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NO: EST-II/S-01/2018 Date: 08 January 2019

NOTICE INVITING TENDER FOR PROVIDING HOUSEKEEPING SERVICES

Name of Work/ Service To provide House Keeping services, Air conditioner maintenance

service and Electrical maintenance service to the Office Premises of

IIM Tiruchirappalli, Chennai Campus.

Tender Document The tender document can be downloaded from the website

www.iimtrichy.ac.in from 08.01.2019

Application Fee The Bidder should pay the Application Fee of INR 590/- inclusive of

tax (Rupees Five hundred and ninety only), which is non-refundable.

EMD Amount

(Refundable

to unsuccessful Bidder)

Payment of INR 25,000/- (Rupees Twenty five thousand only)

towards EMD.

Pre Bid Meeting Date &

Time

21.01.2019 at 10.30 a.m. (Venue: Administrative Building,

IIM Tiruchirappalli)

Last date and time for

submission of tender

30.01.2019 up to 03.00 pm

Date and Time of

Opening of

Technical Bid

30.01.2019 at 04.00 p.m.

(Venue: Administrative Building, IIM Tiruchirappalli)

Date of Opening of

Price Bid

Only technically qualifying bidders will be informed later

Bid Validity 90 days from the date of Price bid opening.

भारतीय प्रबंध संस्थान ततरूतिरापल्ली

INDIAN INSTITUTE OF MANAGEMENT TIRUCHIRAPPALLI (An Autonomous Institute Under Ministry of HRD, Government of India)

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Indian Institute of Management Tiruchirappalli (IIM Trichy) invites sealed tenders from House

Keeping Services Providers who have their operations in Chennai for providing House Keeping

Services, Air conditioner maintenance service and Electrical maintenance service (EMD & Tender

Document cost, Technical Bid and Financial Bid) on or before 30.01.2019 (up to 03.00 PM) for

the following work.

Nature of work: To provide House Keeping services, Air conditioner maintenance service and

Electrical maintenance service to the Office Premises of IIM Tiruchirappalli, Chennai Campus.

1. Introduction:

Indian Institute of Management Tiruchirappalli is the eleventh IIM established by the Ministry of

Human Resource Development, Government of India. Our Chennai Campus is located at No.45,

First Floor, Ramaniyam Siddarth Building, North phase, Thiru-vi-ka Industrial Estate,

Ekkatuthangal, Chennai-32.

The Campus is situated at the First Floor office building having about 14000 Sq. feet area with

four class rooms, one library, one computer hall, one Board Room, Director Room, Faculty Rooms

04 Nos. Two meeting rooms, office room, store rooms, Gents toilet (3 urinals, 3 toilets, 3

washbasins) and Ladies toilet (3 toilets and 3 washbasins).

Equipment Details:

S.No Items Quantity

1 Air Conditioners 2 Units 35 Ton (Centralized with Duct)

2 Light Fittings 250 Nos.

3 Exhaust Fans 2 Nos.

4 Pedestal Fans 14 Nos.

5 Computers 27 Nos.

6 Projector 5 Nos.

7 Printers 6 Nos

8 UPS 10 KVA + 16 Batteries

9 Furniture’s Class room Table and Chair, Office Table & Chair, Sofa set,

Book racks, filing cabinet, Conference table etc

2. Nature and scope of Work

I. House Keeping Services

a. Sweeping, Mopping and Dusting the entire floor area of the Campus daily.

b. Sweeping, Mopping and Dusting the Library Area of the Campus twice a day.

c. Cleaning of Toilets-Urinals, Washbasins in the Campus twice a day

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d. Cleaning, wiping of Furniture and Fittings and black boards cleaning for entire Campus

twice a week.

e. Sweeping and Mopping of stair cases and verandah of Campus daily

f. Any blockage in water closet, urinals, washbasin, should be cleared immediately by the

contractor.

g. Cobweb cleaning should be done in the entire work areas twice a week.

