NOTICE FOR E-TENDER€¦ · Operation for Electric substations HT/LT Sub Station (11 KV/440 V),...

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F.No.- 13(2)D/34/19/12-2017/Electrical Tender Date: 20/12/2017

NOTICE FOR E-TENDER Medical Superintendent ESIC Model Hospital, Gurugram invites E-Tender from reputed

agencies under two bid systems for Annual Repair and Maintenance of Electrical Works &

CAMC of Electromechanical equipments at ESIC Model Hospital, Gurugram for the period of

one year. The site of above said work will be,

(1.) (A) 150 Bedded ESIC Model Hospital, Gurugram &

(B) 24 Numbers Staff Quarters situated at Hospital Campus.

Sr.

Name of Work

Estimated Cost in Rupees

Cost of Earnest Money Deposit

Cost of Performance

Security Money

Submission Date of Tender

1

Day to Day Maintenance of Annual Repair and Maintenance of Electrical works along with Manpower.

As per ANNEXURE A

Rs. 43, 93,734

Rs. 3, 50,000

Rs. 7, 00,000

10/01/2018

Up to

02: 00 pm

2 Annual Repair and Maintenance of Electrical works along with Materials.

As per ANNEXURE B

Rs. 7, 87,542

3 Comprehensive Annual Maintenance of Electromechanical Equipments

As per ANNEXURE C

Rs. 52, 40,000

4 Grand Total Estimated Cost

Rs. 1, 04, 21,276 /-

Details of the Tender Document can be seen at ESIC's website http://www.esic.nic.in at Tenders.

SD/-

(Dr. Shubhra Gupta)

Medical Superintendent

ESIC Model Hospital, Gurugram (Haryana)

Employees’ State Insurance Corporation Hospital, Gurugram (Ministry of Labour and Employment, Govt. of India)

Sector-09 A, Gurugram Haryana- 122001

Tel:0124-2252006/133 E-mail- ID- [email protected]

http://www.esic.nic.in/

tel:0124-2252006/

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Important Instructions for Bidders regarding Online Payment

All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders.

Bidder should get registered at https://esictenders.eproc.in Bidders should add the below mentioned sites under Internet Explorer → Tools→ Internet Options→ Security→Trusted Sites→Sites of Internet Explorer: https://esictenders.eproc.in https://www.tpsl-india.in https://www4.ipg-online.com Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer→Tools→Internet Options→Advanced Tab→Security. Bidder needs to submit Bid Processing Fee Charges of Rs. 2495 /- (non- refundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or Net Banking for participating in the Tender. Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp




https://esictenders.eproc.in/

https://esictenders.eproc.in/

https://www.tpsl-india.in/

https://www4.ipg-online.com/

https://esictenders.eproc.in/html/Support.asp

tel:0124-2252006/

mailto:[email protected]

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NOTICE INVITING E-TENDER

E-Tenders under two bid systems are invited from the eligible contractors for providing services

listed under scope of work in the bid document. The details of which are as follows:-

Sl. No

Description Details

1 Name of work:- Annual Repair and Maintenance of Electrical works with materials and along with Day to Day operation of Electrical Works and Comprehensive Annual Maintenance of Electromechanical equipments at ESIC Model Hospital, Gurugram.

2 Estimated Cost: - Rs. 1, 04, 21,276/- and GST will be Extra.

3 Period of Contract: - Twelve Months (12) and it may be renewed for more one year after satisfactory service on same rate & terms and conditions.

4 Earnest Money Deposit: -

Rs. 3, 50,000/- (Rupees Three Lakhs Fifty Thousand only) to be deposited along with tender, through Demand Draft favoring ESI Fund A/C No. 2, payable at Gurugram. Bids received without EMD will not be considered and summarily rejected.

5 Cost of Tender: - Not Applicable.

6 Date of submission of Tender: -

Up to 2:00 pm on 10/01/2018 in the tender box will be kept in Medical Superintendent Office ESIC Model Hospital, Gurugram (Haryana).

7 Date of opening of Tender:

The tenders shall be opened in the presence of the tenderers (who choose to be present) on 10/01/2018 at 2:30 PM in the conference room ESIC Model Hospital, Gurugram. In case that date is declared a public holiday, tenders shall be received & opened as per above schedule on next working day.

8 Tender Document:- Tender documents containing terms & conditions can be obtained from online portal htpp://esictenders.eproc.in during round of clock w.e.f. 20/12/2017 to 10/01/2018. The tender document can also be downloaded from the website http://www.esic.nic.in and http://esichospitals.gov.in

9 Minimum Eligibility Criteria:-

This invitation for bids is open to- (a) EMD in the form of Bank Draft for Rs. 3, 50,000 /- (b) Bid document has been download from the website, (c) Copy of PAN Card, (d) Clause by Clause compliance demonstrating substantive responsiveness to the commercial condition by signing and stamping on all the pages of the original bid document. (e) Labour License under the Contractor Labour Act (R & A, Act 1970 ), if any (f)Certificate of Incorporation/ Registration of Firm Certificate/ Memorandum and Articles of Association/Partnership Deed/ Proprietorship Deed/ Declaration of Proprietorship etc. as the case may be, (g) Copy of Income Tax Return for last three Financial Years, (h) Copy of Balance Sheet, P&L Account for last three Financial Years, (i) Copy of GST Certificate, (j) Filled Format I to VIII by agency, (k) Experience certificate of similar work / Agreement / Work Order during last seven




http://www.esictenders.eproc.in/

http://www.esic.nic.in/

http://esichospitals.gov.in/

tel:0124-2252006/


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years, (l) Satisfactory completion certificate of similar nature of work, during last seven years, (m) ESI Certificate with latest challan, (n) EPF Certificate with latest challan, (o) Valid Electrical License/ Empanelment Certificate for Electrical works (ARM /Construction works) under the CPWD/State PWD/Central Govt. / State Govt. / PSUs/MES/Railways, (p) Annual Turn Over Certificate which is signed by Chartered Accountant, (q) ISO Certificate for Electrical works, if applicable, (r) Undertaking as an affidavit on Rs. 100 stamps the Firm is never blacklisted by any of the ESIC Institution / Office anywhere in India, (s) Sealed, Signed Technical Bid documents & Separate Financial Bid shall be submit, otherwise tender will be not evaluated.

10 Technical Eligibility criteria

(i) Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following.

(a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

Or (b) Two similar completed works costing not less than the amount equal to

50% of the estimated cost. Or

(c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.

(ii) (a) The tenderers have experience of ARM of Electrical works at a 100 or more bedded hospitals in works of similar nature, OR (b) The tenderer have experience of ARM of Electrical works services in Government organizations. (iii) Preference will be given to the Agencies having experience in the field of ARM of Electrical works/ Construction of Electrical works at CPWD/ State Govt. PWD/ Semi Govt./ ESIC’s/ PSUs/ MES/ Railways) AND the agency shall produce document issued from the authorities concerned for which it has worked. (iv) Experience of having satisfactory successfully completed similar works such as ARM of Electrical Works, Documentary proof for above shall be produced along with the technical bid.

11 General Instruction All the documents submitted by bidder should be self attested photocopy and must be legible and signed and stamped and also any overwriting must be attested by authorized signatory, otherwise the bid is likely to be rejected. Agency / Firm already debarred/ blacklisted by any of the ESIC Institution / Office anywhere in India need not apply & will be summarily rejected during the black listed / debarred period. Agency shall provide an Affidavit in this regard with technical bid.

12 Details of work of Scope

The scope of work mainly consists of job of Electrical works & general maintenance of ESIC Model Hospital, Gurugram buildings. The Contractor is required to perform Repair of electrical works with complete finishing as per guideline of manufacturer norms & maintenance jobs shall be carried out as per instruction of Hospital authority/Electrical Engineer given to the

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contractor supervisor/ personnel.

13 Bid/Tender Validity The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of accepted bid the prices quoted shall remain valid for 90 days.

14 Performance Security Money

The bidder shall furnish performance security to the purchaser for an amount equal to Rs. 7, 00,000/- shall be made by Demand Draft/Bank Guarantee in favour of “ESI Fund A/C. No – 2”, Payable at Gurugram. The performance security can be encashed by the Employer to recover any amount which is payable by the contractor to the Employer on any account for a cause arising out of the contract.

15 Annual Turnover The Annual turnover of the agency must not be less than Rs. 30 lakhs (Rupees Thirty lakhs only).

16 Pre Bid Meeting Pre bid meeting will be held on 28/12/2017 at 2:00 pm. Tenderers are advised to send their queries to [email protected] before pre bid meeting.

SD/-

(Dr. Shubhra Gupta)




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ANNEXURE- B-I

SCOPE OF WORK The work will be executed on Bill of Quantity basis.

1. Annual Repair and Maintenance of Electrical works for Hospital Building & Staff Quarters:-

Operation for Electric substations HT/LT Sub Station (11 KV/440 V), HT/LT Transformers & HT/LT

Panels, Capacitors, CC TV & PA system, EPAB-X system, Lifts Services, & other electronically installed

equipments at ESIC Hospital Gurugram.

The agency shall maintain the all log book of electromechanical equipments like as DG sets, HT

meter, LT reading, etc. and should be checked & verified by ESICH Administration/Engineer.

Operation & maintenance of Diesel Generator Sets & Regular update & maintained log book

whenever power cut and it should be checked & verified by ESICH Administration/Engineer.

Only Class- I, reputed brand, BIS marked materials would be used in repair work of Electrical

maintenance works.

The agency should be provided any materials for Electrical works are as per ISI norms and

manufacturer.

The agency should be maintained all statutory records and registers.

That the work is carried out in an orderly manner without noise and obstruction to flow of traffic. That all rubbish etc. is disposed off at the earliest and the place is left clean and orderly at the end of

each day’s work.

2. Manpower for Annual Repair and Maintenance of Electrical works

The agency shall be responsible to depute their supervisor in Hospital to meet MS/DMS/DD/AD/OS/

Engineer/ Caretaker or Maintenance In charge’s and note complaint on weekly basis.

