298 05/11/2021 NSL

9900004442 05/13/2021 NBL

9901408790 05/14/2021 NSL

9901408808 05/14/2021 NSL

CHECK

171821909001 05/05/2021 M.S. PO 18086

CHECK

STMNT 5-10-21 05/10/2021 MATLS,MISC&GIFT MATL

CHECK

BBL6.3.21 04/26/2021 PROGRAM CONTRACT

CHECK

BBL6.17,21 04/26/2021 PROGRAM CONTRACT

CHECK

630961410105 5-19-2105/19/2021 POTS

CHECK

PO CHECK RUN

05/26/21

05/26/21

05/26/21

05/26/21

05/26/21

05/26/21

30373 TOTAL:

05/26/21

30374 TOTAL:

05/26/21

674621 TOTAL:

05/26/21

674622 TOTAL:

05/26/21

674623 TOTAL:

05/26/21

674624 TOTAL:

IP 1 lapcshdsb

NET

24.99

171. 32

57.63

173.60

35 .16

20.34

483.04

33.90

33.90

12,191.46

12,191.46

.400.00

400.00

400.00

1,178.27

1,178.27

16

r 05/26/2021 15:08 5140stopkad

!City of Naperville.- LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE

INVOI~E DTL DESC

PO CHECK RUN

674625 05/26/2021 PRTD 18970 THE FA BARTLETT TREE EXPERT COMPA 39243835-0 05/05/2021 05/26/21 Invoice: 39243835-0 NIC TREE CARE PO 17802

674626 05/26/2021 PRTD Invoice: 6425392

674627 05/26/2021 PRTD Invoice: 579199

Invoice: 579896

674628 05/26/2021 PRTD Invoice: 74214738

1309 BLICK ART MATERIALS LLC

855 BRODART CO

BRODART CO

5466 CENGAGE LEARNING INC

674629 05/26/2021 PRTD 13340 CHASE CARD SERVICES Invoice: STMNT 5-11-21

674630 05/26/2021 PRTD Invoice: 253137

674631 05/26/2021 PRTD Invoice: 253116

674632 0~/26/2021 PRTD Invoice: 6955327

270 CITY OF NAPERVILLE

270 CITY OF NAPERVILLE

196 DEMCO INC

6425392

579199

579896

74214738

CHECK 674625 TOTAL:

05/19/2021 05/26/21 GRAPHICS DISPLAY PAPER NIC

CHECK

05/07/2021 CS PO, 18089

05/18/2021 CS PO 18104

CHECK


CHECK

674626 TOTAL:

05/26/21

05/26/21

674627 TOTAL:

. 05/26/21

674628 TOTAL:

STMNT 5-11-21 05/11/2021 05/26/21

253137

253116

6955327

MATLS&MISC

CHECK 674629 TOTAL:

05/17/2021 05/26/21 NBL ELEVATOR INSPECTION

CHECK 674630 TOTAL:

05/l 7 /2021 , 05/26/21 NIC&NSL ELEVATOR INSPECTIONS

CHECK

05/19/2021 CS PO' 18106

CHECK

674631 TOTAL:

05/26/21

-674632 TOTAL:

IP 2 ]apcshdsb

NET

125.00

125.00

73.43

73.43

453.80

136. 00

589.80

5,032.36

5,032.36

4,473.72

4,473.72

81.00

81.00

-·405.00

405.00

220. 62

220. 62

17

r ·------------,-----=.,.,

L.~~~ 05/26/2021 15:08 5140stopkad

!City of Napervi11e - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


674633 05/26/2021 PRTD Invoice: T2125260

674634 05/26/2021 PRTD Invoice: 2106694

1988 DEPT OF INNOVATION & TECHNOLOGY

510 EBSCO INDUSTRIES, INC

INVOICE

T2125260

2106694

INV DATE

INVOICE DTL DESC

05/10/2021 BANDWIDTH

CHECK

05/13/2021 MATERIALS .

CHECK

674635 05/26/2021 PRTD 12479 EDUCATIONAL DEVELOPMENT CORPORATI DIR9342260 05/06/2021 Invoice: DIR9342260 MATERIALS

674636 05/26/2021 PRTD 1070 HOME DEPOT USA INC Invoice: 615530250

HOME DEPOT USA INC Invoice: 615667904



674637 05/26/2021 PRTD 1481 JONATHAN D LEWIS Invoice: STORYTIME

674638 05/26/2021 PRTD 1477 KELLY CAMPOS Invoice: AVP6.15.21

674639· 05/26/2021 PRTD 12097 MANAGEMENT ASSOCIATION OF IL Invo~ce: FY22-54574

CHECK

615530250 05/06/2021 NBL

615667904 05/06/2021 NSL

617585617 05/17/2021 NSL

617585625 05/17/2021 NSL

CHECK

STORYTIME 05/14/2021 STORYTIME TRAINING

CHECK

AVP6.15.21 05/17/2021 PROGRAM CONTRACT

CHECK

FY22-54574 05/05/2021 MEMBERSHIP DUES

CHECK

CHECK RUN

05/26/21

674633 TOTAL:

05/26/21

674634 TOTAL:

05/26/21

674635 TOTAL:

05/26/21

05/26/21

05/26/21

05/26/21

674636 TOTAL:

05/26/21

674637 TOTAL:

05/26/21

674638 TOTAL:

05/26/21

674639 TOTAL:

IP. 3 lapcshdsb

NET

1,900.00

1,900.00

12.21

12.21

12.99

12.99

97.08

185.23

'126.40

136. 96

545.67

400.00

400.00

275.00

275.00

2,030.00

2,030.00

18

r . 05/26/2021 15:08 5140stopkad -

!City of Napervi1le ·- LIVE \A/P CASH DISBURSEMENTS JOURNAL-LIBRARY


674640 05/26/2021 PRTD 18722 MOBILE BEACON Invoice: 52121 NAPER

MOBILE BEACON Invoice: 52121 95TH

674641 05/26/2021 PRTD 965 MURPHY & MILLER INC Invoice: SVC00031944

674642 05/26/2021 PRTD 210 NICOR GAS Invoice: 13940110003 5-13-21

674643 05/26/2021 PRTD 210 NICOR GAS Invoice: 49572924691 5-21-21

674644 05/26/2021 PRTD 999996 AMBERYL MALKOVICH Invoice: MALKOVICH

674645 05/26/2021 PRTD 999996 BILAL KORSAHEIN Invoice: KORSAHEIN

INVOICE

52121 NAPER

52121 95TH

SVC00031944

13940110003

49572924691

MALKOVICH

KORSAHEIN

INV DATE .PO

INVOICE DTL DESC

05/21/2021 HOTSPOT RENEWALS 81 PO

05/21/2021 HOTSPOT RENEWALS 6 PO

CHECK

04/30/2021 NSL AIR HANDLER VALVE

CHECK'

5-13-21 05/13/2021 NIC METER 2873206

CHECK

5-21-21 05/21/2021 NSL METER 3358524

CHECK

05/21/2021 REFUND

CHECK

05/10/2021 REFUND

CHECK

674646 05/26/2021 PRTD 999996 DAWM STROMSDORFER Invoice: STROMSD9RFER 5-21

STROMSDORFER 5-21 05/18/2021

674647 05/26/2021 PRTD 999996 DEMI OBIEDAT Invoice: OBIEDAT

OBIEDAT

REIMBURSE MENARDS

CHECK

05/21/2021 REFUND

CHECK

CHECK RUN

05/26/21 18110

05/26/21 18111

674640 TOTAL:

05/26/21

674641 TOTAL:

05/26/21

674642 TOTAL:

05/26/21

674643 TOTAL:

05/26/21

674644 TOTAL:

05/26/21

674645 TOTAL:

05/26/21

674646 TOTAL:

05/26/21

674647 TOTAL:

JP 4 lapc.shdsb

NET

9,720.00

720.00

10,·440, 00

2,099.99

2,099.99

2,340.16

2,340.16

1,119.35

1, 1_19.35

26. 99

26.99"

20.51

20.51

8.68

8.68

17.99

17.99

19

05/26/2021 15:08 5140stopkad

!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH ACCODNT: 4600 111103 AP CHECKING ACCODNT CHECK NO CHK DATE TYPE VENDOR NAME

