NOTICE INVITING TENDER (NIT)

Name of the work : Installation of Traffic Police Post’s, Parking Boards at Tirupati

and Directional Boards at Vijayawada

Sealed tenders are invited for the above mentioned works in two bid system from

reputed firms / vendors who are having experience in execution of the above

mentioned works

FIRMS / VENDORS WHO CAN EXECUTE THE WORK WITHIN 45 DAYS NEED APPLY

1 Name of the work Tender for Installation of Traffic Police Post’s, Parking Boards at Tirupati and Directional Boards at Vijayawada

2 Tenders may be downloaded from the bank’s web site free of cost.

www.sbi.co.in/Procurementnews

3 Last Date and Time for submission of tender

22.06.2017 at 11.00 AM

4 Place and Address for submission of tender / contact persons/telephone no./ e-mail id

The Asst. General Manager, PR&CSB Dept, SBI, Amaravati Administrative & Business Unit, Gunfoundry, Hyderabad. Telephone- 040-23387227 / 23387209 e-mail id- agmpr.lhoand@sbi.co.in

5 Date & Time and Place of opening of tenders.

Technical Bid on 22.06.2017 at 12.00 noon Price Bid on-will be intimated in due course The Asst. General Manager, PR&CSB Dept, SBI, Amaravati A&BU, Gunfoundry, Hyderabad.

6 Quantum of Earnest Money Deposit (EMD) , Payable at, in favor of.

EMD of Rs.30,000/- By way of DD / BC in favour of ‘The Asst. General Manager, PR &CSB Dept., SBI, payable at Hyderabad. No interest will be paid on EMD An additional initial security deposit of 1% of the tendered value, will be collected from the successful bidder, in addition to the EMD of Rs.30,000/- Firms having NSIC registrations for the specific trade will be exempted from Earnest Money deposit

7 Terms of payment of Bills. 100% Payment will be made against goods subject to test reports being satisfactory. No advance payment will be made

8 Penalty Clause/ Liquidated / Damaged

1% per week of delay of the order value, subject to a maximum of 10%.(as per value of the work) would be strictly imposed for failure to execute the work after acceptance of the tender, further delay in the execution of the work can render rejection of the entire work ordered or acceptance of the work will be at the sole discretion of the Bank. The EMD will be forfeited and their future participation in tenders will not be permitted

9 Stipulated time for completion of the work / supply

45 days from the date of final approval by the Bank

10 Estimated Cost Rs. 30.00 lacs

11 Validity period of the tender Three (3) months

12 Taxes Rate should be quoted, inclusive of all taxes and other charges However I.T/TDS and Service Tax will be deducted while releasing the payment

13 Mode of payment Payment through electronic mode only

14 Additional information As mentioned in Technical Bid Seal of the Firm / Company Signature of the Authorized Person

INSTALLATION OF TRAFFIC POLICE POST’S, PARKING BOARDS AT TIRUPATI

AND DIRECTIONAL BOARDS AT VIJAYAWADA

FOR

STATE BANK OF INDIA

PR &CSB DEPARTMENT, AMARAVATI ADMINISTRATIVE & BUSINESS UNIT,

HYDERABAD

FIRMS / VENDORS WHO CAN EXECUTE THE WORK WITHIN 45 DAYS NEED APPLY

TENDER SCHEDULE

Last date for submission of Sealed Tenders : 22.06.2017 at 11.00 AM

Opening of Sealed Tenders : 22.06.2017 at 12.00 NOON.

Tenders to be submitted to :

The Asst. General Manager, PR & CSB Department, STATE BANK OF INDIA

Amaravati Administrative & Business Unit Gunfoundry, Hyderabad

Tele No.040-23387227; 23387209 fax : 040-23387735 Email : agmpr.lhoand@sbi.co.in

Web site : www.sbi.co.in/procurementnews

Seal of the Firm / Company Signature of the Authorized Person

TECHNICAL BID

(Envelop1)

Sealed tenders are invited in two bid system from experienced and reputed firms / vendors who are proficient to execute the said work as per the details mentioned below within a period of 45 days. INSTALLATION OF TRAFFIC POLICE POST’S (20 Nos.), PARKING BOARDS (200 Nos.) AT

TIRUPATI AND DIRECTIONAL BOARDS(50 Nos.) AT VIJAYAWADA

Note No: INSTALLATION OF TRAFFIC POLICE POST’S, PARKING BOARDS AT TIRUPATI AND DIRECTIONAL BOARDS AT VIJAYAWADA superscribed on the envelops separately. Tenders should be in two bids i.e, Technical Bid (Envelope 1) and Price Bid (Envelope

2) and place both the Sealed Covers in a bigger cover (Envelope3) and submit to the

below mentioned address on or before 22.06.2017 by 11.00 AM.