The agency shall have to display on notice board, the name of maintaining agency along with Facility

Manager/Engineer/Supervisor’s name to be contacted with Telephone nos. for lodging the

complaints.

Whenever, Senior Electrical Engineer is required at site the agency will provide.

Man power Attendance Register and Biometric attendance, Muster Roll & Wage Register is to be

maintained by the agency and a copy of which shall be produced with monthly bill.

Uniform, Identity Cards, Name Plates and identity cards have to be provided to each and every Staff

by the contractor. Bio - data of each staff should be maintained and whenever asked will have to be

shown immediately.

The agency should be maintained safety precaution for laborers.

Day to day maintenance activities are to be carried out by a mechanism of Service Centre where all

sorts of complaints from users of the facilities are received and attended. The Service Centre is to be

manned by various categories of unskilled / semi – skilled / skilled manpower or maintenance staff

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e.g. Supervisor, Electrician, DG Operator, Lift Technician, Helpers etc. under the supervision of

engineering personnel in appropriate number in order to carry out day to day maintenance activities

efficiently and effectively.

Unskilled / semi – skilled / skilled manpower or maintenance staff is to be generally decided as per

the yardsticks given in ANNEXURE- B-II, which is as per CPWD Maintenance Manual.

3. for Electromechanically Equipments-

(A) Electrical Installation (Internal)

Persons engaged in maintenance work should be competent for the type of work involved and

should possess necessary trade license, qualification and required skills.

In any building, additions and alterations are bound to occur. When such additions/alterations

are to be undertaken, it is very important to check in advance the likely additional loading of

the distribution system so that strengthening the system is done suitably before allowing the

extra load to be connected for avoiding overloading of any part of the whole distribution

system. Even phase balancing may need to be redone so as to keep the neutral current as low

as possible. For complying with this safety aspect, the detailed distribution schematic diagram

indicating the wire/cable sizes, current rating of switchgear/ fuses, loading on individual circuit

etc. should be made available to the maintenance engineer. This may be kept up even in a

register form, with different pages for different floors/ wings for ready reference at any time.

This should be supplemented with detailed inventory.

The number of items to be maintained in a building may be many like fittings, fans, DBs, earth

sets etc. In order to achieve compliance to the prescribed periodicities for their routine

maintenance, each of these items may be divided into convenient numbers. For example, if

DBs are to be checked every month and there are 50 no. of DBs in a building, these maybe

checked at the rate of 2 or 3 DBs every day in a sequential order (programmed in advance) so

that all DBs are checked in a month. Maintenance activities carried out as per this schedule

should be noted in the Maintenance Register. When tests are carried out, the test results

should be recorded with appropriate identification / references.

The voltage of supply, total load current and power factor should be noted in log book every

day, preferably during peak loading time of the day. (In the case of isolated/unattended

buildings where it is not feasible to log daily, the period may be increased to weekly or

fortnightly as feasible).

Inspection of electrical installation is intended primarily from fire safety considerations.

Following aspects need to be observed while conducting inspection and taking corrective action

with due coordination with the users.

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Check that there is no sign of heating up, burning smell, discoloration or sparking in any of the

boards (SDBs /Main Boards) and Rising Mains. These may occur due to overloading or loose

terminations. Highly unbalanced loading may cause heavy neutral currents and consequent

heating of neutral conductors and terminals.

No temporary wiring should be allowed in the building in normal course.

No bare / open wiring should exist over the flooring / wall without mechanical

protection by a metallic conduit / channel.

There should not be incorrect use of socket outlets, such as connecting power load to

light socket, connection of multiple loads to one socket, use of heaters in record room,

library etc. In such cases of additional power demands, these should be provided on

time after taking approval of the competent authority

All DBs should be only of MCB type and all sockets for AC units are of industrial type

controlled by MCB.

The shafts / spaces for electrical services are not misused for storage or for dumping

rubbish. The space in front of DBs and sockets are free (without any storage of

files/papers etc.)

No additions/alternations are done by the users to the electrical installations, by

themselves without consulting electrical engineer responsible for maintenance.

A record of loading up to DB level (in each phase in case of 3 phase DBs) should be maintained

after doing measurements of current using a clip on Ammeter. Such measurement should be

done, as far as possible during peak season (summer and winter) when the loads are likely to be

the highest.

The Power Factor (PF) should be maintained above 0.8 (or any such higher value as fixed by the

concerned power utility / SEB) to avoid penalty on this count. Adequacy of capacitors should be

examined for taking remedial actions, if required.

Information in the electricity bills should be examined in r/o maximum demand, pattern of

energy consumption & Power Factor etc. to ascertain the trend of loading, penal charges if any

being charged etc. for taking remedial actions on time.

While cleaning fittings and fans, the fixing/suspending arrangements should also be checked and

attended for their alignment & load carrying capacity.

Insulation test should be done during monsoon season, as per clause 16.2 of CPWD

specifications for Elect. Works Part -I Internal 2013.

Earth continuity test and earth electrode resistance test should be conducted during summer

season as per clauses 16.4 and 16.5 of the above said book of CPWD specifications. Test results

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should be recorded by giving references. If results are not satisfactory in any part of installation,

reason should be checked and corrective action taken immediately.

(B) Diesel Generating (DG) Sets

DG sets are normally provided as standby alternative source of electric power supply for feeding essential services in the event of failure of main supply. Provision of DG set is mandatory for multi-storied buildings & hospitals from fire safety and other considerations. It is absolutely essential that the DG sets and their control panels are maintained diligently for operational readiness at all times. All repairs and replacements should be done on priority. Activities indicated herein are basic in nature and these should be supplemented with manufacturer’s recommendations.

1. DG sets should be operated and maintained by well trained & adequately qualified

technical personnel of specialized & authorized agency.

2. As a first step towards satisfactory operation and maintenance, the concerned

maintenance engineer should know about all parts of the engine & alternator and

other associated components and their present functional condition. The

maintenance schedule basically covers aspects like keeping dirt off the engine’s

systems, lubrication, regulating the fuel, controlling the operating temperature,

engine breathing, guard corrosion and vibration etc..

3. Only genuine spare parts should be used for replacements of engine components. The

operating / maintenance personnel of engines should not wear loose garments while

on duty to avoid accidents.

4. Proper upkeep of maintenance records is very important. Log books are to be

maintained to record current, voltage, operating periods etc. Maintenance register

should indicate actual compliance to the schedule item wise. Major repairs or

replacements should be recorded in the history book.

5. Specific fuel consumption should be worked out every month and also checked by test

annually. Result must be recorded in the Log book.

6. Belt size, lubricant oil brand name and grade, and particulars of any other such

consumables should be noted on the front page of maintenance register for the

engine so that only the appropriate material is actually used in maintenance.

7. Batteries have certain limited life (3 or 4 years) and it also depends on the usage, and

rates of charging / discharging etc. The voltage readings give a fair indication in this

regard. Manufacturer should be consulted before resorting to replacement.

8. It is not uncommon that more loads are connected to the DG set over a period of

time. Do not allow the set to be loaded above 90% of its KVA rating, so as to allow for

ageing. Keep a watch on the power factor of the load as well, since a lower power

factor will enable only a lower power (KW) output. Another important factor to be

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kept in mind when new loads are added, is with regard to the type of load viz. motor

load, non-liner loads (like UPS, thyristor controlled lifts etc.), as these loads will need

larger KVA rating then the steady state load KVA.

9. If major changes in pressure / temperature values are observed in comparison to

previous day readings, immediate corrective actions as necessary should be taken.

Schedule of periodical checking:

(a) Daily routine checks,

(i) Keep the DG set rooms clean. Wipe out dirt from external surface of engine, generator and

control panels.

(ii) Check the level of diesel in daily service tank, lubricating oil in engine crank case, (in case of

water cooled engines, water in radiator). Oil should not be above the High level mark on the

Dipstick, the check being done before start of the engine or after about 20 minutes after

stopping of a running Engine.

Note: Radiator Cap must be properly put in position; else, there can be aeration i.e. mixing

of air with coolant, resulting in overheating of the Engine.

(iii) Inspect the engine for any leakage of diesel oil, engine, lubricating oil, and coolant in the

respective systems.

(iv) Check that the selector in control panel is in AUTO mode (in the case of AMF sets.)

(v) Record the reading of voltage of supply, and engine battery voltage.

(b) Weekly checks.

i) Check the automatic starting of engine by switching off the main supply of the AMF panel (for

AMF sets only). Non AMF sets may be started manually and loaded. Run the set on load for 15

minutes. Observe for any abnormality of noise, vibration, bearing surface heating (whether

warm), engine pick up, voltage level and frequency.

ii) Check the level of electrolyte in the battery of the engine. Top up with distilled water as

necessary. If the battery needs charging (as can be judged by the cell voltage), arrange for its

charging early and also examine whether trickle charger (if provided) is defective.

iii) Check whether all panel lamps, fuses & instruments are healthy in the control panel.

(c) Monthly checks.

i) Check engine radiator for air restriction if any & clean up. Check the condition of drive belts,

hose and radiator cap.

ii) Where heat rejection is through cooling tower, check that there is no blockage in spray nozzles

and the C/T basin is clean. Clean the strainer in the water circuit.

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iii) Clean the battery terminals and apply grease to prevent corrosion. Check specific gravity of the

electrolyte.

iv) Check the exhaust system for leakage, corrosion and vibration. See whether the exhaust smoke

in not very dark.

v) Check that there are no restrictions to air flow in air cleaner.

vi) Check that oil heater in functional.

vii) Check coupling with alternator for any sign of fatigue.

