**NOTICE** ......

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BOARD NOMINATING COMMITTEE MEETING 6:30 PM - JUNE 16, 2021
NICHOLS LIBRARY, BOARD ROOM
AGENDA REGULAR MEETING OF THE
NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES 7:00 PM – JUNE 16, 2021
NICHOLS LIBRARY, COMMUNITY ROOM
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL, Nancy Hayes, Secretary
4. CONSENT AGENDA ACTION (Any item on the Consent Agenda may be removed for separate consideration by any Board Member)
A. APPROVAL OF MINUTES – ATTACHMENT 1. May 19, 2021 – Regular Meeting
B. APPROVAL OF EXPENDITURES - ATTACHMENT 1. May 12, 2021 2. May 26, 2021
C. FINANCIAL REPORTS – ATTACHMENT 1. Statement of Cash – May 2021 2. Statement of Revenue and Expense – May 2021
5. PUBLIC COMMENT
6. REPORTS A. Director’s Report – June 2021 RECEIVE B. Monthly Statistics RECEIVE
7. OLD BUSINESS None
1
8. NEW BUSINESS A. Employee Handbook Update ACTION B. Update to Examination Proctoring Policy ACTION C. Renewal of HVAC Maintenance Contract ACTION D. Officer Nominating Committee Report RECEIVE E. Election of New Officers ACTION F. Additional Board Comments and Questions RECEIVE
9. CLOSED SESSION President may entertain a motion to enter into closed session in accordance with the Illinois Open Meetings Act 2(c)(1) for the “appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.”
10. OPEN SESSION President may entertain a motion to reconvene in Open Session.
11. ADJOURNMENT ACTION
CALENDAR July 21, 2021, Board Meeting, Nichols Library Community Room, 7pm August 18, 2021, Board Meeting, Nichols Library Community Room, 7pm September 15, 2021, Board Meeting, Nichols Library Community Room, 7pm October 20, 2021, Board Meeting, Nichols Library Community Room, 7pm
PUBLIC COMMENT Visitors are welcome to all meetings of the Library Board. Members of the public wishing to address the Board must sign in on the sign-up sheet, providing a full name. If a speaker wishes to address a topic that is not on the Board agenda, they should sign up to address the Board during the Public Comment agenda item. Those wishing to address an item on the agenda should indicate on the sign-up sheet the agenda item to which they wish to speak. They may address the Board when the item is up on the agenda, prior to the Board’s consideration of the item. Speakers are limited to five minutes. The Board requests that any group appoint one speaker to present the views of the entire group.
ACCOMMODATIONS Any individual with a disability requiring a reasonable accommodation to participate in this meeting should contact the library at (630) 637-6100 at least five days before the scheduled meeting.
2
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES
May 19, 2021
1. CALL TO ORDER President J. O’Meara called meeting to order at 7:03 p.m. in the Nichols Library Community Room.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL Board Present: Debra Dunne (arrived 7:04 p.m.)
Anne Federlein Nick Guo
Nancy Hayes Nina Menis Barbara O’Meara Jeanine O’Meara Ashfaq Syed Board Absent: Nitin Vig
Staff Present: Dave Della Terza, Executive Director Ellen Conlin, Deputy Director Vanessa Alcorn, Human Resources Manager Trente Arens, Marketing Manager Charles Kapachinski, IT Manager Jose Maldonado, 95th Street Library Manager Jeff Scheuerman, Finance Manager Scott Speidel, Facilities Manager
Yan Xu, Nichols Library Manager Karen Toonen, Collection Services Manager
Others Present: Raymond Munch, City Budget Manager
4. RECOGNITION OF STUDENT TRUSTEES MEDHANI KALAL, JACOB SAUCIER, AND TAYLOR ZIEGLER No student trustees were present, however the Board thanked them for their service.