'674648 05/26/2021 PRTD 999996 ELOISE MALLEY Invoice: MALLEY

674649 05/26/2021 PRTD 999996 HOLLY·BLASTIC Invoice: BLASTIC

674650 05/26/2021 PRTD 999996 INDIANA UNIV ACCTS RECEIVABLE Invoice: 88911938

674651 05/26/2021 PRTD 999996 LISA NIELSEN Invoice: NIELSEN 5-21

674652 05/26/2021 PRTD 999996 TINA HUBER Invoice: HUBER

674653 05/26/2021 PRTD 999996 WILLIS TUCKER Invoice: TUCKER

674654 05/26/2021 PRTD 999996 YUE-TONG WENG Invoice: WENG, YUE-TONG-

674655 05/26/2021 PRTD 5872 OTC DIRECT INC Invoice: 709560609-01

'674656 05/26/2021 PRTD Invoice: 706.80280

1371 PROQUEST LP

INVOICE INV DATE

INVOICE DTL DESC

MALLEY 05/24/2021 REFUND

CHECK

BLASTIC 05/05/2021 REFUND

CHECK

88911938 05/24/2021 I.L.L. FEE

CHECK

NIELSEN 5-21 05/17/2021

HUBER

TUCKER

REIMBURSE

CHECK

05/20/2021 REFUND

CHECK

05/13/2021 RETIREMENT AWARD

CHECK

WENG, YUE-TONG 05/10/2021 REFUND

CHECK

709560609-01 . 05/07/2021

PO

PROGRAM SPPLY PO 18075

70680280

CHECK


CHECK RUN

05/26/21

674648 TOTAL:

05/26/21

674649 TOTAL:

05/26/21

674650 TOTAL:

05/26/21

674651 TOTAL:

05/26/21

674652 TOTAL:

05/26/21

67~653 TOTAL:

05/26/21

674654 TOTAL:

05/26/21

674655 TOTAL:

05/26/21

IP 5 lapcshdsb

NET

38.98

38.98

·14. 95

14.95

20.00

20.00

24.36

24.36

22.99

22.99

100.00

100.00

34.95

34.95

49.99

49.99

4,045.18

20

05/26/2021 15:08 514_0stopkad

!City of Naperville - LIVE JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY

CASH,ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME

PROQUEST LP Invoice: 62340749

674657 05/26/2021 PRTD 13979 RICOH USA INC Invoice: 5061992287

INVOICE

62340749

INV DATE

INVOICE DTL DESC


CHECK

5061992287 05/09/2021 GRAPHICS EQUIP MTC

CHECK

674658 05/26/2021 PRTD 1771 ROSELAND DRAPERIES OF NAPERVILLE DEPOSIT QUOTE 3009 04/20/2021 Invoice: DEPOSIT QUOTE 3009 NSL BLINDS PO 18107

674659 05/26/2021 PRTD Invoice: 8062282437

487 STAPLES

CHECK

8062282437 05/15/2021 NIC&NSL

CHECK

PO

674660 05/26/2021 PRTD Invoice: 503297

222 LIBRARY STORE.THE 503297 05/10/2021 . CS PO 18090

674661 05/26/2021 PRTD Invoice: 5480-9

714 THE SHERWIN WILLIAMS PAINT COMPAN 5480-9. . NBL

CHECK

05/14/2021

CHECK

674662 05/26/2021 PRTD 18519 TIMESBOOK INC Invoice: 20210408001

20210408001 04/08/2021

674663 05/26/2021 PRTD 18887 TSAI FONG BOOKS INC Invoice: 9511

,674664 05/26/2021 PRTD 12268 UNIQUE MANAGEMENT SERVICES INC Invoice: 601721

9511

601721

MATERIALS

CHECK


CHECK

05/01/2021 COLLECTION AGENCY

IP 6 lapcshdsb

CHECK RUN NET

05/26/21 9,050,83

674656 TOTAL: 13,'096.01

05/26/21 44.58

674657 TOTAL: 44.58

05/26/21 392. DO

674658 TOTAL: 392. DO

05/26/21 l,_511. 69

674659 TOTAL: 1, 5.11. 69

05/26/21 662.10

674660 TOTAL: 662.10

05/26/21 42.99

674661 TOTAL: 42.99

05/26/21 57. 01,

674662 TOTAL: 57.01

05/26/21 53.73

674663 TOTAL: 53.73

05/26/21 160.65

21

05/26/2021 15:08 5140s topkad

I City· of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY


674665 05/26/2021 PRTD Invoice: 2501390

403 WESTLAKE HARDWARE INC

INVOICE INV DATE PO CHECK RUN

INVOICE DTL DESC

CHECK 674664 TOTAL:

2501390 05/20/2021 05/26/21 NIC&NSL

·NUMBER OF CHECKS 47

TOTAL PRINTED CHECKS TOTAL EFT'S

COUNT

45 2

CHECK 674665 TOTAL:

*** CASH ACCOUNT TOTAL***

, AMOUNT

62,954.10 516.94

*** GRAND TOTAL***

IP 7 lapcshdsb

NET

·160. 65

206.92

206.92

63,471.04

63,471.04

22

310 311 312GIFT/ CAPITAL PROJECT

OPERATING CAPITAL RESERVE MEMORIAL FUNDS

NET CASH & COST VALUE OF INVESTMENT BALANCE (3,240,248.53) 45,944.35 39,936.00UNREALIZED GAIN/(LOSS) ON MARKET VALUE OF INVESTMENT 0.00 0.00 0.00

BEGINNING CASH & MARKET VALUE OF INVESTMENTS BALANCE (3,240,248.53) $45,944.35 $39,936.00 $0.002020 AUDIT ADJUSTMENTS 0.00 0.00 0.00ADD RECEIPTS:TAXES-PRIOR YEAR 53.82 TAXES 745,707.39 TAX RELIEF 49,470.16 INTEREST & DIVIDENDS - - - CURRENT MONTH-REALIZED GAIN/(LOSS) ON INVESTMENT - - - DEPOSITS-not posted - - - OTHER RECEIPTS 12,281.45 - - OTHER RECEIPTS-Braintree room reservations (217.50) - - FEES,GRANT & OTHERS 6,168.54 - 1,100.00 TOTAL RECEIPTS: 813,463.86 - 1,100.00 -

TOTAL CASH & INVESTMENT ($2,426,784.67) $45,944.35 $41,036.00

LESS CASH DISBURSEMENTS:ACCOUNTS PAYABLE 5/12/2021 139,994.66 - - - ACCOUNTS PAYABLE 5/26/2021 63,419.73 - 51.31 VOIDED CHECKS - - PAYROLL 5/7/2021 421,539.14 PAYROLL 5/21/2021 416,794.70 PAYROLL-ADD'L. IMRF - VEHICLE M&O - INVESTMENT FEE & BANK FEE 17.21 - - UTILITY PAYMENTS 21,612.23 CBD PARKING TAGS - INTERFUND TRANSFER - CITY SERVICES-AUDIT 1,322.88 CITY SERVICES 8,538.00 TOTAL DISBURSEMENTS 1,073,238.55 $0.00 $51.31 $0.00 1,073,289.86

NET CASH & COST VALUE OF INVESTMENT BALANCE (3,500,023.22) 45,944.35 40,984.69UNREALIZED GAIN/(LOSS) 0.00 0.00 0.00CASH & MARKET VALUE OF INVESTMENT BALANCE (3,500,023.22) 45,944.35 40,984.69

The Purpose of this report is to present a Treasurer's Statement using financial information from GMBA. The report presents a monthly recap of the cash position, which supports the prepared library schedules for reasonableness.Titles have been changed to provide a more accurate description of activity and balances.There maybe small timing differences when comparing Statement of Cash and Investment Position to the Operating Revenues and Other Funding Sources Report.