II. Air Conditioner maintenance:

The routine (monthly once) servicing should be done with following:

a. Checking motor bushings.

b. Checking connections at the main plug.

c. Cleaning of blower and condenser fan, air filter, evaporator and condenser coil &

equipment.

d. Oiling the motor.

e. Checking of grill & Room Temperature

f. Replacement of any parts of unit. (spare parts will be supplied by the Institution / cost

will be reimbursed by IIMT).

g. In case of any shutdown in Air Conditioners, it should be attended within 2 Hours of

complaint.

III. Electrical Maintenance:

a. All electrical fittings (Lights, fan and plug points) should be checked once a week.

b. In case of any fault in electrical fittings it should be rectified on the same day itself.

c. Energy Meter, Distribution panels (2nos.) should be checked daily and reading should

be taken daily and entered in the register with signature of the officer in charge of the

Campus.

d. If required, some minor plumbing maintenance should also be carried out.

e. UPS should be maintained periodically.

3. Service Materials and Tools

a. All the materials required for the work such as brooms, basket, cob-web stick, mopping

stick, cloth, brushes etc. will have to be provided by contractor.

b. Disinfectants, Harpic, Lyzol, Phenyl Naphthalene balls, soap-water, tissue paper, etc.

required for toilet clearing, floor mopping, will have to be provided by the contractor.

c. The contractor should use Jet pumping for cleaning work and Techno Trolley 3 nos.

4. Working Conditions:

a. The service is required to be carried out on all the working days of month except

declared holidays and festival holidays.

b. Sufficient manpower is required to be provided for the work

c. Strict discipline must be observed by the workers

d. The staff employed must be provided with proper uniform to distinguish them from

other staff.

e. The staff must be provided with identity card with the Institute’s approval.

f. The supervisor under whom the staff will work shall have to report daily to the

concerned official of the Institute and take instructions.

g. The rate quoted by the contractor shall have GST mentioned separately.

h. The payment will be made after statuary deduction.

i. The successful bidder should remit the GST on or before the due date prescribed by

Government of India, failing which the subsequent monthly payment will be withheld.

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5. DUTY HOURS AND RESPONSIBILITIES OF CONTRACTUAL STAFF AT

IIMT CHENNAI CAMPUS

S.

No

Nature of

duty

Duty hours Responsibilities

1 AC

Technician

cum

Electrician

Tuesday to

Friday

2 pm to

10.00pm

1. To check the AV equipment and computers in the

classrooms, well before commencement of the classes.

2. Periodic maintenance of 35 ton rear side AC units,

which is not under AMC. We have 70 tons of LG AC

and front side 35 ton AC units are under AMC with LG.

3. Maintenance of electrical fittings including fans.

4. Maintenance of computers (27 Nos) held at Chennai

Campus.

4. To check the working conditioning of Batteries and

UPS.

5. To assist in connecting the VC facility.

6. To check the working conditions of internet facility.

7. To attend to the minor plumbing works in the

washroom.

8. Any other work assigned by PGPBM office staff.

Saturday 10:00am

to 10:00

pm

(10:00 am

to 2:00

pm extra

duty)

Sunday 10.00 am

to 6.00 pm

Week off Monday

2. Office

helper No.1

Monday &

Wednesday to

Friday

2 pm to

10 pm

1. Cleaning of all classroom tables and chairs.

2. Cleaning of faculty room and workstation area.

3. Photocopying of course materials and to assist in

arranging the course materials to make course pack.

4. Cleaning of classroom boards.

5. To arrange tables and chairs for quizzes and exams.

6. To serve refreshments to students during exams.

7. To top up water cans.

8. To assist in issuing of course pack and text books to

the students.

9. To assist during quizzes and exams in providing

answer sheets to the students.

10. To assist in showing evaluated answer scripts to the

students.

11. To serve tea & refreshment to faculty members.

12. To clean the entire area once in a week with

vacuum cleaner for two consecutive days.

To do purchase work – like stationery items and

refreshment items from local market.

14 Any other work assigned by PGPBM office staff.

Saturday &

Sunday

10.00 am

to 6.00 pm

Week off Tuesday

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3. Office

helper

No.2

Monday &

Wednesday

to Saturday

2.00 pm

to

10.00pm

1. Cleaning of all classroom tables and chairs.

2. Cleaning of faculty room and workstation area.

3. Photocopying of course materials and to assist in

arranging the course materials to make course pack.