3
A. Approval of Minutes 1. April 21, 2021 – Regular Meeting
B. Approval of Expenditures April, CY21 Handwritten Checks $ 0.00 Accounts Payable (4/14, 4/28) $ 289,152.72 Payroll (4/9, 4/23) $ 823,634.92 Other Payables $ 30,658.39 Acct. & Data Processing Charges $ 18.61 TOTAL $ 1,143,464.64
C. Financial Reports 1. Statement of Cash – April 2021 2. Statement of Revenue and Expense – April 2021 Motion made and seconded to approve the Consent Agenda. ROLL CALL VOTE:
o Aye: Dunne, Federlein, Guo, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
6. COMMUNICATIONS AND PUBLIC FORUM
None
7. REPORTS A. World Language Collection Report Collection Services Manager Karen Toonen presented information and statistics regarding the Library’s World Language Collection. B. Director’s Report-April Della Terza updated the Board about changes to COVID-19 protocol in light of the recent state mandate updates. He informed the Board about resumption of some in person programming at the Library, as well as toys being made available in the Playspaces. Della Terza informed the Board of a reorganization of the Audio Visual collection at Nichols Library to improve browsability, as well as a change to the hotspot collection to better meet holds demand. He also shared information on ongoing community partnerships including Naperville Public Library being the feature story for an upcoming issue of Naperville Magazine. He showed historic tax rate data in comparison to the 2021 tax rate.
4
C. Monthly Statistics-March 2021 Monthly Statistics were accepted as presented.
8. OLD BUSINESS None
9. NEW BUSINESS A. Non-Resident Fee for June 1, 2021 – May 31, 2022
The Board reviewed a recommendation for the Non-Resident fee for Library Services. The Library has used the tax rate method since 1992, and it was recommended to continue this method.
Motion made and seconded to approve the Non-Resident Fee for June 1, 2021 – May
31, 2022. ROLL CALL VOTE:
o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
B. Reference Services Policy
A new policy was created to cover Reference Services, as suggested during the review of Serving Our Library 4.0.
Motion made and seconded to accept the Reference Services Policy as presented. ROLL CALL VOTE:
o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
C. Creation of Committees: Officer Nominating Committee, Branding Project,
Foundation Project The Board was asked to volunteer for three upcoming committee projects. Trustees
Federlein and Menis agreed to serve on the Officer Nominating Committee. Trustee J. O’Meara agreed to serve on the Branding Project Committee. Trustees Syed and Menis agreed to serve on the Foundation Project Committee.
D. Additional Board Comments and Questions None
5
10. CLOSED SESSION Motion made and seconded to enter Closed Session at 7:46p.m. in accordance with the Illinois Open Meetings Act 2(c)(1) for the “appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.”
ROLL CALL VOTE: o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
11. OPEN SESSION Motion made and seconded to return to open session at 8:21 p.m.
ROLL CALL VOTE: o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
12. ADJOURNMENT Motion made and seconded to adjourn the regular meeting at 8:22 p.m.
ROLL CALL VOTE: o Aye: Dunne, Guo, Federlein, Hayes, Menis, O’Meara, B., O’Meara, J., Syed o Absent: Vig MOTION DECLARED CARRIED.