The Asst. General Manager PR & CSB Department, State Bank of India, Amaravati Administrative & Business Unit, Gunfoundry, Hyderabad - 500001. Time and Date of opening of Tender will be 22.06.2017 at 12.00 NOON Terms and conditions The following terms and conditions will be binding on all the vendors. These terms and conditions will also form a part of the purchase order, to be issued to the successful bidder(s) after the outcome of the tender process: Eligibility Criteria

1. Experience of having successfully completed similar works during the last 7 years, should be either of the following:

a. Single order of not less than 24 lakhs in last seven years

Or

b. Two orders of not less than 15 lakhs in last seven years

Or

c. Three orders of not less than 12 lakhs in last seven years

2. The firm should have excellent track record / experience in executing similar works which should be supported by documentary evidence like Purchase Order, Invoice copy etc. The firm should have to obtain No Objection Certificate from Traffic Police Authorities to execute the said works. The locations to be finalized in consultation with the bank. 3. The firm should obtain the list of boards/ places in twin cities through concerned Police Commissionarates. 4. The Firm should have sufficient equipment and man power to execute the said works and also having capacity to complete the entire job within 45 days, having approval from Traffic Police Authorities for executing the said works. Further, Firm should have adequate infrastructure viz., man power to handle the job independently. 5. Bank reserves the right to visit periodically to check the quality of the said work. Seal of the Firm / Company Signature of the Authorized Person

6. The Firm is required to furnish Earnest Money Deposit (EMD) of Rs. 30,000/- (Rupees Thirty thousand only) by a Demand Draft or Banker’s Cheque on any Nationalized Bank favoring “The Asst. General Manager, PR & CSB Dept, SBI” payable at Hyderabad. The EMD by way of DD / Banker’s cheque is to be submitted along with Tender. Tenders without EMD will not be considered. Bank will not pay any interest on the EMD. BG in lieu of DD / BC is not acceptable. 6(a) An additional Initial Security Deposit of 1% of the tendered value, will be collected from the successful bidder, in addition to the EMD of Rs.30,000/-. 7. EMD of unsuccessful bidder will be refunded on placement of PO to successful bidder. 8. The EMD of successful bidder will be refunded on the satisfactory completion of the job / entire supply 9. The EMD will be forfeited if:

-The bidder withdraws his tender before processing of the same. -The bidder withdraws his tender after processing but before acceptance of “Letter of appointment” to be issued by the Bank. -The bidder violates any of the provisions of the terms and conditions of this Tender Specifications.

10. Bank will not pay any interest on EMD +ISD, if Bank decides to cancel the Tender. 11. Language of Tender: The Tender prepared by the Bidder, as well as all correspondence and documents relating to the Tender exchanged by the Bidder and the Bank and supporting documents and printed literature shall be in English language only 12. Copies of the latest clearance certificate of Sales Tax, VAT, Income Tax etc should

be submitted.

13. Firm should comply with K.Y.C Norms and should attach the copies of the following

in support of the same :

i. Proof of address

ii. Proof of Identity

iii. Memorandum of Association (in case of Company)

iv. Certificate of Commencement of Business (In case of Company)

v. Audited Copy of Balance sheet and Profit & Loss account for last -3-years.

14. Rates must be made in Indian Rupees only, including all taxes / octroi / VAT. No

price variation relating to increases in customs duty, excise, tax, price variation etc. will

be permitted.

15.Sub letting of printing or any part thereof will not be permitted.

16. Copy of all the creative to be displayed on the boards, duly approved by the Bank,

should be presented well in advance for approval prior to release of final work order.

Seal of the Firm / Company Signature of the Authorized Person

17. In the event of any delay in adhering to the time schedule for execution of the said

works by the specific date / s, the firm shall be liable for penalty of 1% per week of delay

subject to a (Maximum 10% of the value of work) as liquidated damages (LD).