Per Balance SheetCASH & INVESTMENTS, INTEREST RECEIVABLE (3,500,023.22) 45,944.35 40,984.69

DIFFERENCE 0.00 0.00 0.00

CITY OF NAPERVILLENAPERVILLE PUBLIC LIBRARY FUNDS

STATEMENT OF CASH AND INVESTMENT POSITION5/31/2021

23

CY2021 CY2021 CY2020 JAN.-DEC.ANNUAL MONTH OF CURRENT % MAY CY2020

OPERATING FUND 310 BUDGET MAY YTD YTD YTD TOTAL#4

OTHER FUNDING SOURCESOperating Balance 400,000 0 0 0 0TOTAL OTHER SOURCES 0 0 0 0

REVENUES

Property Taxes 14,935,000 745,707 776,807 5.2% 550,908 15,025,372

Personal Prop Tax Relief 100,000 49,470 118,811 118.8% 74,592 132,137

Investment Income (13,000) 0 0 0.0% (1,786) (2,723)

Per Capita Grant 184,000 0 1,500 0.8% 0 184,311

Other Grants 0 0 0 0 0

Fines and Fees 311,000 18,217 116,064 37.3% 112,715 291,4380 0 0 0 0

TOTAL REVENUES 15,517,000 813,394 1,013,182 6.5% 736,428 15,630,535

TOTAL FUNDING ALL SOURCES 15,917,000 813,394 1,013,182 6.4% 736,428 15,630,535

EXPENDITURESTotal Salaries 8,466,714 615,832 3,329,239 39.3% 3,270,633 8,256,304Total Benefits 2,933,033 222,502 1,191,092 40.6% 1,095,936 2,829,791Total Salaries & Benefits 11,399,747 838,334 4,520,331 39.7% 4,366,570 11,086,095 ( % of TOTAL) 71.6% 72.1% 75.9% 74.3% 72.3%

Tuition/Travel/Training 62,000 3,766 9,846 15.9% 22,829 42,233Memberships 13,000 2,191 2,671 20.5% 3,134 11,895Advertising & Recruitment 4,000 702 1,146 28.6% 787 1,898Printing (Inside & Outside) & Promo. 86,550 500 5,630 6.5% 11,993 19,985Programming 65,100 8,526 27,723 42.6% 27,860 45,290Support Services 33,000 0 13,177 39.9% 29,460 31,138Legal Services 6,000 338 338 5.6% 2,025 17,515Professional Fees & Taxes 35,000 161 1,037 3.0% 4,748 17,203Insurance Premiums 60,000 0 0 0.0% 0 63,581Rep & Maint (Bldg/Grounds) 341,000 16,575 126,787 37.2% 132,286 346,632Rep & Maint (Equip/Veh/Mat's) 167,000 9,322 152,062 91.1% 138,906 158,305Telecommunications 104,000 16,977 48,635 46.8% 49,946 112,538Utilities 387,000 25,863 109,604 28.3% 102,890 322,286Reception & Entertainment 14,000 229 372 2.7% 1,286 2,882Postage 2,000 0 0 0.0% 67 1,163Equipment Rentals 2,000 0 176 8.8% 457 680City Services 97,600 1,323 39,870 40.9% 35,136 83,427Grant Expenses & Taxes 3,000 17 2,548 84.9% 662 12,817Bldg & Maint Supplies 87,000 6,282 34,028 39.1% 51,951 109,600Library & Office Supplies 65,503 4,110 15,985 24.4% 16,739 49,187Equipment & Furnishings 382,500 3,832 75,518 19.7% 103,029 273,293Library Materials 2,500,000 223,966 767,366 30.7% 771,246 2,526,487(Materials as % of TOTAL) 15.7% 19.3% 12.9% 13.1% 16.5%

TOTAL EXPENDITURES 15,917,000 1,163,014 5,954,849 37.4% 5,874,005 15,336,129

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2020OPERATING REVENUES AND OTHER FUNDING SOURCES

42% CALENDAR YEARMAY 2021

24

CY2021 CY2021 CY2020 JAN.-DEC.ACCOUNT ANNUAL MONTH OF CURRENT % MAY CY2020NUMBER DESCRIPTION BUDGET MAY YTD YTD YTD TOTAL

#4CAPITAL RESERVE FUND - 311

Beginning Balance 0 0

RevenuesYear-end Transfer 0 - 0 0 340,000

461102 Investment Income 0 - 0 0 0461104 Money Mgmt Fees (600) - 0 0.0% (235) (356)480104 Sale Used Equipment 2,600 - 0 0.0% 1,497 1,497

Grants - 0 0 0Total Revenues 2,000 0 0 0.0% 1,262 341,141Total Available 2,000

Expenses531301 Architect & Engineer Service 0 - 0 0 0531302 Bldg & Grounds Maint 0 - 0 0 404,657531309 Other Professional Service 50,000 - 0 34,281 34,281551500 Bldg. Improvements 0 - 0 0 0551505 Vehicles & Equipment 50,000 - 0 0 0

Total Expenses 100,000 0 0 0.0% 34,281 438,938

GIFT/GRANT/MEMORIAL FUND - 312

Beginning Balance 0 0

Revenues431300 Grants - 0 0 0461102 Investment Income 0 - 0 0 0461104 Money Mgmt Fees (100) - 0 0.0% (11) (17)464303 Contributions 4,100 1,100 2,486 60.6% 65 23,990

Gift 0 - 0 0 0Total Revenues 4,000 1,100 2,486 62.1% 54 23,973Total Available 4,000

Expenses531308 Operational Service (program) 3,000 - 0 0.0% 0 0541400 Books/Materials 1,000 51 20,951 106 200551504 Technology - 1,826 0 181551505 Vehicle & Equipment 0 - 0 6,331

Grants - 0 0 0Total Expenses 4,000 51 22,777 569.4% 106 6,712

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2020

42% CALENDAR YEARMAY 2021

OTHER FUNDS

25

CY2021 CY2021 CY2020 JAN.-DEC.ANNUAL MONTH OF CURRENT % MAY CY2020BUDGET MAY YTD YTD YTD TOTAL

#4Administrative Services

Salaries & Benefits 1,438,066 96,929 526,851 36.6% 540,188 1,454,333Services(w/ promotional) 438,150 16,586 82,345 18.8% 101,490 316,336Supplies 28,903 572 3,675 12.7% 6,299 14,748Capital 44,000 1,786 2,804 6.4% 7,571 71,730Programming Expenses 65,100 8,526 27,723 42.6% 27,860 45,290Grant Expenses & Taxes 3,000 17 2,548 84.9% 662 12,817Total 2,017,219 124,417 645,946 32.0% 684,070 1,915,255

Nichols LibrarySalaries & Benefits 3,046,254 245,581 1,329,483 43.6% 1,234,564 3,154,181Services 105,000 4,917 31,801 30.3% 46,199 119,412Utilities 133,000 10,129 39,491 29.7% 37,002 106,761Supplies 5,700 197 1,043 18.3% 1,680 4,143Total 3,289,954 260,824 1,401,818 42.6% 1,319,445 3,384,496

Naper Blvd. LibrarySalaries & Benefits 1,789,228 115,157 623,381 34.8% 649,899 1,611,839Services 79,000 3,803 33,837 42.8% 28,016 69,905Utilities 66,000 5,025 27,212 41.2% 23,637 63,962Supplies 3,900 152 488 12.5% 1,510 3,556Total 1,938,128 124,136 684,919 35.3% 703,062 1,749,262

95th Street LibrarySalaries & Benefits 2,711,986 197,326 1,068,929 39.4% 1,024,926 2,579,032Services 157,000 7,855 61,150 38.9% 58,071 157,315Utilities 188,000 10,709 42,901 22.8% 42,251 151,563Supplies 7,800 454 1,609 20.6% 1,481 4,586Total 3,064,786 216,345 1,174,588 38.3% 1,126,730 2,892,496

Technical ServicesSalaries & Benefits 740,732 58,286 320,576 43.3% 313,501 737,070Services 33,000 0 13,177 39.9% 29,460 31,138Supplies 22,000 2,841 6,820 31.0% 3,541 18,874Library Materials 2,500,000 223,966 767,366 30.7% 771,246 2,526,487Total 3,295,732 285,092 1,107,939 33.6% 1,117,747 3,313,569

FacilitiesSalaries & Benefits 681,971 50,397 274,584 40.3% 251,441 645,490Services 2,000 5,463 5,569 278.5% 0 0Supplies 87,200 6,282 34,028 39.0% 51,951 109,685Total 771,171 62,143 314,182 40.7% 303,392 755,174

Informational Technology & Digital ServicesSalaries & Benefits 991,510 74,658 376,526 38.0% 352,052 904,151Services 197,000 13,229 173,496 88.1% 168,469 212,924Supplies 13,000 123 2,721 20.9% 3,581 7,240Capital 338,500 2,047 72,714 21.5% 95,458 201,564Total 1,540,010 90,057 625,457 40.6% 619,560 1,325,877

Naperville Public Library TotalSalaries & Benefits 11,399,747 838,334 4,520,331 39.7% 4,366,570 11,086,095Services 1,011,150 51,853 401,374 39.7% 431,706 907,030Supplies 168,503 10,622 50,385 29.9% 70,042 162,831Utilities 387,000 25,863 109,604 28.3% 102,890 322,286Library Materials 2,500,000 223,966 767,366 30.7% 771,246 2,526,487Programming Expenses 65,100 8,526 27,723 42.6% 27,860 45,290Capital 382,500 3,832 75,518 19.7% 103,029 273,293Grant Expenses & Taxes 3,000 17 2,548 84.9% 662 12,817

Total 15,917,000 1,163,014 5,954,849 37.4% 5,874,005 15,336,129

OPERATING EXPENDITURES42% CALENDAR YEAR

MAY 2021

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2020

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Director’s Report – June 2021 Library Services

• Phase 5: Illinois entered Phase 5 of the Restore Illinois plan on June 11. In response, Library spaces are opening fully the week of June 14. This includes additional computers and tables, teen spaces, study rooms, the green screen room, and the sound recording studio. Customers and staff who are fully vaccinated do not need to wear masks, per the statewide executive order.