Submitted by, Ellen Conlin Deputy Director
6
Breakdown by Fund
!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOORNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDO!l, NAME
30227 05/12/2021 EFT Invoice: 1427
Invoi_ce: 1428
Invoice: 1429
1442 AMERICAN VETERAN LANDSCAPE
INC
INC
INC
30229 05/12/2021 EFT 3322 FOX VALLEY FIRE & SAFETY CO INC
INVOICE INV DATE
INVOICE DTL DESC
CHECK
' CHECK
30230 05/12/2021 EFT 10177 GENESIS TECHNOLOGIES INC Invoice: 784827
I
784827
9880957619
CHECK
1056-0001 5-6-21 05/06/2021 l MATERIALS
674110 05/12/2021 PRTD 17560 ABLE LABEL INC Invoice: 166332
166332
•"' 15730 ACCURATE EMPLOYMENT SCREENING LLC AUR20'37860
CHECK
CHECK
~ ~•,J• ,,__. __ .. • • ....... ~ _ , • -. _ • . • __ "'·•-- _ • . ••••• mun1s
05/12/2021 10:28 5140stopkad
)City of Naperville - LIVE JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674112 05/12/2021 PRTD 8773 AMERICAN LIBRARY ASSOCIATION Invoice: 2021 CONFERENCE
674113 05/12/2021 PRTD 15131 AT&T CORP Invoice: 630961410104 4-19-21
674114 05/12/2021 PRTD 18970 THE FA BARTLETT Invoice: 39243834-0
THE FA BARTLETT Invoice: 39587234-0
TREE EXPERT
TREE EXPERT
674115 05/12/2021 PRTD 13420 BASIC IRRIGATION SERVICES INC Invoice: 27970
BASIC IRRIGATION Invoice: 27971
BTAC ACQUISITION Invoice: L4118202 4-21
BTAC ACQUISITION Invoice: 4118302 4-21
BTAC ACQUISITION Invoice: L4118402 4-21
BTAC ACQUISITION
SERVICES INC
CHECK
39587234-0 04/20/2021
CHECK RON
674111 TOTAL:
CHECK 674114 TOTAL:
CHECK
CHECK
· · · · · · · · · · · ' •. ·- - · · • · - ••• •• mun Is· :!.2!_~~,:,_-_~-=?:~-- --~----~·,_ ... ___ ,:_;~. :· ,: __ " ----•·. .·_..::, .: ·:.:._ ::~-:-':_..._::_-:,'·!_::.:::. ._~: ... : 11tylererPsolulfori,
05/12/2021 10:28 5140s topkad
!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
Invoice: L4275702 4-21
BTAC ACQUISITION CORP Invoice: L4532802 4-21
BTAC ACQUISITION CORP Invoice: L4118202 4-30-21
BTAC ACQUISITION CORP Invoice: L4118302 4-30-21
BTAC ACQUISITION CORP Invoice: L4487982 4-21
BTAC ACQUISITION CORP Invoice: L4487992 4-21
674118 05/12/2021 PRTD 1443 D&Z HOUSE OF BOOKS INC Invoice: 2021-1144454
674119 05/12/2021 PRTD Invoice: 6944438
Invoice: 69444~1
Invoice: 613248400
Invoice: 613514298
Invoice: 613514306
HOME DEPOT USA INC
HOME DEPOT USA INC
HOME DEPOT USA INC
L4487982 4-21 04/30/2021 05/12/21 SRP TEEN PRIZE BKS PO 17985
L4487992 4-21 04/30/2021 05/12/21' SRP ADULT PRIZE BKS PO 17987
CHECK
04/28/2021 CS PO 18071
ICity of Napervi11e - LIVE )A/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOONr: 4600 111103 AP CHECKING ACCOONr CHECK NO CHK DArE rYPE VENDOR NAME INVOICE
HOME DEPOT USA INC 613882604 Invoice: 613882604
HOME DEPOT USA INC 613882703 Invoice: 613882703
HOME DEPOT USA INC 613909597 Invoice: 613909597
1522 ILLINOIS LIBRARY ASSOCIATION 197505
INV DArE
05/12/21 674122 05/12/2021 PRTD Invoice: 197505 REACHING FORWARD REGISTER 9
674123 05/12/2021 PRTD 2731 INSIGHT PUBLIC SECTOR INC Invoice: 1100829611