18. If the said works executed are not found to be of good quality and there is a

variation from the specifications given or if there are any mistakes then Bank will have

the right to cancel the entire order.

19.No advance payment will be made for executing the work order and only one single

payment will be made on completion of entire works.

20. Payment would be made by PR&CSB Dept, Amaravati A&BU, Gunfoundry,

Hyderabad, after the execution of entire works and Income Tax and Service Tax will be

deducted at source from the bill as per prevailing rates.

21. No interest charges or any other charges shall be payable except the rate quoted for

the execution of the works.

22. Bank reserves the right to alter / modify the proposed job plan / items specified in

the tender to the extant of +/- 25% of the quantity.

23. The bidder shall keep confidential all the information relating to Bank’s business that comes into its possession as a result of or in connection with this work. 24. Each Recipient should notify the Bank of any error, fault, omission, or discrepancy found in this tender document but not later than five business days prior to the due date for lodgment of Response to tender. 25. Late submission of tenders will not be entertained. 26. Authorized signatory: The Bidder shall submit the authorized signatories who can discuss and correspond with the bank, with regard to the obligations under the contract. 27. State Bank of India reserves the right to: - Reject any and all responses received in response to the tender - Waive or Change any formalities, irregularities, or inconsistencies in proposal format delivery - To negotiate any aspect of proposal with any Bidder and negotiate with more than one Bidder at a time - Extend the time for submission of the tender - Select the most responsive Bidder (in case no Bidder satisfies the eligibility criteria in totality) - Share the information / clarifications provided in response to tender by any Bidder, with any other Bidder(s) / others, in any form. - Cancel the tender at any stage, without assigning any reason whatsoever. 28. Arbitration: In the event of a dispute or difference of any nature whatsoever between Bank and the Bidder during the course of the assignment arising as a result of this proposal, the same will be settled through the process of arbitration conducted by a Board of Arbitration. This Board will be constituted prior to the commencement of the arbitration and will comprise of two arbitrators and an umpire. Bank and Bidder will each nominate an arbitrator to the Board and these arbitrators will appoint the umpire. Arbitration will be carried out at Bank's office that placed the order. The provisions of Indian Arbitration Act 1996 shall apply to the Arbitration proceeding. Seal of the Firm / Company Signature of the Authorized Person

29. Applicable Law and Jurisdiction of Court: The Contract with the selected bidder shall be governed in accordance with the Laws of India for the time being enforced and will be subject to the exclusive jurisdiction of Courts at Hyderabad jurisdiction (with the exclusion of all other Courts). 30. The bidders shall submit the proposals properly filed so that the papers are not loose. All the pages of the proposals including documentary proofs should be numbered as “ Page ____(current page) of _____(Total pages)” and be signed by authorized signatory (except literatures, datasheets and brochures). The current page number should be a unique running serial number across the entire proposal. 31. Canvassing of any kind is prohibited and will lead to disqualifications. 32. General terms : a) The typesetting / layout shall be the responsibility of the firm as per Bank’s requirement. b) Responsibility of the accuracy for execution of the works as per the design given by the Bank will be with the firm only. c) The Traffic Police Posts should be installed at prominent junctions, having good visibility. Locations to be finalized in consultation with the bank. d) On the directional boards, in addition to SBI logo, products of the bank also should be displayed e) Description, Specification & Scope of Works shall be as per Annexure C 33. Duly filled-in Tenders shall bear the signature and seal of the contractor on all pages otherwise the tender shall be summarily rejected. The cover should be sealed and addressed to ‘The Asst. General Manager, PR&CSB Dept, SBI, Amaravati A&BU, Gunfoundry, Hyderabad - 500001 on or before the Date & Time stipulated above. Address for Communication for submission of Bid and Place of opening of Tender offers: The Asst. General Manager PR&CSB Department State Bank of India, Amaravati Administrative & Business Unit, Gunfoundry, Hyderabad – 500001. Telephone No- 040-23387227 / 23387209 Email: agmpr.lhoand@sbi.co.in

Seal of the Firm / Company Signature of the Authorized Person

ANNEXURE A

COVERING LETTER FOR TECHNICAL BID

Reference-No. Date :

The Asst. General Manager PR&CSB Department, State Bank of India, Amaravati Administrative & Business Unit, Gunfoundry, Hyderabad – 500001.