(d) Six monthly check

i) Inspect the electrical control panel and starters to see that all power / control contacts are

clean, all terminations are sound and all fuses are intact. Blow out dirt from machine windings

and panels by a blower, check brushes (where provided) of alternators.

ii) Inspect all cable end terminations, including control cables & tighten as required.

iii) Check all safety controls and alarms in the set supply system.

iv) Check and change filters of diesel, engine oil, lubricant, coolant and air cleaner element of the engine after checking total hours of operation and as per manufacturer’s recommendation.

v) Drain and change the cooling water (in water cooled sets)

vi) Check the belt tension &tighten if required. Note: New belts will stretch within 1 hour of operation, these are to be readjusted.

vii) Change the Crankcase breather element for naturally aspirated engines, clean the screen &

Turbocharged the engine.

(e) Annual checks

i) Inspect the fuel tank of any sedimentation. Clean up. ii) Replace the engine oil as per hours of operation and recommendation of the manufacturer.

iii) Check shaft alignment, and condition of anti-vibration mountings in case any abnormal noise or

vibration is observed.

iv) Blow through radiator core in a direction opposite to the normal flow of air (Reserve Flushing)

v) Conduct Megger test on all cabling, mains and control wiring of motors and earth test. (Earth

test is to be done in summer and megger test during monsoon).

vi) Paint all external MS surfaces, machine base plates, pipes, supports etc. periodically.

vii) Calibration of fuel pump and injector should be done as per manufacturer’s

recommendations. This is also necessary when engine is overhauled.

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(C) Electrical Sub-station.

i) All safety procedures should be followed during maintenance in accordance with relevant

provisions of CPWD specifications / BIS code

ii) Only authorized persons should be permitted to handle electrical equipment. Names of

authorized technically qualified personnel responsible for operation & maintenance should be

displayed in the main MV panel room prominently.

iii) On line maintenance should not be undertaken in sub stations; however there is no bar to carry

out dehydration of Transformer on line condition. It must be ensured that supply concerned

lines are isolated including any likely back feeding. Caution boards should be displayed

prominently while doing maintenance so as to avoid accidental switching on.

iv) Maintenance schedule should be as per the recommendations of manufacturers of the

respective equipment. Proper record of every maintenance activity must be kept as per this

schedule of maintenance. Result of all tests must be also recorded therein. However, if there is

any repair or replacement done, the same should be recorded in the history book for future

referencing.

v) It is necessary that the concerned JE should have a thorough knowledge of the equipments and

their operation and the distribution system. The correct schematic diagram of distribution

should be displayed in MV panel room for the respective sections of distribution. Detailed

literature on the equipment panel wiring diagrams and maintenance instruction / procedures

etc. should be kept handy for ready reference.

vi) Logging of various instruments :

Instruments may be logged daily, only in attended substations. In the case of unattended

substations, logging should be done every month or at shorter intervals as feasible, As far as

possible logging may be done in peak loading time, so as to monitor the pattern of loading.

Periods of power cuts and shut downs should be indicated in attached substations.

Logging is needed for Voltage (HV/MV/battery), Current (HV/MV/battery), Power (MD),

Temperature (max.) of oil, Ambient temperature and Power Factor (PF) and Frequency

(where frequency meter is already installed).

Wherever facility of recording PF is not already provided, it should be installed at the

earliest as it is indispensible.

If any panel instrument is defective, the same should be repaired immediately.

Load on each outgoing feeder may be checked by clip ammeter once in 3 or 4 months,

preferably during peak seasons, so that redistribution, if any needed among the feeders

could be affected.

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3 (vii) Inspection of equipment rooms and equipment

Clean up equipment rooms; remove cobwebs, bird’s nests etc, if any. Check that the ventilators

are clear, exhaust fans and other fans are operational. The approach to equipment rooms, and

yards in outdoor installations should be clear.

Wipe out dirt / dust from external surfaces of equipment.

CAUTION: Never attempt to clean equipment with exposed (bare) bushing with supply ON.

Periodicity of cleaning such equipment may be increased to once a month or longer so as to

avoid frequent switching operations.

Observe for any abnormal noise, vibration, smell (usually due to overheating) and excess

temperature & investigate the reasons immediately. Radiators of transformers, LT bus bar

chambers and LT SFUs / FSUs and main LT cables (near terminations) may be touched externally

to feel for any undue heating. Apart from smell, the shining of PVC may get reduced due to

local heating. Compound may expand and come out of cable boxes due to local heating in

compound filled cable terminations.

Look for oil leakage from transformer radiator / body bushing / valves and attend immediately

to avoid serious fire hazard.

Battery should be thoroughly checked for depletion in water level & any considerable drop in

voltage. Remedial measures should be taken on priority.

Battery terminals should be cleaned properly & also greased to avoid corrosion.

(viii) Breather and oil check for Transformer :

Silica gel is blue when dry. The Transformer breathes due to varied loading over a period of

time. When silica gel absorbs moisture while the transformer is ‘breathing in’ at lower loads, it

turns pinkish. When the moisture content is over 50% and silica gel has turned pinkish,

reactivate the silica gel (till it turns blue again) by heating directly under the sun on a metal

surface or over an electric heater (Caution: not to overheated). Check that air passage is clear in

breather when reactivating the silica gel.

Check the level of oil in conservator tank. Arrange to top up with dry & tested oil, if necessary.

Do not fill beyond the upper limit level so as to allow expansion of oil when warm. Oil should

not spill into the breather. Investigate the reason, if the level of oil changes too often.

Check the colour of oil. If it is dark the reason needs to be investigated by testing the oil.

Darkening may occur due to oxidation of oil accelerated by temperature and presence of

contaminants. The consequence may be increase in acidity, fall in resistivity and increase in

dielectric dissipation factor (tan delta) and formation of sludge eventually. Dark brown colour

may also be due to presence of dissolved asphalt in it.

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Insulating oil used in transformers and OCBs should be periodically tested as per relevant BIS

provision for conformity.

(ix) Annual checking of Switchgears (HV and MV) and Panels

The term Switchgears cover SFUs / FSUs, MCCBs, CBs / OCBs in MV side and OCBs / VCBs / SFUs

breakers oil Switches (with or without fuses), Isolators etc. on HV side. The purpose of this

activity in the maintenance schedule is to examine the interiors of the panels and the

switchgears so as to ensure that right type of fuses are in right position, mechanical operations

are smooth, bushings are not cracked / chipped ,electrical contacts are in order and dirt,

if any is removed.

Clean the interior thoroughly. Check that safety shutters (wherever provided) are closing

properly.

Examine the moving isolating contacts for discoloration, pitting or sputtering. If required,

examine the fixed contact as well (by manually opening the safety shutters). The problem

may arise due to bad alignment of contacts. Sometimes, there may be discolored / hardened

grease which will require cleaning by suitable solvent and re-greasing with grease approved

quality.

Arcing contacts and main contacts should then be similarly examined. Abrasive paper should

not be used to clean the contacts, if there is any residue / pitting. Check these contacts to be

intact, clean and without any obstructions.

Mechanical linkages should be lubricated, wherever required. Test for free movements of all

operations. In the case of electrically operated breakers, Megger test the motor / solenoid and

check for their free movement & lubricate them as necessary. In the case of outdoor gang

operated switch, free operation of the switch (and proper alignment of all the 3 phases) should

be checked and ensured.

Check & ensure that the HRC fuses are in position and safety interlock (with the front cover) is

operational.

Connections at bus bars, bus ducts and switch gear (including control wiring) should be checked

& tighten as required. Clean the supports and look for any possibilities of tracking on surface.

Relays should be tested and settings checked. Relay coil insulations should be checked with LT

Megger.

Plug any kind of opening / hole in switchboard properly.

Megger test the panel and check the interior to be free from any foreign matter like cotton

waste / flint, dislodged nuts / washers / cut tapes etc. before energizing again.

Paint the outdoor steel structure wherever provided.

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5 (x) Checking of items from overall safety considerations

Check all such items as insulating mat, caution boards, dagger boards, first aid kit, fire detection

& protection system, resuscitator (if provided), first aid chart etc. Check also whether important

contact details of concerned officers, power supply department, fire brigade and hospital are

prominently displayed on a painted board in MV panel room.

Check that the correct schematic diagram of distribution is displayed in MV panel room.

Test the earth resistance of each electrode (preferably during summer and also the integrity of

earth connections.

Check the trip battery performance from log book readings and charging system for satisfactory

condition. Batteries (even maintenance free batteries) may need to be replaced in 3 or 4 years

depending on their use. Get expert advice from manufacturer before deciding on replacement.

Check the condition of spare items kept in store & replaces them if their condition is not

satisfactory so that good quality items should be available when needed.

Substation building is to be periodically inspected to ensure that it does not have any dampness

& leakage problems anywhere. Water stagnation is prohibited in and around the substation

building to avoid hazard.

Check the cable ducts thoroughly to ensure that they are all free from extraneous items such as

rubbish, water, leaves etc. and duct covers are intact.

(D) Lifts / Elevators

Entrust comprehensive maintenance of lift to original manufactures.

Lift Operator needs to be adequately trained for safe operation, upkeep and daily safety check

including safe operation of Lifts during fire and quick evacuation of trapped passengers etc..

Daily safety Check – Lift to be released for daily run only after daily safety check by lift operator.

Periodical testing, servicing – To be done as per lift manufacturer’s recommendation.

Maintenance of Log Book / History Book –all relevant testing, servicing and repair details should

be entered properly in Log Book / History Book.

Auto Rescue Device is a must for all lifts / elevators now a day.

Rescue of Trapped Passenger to be done by authorized person as per prescribed procedure.

Basic rules are as follows :

Switch ‘OFF power supply to the lift.

Never rescue with power supply ‘ON’.

Bring the lift to the nearest landing.

Open door only when lift is at the landing.

If the lift continues to be defective / unsafe ‘shut down’ the lift.

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If door is defective and it remains open without getting closed, guard the lift entrance

to prevent any person from entering the lift.

Maintain Basic Safety Features like Emergency Light, Fan, Intercom System, Alarm

Replace old, outlived lifts by new lifts after examining the proposal from techno-

financial angle and ensuring fund in advance.

Note: Fatal accidents are likely to take place if adequate safety measures are

not taken.

.

SD/-

(Dr. Shubhra Gupta)



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7

ANNEXURE-B-II.