• Summer Reading Program: Our Summer Reading Program began on June 1. This year’s theme is Reading Colors Your World, and all three Library locations have been decorated to promote the program. Promotional videos were created and shared with schools to encourage kids and teens to sign up. We also had a virtual kickoff party with magician James Wand. Like last year, Children’s Services is giving kits with prizes rather than requiring customers to come back multiple times.

• Elimination of Overdue Fines: Reception to our recent elimination of overdue fines has been overwhelmingly positive. Library customers coming into the

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buildings have been pleasantly surprised and are sharing their excitement with staff. Online, most of the response has also been positive, with a few negative comments about the perceived lack of responsibility due to the change. Staff continue to use the talking points we created to respond to those customers who do not understand the change. To help market this change, large posters were placed in each building, we created bookmark flyers which have been placed in items on hold and given to customers at the desks, press releases went out to local media, and social media was updated. A webpage was also created, www.naperville-lib.org/fines.

• Virtual Play Floor: The virtual play floor opened at Nichols Library on June 7. This fun, interactive exhibit was dedicated in honor of Patty Daniel, a well-loved Children’s Librarian who worked at our Library from 2013 to 2020. Patty passed away from metastatic breast cancer in 2020. Patty was a big proponent of the power of learning through play and creating “wow” moments for library customers. The virtual play floor has hundreds of games for kids.

• Stitching in the Stacks: Our May Stitching in the Stacks program resulted in seven boxes full of blankets, shawls, and scarves that were donated to Family Shelter Services.

• Programming: Children’s program attendance continues to rise, with large crowds at most outdoor storytimes and 100 participants at the Pokemon Go Lure Party.

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http://www.naperville-lib.org/fines



Adult programs have remained largely online for the time being, as our customers seem to really enjoy the flexibility of online programs.

• Sunday Evenings: We are ready to begin offering Sunday evening hours at 95th Street and Nichols Libraries starting on September 12 (we are closed for the Labor Day holiday on Sunday, September 5).

• Social Media Engagement: Marketing and Communications staff have been working on a more structured approach to our social media posts. The new format looks to be paying off. In the last month, our Facebook page views are up 21%, our post reach is up 285%, and our post engagement is up 227%.

Community Partnerships • City of Naperville Strategic Plan: The Library has been helping promote the City of

Naperville’s strategic plan survey through displays at each of our locations, as well as through other media promotions. We are also excited for the City’s strategic plan to be completed this year as it can help serve as a starting point for our strategic planning process next year.

• Representative Yang Rohr: I presented at State Representative Janet Yang Rohr’s Saturday, May 29 Coffee and Conversation program about Naperville Public Library services during the pandemic and how libraries have changed over the years.

• Hispanic Heritage Festival: I have been meeting with City Councilwoman Patty Gustin and Bill Donofrio from the Sister Cities Commission to discuss how the Library can be involved with the first annual Naperville Hispanic Heritage Festival in September. We are currently planning fun activities for families to complement the other events in downtown Naperville.

• Cards for Kids: We recently worked with Longwood School in District 204 to provide nearly 20 kids Library cards through the recently instated Cards for Kids program. We will be reaching out to both school districts this summer to expand our reach to children in unincorporated Naperville who could benefit from this program.

Staff Updates

• Retirement: Congratulations to Willis Tucker, Nichols Computer Lab Assistant, on his retirement from Naperville Public Library after 11 years.

Budget

• Elevator Maintenance Contract: In July 2019, we entered into a contract with Total Elevator for one year, with options for years two and three. This year, we renewed our contract for the third year option at a total cost of $8,296. In 2022, we will go out to bid for elevator services.

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Other • Participation in Professional Organizations: I recently served on the Reaching

Across Illinois Library System (RAILS) Nominating Committee to help with their Board elections. I also volunteered to help with the Public Library Association’s (PLA) conference proposals to evaluate potential programs for the 2022 PLA Conference in Portland.

Testimonials from Customers “From a mom of 3 kids who love to check out tons of great resources, thank you [for eliminating overdue fines]! I do my best to bring back items on time, but so appreciate the generosity for the times I am sometimes late.” – Mary “[Eliminating overdue fines] is a great decision, and will hopefully encourage more of the community to use our outstanding libraries!” – TJ “The customer service clerk was wonderful in tracking down a DVD that was going to be sent to one of the other Naperville Library satellite locations. The problem was on my end, because I put a hold on the DVD and requested it be sent to that other satellite location. Unfortunately, it had been pulled from the shelf on my behalf before I canceled the request (since I decided to drive directly to the library that had the DVD on the shelf). I'm delighted with the super helpful service I received this morning!” – Linda “Very close library to home sweet home. The staff is really too good, always greet customer with smile. It was very helpful during pandemic to keep kids busy with loaner material from this library.” -Rakesh “Absolutely amazing library with a great amount of books for all ages! Also has computers to use for work or for the kids to have fun” – William

Upcoming Events July 17-31, 2021 – Harry Potter Events (online) August 15, 2021 – End of Summer Reading Program

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Current Month Current FYTD Last FYTD % Change

Adult

Audiobooks 2,052 10,278 10,583 -2.88%

Books - Fiction 25,997 131,322 87,414 50.23%

Books - Nonfiction 31,835 160,220 113,937 40.62%

Magazines/Periodicals 1,968 10,699 6,310 69.56%

Music CDs 5,272 28,377 22,512 26.05%

Teen Fiction 7,969 41,545 24,371 70.47%

Video Games 1,202 6,191 4,460 38.81%

Videos (DVD and Blu-ray) 34,695 190,351 160,334 18.72%

Total Adult 110,990 578,983 429,921 34.67%

Children's

Audiobooks 2,380 11,393 5,914 92.64%

Books - Fiction 80,022 419,666 243,540 72.32%

Books - Nonfiction 16,174 87,628 53,847 62.74%

Magazines/Periodicals 234 1,110 767 44.72%

Music CDs 586 3,119 2,569 21.41%

Video Games 1,842 9,598 5,984 60.39%

Videos (DVD and Blu-Ray) 8,608 50,185 44,622 12.47%

Total Children's 109,846 582,699 357,243 63.11%

Virtual

eAudiobook 14,636 71,919 68,445 5.08%

eBook 23,048 120,127 130,334 -7.83%

eMagazines 1,726 8,664 23,641 -63.35%

eMusic 305 1,561 1,691 -7.69%

eVideo 3,175 17,499 19,457 -10.06%

Total Virtual 42,890 219,770 243,568 -9.77%

Technology

Hotspot 85 409 318 28.62%

iPad 79 319 1,928 -83.45%

Laptop 12 93 286 -67.48%

Media Hardware 62 203 739 -72.53%

Total Technology 238 1,024 3,271 -68.69%

Total Circulation 263,964 1,382,476 1,034,003 33.70%

Other

Reciprocal Borrowing 4.73% 4.80% 4.73% 1.50%

LINKin 0.87% 1.02% 1.02% 0.25%

Total Holds Placed 43,657 243,770 187,938 29.71%

Total Holds Filled 34,157 198,562 142,911 38.94%

Active Cardholders

Resident Cardholders 58,159 66,662 -14.62%

Non-Resident Cardholders 790 891 -12.78%

Subtotal 58,949 67,553 -12.74%

Reciprocal Borrowers 1,700 3,675 -53.74%

Total Cardholders 60,649 71,228 -14.85%

Naperville Public Library Monthly Statistics Summary May 2021

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June 16, 2021 8. NEW BUSINESS

A. Employee Handbook Update The Employee Handbook was last updated in November 2019. The sections presented here are the areas of the handbook with suggested updates. Parental Leave The first major change is the addition of a 6-week paid parental leave for new parents of newborns, adopted children, or foster children.

• This leave would be available to any staff member employed for at least one year. • This leave would be concurrent with any other type of leave such as FMLA. • This policy applies to both new mothers and fathers. • Paid parental leaves are becoming more common in workplaces and are seen as

excellent recruiting and retention perks. The City of Naperville implemented a 12-week paid parental leave in 2020. Several local libraries also offer a leave, including Schaumburg, Skokie, and Indian Trails. The length of paid leave offered varies by organization, anywhere from 2 weeks to 12 weeks.

• Departments already fill in for colleagues who take leaves without utilizing additional hours, so there is a minimal budgetary impact for this change.