Dear Sir,

Re: Technical Bid - Tender for Installation of Traffic Police Post’s, Parking

Boards at Tirupati and Directional Boards at Vijayawada

We hereby submit the details of Technical Bid as per Annexure B for Installation of

Traffic Police Post’s, Parking Boards at Tirupati and Directional Boards at Vijayawada

Details of the DD / Bankers Cheque enclosed for Rs. 30,000/- towards EMD :

No_____________Bank_____________________Branch________

We hereby declare that the statements made in this Bid are true, complete and correct

to the best of my / our knowledge and belief. I / We understand that in the event of any

information being false or incorrect and not satisfying the eligibility criteria according to

the requirements of the Bank our bid is liable to be rejected at any stage.

We agree that the Earnest Money Deposit (EMD) will be retained by the bank and no

interest will be paid on it till the satisfactory completion of the Job and the final

settlement of the Bills. We also agree that the bank reserves the right to forfeit the

Earnest Money Deposit (EMD) if we fail to fulfill the terms and conditions. This will be in

addition to any other penalty imposed by the bank.

We unconditionally agree to abide by the Terms and Conditions as specified by the

Bank.

Yours faithfully,

Seal of the Firm / Company Signature of the Authorized Person

Date :

ANNEXURE B

Details for the Technical Bid for Installation of Traffic Police Post’s, Parking Boards at

Tirupati and Directional Boards at Vijayawada

(Details filled in this form must be accompanied by sufficient documentary evidence)

Sr. No DESCRIPTION PARTICULARS

Page No.

1 Name of Firm / Agency

2

Complete address of Administrative / Corporate Office ( including e-mail, telephone & fax numbers)

3

The details of authorized person to make commitments to the Bank

Name

Designation

e-mail ID

Tel.No &Mobile No.

4

Type of organization : Public Limited / Private Limited / Partnership / Proprietary firm

5

Date of commencement of business

7

Financial Details 2014-15 2015-16 2016-17

a Turnover

b Profit

c

Sales Tax Reg.No.& PAN No.

8

Name and designation of the contact person, telephone number and mobile number

9 Credentials

a

Whether you have done any work for any office of Nationalized Bank in the past. If yes, give details

b

Whether you are in the panel of any Nationalized Bank / PSU/ Reputed Public Ltd. Co. If yes, please submit details

c

List of important clients you served during the last 3 years, supported by documentary proof ( work order, bills)

Seal of the Firm/Company Signature of the Authorized Person

ANNEXURE C

DESCRIPTION / SPECIFICATIONS / SCOPE OF WORK

Installation of Traffic Police Post’s at Tirupati

DESCRIPTION SPECIFICATION COMPLY

YES / NO

Size 11ft (h) x 4ft (w) x 4ft (l) Fabrication with four legs or Iron Wheels, Iron chair for Police

Quality of the material to be used on the Traffic Police Posts

Metal: GI Sheet (16 Guage) Paint: 1 coat metal primer & 2 coat synthetic enamel (Asian) Design: High Reflective Radium Logos with non reflective Digital Prints Make: Avery Dennison, LG or 3M White reflective Sheet for Text or Overlay in Reverse Cutting of ISO Certified Company Non-reflective Digital Print Images and Logos Tentative design enclosed as “A”

No. of Traffic Police Posts

20 (approx.)

Design / Art work /

Approval of the display to be approved by the Bank

The contractor/ agency/ firm shall submit an authorization certificate from Avery Dennison/LG/3M along with a pre-qualification warranty for the Reflective Sheeting given by the same manufacturer for a period of not less than 2 years

They also should submit an authorization certificate from the manufacturer, should be tender specific.