674124 05/12/2021 PRTD Invoice: 245393-PPU
528 KANOPY INC
CHECK
674127 05/12/2021 PRTD 1250 MIDWEST TAPE LLC Invoice: 7293 4-21
MIDWEST TAPE LLC Invoice: 7295 4-21
MIDWEST TAPE LLC Invoice: 7298 4-21
CHECK
05/12/2021 10:28 5140stopkad
!City of Napervi11e - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOONT: .4600 111103 AP CHECKING ACCOONT CHECK NO CHK DATE TYPE VENDOR NAME
MIDWEST TAPE LLC Invoice: 7299 4-21
MIDWEST TAPE LLC Invoice: 7293 4-29-21
MIDWEST TAPE LLC Invoice: 7294 4-21
MIDWEST TAPE LLC Invoice: 7295 4-29-21
MIDWEST TAPE LLC Invoice: 7298 4-29-21
MIDWEST TAPE LLC Invoice: 7299 4-29-21
'674128 05/12/2021 PRTD 999996 ALLISON PAPASTATHIS Invoice: PAPASTATHIS 5-21
674129 05/12/2021 PRTD 999996 CHRIS MCKEEVER Invoice: MCKEEVER 5-21
674130 05/12/2021 PRTD 999996 CHRISTINA RACIBOZYNSKI Invoice: RACIBOZYNSKI 5-21
674131 05/12/2021 PRTD 999996 DANIELLE OAKES Invoice: OAKES 5-21
674132 05/12/2021 PRTD 999996 DAVID CISKE Invoice: CISKE 5-21
INVOICE INV DATE PO CHECK RON
INVOICE DTL DESC
CHECK 674127 TOTAL:
CHECK
CHECK
!City of Napervi1le - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674133 05/12/2021 PRTD 999996 ELLEN CONLIN Invoice: CONLIN 5-21
674134 05/12/2021 PRTD 999996 FATIMA ZEHRA HASAN Invoice: HASAN
674135 05/12/2021 PRTD 999996 GENEVIEVE STEVENS Invoice: STEVENS 5-21
674136 05/12/2021 PRTD 999996 JEFF SCHEUERMAN Invoice: SCHEUERMAN 5-21
674137 05/12/2021 PRTD 999996 JENISE HOLT Invoice: HOLT 5-21
674138 05/12/2021 PRTD 999996 JOSE MALDONADO Invoice: MALDONADO 5-21
674139 05/12/2021 PRTD 999996 MONICA MINNICK Invoice: MINNICK 5-21
INVOICE INV DATE
INVOICE DTL DESC
1489 PEREGRINE STIME NEWMAN RITZMAN & 61029 04/28/2021 JAN-MARCH 2021
674141 05/12/2021 PRTD 18268 RAILS REACHING ACROSS ILL LIBRARY 7879 Invoice: 7879
CHECK
~----------·;,/ ,,.:......_, ___ ., - ···-- - - -~.,.. • " -•--=- ... " -- -~--=.. .... " ...::.......- ... -- .. ...;: 05/12/2021 10:28 ICity of Naperville - LIVE 5140stopkad IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674142 05/12/2021 PRTD 19118 ROBERT J MUELLER Invoice: BBLS.20.21
674143 05/12/2021 PRTD Invoice: 320057
674144 05/12/2021 PRTD Invoice: 29263001
Invoice: 3848
Invoice: 8062135832
INVOICE INV DATE PO CHECK RON
INVOICE DTL DESC
CHECK 674141 TOTAL:
CHECK 674142 TOTAL:
CHECK 674143 TOTAL:
CHECK 674144 TOTAL:
CHECK 674145 TOTAL:
CHECK 674146 TOTAL:
TOTAL PRINTED CHECKS TOTAL EFT'S
COUNT
Breakdown by Fund
$ 63,419.73
$ 63,419.73
$ 63,419.73
15
I' I 05/26/2021 15:08 !City of Naperville - LIVE 5140stopkad JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
30373 05/26/2021 EFT 1031 WW GRAINGER INC Invoice: 9888690451
WW GRAINGER INC Invoice: 9899831615
WW GRAINGER INC Invqice: 9898107298
WW GRAINGER INC Invoice: 9900004442
WW GRAINGER INC Invoice: 9901408790
WW GRAINGER INC Invoice·: 9901408808
30374 05/26/2021 EFT 6448 OFFICE DEPOT INC Invoice: 171821909001
674621 05/26/2021 PRTD 17591 AMAZON.COM LLC Invoice: STMNT s-10~21