• NPL averages 2-4 staff members per year taking off to welcome a new addition to their homes (4 staff in 2018, 2 staff in 2019, 4 staff in 2020, 2 staff so far in 2021), so offering this leave would not put a large burden on the Library.

Vacation Time The second change is an adjustment to staff paid time off (PTO). In 2017, the Board approved a change to the NPL vacation policy to support a two-tier approach, Schedule A and Schedule B. Staff hired prior to January 1, 2018 stayed on the older system, while staff hired after 2018 went onto Schedule B. This change was made at the time to address the fact that some departments had a large burden to cover for many staff who received 5 weeks of vacation. Over time though, Schedule B has proven to be too restrictive for staff, and we are seeking a better medium option. The newly proposed system for staff hired since 2018 is (changes are highlighted): 40 Hour Staff

Years of Service Current Vacation Time Proposed Vacation Time

0-5 years 2 weeks 3 weeks 6-15 years 3 weeks 4 weeks 16+ years 4 weeks 4 weeks

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30 Hour Staff


0-5 years 2 weeks 2 weeks 6-15 years 3 weeks 3 weeks 16+ years 4 weeks 4 weeks

20 Hour Staff


0-1 year 1 week 2 weeks 2-5 years 2 weeks 2 weeks

6-15 years 2 weeks 3 weeks 16+ years 2 weeks 4 weeks

Management


All 5 weeks 5 weeks

• This change is being proposed in large part due to staff feedback. In a recent staffsurvey about DEI (diversity, equity, and inclusion), increasing vacation time waslisted as something staff wanted management to prioritize. Outgoing staff havelisted vacation time on exit interviews as one consideration in why they left theLibrary. Staff have also personally asked the Executive Director if the Library wouldconsider increasing vacation time for newer employees.

• There is a large discrepancy between the two current schedules, especially for 20-hour staff. Under the current vacation accrual system, a part-time employee startswith one week of vacation upon hire and can only reach a maximum of two weeksof vacation. Part-time employees under the old vacation schedule have up to fiveweeks of vacation.

• In comparison to other large libraries, we are on the low end of PTO benefits for full-time staff. Making these changes will bring us more in line with other similarorganizations. It is difficult to compare PTO for part-time staff across libraries, asmany libraries employ staff at fewer than 20 hours a week who may or may notreceive various levels of benefits.

• A revised vacation time policy would support our recruitment and retention efforts,attract candidates interested in great benefits, and help retain our part-timeworkforce.

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• Costs involved should be minimal. Generally, staff are very good about adjustingschedules as needed and supervisors keep departmental needs in mind whenapproving any vacation requests. The Library’s Leadership Team is supportive of thisvacation time change, and it is rare for a department to be in a situation where extrahours are needed to cover departmental gaps due to vacations.

• Currently, 77% of 40-hour employees, 82% of 30-hour employees, and 61% of 20-hour employees are grandfathered into Schedule A (the plan prior to 2018), so theproposed changes would affect less than half of the library’s staff.

The proposed change to the policy eliminates Schedule A and B and just lists one system that will affect any recently hired and newly hired staff. Anyone who was grandfathered into the Schedule A system will still receive their current benefits, and a bulleted list below the chart explains how that works.

Personal Day One suggestion from staff on the recent DEI survey was to implement a floating holiday. Staff have commitments outside of work, whether they are family-oriented, religious, or personal. The suggested update to this policy changes the annual birthday holiday, which is currently only available in the month of a staff member’s birthday, to a personal day that can be taken during any month. Because the Board also has historically awarded staff a personal day for the Library’s 5-Star award recognition, this policy makes it easier for staff to keep track of PTO in only three categories (vacation, sick, personal) instead of four (vacation, sick, personal, birthday). We would implement this change in 2022, as many staff have taken their birthday holiday already this year. At that point, new staff would also receive this personal day upon hire. The personal day would need to be used during the calendar year in which it is accrued.

Summary of Other Changes • Language is being added to the beginning to share the Library’s culture code and

commitment to diversity, equity, and inclusion.• Language is being added to reflect nationally required leaves for staff – including

Military Leave of Absence, Family Military Leave, and Victims Economic Safety andSecurity Leave.

• A section is being added to clarify that staff cannot engage in political activity whileat work but can do so on their own time.

• The list of potential areas of discipline has been better defined.• Some items in our dress code have been clarified.• Performance review anniversary dates are being changed from the employee’s date

of hire to the date of promotion when an employee moves into a new position. Thisway, the employee has a year of experience in a new position before beingevaluated.

• We are looking at making changes to the educational reimbursement program, sowe are keeping the language vague in the policy to allow for an updated process.

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• Gender-specific pronouns have been removed, so “he or she” has been changed to“the employee” or “they.” (We would also make these changes through the rest ofthe handbook)

Time Frames Because it takes some time to implement each of the changes, here is the proposed timeline.

• The updated Employee Handbook would go into effect on July 1, 2021.• Paid parental leave would also be available to staff starting on July 1, 2021.• Because it will take time to coordinate staff vacation changes with the City, all

increases in vacation accrual would begin the first pay period in August.• The birthday holiday would become a personal day starting on January 1, 2022.

Many staff have already taken this day in 2021 and it would be too confusing tochange mid-year.

Staff recommends approving the Employee Handbook updates as presented.

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Naperville Public Library EMPLOYEE HANDBOOK

Suggested Updates June 2021 (Portions of the handbook that are not being updated have not been included below)

INTRODUCTION

1, Welcome to the Team!

We are delighted that you are here. Our Employee Handbook is designed to acquaint you with the library and provide you with information regarding our mission, vision, values, and policies affecting your employment. As part of the NPL team, you are part of the legacy that dates back to 1898 and continues to provide service to the community to this day. The Naperville Public Library was founded in 1898 by a donation from the late James Nichols. Nichols, a German immigrant who came to the area as a child in the 1850s, grew up here in the early days of the City of Naperville, taught classes at the local college now known as North Central, and in his passing donated $10,000 to create a library so that, “no boy or girl should be without books.” Today, we have three full-service library facilities in Naperville.

Our mission is to inform, inspire, and imagine the possibilities. At the Naperville Public Library:

• We value SERVICE. We truly believe that customer interactions are the bread and butter of ourwork at NPL. We go to great lengths to ensure people have a wonderful visit and come backoften. We love to make a difference in someone’s day.

• We value TEAMWORK. We are dependable. We support one another to solve problems andaddress issues. We strive to communicate through many different channels to keep everyoneinformed and involved with what is happening at the library.

• We value INCLUSION. We prioritize efforts to make our team as diverse as it can be. We comefrom different backgrounds and we are not shy or afraid to share our knowledge, interests, andexpertise.

• We value FUN at work, with one another, and in what we do every day. We enjoy formingrelationships with our coworkers. We prioritize a balance that allows us to spend time with ourfamilies, undertake our passions, and grow in our personal and professional lives.

• We value CREATIVITY. We strive to learn new ideas from our coworkers and collections. Weenjoy creating in our jobs whether it is a new service or a different way of doing something.

• We are a COMMUNITY CENTER, and we welcome everyone. We work hard to make ourspaces, collections, programming, and services inviting for all our customers, and try our best tomeet a variety of needs simultaneously.

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We chose you to join us because we believe you share our longstanding passion for libraries and our commitment to delivering exceptional service. You are joining an organization that has a reputation for service and through our partnerships and support from the community, we strive to enrich these partnerships daily.

As you become familiar with our culture, mission, and policies while reviewing this handbook, feel free to ask your supervisor or contact the Human Resources Department if you have any questions. We sincerely hope this is the beginning of a long, positive, and mutually rewarding career.

-Dave Della Terza, Executive Director

2. PurposeThis handbook was developed to provide employees at Naperville Public Library (NPL) with general information on policies, procedures, and practices for Naperville Public Library (NPL). This handbook is a useful tool to help employees you understand and become familiar with the work guidelines and expectations at NPL. Please read through the handbook carefully and bring any questions to your immediate supervisor or HR representative.

Our expectations for all employees are: • Come to work when you are scheduled, arrive on time and ready to serve our customers.• You represent the library, at all times, even when you are working behind the scenes.• Have a positive attitude, be flexible, and help us improve every day.• Adhere to policies and procedures. If you are unsure about what to do, ask your supervisor or

manager. Someone is always available to help.• Be respectful to coworkers and customers. Our customers are the reason we are here.

In return, you can expect from us: • We will do our best to accommodate scheduling requests and provide a great place to work.• We will treat you with respect and help you grow your career with us.• We will take time to teach you how to do your job and offer coaching when necessary.