MINIMUM MAN POWER TO BE AT SITE FOR HOSPITAL WORKS.

A. The following minimum manpower is to be deployed in daily day time shift as mentioned

against each.

S.NO CATEGORY QUALIFICATION & EXPERIENCE

Nos. DUTY WORKS HOURS.

1 ENGINEER

BE/ B Tech. in Electrical Engineering with more than 5 years experience of ARM work

1 Regularly check and Quickly short out the problem & present at General shift

2 TECHNICAL SUPERVISOR

Diploma in Electrical/ Electronic Engineering with more than 2 years experience of ARM work

3 Regularly present at every shift.

3 DG OPERATOR

ITI in Electrician and with more than 2 years experience to related field.

3 Quick short out the problem & regularly present at general shift.

4 ELECTRICIAN cum MST

ITI in Electrician and with more than 2 years experience to related field.

3 Regularly check and Quickly short out the problem & present at every shift

5 LIFT TECHNICIAN

ITI in Electrician/Fitter and with more than 2 years experience to related field.

2 Regularly present at General shift and Assist with Tech. supervisors and OEMs.

6 PA SYSTEM/CC TV OPERATOR

ITI in Electronics and with more than 2 years experience to related field.

1 Quickly short out the problem & regularly present at General shift

7 SOLAR OPERATOR

ITI in Electrician/Fitter and with more than 2 years experience to related field.

1 Regularly present at General shift and Assist with Tech. supervisors and OEMs.

8 Helper An Educated with more than 2 years experience of Electrical field.

2

Regularly check, clean the Electrical devices etc. Available as per duty roaster chart.

Total 16 The man power may be increased or decreased by the order of Medical Superintendent.

Official working hours of Hospital is from 09.00 A.M. to 04.00 P.M. for 5 days in a week & Saturday from

09.00 A.M. to 01.00 P.M.

Therefore, weekly rest to such workers may also to be arranged by the contractor.

The above manpower shall be available on whenever required.

(B) Whenever the need of Fitter or Welder or any related person arises the same may be arranged by the

contractor. The payment of all such additional work will be on the basis of wage Analysis and on the certificate of

representative of ESIC deputed by Medical Superintendent.

NOTE: - Only Licensed/Certified manpower who preferably have gained experience in similar work shall be

deployed.

All the above Staff on the Contract shall wear uniform and batches identifying their category and name in English

and Hindi Language.

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ANNEXURE-C- I

INSTRUCTION TO THE TENDERERS 1. Tender form shall be completed in all respect. Incomplete tender or tender without E.M.D shall be treated as invalid.

2. Last date of submission of tenders is 10/01/2018 up to 02:00 P.M. 3. Date and time of opening of tender is 10/01/2018 at 02:30 P.M. 4. Each and every page of the tender documents should bear the stamp and signature of the authorized representative/quoting firm. Format I to IX enclosed shall be filled without exception. 5. The rates for each and every item shall be quoted in Figure and words. In case of any discrepancy in rates, the rates written in words shall prevail.

6. The envelope containing tender document shall be sealed and bear the name of work and the name and address of the tenderer.

7. The work site that is Hospital can be visited on any working day during office hours by contacting Administrative Officer/Engineers / Care Taker/ General Branch in order to have an Idea of Work.

8. The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders or part of tender without assigning any reason whatsoever.

9. Conditional tenders are liable to be rejected. Delayed /late tenders for whatever is the reason will not be accepted.

10. The tender for the work shall remain open for acceptance for a period of ninety days (90) from the date of opening of tender.

11. These instructions shall form a part of the contract document.

12. The EMD of unsuccessful tenderers shall be refunded within one month after the award of work to the successful tenderer.

13. Financial Bid: The financial bid of the tenderers, who qualify in the technical bid, will be opened in the presence of only those successful tenderers, who choose to attend the opening of financial bid. Prior notice will be given to tenderers for this purpose.

14. Award of Work: - (i) The selection of the agency will be at the sole discretion of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reason whatsoever. (ii) Upon evaluation of offers the notification on award of contract will be intimated to the successful tenderer.

15. Duly filled Tender Document shall be deposited in the Tender Box kept in Medical Superintendent office block on or before 10/01/2018, 02.00 PM at following address:

O/O Medical Superintendent, ESIC Hospital Gurugram, Sector-09 A, Gurugram, (Haryana)

16. The contract with the agency which does not provide proof of payment of statutory dues will be terminated right away by giving one month’s written notice.

17. Agency / Firm already debarred/ blacklisted by any of the ESIC Institution / Office anywhere in India need not apply & will be summarily rejected during the black listed / debarred period.

18. Agency will not employ any staff, transferred/ terminated earlier by any service providing agency on

the basis of complaint by ESIC Institution/ Hospital.

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9

ANNEXURE-C- II

INSTRUCTIONS TO THE TENDERERS

1. DEFINITIONS:

(a) "The Purchaser" means the Employees’ State Insurance Corporation Model Hospital, Gurugram

(ESIC).

(b) "The Bidder" means the individual or firm who participates in this tender and submits its bid.

(c) "The Supplier" means the individual or firm supplying the goods under the contract.

(d) "The Goods" means all the stores and/or materials, which the Supplier is required to supply to the

Purchaser under the contract.

(e) "The Work Order" means the order placed by the Purchaser on the Supplier signed by the Purchaser

including all attachments and appendices thereto and all documents incorporated by reference

therein. The purchase order shall be deemed as “Contract" appearing in the document.

(f) "The Contract Price" means the price payable to the Supplier under the purchase order for the full

and proper performance of its contractual obligations.

2. COST OF BIDDING:

The bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser,

will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the

bidding process.

3. BID FORM:

The bidder shall complete the Bid Form and the appropriate Price Schedule furnished in the Bid

Documents, indicating the goods to be supplied, a brief description of the goods and quantity.

4. BID DOCUMENTS:

4.1 The goods required, bidding procedures and contract terms are prescribed in the Bid Documents.

The Bid Documents include:

(a) Notice Inviting Tender (as per ANNEXURE A)

(b) Scope of Work (as per ANNEXURE B – I, & II)

(b) Instructions to the Tenderer (as per ANNEXURE C- I & II)

(c) General (Commercial) Conditions of the Contract (as per ANNEXURE D)

(d) Special Conditions of Contracts (as per ANNEXURE E)

(e) Details of Tenderer (Format I)

(f) Work Experience (Format II)

(g) Declaration (Format III)

(h) Undertaking (Format IV)

(i) Check list and order in which the documents are to be submitted for Bid (Format V)

(j) Details of Existing Contract (Format VI)

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0 (k) Letter of Authorization for attending bid opening (Format VII) - To be given to authorized person.

(l) Certificate of Non-Participation of near relatives of ESIC in the – tender (Format VIII)

(m) Form of Performance security bank guarantee bond (Format IX)

(n) Enclosure Form (I - IV)

(o) Financial Bids (Part B- ANNEXURE A, B, C,)

4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid

Documents. Failure to furnish all information required as per the Bid Documents or submission of bids

not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may

result in rejection of the bid.

5. CLARIFICATION OF BID DOCUMENTS:

5.1 A prospective bidder, requiring any clarification of the Bid Documents shall notify the Purchaser in

writing or by Fax at the Purchaser's mailing address indicated in the Invitation for Bids. The Purchaser

shall respond in writing to any request for clarification of the Bid Documents, which it receives not

later than 7 days prior to the date for the submission of bids. Copies of the query (without identifying

the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have

received the bid documents.

5.2 Any clarification issued by ESIC Model Hospital, Gurugram in response to query raised by prospective

bidders shall form an integral part of bid document and it may amount to an amendment of relevant

clauses of bid document. A copy of such clarification may be enclosed along with bid document for

ready reference.

6. AMENDMENT OF BID DOCUMENTS:

6.1 At any time, prior to the date of submission of bids, the Purchaser may, for any reason, whether at

its own initiative or in response to a clarification requested by a prospective Bidder, modify the bid

documents by amendments.

6.2 The amendments shall be notified in writing or by Fax or by E-mail to all prospective bidders on the

address intimated at the time of purchase of bid document from the purchaser and these amendments

will be binding on them.

6.3 In order to afford prospective bidders reasonable time in which to take the amendments into

account in preparing their bids, the Purchaser may, at its discretion, extend the deadline for the

submission of bids suitably.

7. BID PRICES:

7.1 The bidder shall give the total composite price inclusive of all levies and taxes (inclusive of VAT). The

offer shall be firm and in Indian Rupees. No foreign exchange will be made available by the purchaser.

7.2 Prices indicated on the Price Schedule shall be entered in the following manner:

(i) The price of the goods shall be quoted as total unit price for each individual item. (ii) The bidder shall quote only one price for each item. (iii) The total price for each individual item shall be entered after multiplying the quantity with total unit price.

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1 7.3 Taxes, if any, have to be indicated separately otherwise it will be presumed that quoted price are

inclusive of taxes and taxes shall not be paid separately.

7.4 The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of

accepted bid the prices quoted shall remain valid for 90 days.

7.5 The unit price quoted by the bidder should be in sufficient detail to enable the purchaser to arrive at

prices of ARM of Electrical materials.

7.6 “DISCOUNT”, if any, offered by the bidders shall not be considered unless they are specifically

indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their offers,

suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply,

etc. into account.

7.7 The price approved by the ESIC Model Hospital, Gurugram for procurement will be inclusive of levies

and taxes, packing, forwarding, freight and insurance as mentioned in Para 7.1 above. Break up in

various heads like Custom duty, Excise duty, Sales Tax, Insurance freight and other taxes paid/payable as

per clause 7.2 is for the information of the purchaser and any changes in the taxes shall have no effect

on the price during the scheduled delivery period.

8. DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS:

8.1 The documentary evidence in conformity with the Bid Documents may be in the form of literature

and data and the bidder shall furnish a clause-by-clause compliance on the ESIC's Technical

specifications and commercial conditions demonstrating substantial responsiveness to the Technical

Specification and commercial conditions in the form of signing & stamping all the pages of the original

bid document by the authorized person/persons. In Case of deviations a statement of deviations and

exceptions to the provision of the Technical Specifications and commercial conditions shall be given by

the bidder. A bid without clause-by- clause compliance shall not be considered. The goods offered must

have ability to meet the technical specifications. Necessary document to substantiate this shall have to

be submitted along with the offer by the supplier.

9. FORMATS AND SIGNING OF BID

9.1 The copy of the Bid shall be typed or printed and all the pages numbered consecutively and shall be

signed and stamped by the bidder or a person or persons duly authorized to bind the bidder to the

contract. The letter of authorization shall be accompanied with written power-of-attorney. All pages of

the original bid shall be signed and stamped by the person or persons authorized for signing the bid. The

bids submitted shall be sealed properly.

9.2 The bid shall contain no cutting, and overwriting except as necessary to correct errors made by the

bidder in which case such corrections shall be signed by the person or persons authorized for signing the

bid.

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2 10. SUBMISSION OF BIDS

10.1 SEALING AND MARKING OF BIDS: The bidder shall submit sealed bid in bigger envelope and bear

the name “Tender for Annual Repair & Maintenance of Electrical works with materials and

CAMC of Electro mechanical Equipments at ESIC Model Hospital, Gurugram”

10.2 (a) the sealed envelope shall be addressed to the Purchaser at the following address:

To,

The Medical Superintendent

ESIC Model Hospital, Gurugram

Sector- 09 A, Gurugram

(Haryana-122001)

(b) All the envelope shall bear the Tender name, the tender number and the words ‘DO NOT OPEN

BEFORE’ (due date & time).

(c) The envelope shall indicate the name and address of the bidders to enable the bid to be returned

unopened in case it is declared ‘late’ or rejected.

11. LATE BIDS:

11.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed by the

Purchaser pursuant to, shall be rejected and returned unopened to the bidder.

12. MODIFICATION AND WITHDRAWAL OF BIDS:

12.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the

modification or withdrawal is received by the Purchaser prior to the deadline prescribed for submission

of bids.

12.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and dispatched

as required in the case of bid submission in accordance with the provision of clause 12.1.

12.3 A withdrawal notice may also be sent by telex/Fax but followed by a signed confirmation copy by

post not later than the deadline for submission of bids.

12.4 No bid shall be modified subsequent to the deadline for submission of bids.

13. OPENING OF BIDS:

13.1 The purchaser shall open bids in the presence of bidders or their authorized

representatives who chose to attend on opening date and time. The bidder’s representatives, who are

present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the

representative before they are allowed to participate in bid opening.

13.2 A maximum of two representatives for any bidder shall be permitted to attend the bid opening.

13.3 The date fixed for opening of bids, if subsequently declared as holiday by the ESIC, the revised date

of schedule will be notified. However, in absence of such notification, the bids will be opened in the next

working day, time and venue remaining unaltered.

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3 14. CLARIFICATION OF BIDS:

14.1 To assist in the examination, evaluation and comparison of bids the Purchaser may, at its discretion

ask the bidder for the clarification of its bid. The request for clarification and the response shall be in

writing. However, no post bid clarification at the initiative of the bidder shall be entertained.

15. TECHNICAL EVALUATION:

15.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether

the documents have been properly signed and whether the bids are generally in order.

15.2 Prior to the detailed evaluation, pursuant, the Purchaser will determine the substantial

responsiveness of each bid to the Bid document. For purposes of these clauses, a substantially

responsive bid is one, which conforms, to all the terms and conditions of the Bid Documents without

material deviations. The Purchaser's determination of bid's responsiveness is to be based on the

contents of the bid itself without recourse to extrinsic evidence.

16. EVALUATION AND COMPARISION OF SUBSTANTIALLY RESPONSIVE BIDS:

16.1 The purchaser shall evaluate in detail and compare the bids previously determined to be

substantially responsive bids.

16.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the

unit price and total price that is obtained by multiplying the unit price and quantity, the unit price

shall prevail and the total price shall be corrected by the Purchaser. If there is a discrepancy between

words and figures, the amount in words shall prevail. If the Supplier does not accept the correction of

the errors, his bid shall be rejected.

16.3 The evaluation and comparison of responsive bids shall be done on the price of the goods offered

inclusive of Levies & Taxes i.e. G.S.T & Excise Duty, packing, forwarding, freight and insurance etc. as

indicated in the Price Schedule given in ANNEXURE-(III) of the Bid Document.

16.4 The evaluation shall be done on L-1(lowest bid) vendor of total Cost. Preference however will be

given to contractors having office in Gurugram or Delhi.

16.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which does

not constitute a material deviation, provided such waiver does not prejudice or affect the relative

ranking of any bidder.

17. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

The Purchaser reserves the right to accept or reject all or any bid, and to annul the bidding process at

any time prior to award of contract without assigning any reason whatsoever and without thereby

incurring any liability to the affected bidder or bidders on the grounds for the Purchaser's action.

18. SIGNING OF CONTRACT:

18.1 The issue of firm purchase Order and Signing of agreement with Competent Authority of ESIC, and

Signing of Contract Form shall constitute the award of contract to the bidder.

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4 18.2 Consequent upon the successful bidder furnishing of performance security, the Purchaser shall

discharge its Bid security submitted along with tender document.

19. ANNULMENT OF AWARD:

Failure of the successful bidder to comply with the requirement shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which event the tender shall be cancelled and ESIC may call for new bids.

19.1 Purchaser reserves the right to disqualify the supplier for a suitable period who habitually failed to supply the goods in time. Further, the suppliers whose goods do not perform satisfactory in the field in accordance with the specifications may also be disqualified for a suitable period as decided by the purchaser.

19.2 Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to honor his bid without sufficient grounds.

19.3. The bidder should give a certificate to the effect that none of his/her near relative is working in the ESIC in Format- VIII prescribed in the tender document. The Bidder or its authorized signatory should furnish certificate stating that none of the near relative of proprietor OR all partners of partnership firm excluding Government of India/ Financial institution nominees and independent non-Official part time appointed by Govt. of India or the Governor of the state is working in the unit where the tender is being applied. Due to any breach of these conditions by the company or firm or any other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever it is noticed and ESIC Model Hospital, Gurugram will not pay any damage to the company or firm or the concerned person. The company or firm or the person will also be debarred from further participation in the concerned unit.

The near relatives for this purpose are defined as:- (a) Members of a Hindu undivided family (HUF). (b) Husband and Wife.(c) If one is related to the other in the manner as Father, Mother, Son(s) & Son’s wife (daughter- in-law), Daughter(s) and Daughter’s husband (son-in-law), Brother(s) and Brother’s wife, Sister(s) and Sister’s husband (brother-in-law).

20. PLACEMENT OF ORDER

The Purchaser shall consider placement of orders for commercial supplies for those bidders whose

offers have been found technically, commercially and financially acceptable and whose goods have been

approved/validated by the purchaser. The Purchaser reserves the right to accept counter offer price(s)

against price(s) quoted by any bidder.

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5

ANNEXURE -D

GENERAL CONDITIONS OF CONTRACT

Definitions and Interpretation 1. Definitions

a) In the Contract (as hereinafter defined) the following words and expressions shall have the

meanings hereby assigned to them except where the context otherwise requires.

(I) “Employer” means the ESIC and the legal successors in title to ESIC.

(ii) “Engineer” means the person appointed by ESIC to act as Engineer for the purposes of the

Contract.

(iii) “Contractor” means an individual or firms (proprietary or partnership) whether

incorporated or not, that has entered into contract (with the employer) and shall include his/its

heirs, legal representatives, successors and assigns. Changes in the constitution of the firm, if

any shall be immediately notified to the employer, in writing and approval obtained for

continued performance of the contract.

(b) (i) “Contract” means these conditions, the Specification, the Bill of Quantities, the Tender,

the Letter of acceptance, the Contract Agreement (if completed) and such further documents as

may be expressly incorporation in the letter of Acceptance or Contract Agreement ( if

completed).

(ii) “Specification” means the specification of the Works included in the Contract and any

modification thereof.

(iii) “Drawings” means all the completion drawings, calculations and technical information of

a like nature provided by the Engineer to be Contractor under the Contract and all

drawings, calculations, samples, patterns, models, Operation and Maintenance manuals and

other technical information of a like nature submitted by the Contractor and approved by the

Engineer.

(iv) “Bill of Quantities” means the priced and completed bill of quantities forming part of the

tender.

(v) “Tender” means the Contractor’s priced offer to the Employer for the execution and

completion of the works and the remedying of any defects therein in accordance with the

provisions of the Contract, as accepted by the Letter of Acceptance. The word Tender is

synonymous with “Bid “and the words “Tender Documents” with “Bidding Documents”.

(vi) “Letter of Acceptance” means the formal acceptance of the tender by ESIC.

(vii) “Contract Agreement” means the contract agreement (if any) referred to in Sub Clause6

(viii) “Appendix to Tender” means the appendix comprised in the form of Tender annexed to

these Conditions.

(c) (i) “Commencement Date” means the date upon which the Contractor receives the notice to

commence the works.

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6

(ii) “Time for completion” means the time period for which the contract of operation and

Maintenance has been awarded by the employer to the contractor.

(d) “Taking over Certificate” means a certificate issued by employer evidencing successful

completion of the awarded work.

(e) (I) “Contract Price” means the sum stated in the Letter of Acceptance as payable to the

Contractor for the execution and completion of the Works and the remedying of any defects

therein in accordance with the provisions of the Contract.

(ii) “Retention Money” means the aggregate of all monies retained by the Employer.

(f) (i) “Works” means the Permanent Works and the Temporary Works or either of them

to be executed in accordance with the contract.

(ii) “Site” means the places provided by the Employer for Operation and Maintenance of ESIC

Model Hospital, Gurugram and the adjacent quarters mentioned above.