674622 05/26/2021 PRTD 1482 AMERICAN HISTORICAL THEATRE Invoice: BBL6.3.21
674623 05/26/2021 PRTD 1482 AMERICAN HISTORICAL THEATRE Invoice: BBLG.17.21
674624 05/26/2021 PRTD 15131 AT&T CORP · Invoice: 630.961410105 5-19-21
INVOICE INV DATE
INVOICE DTL DESC
9888690451 05/03/2021 COVID19
9899831615 05/12/2021 NIC
9898107298 05/11/2021 NSL
9900004442 05/13/2021 NBL
9901408790 05/14/2021 NSL
9901408808 05/14/2021 NSL
CHECK
CHECK
!City of Naperville.- LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE
INVOI~E DTL DESC
PO CHECK RUN
674625 05/26/2021 PRTD 18970 THE FA BARTLETT TREE EXPERT COMPA 39243835-0 05/05/2021 05/26/21 Invoice: 39243835-0 NIC TREE CARE PO 17802
674626 05/26/2021 PRTD Invoice: 6425392
674627 05/26/2021 PRTD Invoice: 579199
Invoice: 579896
855 BRODART CO
674629 05/26/2021 PRTD 13340 CHASE CARD SERVICES Invoice: STMNT 5-11-21
674630 05/26/2021 PRTD Invoice: 253137
674631 05/26/2021 PRTD Invoice: 253116
674632 0~/26/2021 PRTD Invoice: 6955327
270 CITY OF NAPERVILLE
270 CITY OF NAPERVILLE
CHECK
CHECK 674630 TOTAL:
CHECK
!City of Napervi11e - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674633 05/26/2021 PRTD Invoice: T2125260
674634 05/26/2021 PRTD Invoice: 2106694
1988 DEPT OF INNOVATION & TECHNOLOGY
510 EBSCO INDUSTRIES, INC
674636 05/26/2021 PRTD 1070 HOME DEPOT USA INC Invoice: 615530250
HOME DEPOT USA INC Invoice: 615667904
HOME DEPOT USA INC Invoice: 617585617
HOME DEPOT USA INC Invoice: 617585625
674637 05/26/2021 PRTD 1481 JONATHAN D LEWIS Invoice: STORYTIME
674638 05/26/2021 PRTD 1477 KELLY CAMPOS Invoice: AVP6.15.21
674639· 05/26/2021 PRTD 12097 MANAGEMENT ASSOCIATION OF IL Invo~ce: FY22-54574
CHECK
!City of Napervi1le ·- LIVE \A/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674640 05/26/2021 PRTD 18722 MOBILE BEACON Invoice: 52121 NAPER
MOBILE BEACON Invoice: 52121 95TH
674641 05/26/2021 PRTD 965 MURPHY & MILLER INC Invoice: SVC00031944
674642 05/26/2021 PRTD 210 NICOR GAS Invoice: 13940110003 5-13-21
674643 05/26/2021 PRTD 210 NICOR GAS Invoice: 49572924691 5-21-21
674644 05/26/2021 PRTD 999996 AMBERYL MALKOVICH Invoice: MALKOVICH
674645 05/26/2021 PRTD 999996 BILAL KORSAHEIN Invoice: KORSAHEIN
INVOICE
CHECK
CHECK'
CHECK
CHECK
STROMSDORFER 5-21 05/18/2021
OBIEDAT
!City of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCODNT: 4600 111103 AP CHECKING ACCODNT CHECK NO CHK DATE TYPE VENDOR NAME
'674648 05/26/2021 PRTD 999996 ELOISE MALLEY Invoice: MALLEY
674649 05/26/2021 PRTD 999996 HOLLY·BLASTIC Invoice: BLASTIC
674650 05/26/2021 PRTD 999996 INDIANA UNIV ACCTS RECEIVABLE Invoice: 88911938
674651 05/26/2021 PRTD 999996 LISA NIELSEN Invoice: NIELSEN 5-21
674652 05/26/2021 PRTD 999996 TINA HUBER Invoice: HUBER
674653 05/26/2021 PRTD 999996 WILLIS TUCKER Invoice: TUCKER
674654 05/26/2021 PRTD 999996 YUE-TONG WENG Invoice: WENG, YUE-TONG-
674655 05/26/2021 PRTD 5872 OTC DIRECT INC Invoice: 709560609-01
'674656 05/26/2021 PRTD Invoice: 706.80280
1371 PROQUEST LP