4. Cleaning of classroom boards.

5. To arrange tables and chairs for quizzes and exams.

6. To serve refreshments to students during exams.

7. To top up water cans.

8. To assist in issuing of course pack and text books

to the students.

9. To assist during quizzes and exams in providing

answer sheets to the students.

10. To assist in showing evaluated answer scripts to

the students.

11. To serve tea & refreshment to faculty members.

12. To clean the entire area once in a week with

vacuum cleaner for two consecutive days.

13. To do purchase work – like stationery items and

refreshment items from local market.

14 Any other work assigned by PGPBM office staff.

Sunday 10.00 am

to 6.00

pm

Week off Tuesday

4 House

keeping

Tuesday to

Friday

2.00 pm

to

10.00pm

1. Sweeping and dusting the entire floor area.

2. Cleaning and maintenance of wash rooms.

3. Preparation of tea / coffee for faculty members /

staff and to clean the utensils.

4. Preparation of tea/coffee for students – to be served

during the exams.

5. To clean water cans and glasses regularly.

6. To shred the waste papers.

7. Any other work assigned by PGPBM office staff.

Saturday 10:00am

to 10:00

pm

(10:00

am to

2:00 pm

extra

duty)

Sunday 10.00 am

to 6.00

pm

Week off Monday

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6. Anticipated No. of Staff Required Per Day

S.No Name of the building/location No. of Staff to be engaged

per day

1 General House Keeping staff 1

2 Air Conditioner Technician cum Electrician 1

3 Office Attendant 2

Total anticipated staff required per day 4

7. Working Hours

(i) Option – I – 8 hrs per day from 2 PM to 10 PM with weekly one day off (48 hrs

per week) Duty Hours to be employed as per IIMT Chennai Campus mentioned at

Sl.No.5. Manpower should be provided as per the requirements mentioned.

Contractor has to make arrangement adhering to normal wages and working hours

as per statutory provisions.

(ii) Option – II – Different working hours to meet the requirements of campus :

S.No Name of the

building/location

No. of

Staff to

be

engaged

per day

Working Hours Total Hrs

per week

1 General House

Keeping staff

1 Saturday – 10AM to 10PM

Sunday – 10 AM to 6 PM

Tuesday to Friday 3 PM to 10PM

Monday – Weekly Off

48 Hrs

2 Air Conditioner

Technician cum

Electrician

1 Saturday – 10AM to 10PM

Sunday – 10 AM to 6 PM

Tuesday to Friday 3 PM to 10PM

Monday – Weekly Off

48 Hrs

3 Office Attendant

No.1

1 Saturday – 10AM to 6 PM

Sunday – 10 AM to 6 PM

Tuesday to Friday 2 PM to 9 PM

Monday – Weekly Off

48 Hrs

4. Office Attendant

No.2

1 Saturday – 2 PM to 10 PM

Sunday – 10 AM to 6 PM

Monday & Wednesday to Friday

2 PM to 10 PM

Tuesday – Weekly Off

48 Hrs

Total anticipated staff

required per day

4

Manpower should be provided as per the requirements mentioned. Contractor has to make

arrangement adhering to normal wages and working hours as per statutory provisions.

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8. EARNEST MONEY DEPOSIT

a. As detailed below, the bidders should submit EMD and Application Fee through Demand

Draft in favour of “INDIAN INSTITUTE OF MANAGEMENT TIRUCHIRAPPALLI”

payable at Tiruchirappalli.

b. INR 25,000/- (Rupees Twenty five thousand only) D.D should be submitted towards EMD.

INR 590/- (Rupees Five hundred and ninety only) DD should be submitted towards

Application fee.

c. Original should be posted / couriered / given in person to the Tender Inviting Authority within

the prescribed date and time.

d. The EMD amount will be refunded to the unsuccessful bidders, after issuing the work order

to the successful bidder.

e. In respect of successful bidder, the EMD amount will be adjusted against the security deposit

of INR 60,000/- (Rupees Sixty-three thousand only).