(Iii) “Cost “means all expenditure properly incurred or to be incurred, whether on or off the

site, including over head and other charges but does not include any allowance for profit.

2. ENGINEER

Engineers Duties and Authority

a) The Engineer shall carry out the duties specified in the Contract.

3. Custody and Supply of Drawings and Documents

The Drawings shall remain in the sole custody of the employer/Engineer, but copies as required thereof

as per availability in the record shall be provided to the Contractor free solely for the purpose of this

contract.

4. Sufficiency of Tender

The Contractor shall be deemed to have based his Tender on the data made available by the employer

and on his own inspection and examination of this site conditions.

5. Contractor’s Employees

The Contractor shall provide on the site qualified and experienced technical staff in connection with the

Repair and Maintenance of the Works and the remedying of any defects therein. The minimum staff

shall be as per description of work mentioned in BOQ.

6. Engineer at Liberty to object.

The Engineer/Employer shall be at liberty to object to and require the contractor to remove forthwith

from the Works any person provided by the contractor who, in the opinion of the Engineer/Employer,

misconducts himself, or is in incompetent or negligent in the proper performance of his duties, or whose

presence on Site is otherwise considered by the Engineer/Employer to be undesirable, and such person

shall not be again allowed upon the Works without the consent of the Engineer. Any person so removed

from the works shall be replaced as soon as possible by a qualified person approved by the

Engineers/Employer.

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7 7. Safety, Security and Protection for the Environment

The Contractor shall, throughout the execution and completion of the Works and the remedying of any

defects therein:

(i) Have full regard for the safety of all persons entitled to be upon the Site and keep the

Site ( so far as the same is under his control) and the Works ( so far as the same are not completed or

occupied by the Employer) in an orderly state appropriate to the avoidance of danger to such persons,

and

(ii) Provide and maintain at his own cost all lights, guards, fencing, warning signs and

watching, when and where necessary or required, by the Engineer or by any duly constituted authority

for the protection of the Works or for the safety and convenience of the public or others, and

(iii) Take all reasonable steps to protect the environment on and off the Site and to avoid

damage or nuisance to persons or to property of the public or others resulting from pollution, noise or

other causes arising as a consequence of his methods or Repair.

(a) Insurance of work by the Contractor for his liability:

(i) During the Operation and Maintenance period for loss or damage to property and life

arising from a cause for which contractor is responsible.

(ii) For loss or damage occasioned by the Contractor in the course of any Repairs carried out

by him for the purpose of complying with his obligations.

It shall be responsibility of contractor to notify the Insurance Company of any change in the nature and

extent of the works and to ensure the adequacy of the Insurance cover at all times during the period of

contract.

8. Damage to Persons and Property

The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the Employer

against all losses and claims in respect of:

(a) Death of or injury to any person, or

(b) Loss or damage to any property (other than the Works):Which may arise out of or in consequence

of the Operation and Maintenance of the Works and the remedying of any defects therein, and against

all claims, proceedings, damages, costs, charges and expenses whatsoever in respect thereof.

9. Accident or injury to Workmen:

The Employer shall not be liable for or in respect of any damages or compensation payable to any

workman for death or injury resulting from any act or default of the contractor. The Contractor shall

indemnify and keep indemnified the Employer against all such damages and compensation and

expenses whatsoever in respect thereof or in relation thereto.

10 Evidence and Terms of Insurance:

The Contractor shall take out appropriate insurance to cover his work and workers and staff employed

by him fully. The contractor shall provide evidence to the Engineer/Employer as soon as practicable after

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8 the respective insurance have been taken out but in any case prior to the start of work at the Site that

insurance required under the Contract have been effected.

11. Compliance with Statutes, Regulations:

The Contractor shall conform in all respects, including by the giving of all notices and the paying of all

fees, with the provision of:

a. Any national or State Statute, ordinance, or other law, or any regulation, or bye-law of any local or

other duly constituted authority in relation to the execution and completion of the works and the

remedying of any defects therein, and

b. The rules and regulations of all public bodies and companies whose property or rights are affected or

may be affected in any way by the works, and the Contactor shall keep the Employer indemnified

against all penalties and liability of every kind for breach of any such provision.

c. Any changes required for approval due to revision of the local laws.

12. Time for completion:

The Operation and Maintenance work shall be for a period of one year or as mentioned in the letter of

commencement and shall start from the date issue of letter commencement and shall stands

terminated after the expiry of one year .

13. Extension of Time for Completion:

The Operation and Maintenance contract may be extended on the written mutual consent of both

Employer and Contractor for a further period may be up to one year. However, employer reserve it’s

right to terminate the Operation and Maintenance contract by giving 30 days notice at any time during

the currency of the contract if the services of the agency are not satisfactory as per the opinion of

employer or its representative.

14. Defect identification and its rectifications:

Agency shall immediately attend the defects and complaints noticed at site. The agency shall provide

and develop a system for regular Operation and Maintenance of all the services which includes defect

identification and its immediate rectification so, that services are not affected. It shall be the sole

responsibility of the Operation and Maintenance agency that all the services are kept in functional

condition round the clock during the currency of the contract. Defect Liability period shall be 12 months

from the date of completion of work under BOQ measurable works. The contractor shall rectify at his

own expenses any defect in the work carried out by him during this period. On failure of the contractor

to do so, the same shall be completed by the employer at the risk and cost of the contractor.

15. Liquidated damages for delay.

If the Contractor fails to attend any complaint or defect in due course of time and if in the opinion of

ESICH Administration delay is on the part of Operation and Maintenance agency, the employer can

impose liquidated damages on the contractor as detailed in the particular conditions. . This will be over

and above the punitive deduction of Rs.100/-(One thousand) per incident of lapse mentioned above.

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9 16. Contractor’s Failure to carry out Instruction.

In case of default on the part of the Contractor in carrying out defect rectification works, the

Employer/Administration/General Branch shall be entitled to employ and pay other persons to carry out

the same and if such work, in the opinion of the Engineer, the Contractor was liable to do at his own

cost under the Contract, then all costs including penalty for delay in attending to the complaint

consequent thereon or incidental thereto shall be determined by the Engineer and shall be recoverable

from the Contractor by the Employer, and may be deducted by the Employer from any monies due or to

become due to the Contractor.

17. Instructions for Variations

(a) Quantities given in the BOQ are estimated quantities.

The quantity of any particular item may vary to any extent. Variation in quantity in particular

items or total exclusion of certain items of BOQ from the work executed or overall cost, does not entitle

contractor to claim any extra cost.

(b) Notice to be given by the contractor for execution of Planned Electrical works:-

It shall be duty of the contractor to give notice of at least three working days for execution of

planned Electrical Works like whitewashing, painting, replacement of window glass panes which is other

than day to day maintenance jobs so that prior sanction may be obtained to start the work and also to

check the quality of materials to be used. If no notice is given, the work executed will not be considered

for payment.

MEASUREMENT

18. Works to be measured

The Engineer shall determine by the measurement of the value of actual work done in accordance with

the Contract and the Contractor shall be paid proportionately. Part rate shall be made for any part of

BOQ items not fully executed. Engineer shall be at liberty to decide the breakup of Lump Sum items and

to decide the part rate for any particular item. Incase overtime working of staff under item no. 1 is

required, specific instructions of the Engineer is to be obtained. Payment shall be made at applicable

overtime rates.

19. Method of Measurement

The works shall be measured net, notwithstanding any general or local custom, except where otherwise

provided in the Contract.

CERTIFICATES AND PAYMENTS

20. Monthly Statements

The contractor shall submit a bill in 3 copies to the General Branch by 7th day of each month for the

work executed up-to the end of previous month in tabulated form approved by the Engineer, showing

the amounts to which the Contractor Considers himself to be entitled. The bill must be supported with

the Following documents:-

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0 a. Attendance sheets duly verified by ESIC’s Maintenance In charge/Engineer/Care Taker along-with

salary certificates, wages sheets of all the workers and staff deployed. Bio-Metric attendance sheet to be

provided by contractor.

b. Certified bills of miscellaneous materials purchased under different head. Details of

defects/complaints attended and rectified within time.

d. Details of complaints attended late.

e. Test certificate of materials used and tests carried out for quality control as required by the

specification and the Engineers.

f. Monthly certificates from ESIC’s in charges of Hospital regarding satisfactory attending of complaints

on the format.

g. Every month the agency shall provide documentary evidence in support of payment of ESI, EPF &

Service Tax dues as applicable.

h. The agency shall make payment to its employee only through Cheque/NEFT/ECS & payment shall be made in the presence of representative of ESIC Hospital as nominated by the Medical Superintendent.

21. Deduction of Income Tax

The amount to be deducted towards the advance income tax shall be at the rate applicable. 22. Monthly Payments After submission of monthly bill complete in all respects by the contractor, Maintenance In charge/

General Branch shall check the bill with the help of contractor and certify for payment within 15 days.

23. Performance Guarantee

Within two weeks of award of work, the Contractor shall submit a Performance Security for proper

performance of the contract in the format enclosed as Format- IX for an amount of Rs. 7, 00,000/-

(Rupees Seven Lakh Only). The performance guarantee shall be valid for the duration of the contact

period plus 60 days.

The performance security can be encashed by the Employer to recover any amount which is

payable by the contractor to the Employer on any account for a cause arising out of the contract.

The Performance Security Bond will be discharged by the Purchaser after a period of sixty days

beyond completion of the supplier’s performance obligations including any warranty obligations under

the contract.

24. Default of Contractor

If the performance of the contract is not satisfactory and not corrected within 15 days of receiving

notice, then employer shall be at liberty to terminate the contract and get the work executed through

other means at the risk and cost of the Contractor.

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25. Payment on Termination

In the event of termination of the contract, employer shall be at liberty to get balance work done at the

risk and cost of the contractor and due payment of the contractor, if any, shall be released after the

completion of whole of the works.

27. Amicable Settlement of Dispute

The party shall use their best efforts amicably all disputes arising out of or in connection this contract or

the interpretation thereof.