INVOICE INV DATE
INVOICE DTL DESC
MALLEY 05/24/2021 REFUND
!City of Naperville - LIVE JA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH,ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
PROQUEST LP Invoice: 62340749
INVOICE
62340749
CHECK
674658 05/26/2021 PRTD 1771 ROSELAND DRAPERIES OF NAPERVILLE DEPOSIT QUOTE 3009 04/20/2021 Invoice: DEPOSIT QUOTE 3009 NSL BLINDS PO 18107
674659 05/26/2021 PRTD Invoice: 8062282437
487 STAPLES
222 LIBRARY STORE.THE 503297 05/10/2021 . CS PO 18090
674661 05/26/2021 PRTD Invoice: 5480-9
714 THE SHERWIN WILLIAMS PAINT COMPAN 5480-9. . NBL
CHECK
05/14/2021
CHECK
20210408001 04/08/2021
674663 05/26/2021 PRTD 18887 TSAI FONG BOOKS INC Invoice: 9511
,674664 05/26/2021 PRTD 12268 UNIQUE MANAGEMENT SERVICES INC Invoice: 601721
9511
601721
MATERIALS
CHECK
05/26/21 662.10
I City· of Naperville - LIVE IA/P CASH DISBURSEMENTS JOURNAL-LIBRARY
CASH ACCOUNT: 4600 111103 AP CHECKING ACCOUNT CHECK NO CHK DATE TYPE VENDOR NAME
674665 05/26/2021 PRTD Invoice: 2501390
403 WESTLAKE HARDWARE INC
INVOICE DTL DESC
CHECK 674664 TOTAL:
·NUMBER OF CHECKS 47
COUNT
OPERATING CAPITAL RESERVE MEMORIAL FUNDS
NET CASH & COST VALUE OF INVESTMENT BALANCE (3,240,248.53) 45,944.35 39,936.00 UNREALIZED GAIN/(LOSS) ON MARKET VALUE OF INVESTMENT 0.00 0.00 0.00
BEGINNING CASH & MARKET VALUE OF INVESTMENTS BALANCE (3,240,248.53) $45,944.35 $39,936.00 $0.00 2020 AUDIT ADJUSTMENTS 0.00 0.00 0.00 ADD RECEIPTS: TAXES-PRIOR YEAR 53.82 TAXES 745,707.39 TAX RELIEF 49,470.16 INTEREST & DIVIDENDS - - - CURRENT MONTH-REALIZED GAIN/(LOSS) ON INVESTMENT - - - DEPOSITS-not posted - - - OTHER RECEIPTS 12,281.45 - - OTHER RECEIPTS-Braintree room reservations (217.50) - - FEES,GRANT & OTHERS 6,168.54 - 1,100.00 TOTAL RECEIPTS: 813,463.86 - 1,100.00 -
TOTAL CASH & INVESTMENT ($2,426,784.67) $45,944.35 $41,036.00
LESS CASH DISBURSEMENTS: ACCOUNTS PAYABLE 5/12/2021 139,994.66 - - - ACCOUNTS PAYABLE 5/26/2021 63,419.73 - 51.31 VOIDED CHECKS - - PAYROLL 5/7/2021 421,539.14 PAYROLL 5/21/2021 416,794.70 PAYROLL-ADD'L. IMRF - VEHICLE M&O - INVESTMENT FEE & BANK FEE 17.21 - - UTILITY PAYMENTS 21,612.23 CBD PARKING TAGS - INTERFUND TRANSFER - CITY SERVICES-AUDIT 1,322.88 CITY SERVICES 8,538.00 TOTAL DISBURSEMENTS 1,073,238.55 $0.00 $51.31 $0.00 1,073,289.86
NET CASH & COST VALUE OF INVESTMENT BALANCE (3,500,023.22) 45,944.35 40,984.69 UNREALIZED GAIN/(LOSS) 0.00 0.00 0.00 CASH & MARKET VALUE OF INVESTMENT BALANCE (3,500,023.22) 45,944.35 40,984.69
The Purpose of this report is to present a Treasurer's Statement using financial information from GMBA. The report presents a monthly recap of the cash position, which supports the prepared library schedules for reasonableness. Titles have been changed to provide a more accurate description of activity and balances. There maybe small timing differences when comparing Statement of Cash and Investment Position to the Operating Revenues and Other Funding Sources Report.