Seal of the Firm / Company Signature of the Authorized Person

ANNEXURE C

DESCRIPTION / SPECIFICATIONS / SCOPE OF WORK

Installation of Parking Boards at Tirupati

DESCRIPTION SPECIFICATION COMPLY

YES / NO

Size 21 Inches x 36 Inches (Board Size)

Quality of the material to be used on the Parking boards

Meterial: 3mm thick ACP Sheet Frame: 32x32x3 mm Angular Frame Design: High Intensive Prismatic (HIP) Retro reflective sheeting for background Make: Avery Dennison, LG or 3M White reflective Sheet for Text or Overlay in Reverse Cutting of ISO Certified Company Non-reflective Digital Print Images and Logos Pole: 1.8-2mm thickness 60mm Outer Dia Rounded Pipe Height: 10 feet Total & 8 feet from the ground level Paint: One coat of metal primer & Two coats of premium enamel Black Paint Grouting: 1x1x2 feet with concrete filling Tentative design enclosed as “B”

No. of Parking Boards

200 (approx.)

Design / Art work /

Approval of the display to be approved by the Bank

The contractor/ agency/ firm shall submit an authorization certificate from Avery Dennison/ LG/ 3M along with a pre-qualification warranty for the Reflective Sheeting given by the same manufacturer for a period of not less than 2 years

The authorization certificate by the manufacturer shall be tender specific and not a general authorisation

Seal of the Firm / Company Signature of the Authorized Person

ANNEXURE C

DESCRIPTION / SPECIFICATIONS / SCOPE OF WORK

Installation of Directional Boards at Vijayawada

DESCRIPTION SPECIFICATION COMPLY

YES / NO

Size 4x5 (Board Size)

Quality of the material to be used on the Directional boards

Meterial: Aluminium Composite Panel Sheet 4.0mm thick Back ground: High Intensive Prismatic (Green) Text & Logo: High Intensive Prismatic (White) Images: Non- Reflective Poly-Vinyl Digital Print Make: Avery Dennison, LG or 3M White reflective Sheet for Text or Overlay in Reverse Cutting of ISO Certified Company Non-reflective Digital Print Images and Logos Back Frame: 35x35x3 mm L –Angular Support Frame: 40x40x5 mm L-Angular Fasteners: 10x30 mm Bolt & Nut-Min. 4 Nos.; max. 8 Nos. Sign Post: 2 Nos. of 75x75x5 mm L- Angular (or) 2 Nos. of 75 mm Rounded Pipe – 3 mm thick Paint on Post: Black & White Stripes of 1 foot height Grouting Pit: 1 ft(l) x 1 ft(w) x 2 ft (h) Concrete: 1:2:4 M- 20 Grade Concrete Tentative design enclosed as “C”

No.of Directional Boards

50 (approx.)

Design / Art work /

Approval of the display to be approved by the Bank

The contractor/ agency/ firm shall submit an authorization certificate from Avery Dennison/LG/3M along with a pre-qualification warranty for the Reflective Sheeting given by the same manufacturer for a period of not less than 2 years

The authorization certificate by the manufacturer shall be tender specific and not a general authorization.

Seal of the Firm / Company Signature of the Authorized Person

PRICE BID

(Envelope II)

Sl.No

Description Quantity (No.s)

Rate per Police Post/ board

(`)

Amount

(`)

1 Traffic Police Posts at Tirupati - Specifications as mentioned in Annexure “C”

20 (approx.)

2 Parking Boards at Tirupati - Specifications as mentioned in Annexure “C”

200 (approx.)

3 Directional Boards at Vijayawada – Specifications as mentioned in Annexure “C”

50 (approx.)

The rates quoted are inclusive of all taxes, levies, VAT, excise, sales tax, octroi etc.,. However, I.T. and Service Tax will be deducted at source. We further undertake / declare as follows:

1. Our offer shall remain binding upon us and may be accepted by the Bank.

2. If our rates are accepted we undertake to execute the said work within the schedule time frame of 45 days.

3. We assure and undertake to complete the job within the period of 45 days from the date of approval of display on the Traffic Police Posts/ Parking boards/ Directional boards as per the specifications mentioned in Annexure C and subsequent changes made, if any.

4. We are agreeable to receive the entire payment after completion of the job as per the Bank’s satisfaction.

5. The final amount is subject to arithmetical check.

6. Price bids should fill up as per the banks format only. Firms submitting in their

own format/ letterhead, will be summarily rejected.

7. Tenderers should submit all pages of tender i.e., 13 pages duly signed.

8. All clarifications both with regard ro technical and commercial should form a part of technical bid by way of a letter.

Seal of the Firm / Company Signature of the Authorized Person Date : Place :

The Tender consists of 13 pages

End of Document