28. Arbitration

Any dispute and differences relating to the meaning of the specifications, designs, drawings and

instructions herein before mentioned and as to the quality of workmanship of materials used in the

work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or

relating to the contract, designs, drawings, specifications, estimates, instructions or these conditions or

otherwise concerning the works or the execution or failure to execute the same whether arising during

the progress of the work or after the completion or abandonment thereof in respect of which: -

Amicable settlement has not been reached.

Shall be referred to the Arbitration of the Medical Superintendent, ESIC Model Hospital, Gurugram

who shall proceed as per the Arbitration Act.

28.1. The work under the contract shall continue, during the Arbitration proceedings.

28.2. The award of the Arbitrator shall be final, conclusive and binding on both the parties.

29. SET OFF

Any sum of money due and payable to the supplier (including security deposit refundable to him) under

this contract may be appropriated by the purchaser or any other person(s) contracting through the ESIC

and set off the same against any claim of the Purchaser or ESIC or such other person or person(s) for

payment of a sum of money arising out of this contract or under any other contract made by the

supplier with the Purchaser or ESIC or such other person(s) contracting through the ESIC.

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ANNEXURE-E

SPECIAL CONDITIONS OF CONTRACT

1. The material shall be supplied in original packing from the manufacturer clearly indicating

manufacturing date, expiry date & price etc.

2. The quality of print should not be faint and should be legible and clear.

3. Any goods found defective after purchase should be replaced free of cost to the satisfaction of ESIC

Model Hospital, Gurugram authorities failing which the cost will be deducted from /Performance

Guarantee furnished by the selected vendor.

4. Award of contract will be issued after the bidder selected is found to be technically and financially

acceptable to of ESIC Model Hospital, Gurugram.

5. The agreement shall be in force for a period of twelve months on the same price/ terms and

conditions by giving one week’s notice in writing to the vendor, if decided upon to do so by of ESIC

Model Hospital, Gurugram.

8. The bid security/Performance security deposit of the bidder would be forfeited, in case he refuses to

honor the letter of intent/Work Order issued by the ESIC Model Hospital, Gurugram for supply of the

materials.

9. Selected bidder has to execute an agreement in the prescribed Performa (Performance Security

Bond Form)- Format-IX and Agreement in a non-judicial bond paper of value not less than Rs.100/-

(Hundred rupees Only) for ARM services, as per the intent of the of ESIC Model Hospital, Gurugram.

10. Penalty: All faults during the working period of ARM services before 22.00 Hrs. on any working day

will have to be rectified on the same day. Fault booked after 22.00 Hrs. will have to be attended latest

by next day. In case the firm fails to rectify within the time frame he has to provide a standby identical

system on the next working day before 22.00 Hrs. and take parallel action for replacing. If the firm fails

to make the system working by any of the two options, penalty of Rs. 500/- (Rupees Five hundred only)

will be imposed per working day since the next working day of the booking of the fault.

11. CPWD specifications shall be followed, where not available, BIS/Engineering practice as directed by the Engineer shall be followed.

12. That the normal functioning of ESIC activity is not effected as far as possible.

13. The Contractor shall ensure that his Repair and Maintenance staff is qualified and licensed for their part of work. He shall be responsible for their conduct. The staff should behave in a courteous manner. 14. The contractor is held responsible for any loss or damage to ESIC property. 15. The contractor shall ensure safety of his workers and others at the site of work and shall be responsible for any consequence arising out of execution of the Repair and maintenance work. 16. When instructed to do so, the contractor shall ensure proper record keeping and storing of irreparable/dismantled material.

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FORMAT- I

DETAILS OF TENDERER

Name of Work: Annual Repair and Maintenance of Electrical works at ESIC Model Hospital,

Gurugram for the period of one year.

1 NAME OF TENDERING COMPANY / FIRM / TENDERER:

2 NAME OF OWNER / DIRECTORS / PROPRIETOR:

3 FULL PARTICULARS OF OFFICE:

(a) Address:

(b) Telephone No.:

(c) Fax No.:

(d) E-Mail Address

4 FULL PARTICULARS OF THE BANKERS OF COMPANY / FIRM /.

(a) Name of the Bank:

(b) Address of the Bank:

(c) Telephone No.

(d) Fax No.:

(e) E-Mail Address:

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4 5 REGISTRATION DETAILS:

(a) PAN / TIN No:

(b)Goods & Service Tax Registration No.

(c) E.P.F. Registration No.

(d) E.S.I. Registration No.:

6 DETAILS OF EARNEST MONEY DEPOSIT:

(a) Amount (Rs.):

(b) D.D. No. Date:

(c) Drawn on Bank:

(d) Valid up to:

The above format may be used to provide requisite details

Date:

Place:

Name: Seal: Signature of Tenderer

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FORMAT- II

WORK EXPERIENCE

(Experience of Annual Repair and Maintenance of Electrical works completed during last seven

years proceeding March, 2017 and ongoing works) Use separate sheet for each work.

1. Name of the work/ Project Name

2. Name of the Client and Address

3. Describe area of Participation (Specific Work done/Services rendered by the applicant)

4. Period of Work Done/Services rendered for the project

5. Total cost of work

6. Date of start of the work and the present status

7. Any other details

NOTE:

Supporting documents like certificates from the clients in support of each of the above projects to be

furnished.

Signature of Contractor

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FORMAT -III

DECLARATION

1. I ………………………………………….……………………………. Son / Daughter of Shri …………………………………………...

.............................................Proprietor / Partner / Director / Authorized Signatory of ...…………………....

.......................................am competent to sign this declaration and execute this tender document.

2. I have carefully read and understood all the terms and conditions of the tender and hereby convey

my acceptance of the same.

3. The information / documents furnished along with the above application are true and authentic to

the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false

information / fabricated document would lead to rejection of my tender at any stage besides

liabilities towards prosecution under appropriate law.

Signature of Authorized Person

Date: Full Name:

Place: Company’s Seal:

N.B: The above declaration, duly signed and sealed by the authorized signatory of the company,

should be enclosed with Technical tender.

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FORMAT-IV

(TO BE TYPED ON A LETTER HEAD)

UNDERTAKING

To,



Sector- 09 A, Gurugram Haryana – 122001

Subject: Tender for Annual Repair and Maintenance of Electrical works at ESIC Model

Hospital, Gurugram for the period of one year.

Sir,

1. I/We hereby agree to abide by all terms and conditions laid down in tender document.

2. This is to certify that I/We before signing this bid have read and fully understood all the terms and

conditions and instructions contained therein and undertake myself/ourselves abide by the said terms

and conditions.

3. I/We abide by the provisions of Income Tax return/and other statutory provisions like Goods and

Service tax (GST), from time to time.

4. I/We do hereby undertake that execution of work of Annual Repair and Maintenance of Electrical

works at ESIC Model Hospital, Gurugram shall be ensured by our Agency, as well as any other

assignment considered by the Medical Superintendent, ESIC Model Hospital, Gurugram.

5. I/We do hereby undertake that in case agency is unable to prove by documentary evidence

compliance regarding ESI Act, EPF Act, Minimum Wage Act, Goods & Service Tax Act any other Act as

applicable, the ESIC shall be at liberty to terminate the contract at any time.

6. I/We do hereby undertake that our Agency / Firm is never debarred/ blacklisted by any of the ESIC

Institution / Office anywhere in India.

(Signature of the Bidder)

Name and Address of the Bidder.

Telephone No.

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FORMAT - V

CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE TENDER

S. No

Items Confirm with indicate the page number

1 EMD in the form of Bank Draft for Rs. 3, 50,000 /-

2 Tender form with complete technical bid and Financial bid, with all pages serially numbered , signed and stamped on each page,

3 Copy of PAN Card Certificate,

4 Labour License under the Contractor Labour Act (R & A, Act 1970), if any

5 Registration certificate of shop/company Act,

6 Income Tax return for the last three years,

7 Balance Sheet & Profit & Loss Account for last three years,

8 GST registration certificate ,

9 Filled Format- I to VIII,

10 Documents in support of Completed/Running work experience during last Seven years,

12 Certificate of Satisfactory work completion from previous organizations during last Seven years,

13 ESI Certificate along with latest challan,

14 EPF Certificate along with latest challan,

15 Valid License copy for Electrical works (ARM/Construction works) under the CPWD/State PWD/Central Govt./ State Govt./ PSUs./ MES/ Railways.

16 Annual Turn Over Certificate which is signed by Chartered Accountant,

17 ISO Certificate for Electrical works, if applicable

18 Undertaking required for Firm is never debarred/ blacklisted by any of the ESIC Institution / Office anywhere in India.

Signature of Authorized Person

Date: Full Name:

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FORMAT– VI

DETAILS OF THE EXISTING CONTRACTS:

Sr. No.

Name and Address of the Organization, Name, Designation and

Contact Telephone / Fax No. of the Officer concerned

Details of regarding

the Contract

Value of Contract

(Rs.)

Duration of Contract

From

To

DD/MM/YYYY

DD/MM/YYYY

A

B

C

D

Additional information, If any

The above format may be used to provide requisite details.

Signature of Tenderer

Date: Name:

Place: Seal:

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FORMAT - VII

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

(To reach on or before time of bid opening) To

The Medical Superintendent ESIC Model Hospital, Gurugram Sector- 09 A, Gurugram Haryana-122001

Subject: Authorization for attending bid opening on________________________________________ (date)

in the Tender of _______________________________________________________________________.

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf _________________________________________________________________ (Bidder)

in order of preference given below.

Order of Preference

Name Specimen Signatures

I.

II.

Alternate Representative Signature of Bidder Or Officer authorized to sign the bid Documents on behalf of the Bidder Note:

1. Maximum of two representatives will be permitted to attend bid opening. In case

where entry is restricted to one, first preference will be allowed. Alternate

representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not received.