The Security Deposit and the same will be refunded to the successful bidder, only on

completion/termination of the contract after making required deductions, if any.

f. Without EMD, Technical Bid will be rejected.

9. Statutory Requirements

a. The contractor is responsible for meeting all the statutory requirements as per

state/central Government rules such as to implement the Minimum Wages Act,

Workmen Compensation Act, EPF, ESI, Bonus Act etc. and should submit proof for

meeting these requirements. The contractor should be registered with the following

registration authorities by paying necessary fee, wherever required:

1. Registrar of Companies

2. Labor License

3. Income Tax

4. GST

5. EPF

6. ESI

b. The contractor should remit PF, ESI in each worker’s name in the same month and

submit to the Institute in the subsequent month along with the bill.

c. The contractor should issue the ESI card to the workers.

d. The contractor should have First-Aid box with necessary medicines etc. He should

make necessary arrangements for taking injured person to clinic/Hospital in event of

any emergency.

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10. Special Conditions:

a. The House Keeping contractor should execute an agreement in the non-judicial stamp

incorporating the various terms and conditions.

b. The buildings should be kept in clean and good in order condition.

c. If the contractor’s performance is not satisfactory, the contract shall be terminated by

giving one month’s notice. Also the security deposit will be forfeited.

d. The contractor shall recoup to the employer the cost of any damage incurred by the

contractor on account of any breach of the terms and conditions of the agreement.

e. Attendance registers and the salary registers for the staff engaged and other registers

required as per acts and rules may be verified by any official of IIM Trichy in the Buildings

or assigned for this purpose or other enforcing agencies during their inspection.

f. The wages for the staff to be fixed by the contractor should be at least protecting the

minimum wages prescribed by the Minimum Wages Act of the Central Government and

the entire amount of the wages left out after deduction for statutory benefits should be paid

in full to the staff.

g. Payment to the staff must be made before 10 (Tenth) of every month directly to their bank

account and the proof should be submitted along with monthly bill.

h. The contractor must submit a report on Friday of every week giving details of weekly task

performed in the following format. If Friday happens to be holiday to the Campus the report

shall be submitted on the next working day.

Weekly Reports of Tasks

S.No Tasks Locations where

work carried out

A. House Keeping Service

1. Cleaning of Toilets, Wash –basins, Urinals etc.

2 Dusting/Wiping blinds

3 Cleaning of cobwebs

4 Mopping the floors of all rooms/halls etc.

5 Cleaning of Doors/Window/Furniture & Fittings

6 Cleaning of areas surrounding the buildings

B. Air Conditioner Work

1 Cleaning of blower and condenser fan, air filter, evaporator and

condenser coil & equipment.

2 Checking motor bushings and oiling

C. Electrical Maintenance Works

1 Checking of UPS battery’s and DB boxes

2 Energy meter reading recording

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The report shall be submitted in duplicate – one copy to the concerned official and another copy

to the Chief Administrative Officer of IIM Trichy.

11. Eligibility Criteria:

Contractors who fulfill the following criteria are eligible to submit tender.

a. Experience in having successfully completed works as follows during the last 5 years from

the last date prescribed for submitting the tender.

I. Three similar completed services (at least one of them should be for Central / State

Government / Central / State Autonomous Bodies / Public Sector Undertaking)

each billing not less than Rs.6 lakhs per year. OR

II. Two similar completed services each billing not less than Rs.7.5 lakhs per year. OR

III. One similar completed service billing not less than Rs.12 lakhs per year.

NOTE:

Similar service under this clause means housekeeping/gardening service carried out

to educational buildings, institutional buildings, public buildings, hotels and

factories.

Billing of service for this clause shall mean bill for one year of service carried out

under single contract including cost of materials, if any, supplied by clients.

However, the cost of materials issued free of cost shall not be considered for

calculating the billing of service rendered.

The date of completion of the service should be indicated in the completion

certificate.

b. Should not have incurred any loss in more than two years during the last five years ending

31-03-2018.