Per Balance Sheet CASH & INVESTMENTS, INTEREST RECEIVABLE (3,500,023.22) 45,944.35 40,984.69
DIFFERENCE 0.00 0.00 0.00
23
CY2021 CY2021 CY2020 JAN.-DEC. ANNUAL MONTH OF CURRENT % MAY CY2020
OPERATING FUND 310 BUDGET MAY YTD YTD YTD TOTAL #4
OTHER FUNDING SOURCES Operating Balance 400,000 0 0 0 0 TOTAL OTHER SOURCES 0 0 0 0
REVENUES
Personal Prop Tax Relief 100,000 49,470 118,811 118.8% 74,592 132,137
Investment Income (13,000) 0 0 0.0% (1,786) (2,723)
Per Capita Grant 184,000 0 1,500 0.8% 0 184,311
Other Grants 0 0 0 0 0
Fines and Fees 311,000 18,217 116,064 37.3% 112,715 291,438 0 0 0 0 0
TOTAL REVENUES 15,517,000 813,394 1,013,182 6.5% 736,428 15,630,535
TOTAL FUNDING ALL SOURCES 15,917,000 813,394 1,013,182 6.4% 736,428 15,630,535
EXPENDITURES Total Salaries 8,466,714 615,832 3,329,239 39.3% 3,270,633 8,256,304 Total Benefits 2,933,033 222,502 1,191,092 40.6% 1,095,936 2,829,791 Total Salaries & Benefits 11,399,747 838,334 4,520,331 39.7% 4,366,570 11,086,095 ( % of TOTAL) 71.6% 72.1% 75.9% 74.3% 72.3%
Tuition/Travel/Training 62,000 3,766 9,846 15.9% 22,829 42,233 Memberships 13,000 2,191 2,671 20.5% 3,134 11,895 Advertising & Recruitment 4,000 702 1,146 28.6% 787 1,898 Printing (Inside & Outside) & Promo. 86,550 500 5,630 6.5% 11,993 19,985 Programming 65,100 8,526 27,723 42.6% 27,860 45,290 Support Services 33,000 0 13,177 39.9% 29,460 31,138 Legal Services 6,000 338 338 5.6% 2,025 17,515 Professional Fees & Taxes 35,000 161 1,037 3.0% 4,748 17,203 Insurance Premiums 60,000 0 0 0.0% 0 63,581 Rep & Maint (Bldg/Grounds) 341,000 16,575 126,787 37.2% 132,286 346,632 Rep & Maint (Equip/Veh/Mat's) 167,000 9,322 152,062 91.1% 138,906 158,305 Telecommunications 104,000 16,977 48,635 46.8% 49,946 112,538 Utilities 387,000 25,863 109,604 28.3% 102,890 322,286 Reception & Entertainment 14,000 229 372 2.7% 1,286 2,882 Postage 2,000 0 0 0.0% 67 1,163 Equipment Rentals 2,000 0 176 8.8% 457 680 City Services 97,600 1,323 39,870 40.9% 35,136 83,427 Grant Expenses & Taxes 3,000 17 2,548…