The policies stated in this handbook are subject to change at any time at the sole discretion of authorized management. From time to time, employees may receive updated information regarding changes to the policy manual.

This handbook is not a contract or agreement between NPL and its employees. Nothing contained in this employee handbook, or any written or oral statement contradicting, modifying, interpreting, explaining, or clarifying any provision in the handbook, is intended to create, or shall create, any or express or implied contractual obligations that are binding upon NPL.

EMPLOYMENT

1. Equal Employment OpportunityIt is the policy of the library to provide equal opportunity in employment to all employees and applicants for employment. No person shall be discriminated against because of race, religion, color, sex, sexual orientation, age, national origin, disability, genetic information, pregnancy, order of protection, military status, or any other protected status under the law.

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This policy applies to all terms, conditions, and privileges of employment including, but not limited to hiring, training, employee development, promotion, transfer, compensation, benefits, educational assistance, social and recreational programs, employee facilities, working conditions, retirement, reduction-in-force, and termination.

The library is committed to fostering and sustaining a workplace where all employees have an opportunity to contribute to the success of the library. Diversity, Equity, and Inclusion is central to our mission. As we explore what makes us unique at NPL, Service, Teamwork, Inclusion, Fun, Creativity and Community Center, we invite you to explore the possibilities of who we are and who we aspire to be.

Diversity is the collective identities and differences, visible and invisible that make up a person or community. A diverse organization grows and is strengthened by encouraging different perspectives.

Equity ensures fair treatment and equal opportunity for all, recognizing that some groups have been historically marginalized. An equitable organization strives to increase opportunities and eliminate barriers for marginalized groups.

Inclusion is an environment where a diverse group of people feels valued, welcomed, respected, and accepted. An inclusive organization enacts policies and initiatives that help everyone feel they contribute fully to the organization’s success.

The library provides equal opportunity in employment (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, genetic information, marital status, parental status, pregnancy, disability, or status as a covered veteran in accordance with applicable federal, state, and local laws.

This policy applies to all terms, conditions, and privileges of employment including, but not limited to hiring, training, employee development, promotions, transfers, compensation, benefits, educational assistance, social and recreational programs, employee facilities, working conditions, retirement, reduction-in-force, and termination.

EMPLOYMENT RECORDS AND STATUS

4. Performance ReviewAll library employees receive regular performance reviews. Each new hire will receive a performance review at the end of six months, and on the their anniversary date thereafter. When an employee promotes into a new role, their performance review date will reset to coincide with their new role. Performance reviews for promotions will take place after 6 months and one (1) year from the date of the employee's most recent promotion.

All performance reviews will be placed in the employee’s personnel files. The library encourages ongoing communication regarding performance during the review period. Self-appraisals may be required prior to the annual performance review meeting. The employee’s supervisor will determine the specifics regarding self-appraisals.

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If an employee meets expectations in all areas of the annual performance review, the employee will receive a merit increase. If an employee does not meet expectations in all areas of the review, the employee will not receive a merit increase and will be placed on a performance improvement plan. If an employee is placed on a performance improvement plan (PIP), the supervisor will make every effort to coach the employee towards improving performance and meeting standards. A performance improvement plan may be initiated by the supervisor at any time (including outside the annual performance review) when the supervisor observes that the employee’s performance is not meeting expectations. If placed on a PIP during an annual evaluation, the merit increase will be postponed until the employee is released from the PIP and returned to good standing. The merit increase will be effective on the date the employee is returned to good standing.

Signing a performance review does not mean an employee agrees with the review, only that the employee has received it. An employee’s refusal to sign a performance review demonstrates noncompliance and insubordination. If the employee does not agree with the review, he or she can comment in the space provided. If the employee still refuses to sign or provide a written statement on the review, the HR manager or a member of management may be called to witness the refusal.

EMPLOYEE BENEFITS

2. Paid Time OffEligible employees receive paid time off in the form of vacation, sick time, funeral, jury/witness duty, and a birthday holiday personal days. Use of paid time off must be approved in advance by the employee’s supervisor. Eligible employees begin earning vacation and sick time from the date first day of employment.

Paid time off is prorated based on the number of hours worked. 40-hour staff receive 8-hour days, 30- hour staff receive 6-hour days, and 20-hour staff receive 4-hour days.

Vacation Vacation is paid time off that can be used for vacations and other personal activities. Vacation requests will be prioritized and approved based on operating and staffing requirements. To ensure effective operations, the library reserves the right to limit the number of employees on vacation at any one time and, if necessary, to change scheduled vacations. Employees should provide two weeks’ notice for all vacation requests. Employees hired prior to January 1, 2018 will default to Schedule A as outlined below. Employees hired on or after January 1, 2018 will default to Schedule B as outlined below.

SCHEDULE A 40 Hour Staff

Years of Service as of 1/1/18 Vacation Accrual Per Pay Period

Max Vacation Accrual

0-5 years 4.62 hours Currently 120 hours (3 weeks) After 15th year, 160 hours (4 weeks)

6-15 years 6.15 hours 160 hours (4 weeks) 16+ years 7.69 hours 200 hours (5 weeks)

Management 7.69 hours 200 hours (5 weeks)

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30 Hour Staff



0-5 years 3.46 hours Currently 90 hours (3 weeks) After 15th year, 120 hours (4 weeks)


20 Hour Staff



0-5 years 2.31 hours 60 hours (3 weeks) 6-15 years 3.08 hours 80 hours (4 weeks) 16+ years 3.85 hours 100 hours (5 weeks)

SCHEDULE B 40 Hour Staff

Years of Service Vacation Accrual Per Pay Period



Management 7.69 hours 200 hours (5 weeks)

30 Hour Staff




20 Hour Staff



0-1 year 0.77 hours 20 hours (1 week) 2+ years 1.53 hours 40 hours (2 weeks)

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40 Hour Staff

Years of Service Vacation

Accrual Per Pay Period



30 Hour Staff





20 Hour Staff





Management




All 7.69 hours 200 hours (5 weeks)

Some staff hired prior to 2018 are grandfathered into a previous vacation accrual program. These exceptions are:

• Non-exempt employees, hired prior to 12/31/2002, with 16+ years of service, accrue 5 weeks’vacation per year.

• Non-exempt employees hired 1/1/2003 – 12/31/2012 with 6-15 years of service accrue 4 weeks’vacation per year.

• Non-exempt 30 hr. employees hired 1/1/2013 – 12//31/2017, with 0-5 years of service accrue 3weeks’ vacation per year and 4 weeks after 15+ years of service.

• Non-exempt 20 hr. employees hired 1/1/2013 – 12/31/2017 with 0-5 years of service, accrue 3weeks’ vacation per year.

Employees can only accrue up to the maximum number of vacation hours.

When an employee is separated from the library, the employee will be paid for any unused vacation will be paid out.

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Personal Days Employees receive one personal day each year. Personal days are not carried over to the next calendar year and may will not be cashed out upon leaving the library. If the library is granted a yearly national award, the Board may approve an additional personal day for outstanding accomplishments.

Birthday Holiday A birthday holiday will be given to eligible employees during the month of their birthday. An employee is eligible upon hire. The request must be submitted to the employee’s supervisor at least two weeks prior to the date requested. This benefit does not carry over and will be forfeited if not used according to these guidelines.

3. Leave of Absence

Paid Parental Leave Parents of newborns, foster care and newly adopted children may be eligible for paid leave of up to 6-weeks. For those employees who are eligible for FMLA leave, this paid parental leave will run concurrently with their FMLA leave and cannot be used to extend the FMLA leave.

Paid parental leave must be taken within the first 6-months of the birth, foster care, or adoption. The amount of paid parental leave does not increase with multiple births, foster care or adopted children and an employee will not receive more than 6-weeks of paid parental leave in a rolling 12-month period.

Full-time and part-time benefit eligible employees who have worked for the library for at least 12 consecutive months and worked a minimum of 1,040 hours consecutively in the previous months prior, are eligible for paid parental leave at 100 percent of the employee’s regular pay. The leave may begin no earlier than the birth or placement of the child(ren) and must end within 6-months immediately following. Unused paid parental leave may not be carried over and will be forfeited at the end of the 6-month period. Additionally, there is no payment of unused parental leave upon separation of employment.

During an approved paid parental leave, the library will maintain the employee’s health benefits as if the employee continued to remain actively employed. The employer and employee must continue to pay their respective portion of the health insurance premium.

The employee must submit a written leave request to their immediate supervisor and Human Resources Manager at least 30 days prior to the start of the leave. Where the need for the leave is not foreseeable, the employee must submit a written leave request as soon as practicable.