12. Processing of Tender (Applications)

a. Applications received within the stipulated deadline containing EMD, cost of tender

documents and the tender documents only will be taken for consideration.

b. Such of the applicants who satisfy the requirements as stated in (a.) above will be

shortlisted for further consideration based on the eligibility criteria stipulated.

c. Only the pre-qualified application will be taken up for evaluation.

d. The Indian Institute of Management Tiruchirappalli reserves the right to restrict the list

of pre-qualified contractors to any number deemed suitable by it.

13. Technical Evaluation (Technical Bid)

a. The applicant should own all the required for proper and timely execution of the work.

Else, he should certify that he would be able to manage the equipment by hiring etc. and

submit the list of firms from whom he proposes to hire. A list of equipment to be used

should be attached.

b. The applicant should have sufficient number of employees for proper execution of the

contract. The applicant should submit a list of his employees stating clearly how they

would be involved in this work.

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c. The applicant’s performance in respect of completed services and ongoing services

should be certified by the concerned officer and should be obtained and delivered in sealed

covers.

d. The applicant should be financially sound.

e. The applicant should have satisfied all the statutory requirements. Eligibility Criteria,

etc.,

14. Financial Evaluation (Financial Bid)

The Financial Bid (Tender) should be submitted strictly in the prescribed Format –

‘FINANCIAL BID’ given in the last page of this document. Financial bids which are not

submitted in the prescribed format will be summarily rejected. The Financial Bid should

clearly contain the following details:

a. Total Monthly Wages for the staff mentioned under Para -6 (Anticipated No. of Staff

Required per day) and charges for Materials etc. for the House Keeping service, Air

conditioner maintenance service and Electrical maintenance service, to be rendered by

the Agency for 12 months. Separate wages should be given as per Option – I and

Option – II mentioned in Para – 7 taking into consideration the working hours and

responsibilities mentioned at Para – 5.

b. Percentage of Fees for the Agency (Profit Margin) over the Total Monthly Wages

quoted in (a.) above.

c. The Financial Bid (Tender) of the applicants who have not been qualified in the

Technical Bid shall not be considered. Other tenders shall be opened on the date and

time to be intimated, in the presence of the tenderers or their authorized representatives

who may be present.

Evaluation Criteria:

Weightage will be given for the Financial Bid as follows:

Total Monthly Wages (inclusive of statutory benefits) Quoted for the House

Keeping service, Air conditioner maintenance service and Electrical maintenance

service

25 marks

Percentage of Fees for the Agency (Profit Margin) over the Total Monthly Wages

Quoted for the House Keeping service, Air Conditioner maintenance service and

Electrical maintenance service

25 marks

Inverse scoring method will be followed for awarding marks. Accordingly, the bidder who has

quoted the lowest Total Monthly Wages will score the maximum marks of 25. The bidder who

has quoted the lowest Percentage of Fees (Profit Margin) over the Total Monthly Wages quoted

will score the maximum marks of 25. For others, marks will be awarded in inverse proportion.

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15. Final Selection

The bidder who scores the highest marks in aggregate out of 50 in the Financial bid will be

considered for awarding of the contract.

16. Instructions for Submission of the Tender:

Contractors are required to submit the Technical Bid and Financial Bid in the following manner:

a. Interested contractors may download prescribed applications from the official website of

IIM Trichy: www.iimtrichy.ac.in

b. The tenders should be accompanied by two crossed Demand Drafts one for an amount of

Rs.25,000/- towards Earnest Money Deposit (EMD) and another for Rs.590/- (Inclusive of

GST @ 18%) towards the Cost of Tender Documents. The Demand Draft in favouring to

“Indian Institute of Management Tiruchirappalli” payable at Tiruchirappalli. Tender

documents received without EMD and Cost of Tender Documents shall be summarily

rejected.

c. The Tender should be submitted in Three envelopes as detailed below:

(1) Envelope-1- superscribed as ‘EMD & Cost of Tender Documents for House Keeping

service, Air conditioner maintenance service and Electrical maintenance service’ – This

envelope shall contain the following:

Two payment receipts – one for EMD and another for cost of tender documents as stated

in para (b) above.

(2) Envelope 2 – superscribed as ‘Technical Bid for House Keeping service, Air

conditioner maintenance service and Electrical maintenance service’ – This envelope shall

contain the following:

Various details regarding experience, financial standing etc. as detailed in the

enclosed Forms A to E-1.

Letter of Transmittal as attached with the document.

Self-attested copies of the following:

I. Certificate of Incorporation

II. Article/Memorandum of Association or Partnership Deed or an affidavit

stating that it is a proprietary concern, as the case may be, of the

Company/Firm/Agency.

III. Labour license of the Company/Firm/Agency

IV. PAN/GIR card of the Company/Firm/Agency

V. GST registration of the Company/Firm/Agency

VI. EPF Certificate of the Company/Firm/Agency

VII. ESI Certificate of the Company/Firm/Agency

VIII. Experience certificates, work orders etc.

IX. IT returns filed by the Company/Firm/Agency for the last five financial

years.

X. Audited profit & Loss account statement of the Company/Firm/Agency for

the last 5 years

XI. Tender document duly signed and stamped on all pages. At any point of

time original documents may be asked for verification.

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(3) Envelope 3- marked as ‘Financial Bid for House Keeping service, Air conditioner

maintenance service and Electrical maintenance service’ – This envelope shall contain

the tender (Financial Bid) for the work.

(4) All the three envelopes shall be placed in an envelope written on the envelop as

“Tender for House Keeping service, Air conditioner maintenance service and Electrical

maintenance service at IIM Trichy”.

(5) Director, IIM Tiruchirappalli reserves the right to accept or reject any or all the

tender offers without assigning any reason thereof.

(6) Completed ‘Qualification Documents’ and Tenders should be submitted to the

Chief Administrative Officer in the following address on or before 28.01.2019 (up to

03.00 PM)

Chief Administrative Officer (i/c)

Indian Institute of Management Tiruchirappalli

Pudukottai Main Road, Chinna Sooriyur Village,

Tiruchirappalli – 620 024

(7) For any clarification regarding the tender, please contact 0431-2505067.

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Form “A”

1. Financial Analysis

Details are to be furnished duly supported by figures in Balance Sheet / Profit and Loss

a/c for the last five years duly certified by the chartered accountant, as submitted by the

applicant to the Income – Tax Department (Copies to be attached).

S.No

Details Year ending 31st March of

2014 2015 2016 2017 2018

1. Gross annual turnover in House

Keeping service, Air conditioner

maintenance service and Electrical

maintenance service

2. Profit (+) / Loss (-)

2. Financial arrangement for carrying out the proposed work

3.Income Tax PAN/GST details

Signature of Chartered Accountant with seal Signature of Applicant(s)

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Form – “B”

Additional Information for Completed Works

1. Name of work :

2. Location :

3. Client’s Name and address :

4. Scope of work :

5. Details of equipment deployed :

6. Details of personnel deployed on the work :

7. Value of work :

Signature of Applicant(s)

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Form – “C”

Additional Information for Works under progress

1. Name of work :

2. Location :

3. Client’s Name and address :

4. Scope of work :

5. Details of equipment deployed :

6. Details of personnel deployed on the work :

7. Value of work :

Signature of Applicant(s)

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Form – “D”

Performance Report by the Clients for works referred to in form ‘B’ & ‘C’

1. Name of the work & Location :

2. Scope of work :

3. Agreement No :

4. Tendered Cost :

5. Value of work done :

6. Date of Start :

7. Date of completion :

a. Stipulated date of completion :

b. Actual date of completion :

8. Amount of compensation levied for delayed

Completion, if any :

9. Name and address with telephone no. of

Officer to whom reference may be made :

10. Remarks (indicate whether any show cause

Notice issued or Arbitration initiated during

the progress of work) :

11. Performance report based on Quality of

Work, time management and resourcefulness: Very Good / Good / Fair

Date:

Executive Engineer /

Project Manager /

Or Equivalent

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Form – “E”

Structure and Organization

1. Name and address of the applicant :

2. Telephone No. / Fax No. /E-Mail address :

3. Legal Status (attach copies of original

Documents defining the legal status) :

a) An individual

b) A Property Firm

c) A Firm in Partnership

d) A Limited Company or Corporation

4. Particulars of registration with various

Government bodies (attach attested photo-copy) :

a) Registration Number

b) Organization / Place of registration

5. Names and Titles of Directors and Officers with designation to be concerned with this

work with designation of individuals authorized to act for the organization.