Military Leave of Absence An employee who is a member of any reserve component of the United States Armed Forces or any reserve component of the Illinois State Militia, will be granted a leave for time actively spent in military service in accordance with all applicable federal and state laws. Leaves granted for time spent in the military include basic training, special or advanced training and annual training.

An employee anticipating military leave must register their military status with Human Resources, notify their immediate supervisor, and furnish Human Resources with a copy of their official orders as soon as available. Eligibility for reinstatement after the completion of military duty and training; benefit continuation and eligibility will be determined in accordance with applicable federal and state laws.

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Family Military Leave The Illinois Family Military Leave Act entitles eligible employees, who are the spouses, parents, children, or grandparents of a person called to state or federal military service lasting longer than 30 days, to take up to 30 days of unpaid, job protected leave during any 12-month period when federal or state deployment orders are in effect.

To be eligible for Family Military Leave, employees must have been employed by the library for at least 12 months and have worked at least 1,250 hours during the 12-month period immediately preceding the leave. Employees are not entitled to Family Military Leave unless they have exhausted all accrued vacation leave, personal leave, and any other leave to which they are entitled, except sick leave. Employees requesting Family Military Leave must provide certification by the proper military authority that verifies the employee’s eligibility for Family Military Leave.

Employees must provide 14 days’ notice of the need for Family Military Leave if the leave will consist of five or more consecutive days’ duration. Employees requesting Family Military Leave for less than five consecutive days must provide as much advance notice as practicable. During any Family Military Leave, employees shall be eligible to continue their benefits at their own expense.

Upon an employee’s return to work at the library, the employee will be restored to their prior position or to an equivalent position with equivalent employment benefits and pay.

Victims Economic Safety and Security Leave The Victims Economic Safety and Security Act (VESSA) entitles eligible employees to take up to 12 workweeks of unpaid, job-protected leave during any 12-month period to any employees who are victims of domestic or sexual violence, or whose family or household member is a victim. In the event of the employee’s suffering from domestic or sexual violence, the employee may elect to use any accrued paid leave credits (including sick, personal, or vacation leave) toward satisfaction of the 12-week leave period. However, employees are not required to substitute available paid leave for unpaid leave under VESSA.

All VESSA leave requests, except in the case of an emergency, must be submitted at least 48 hours in advance to the Human Resources Manager, Deputy Director, or Director. Employees may be required to provide certification by a doctor or other relevant individual of the employee’s or family member’s need for such leave under VESSA. During VESSA leave, employees under the library’s health, dental, and life insurance plans will continue to be covered by these plans. The employee will, however, be required to reimburse the library for the employee’s share of the monthly premiums. Upon the employee’s return to work, the employee will be restored to their prior position or to an equivalent position with equivalent employment benefits and pay.

4. Training, Travel, and Expenses

Educational Reimbursement The library offers tuition reimbursement through an Educational Reimbursement Program. All requests for the Educational Reimbursement Program must be approved by the employee’s supervisor and will be considered by a committee of the executive director, deputy director, and HR manager. Budgetary limitations, work performance, length of employment, and job relevance will all be considered when determining admittance to the program.

The following applies: Employees must be employed for more than 12 consecutive months and in good standing. Programs of study and courses must lead towards a master’s degree in Library Science or equivalent, or be job-

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related as determined by the supervisor and approved by the executive director and HR. Reimbursement for tuition and mandatory course-related fees will be up to an annual maximum of $3,000 for 40 hour employees, $2,250 for 30 hour employees, and $1,500 for 20 hour employees $5,000. Documentation indicating successful completion of a course at a grade of B or higher must be submitted with a request for reimbursement.

To apply for the program, employees should fill out the SharePoint form. Further details, including information about when to apply, are available on the form. Classes and coursework will be completed on the employee’s own time. The employee is expected to complete one full year of service after completion of the Educational Reimbursement Program. If an employee fails to do so, he or she the employee will reimburse any funds received within the last 12 months.

WORKING CONDITIONS AND EXPECTATIONS

1. Schedules and AttendanceEmployees are expected to be at work on time and to work their assigned work schedule. From time to time, it may be necessary to be absent from work for emergencies, illnesses, or pressing personal business that cannot be scheduled outside your normal work hours. Employees are expected to contact their supervisor and departmental designee at least an hour before their shift to inform the library that they will not be at work. Any All changes to an employee’s schedule must be preapproved by their supervisor.

When a non-exempt employee is on duty, he or she the employee must be clocked in. An employee should not perform library work when not clocked in, including before or after a shift. If an employee needs to leave work prior to completing their shift, they should notify their immediate supervisor and/or person in charge and clock out if non-exempt.

All paid time off requires preapproval by the supervisor (when possible). Employees are expected to contact their supervisor and departmental designee at least an hour before the shift to inform the library that he or she will not be at work. We depend on employees to be at work each day when scheduled. Patterns of absenteeism or tardiness may result in discipline even if the employee has not yet exhausted available paid time off. If an employee does not report to work and has not contacted his or her their supervisor or departmental designee regarding the absence, this may constitute an unexcused absence and a performance issue subjecting the employee to progressive discipline, up to and including termination.

7. Political ActivityLibrary employees are expected to serve all customers equally. The political opinions or affiliations of any customer should not affect the quality of service received from the library or any library employee. Library rules do not preclude an employee from becoming a political candidate or taking part in election campaigns or other political activities. However, employees may not engage in political activities at any time during their work hours. Political activities include, but are not limited to, running as a candidate for public office, soliciting or receiving funds for a political party or candidate for public office, soliciting votes for a party or candidate, attending political rallies, circulating petitions, distributing political literature, or encouraging others to do any of the above. Employees are prohibited from interrupting or disturbing other employees for purposes of communicating political messages while those employees are working or during their working hours.

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https://napervillepubliclibrary.sharepoint.com/sites/staff/hrdept/HR_Forms_Brochures/Educational%20Forms/Educational%20Reimbursement%20Program%20Application.docx

https://napervillepubliclibrary.sharepoint.com/sites/staff/hrdept/HR_Forms_Brochures/Educational%20Forms/Educational%20Reimbursement%20Program%20Application.docx

CONDUCT AND DISCIPLINARY ACTION

1. Employee Work Standards and Code of ConductEmployee conduct reflects the library, not only when the employee is at work, but also when an employee is away from the library. Employees are consequently encouraged to always observe the highest standards of professionalism.

Employees of the library will follow the provisions of all Board-approved policies and library-established guidelines. Listed in this section are examples of work standards and the code of conduct all employees should follow. However, it is impossible to list all expectations in this handbook. All conduct in the workplace is subject to review and disciplinary action as deemed necessary by management.

Employees are expected to always conduct themselves professionally. Employees will treat co-workers, supervisors, customers, vendors, Board members, and volunteers in a courteous and respectful manner and will refrain from:

• Bullying or harassing behavior• Displaying temper• Spreading rumors or malicious gossip• Using profane, improper, offensive, or threatening language• Sharing confidential information pertaining to library operations, financial data, or related

matters which are not public knowledge.

Employees must be mindful that while representing the library, their personal views should not be misconstrued as the library’s point of view.

Employees will record all data, information, and transactions accurately. Inter-office mail should only be used for library business and not for personal deliveries. Employees may not use privileged access to library systems to circumvent library policies or procedures. This includes, but is not limited to, using a library system:

• To invade the privacy of others• For personal gain• To circumvent due dates or fines• Unauthorized removal of library charges• For any reason other than professional library business

If an employee has an issue with his or her own library account, the employee should talk with appropriate staff or the supervisor. Employees should never resolve issues on their own accounts.

Personal use of electronic devices and cell phones should be infrequent, brief, limited to necessary use, and should not interfere with work responsibilities. Personal phone use should occur only in workroom areas or staff lounges and not in public service areas.

An employee may not bring a family member or any person under the employee’s care to the library prior to or following the normal hours of operation to the public. Only employees; authorized volunteers; and authorized, escorted visitors/vendors are permitted to be in non-public areas of the library.

The library is committed to providing a healthy work environment for its customers and employees, therefore, Ssmoking (including smokeless and the use of tobacco, herbal products, e-cigarettes, and vaping) is prohibited in all library buildings and in all library vehicles. Employees are allowed to smoke

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outside at least 30 feet away from the buildings. Employees may only step outside to smoke as part of their regularly scheduled meal period or other break. Additional time away from work for smoke breaks is not permitted.

2. Work Attire

Work attire should complement an environment that reflects an efficient, orderly, and professionally operated organization. Each employee is a representative of the library and is expected to dress in a manner that reflects the library’s dedication to providing excellent service. Employees are relied on to exercise good judgment regarding their clothing and appearance in the workplace and to dress in a manner that is consistent with the goals of this policy. Employees should maintain a clean and neat appearance in the workplace and dress according to the requirements of their positions, which may include concerns about safety/interactions with patrons, and accurately representing the library’s image to the public.