6. Was the applicant ever required to suspend the service of House Keeping / Air

conditioner maintenance / Electrical maintenance service for a period of more than

six months continuously after the service was commenced? If so, give the name of

the project and give reasons thereof.

7. Has the applicant or any constituent partner in case of partnership firm, ever

abandoned the awarded work before its completion?

8. Has the applicant or any constituent partner in case of partnership firm, ever been

debarred/blacklisted for tendering in any organization at any time? If so, give details.

9. Has the applicant or any constituent partner in case of partnership firm, ever been

convicted by a court law? If so give details.

10. In which field of House Keeping / Air conditioner maintenance / Electrical

maintenance service. Specialization and interest is

11. Any other information considered necessary but not included above

Signature of Applicant(s)

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Form – ‘E-1’

Details of Key Technical and Administrative Personnel Employed by the Firm/Company

S.No Designation Total

No.

Names Qualification Professional

Experience

Length of

continuous

service

with the

employer

1 2 3 4 5 6 7

Note: Additional information about technical personnel, if any, may be submitted on separate

sheet.

Signature of Applicant(s)

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LETTER OF TRANSMITTAL

Date: _____________

To

The Director,

IIM Tiruchirappalli,

Tiruchirappalli – 24

Sub: Housekeeping Service, Air conditioner maintenance service and Electrical maintenance

service in the premises of IIM Tiruchirappalli Chennai Campus for 12 months.

Sir,

Having examined the details give in notice inviting qualification application and tender for

the above work, I / we hereby submit the qualification application documents

(Technical Bid) and the tender (Financial Bid) for the work duly filed.

1. I/we hereby certify that all the statements made and information supplied in the enclosed

forms and accompanying statements are true and correct.

2. I/we have furnished all information and details necessary for deciding our eligibility to be

qualified for taking part in the tendering process for the work. We have no further

information to supply.

3. I/we submit the requisite solvency certificate and authorize the Director IIM Trichy or his

authorized representative to approach the bank concerned to confirm the correctness of

the certificate. I/we also authorize the Director, IIM Trichy or his representative to

approach individual, firms and corporations to verify our competence and general

reputation.

4. I/we submit the following certificates in support of our suitability, technical know-how

and capability for having successfully completed following works.

I am /we are aware that the tender documents (Financial bid) will not be opened if I am / we are

not qualified to take part in the tendering process.

Seal of the Applicant

Date of submission

Signature of the Applicant(s)

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FINANCIAL BID

1 Nature of House Keeping Service To provide House Keeping service, Air

conditioner maintenance service and

Electrical maintenance service for IIM

Tiruchirappalli Chennai Campus

2 Period of Service 12 Months. The selected contractors shall

provide housekeeping service for a period of

one year. The contract may be extended for

further period on year to year basis not

exceeding two years’ subject to the satisfactory

performance on the same terms and conditions

and at the sole discretion of the Institute.

3 No. of workers to be engaged 4(Four)

(Minimum wages prescribed by the

Minimum Wages Act of the Central

Government should be protected.

However, Bidders are at liberty to quote

higher than the minimum wages.)

One House

Keeping

Service

One Air

Conditioner

Technician

Two

Office

Helpers

4 a. Option I – Monthly wages

(Refer Clause 7)

b. Option II – Monthly wages

(Refer Clause 7)

c. Monthly Charges for Cleaning

materials etc

5 Percentage of Fees for the Agency

(Profit Margin) over the Total Monthly

Wages quoted in Item 4.(a) or 4 (b)

above for providing House Keeping

Service

I/We hereby undertake that the entire amount of wages left out after deduction for statutory

benefits to the staff will be paid in full to the staff.

Date:

Name & Signature of the Contractor with Seal