Business casual is the general standard, with the understanding that employees representing the library in more formal situations may need to dress more professionally. Below are general guidelines outlining examples of acceptable and unacceptable workplace attire. This list may differ for different departments, so employees with questions about appropriate workplace attire should contact their supervisor.

In general, acceptable attire includes: • Any clothing issued by the library• Slacks, khakis, capri pants and jeans, properly fitted and not ripped• Skirts• Dresses and skirts• Jeans (properly fitting and not ripped)• Seasonally appropriate tops, shirts, polo shirts, blouses, and sweaters• Shoes with minimal foot exposure

Examples of inappropriate prohibited attire include: • Torn or revealing clothing Clothing that is faded, torn, ill-fitting, revealing, sheer, excessively

tight, low cut, short, or baggy• Clothing and other accessories with text or, images, slogans, cartoons, or pictures that would

violate the library’s anti-harassment policy or that may be offensive to employees or customers• Athletic clothing – including printed T-shirts, except for those related to library activities (NPL

logo, Summer Reading Program, etc.), sweatshirts, leggings, yoga pants, and tank tops• Shorts, short skirts, or short dresses• Flip flops• Hats• Other accessories deemed unsuitable by management• For safety reasons, staff who perform maintenance and materials handling duties (including

staff using book or technology carts) may not wear open-toed shoes

While everything cannot be listed, supervisors are responsible for monitoring this policy.

The supervisor reserves the right to send an employee home on unpaid time if the employee is dressed or groomed inappropriately. Repeated violations of this policy may result in disciplinary action.

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Some work attire varies by department. When employees are provided uniforms and protective gear, employees are required to wear these items while at work. Footwear requirements vary by task. Safety is a priority and supervisors will outline requirements as needed.

Employee ID badges should always be worn and visible during a work shift. If the badge is lost or damaged, the employee should contact HR immediately to receive a replacement. Employees will not be charged for the first replacement of an ID badge but may be charged $5 for any replacement thereafter.

Employees should practice good hygiene and be cautious with perfumes, colognes, and other scents, as employees and customers may have sensitivity to scents.

There are exceptions to this policy. Attire may vary for special library programs and other pre-approved purposes. In the event of HVAC failure, management may approve other exceptions to this policy.

While everything cannot be listed, supervisors are responsible for monitoring this policy. The supervisor reserves the right to send an employee home on unpaid time if the employee is dressed or groomed inappropriately. Employees who disregard this policy and its standards will be subject to discipline. Repeated violations of this policy may result in disciplinary action up to and including termination.

3. DisciplineThe library generally follows progressive discipline but is not required to do so and may, in its sole discretion, however, management may forego lesser forms of discipline should the situation warrant. An employee who fails to perform established standards or violates established policies, procedures, or guidelines may be disciplined. The action taken will depend on the degree, the circumstances, and the severity of the violation.

Some examples of behaviors and performance that would warrant disciplinary action include but are not limited to:

• Habitual Excessive tardiness or absenteeism; failure to report to work without a satisfactoryreason or abuse of leave of absence privileges

• Negligence or insufficiency in inability to performing assigned duties• Insubordination or (resistance or defiance of policies, procedures, or supervisor’s authority or

instructions); this may include refusal to cooperate with a library investigation• Misconduct• Disorderly conduct or disruptive behavior that interferes with another employee’s work• Illegal activity that results in the commission of a felony or crime• Falsification of employment records, timesheets, expense reports, or other library documents• Possession, distribution, or use of weapons on the library’s premises• Careless, negligent or improper use of library property or privileges• Misuse of library privileges• Theft, inappropriate removal or unauthorized possession of library equipment or property• Harassment or workplace violence• Possession of, consuming, or being under the influence of alcoholic beverages or controlled

substances while at work• Engaging in activity that is harassing, abusive, disruptive, or that contributes to a hostile

environment• Engaging in behavior that is inconsistent with the library’s ordinary and reasonable rules of

conduct necessary for the safety and welfare of the library, its employees, customers, and thecommunity

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The steps of progressive discipline are as follows: • Verbal (documented as a Verbal)• Written• Urgent Written (possible suspension with or without pay)• Termination

There will be times when the seriousness and severity of a violation may warrant immediate termination of employment, but in most cases the library implements progressive discipline to correct the problem before it escalates into a more serious matter. If the problem continues and all progressive steps leading to termination have been exhausted, termination is the final step. There will also be cases where one or more steps are skipped. This is determined by management.

Additionally, violations of separate polices will follow the same progression listed above, even though the violations may not be related to one another.

Failure to acknowledge receipt of a reprimand, or refusing to sign, demonstrates noncompliance and insubordination. Signing does not mean an employee agrees with the reprimand, only that the employee has received it. If the employee does not agree with the reasons for the reprimand, he or she the employee can comment in the space provided. If the employee still refuses to sign or provide a written statement on the write up, the HR manager or a member of management may be called to witness the refusal.

If an employee is charged with a felony or crime, the library will investigate. This may lead to suspension and/or termination.

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June 16, 2021

8. NEW BUSINESSB. Update to Examination Proctoring Policy

The Examination Proctoring Policy was last updated in October 2018. This policy explains the process for staff to proctor exams for students.

The only change being recommended is eliminating the requirement to pay fines and fees prior to exam administration. It is rare that customers have more than $10 in fines or fees prior to taking an exam. Also, most of our other similar in-person services like computer access and program attendance do not require customers to pay fines and fees before utilizing them.

Staff recommends approving the updates to the Examination Proctoring Policy as presented.

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Examination Proctoring Policy

Long-distance or online learning programs and some professions provide the opportunities for independent study on the condition that exams be proctored and certified. In support of life-long learning, the library will provide this service for administering examinations.

Anyone may apply for examination proctoring. Exams are proctored during regular library hours Monday through Saturday at all three Naperville Public Library facilities.

Provisions • Proctoring should be scheduled at least one week in advance and is administered by

appointment only. Exams are proctored by Adult Services Department staff, subject to staffavailability.

• The student must be on time for their appointment and is responsible for notifying theproctor in advance if they cannot make that appointment.

• Fees are assessed to help cover the cost of coordination, supervision, any necessaryphotocopying and recordkeeping. The exam will not be administered until the fee is paid bythe person taking the exam. Fees will be assessed as follows:

o Naperville cardholders with a current card in good standing: $30.00 per examsession up to four consecutive hours.

o All others, including reciprocal borrowers: $60.00 per exam session up to fourconsecutive hours.

o Any fines or fees over $10 owed to Naperville Public Library must be paid prior toexam administration.

• It is the student’s responsibility to arrange for their learning institution to provide theappropriate materials and contact information to the proctor. The proctor will not contactthe learning institution to get exam materials or proctor forms.

• Proctors will not remain with the student during the test. Proctors will intermittently monitorstudents.

• Modification of library computer or software downloads will be made when possible.• The proctor will return proctor forms directly to the school when asked to do so. It is the

student’s responsibility to provide postage should an exam need to be mailed. The library isnot responsible for receipt of the exam by the learning institution.

Revision History Approved 8/19/92; Approved 1/3/96; Approved 1/15/03; Approved 1/19/05; Approved 1/17/07; Approved 1/21/09; Approved 7/20/11; Approved 10/16/13; Approved 10/21/15; Approved 10/17/18

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June 16, 2021

8. NEW BUSINESSC. Renewal of HVAC Maintenance Contract

Naperville Public Library received bids in 2019 for annual maintenance of the HVAC systems at all three library locations. During this process, bidders were requested to provide pricing for second and third year options to renew the agreement. The Board awarded the 2019 contract to Murphy & Miller, the low bidder, at a cost of $42,800 for the first year. The Board also approved the second year option in 2020 at a cost of $44,512.

Library staff are satisfied with the level of service provided by Murphy & Miller over the last two years. The third year of the contract would be at a 4% price increase.

Because this would be the final approved extension of the contract, Library staff would go out to bid for HVAC maintenance in 2022 to bring a recommendation to the Board.

Recommendation Staff recommends exercising the option to renew the HVAC contract with Murphy & Miller for a third year, August 1, 2021 – July 31, 2022, at an annual cost of $46,293.

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NOTICE...NOTICE NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...

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**NOTICE**...**NOTICE** NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...

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Transcript of **NOTICE**...**NOTICE** NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...

NOTICE...NOTICE NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...

Transcript of NOTICE...NOTICE NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES BOARD NOMINATING COMMITTEE...