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FORMAT - VIII

(TO BE TYPED ON A LETTER HEAD OF THE AGENCY) UNDERTAKING

CERTFICATE

Certificate of Non-Participation of near Relatives in the tender I_____________________________________________, S/O__________________________________________________, R/O

_________________________________________________________hereby certify that none of my relative(s)

is/are employed in ESIC as per details given in tender document. In case at any stage, it is

found that the information given by me is false/incorrect, ESIC Model Hospital, Gurugram

shall have the absolute right to take any action as deemed fit/without any prior intimation to

me.

Signed______________________________________ For and on behalf of the Tenderer

Name (caps)_______________________________ Position_____________________________________ Date_________________________________________

To,



Sector-09 A, Gurugram, Haryana – 122001

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FORMAT - IX

FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND

1. In consideration of the ESIC Model Hospital, Gurugram having agreed under the term and conditions of the Agreement No.- ……………………… dated ……………………….made between ESIC Model Hospital, Gurugram and Second Party (hereinafter the said Construction Agency ………………………………………..…………………… ……………………………………………….………………………………….. for the work …………………...here in after called the said agreement ) to production of irrevocable bank guarantee for Rs………………………………………. (Rupees……………………………………………………………………………………………………………………………………….) as a security/Guarantee from the Construction Agency for compliance of his obligations in accordance with the terms and conditions in the said agreement, We …………………………………………………………………. ….………………………………………………………………………… (Hereinafter referred as to “the Bank” hereby) (Indicate the name of the bank)Undertake to pay to the ESIC Model Hospital, Gurugram an amount not exceeding Rs…………………………………….. (Rupees ………………………………………………………………………………… ………………………………………………………… only) on demand by the ESIC Model Hospital, Gurugram.

2. We ………………………………………………………………………. do hereby undertake to pay the amounts

due and payable under this Guarantee without any demure, merely on a demand from the ESIC Model Hospital, Gurugram stating that the amount claimed is required to meet the recoveries due or likely to be due from the Second Party. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs…………………………… (Rupees………………………………………………………………………………………….only).

3. We, the said bank further undertake to pay to the ESIC Model Hospital, Gurugram any money that is demanded notwithstanding any dispute or disputes raised by the Second Party in any suit or proceeding pending before any court or Tribunal relating thereto, a liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of a liability for payment there under and the Second Party shall have no claim against us making such payment.

4. We ………………………………………………………………………………….. further agree that the guarantee herein contained shall remain in full force and effect during the period that would taken for the performance of the said agreement and that it shall continue to enforceable till all the dues of the ESIC Model Hospital, Gurugram under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or Engineer-in-Charge on behalf of the ESICH Gurugram certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Second Party and accordingly discharges this guarantee.

5. We……………………………………………………………………………… (Indicate the name of Bank) further agree with the ESIC Model Hospital, Gurugram that. The ESIC Model Hospital, Gurugram shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the ESIC against the said Second Party and to bear or

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enforce any of the terms and conditions relating to the said agreement and we shall not be relieved form our liability by reason of any such variation, or extension being granted to the said contractor or for any forbearance, act of omission on the part of the ESIC Model Hospital, Gurugram or any indulgence by the ESIC Model Hospital, Gurugram to the said contractors or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

contractor.

7. We ……………………………………………………………………………lastly undertake not to revoke this

guarantee except with the previous consent of the ESIC Model Hospital, Gurugram in writing.

8. This guarantee shall be valid up to ………………………………………..Unless extended on demand by

ESIC Model Hospital, Gurugram. Notwithstanding anything mentioned above, our liability

against this guarantee is restricted to

Rs……………………………………………………………….……………………….. (Rupees

……………………………………………………………………………………………………………………….only) and unless a

claim in writing is lodged with us within six months of the date of expiry of the extended date of

expiry of this guarantee all our liabilities under this guarantee shall stand discharged.

Date the …………………………………………… Day of ………………………………For …………………………………………………….……………………………………………………… (Indicate the name of bank).

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ENCLOSURE - I

COMPLAINT REGISTRATION FORM

Date: _____________

Time: _____________

Nature of complaint: ___________________________________________________________________

Signature of Contractor: ___________________

Name and Address: ______________________

_____________________________

Complaint attended.

Date: ___________

Time: __________ From: ______________ To: ________________________

Certified that the complaint has been satisfactorily attended.

Contractor Complainant

Date:

To be submitted along with running bills.

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ENCLOSURE -II

MAINTENANCE COMPLAINT REGISTER

Sr. No.

Date & Time

Complainant

Nature of complaint

Complaint attended

Date & Time

Remarks

Signature of

Technical Head

SHIFT- A: ……………………………………

SHIFT- B: …………………………………..

SHIFT- C: …………………………………..

SUPERVISOR: ………………………………………………. ESIC: …………………………………………………….

Signature of Contractor

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ENCLOSURE – III

Monthly report in respect of attending of the complaints

Name of the Hospital…………………….……………………….

It is hereby certified that M/s ……………………………………………………. has attended all the complaints sent to

the agency up to the month of …………………. 2017/2018.

Complaints received during the previous month of...………………….……2017/2018 have been attended to

satisfactorily and no complaint is pending.

Date…………

SIGNATURE OF ESIC In - charge

Stamp

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ENCLOSURE –IV

Monthly Attendance in Daily Wise

Shift:

Shift Timing: DD/MM/YYYY:

Sl. No.

Name Designation IN time (with Signature)

Out time with Signature)

Remarks.

Supervisor ESIC

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Part- “B”

FINANCIAL BID/PRICE BID

Name of Work: Annual Repair and Maintenance of Electrical works at ESIC Model Hospital

Gurugram, Sector- 9 A,Gurugram, Haryana-122001 for a period of one year.

BILL OF QUANTITY

ABSTRACT COST OF ANNUAL REPAIR & MAINTENANCE OF ELECTRICAL WORKS AT ESIC HOSPITAL GURUGRAM, SECTOR- 09 A, GURUGRAM, HARYANA- 122001, YEAR-2017-18.

SL. NO.

Description of Works Annual Estimated

Rate Monthly Fix

Charges

Quoted Grand Total by

Agency (Annually)

1

Day to Day Maintenance of Annual Repair and Maintenance of Electrical works along with Manpower.

As per ANNEXURE A

Rs. 43, 93,734

2 Annual Repair and Maintenance of Electrical works along with Materials.

As per ANNEXURE B Rs. 7, 87,542

NA

3 Comprehensive Annual Maintenance of Electromechanical Equipments

As per ANNEXURE C Rs. 52, 40,000

NA

4 Grand Total Estimated Cost Rs.

1, 04,21,276 /-

NA

Rates figure in words: …………..…………………………………………………….…………………

………………………………………….………………………………………………………………) & Goods & Service Tax extra as applicable.

Note: -

Payment shall be made for actual quantities executed or the contract rate.

The work shall be carried out as per Financial Bid- Annexure A & B & C.

The Tender will be Finalize on the basis of Total Quoted Annual Value by the bidder of Serial no. (4)

Below mentioned bifurcation is for calculation and indicative purpose only. **

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ANNEXURE- A

A. Rates of Maintenance Persons

SL. NO. OPERATION &

MAINTENANCE SERVICES NOS. OF MANPOWER COST (Rs.) Per Month COST (Rs.) Per Year

1 ENGINEER 1

2 TECHNICAL SUPERVISOR 3

3 DG OPERATOR 3

4 ELECTRICIAN 3

5 LIFT TECHNICIAN 2

6 PA SYSTEM/CC TV OPERATOR

1

7 SOLAR OPERATOR 1

8 HELPER 2

TOTAL= 16

Add Contractor Profit @ _________ %

Grand Total

Instruction for Maintenance Persons:

(1.) Supervisors / any staff will be appointee in consultation with ESIC Model Hospital, Gurugram.

(2.) Attendance will be verified by the in charge of the ESIC Hospital where the work has been

actually got done.

(3.) In case of absence of any of the above mentioned workers without providing suitable

replacement, an amount of Rs. 500/- per day shall be recovered as liquidated damages per

person per day of absence.

(4.) If any employee of contractor is found without uniform & I- card a penalty of Rs. 100/- per day

per person will be imposed and deducted from next bill.

(5.) Complaint with respect to minor work related is not cleared with in 24 hrs. Rs. 500/- per day will

be imposed as penalty for each complaint.

Signature of Contractor: Seal:

Name and Address: Date:

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ANNEXURE- B

B. BILL OF QUANTITY FOR ELECTRICAL MATERIALS AT ESIC MODEL HOSPITAL, SECTOR-

9A, GURGOAN

Sr. no SOR

No. Details of Items Unit Quantity

Rate

(Rs)

Amount

(Rs)

1 NDSR

1.0 sq. mm ISI marked, FR PVC

insulated, single core copper

conductor cable

meter 500

2 1101



conductor cable

meter 500

3 1102



conductor cable

meter 500

4 1103



conductor cable

meter 500

5 1104



conductor cable

meter 200

6 1105

10 sq. mm ISI marked, FR PVC


conductor cable

meter 100

7 1106

16 sq. mm ISI marked, FR PVC


conductor cable

meter 100

8 1300 Modular GI box for 2 module

each 50


each 50


each 25


each 25


each 25


each 25

14 1436 Bell push, piano modular type

each 50

15 1437 Telephone Socket outlet piano type

each 50

16 1402

S.P. 5/6 amps, one way modular

switch, ISI marked Make-as per

existing make.

each 50

17 1403

S.P. 5/6 amps, two way modular

switch, ISI marked Make – as per

existing make

each 50

18 1404

S.P. 15/16 amps, one way modular

switch, ISI marked Make- as per

existing make

each 50

19 1405 3 pin 5/6 amps modular socket

outlet, ISI marked Make -_______ each 100

20 1406

6 pin 15/16 amps modular socket

outlet, ISI marked Make-

___________

each 100

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21 1407 Modular bell push, ISI marked Make

as per existing make each 100

22 1408 Stepped type Modular Fan regulator

(2 module) Make-_____ each 100

23 1409 Telephone Socket outlet modular

type each 50

24 1444 Sterio Chime Call bell, single phase

each 20

25 1706

6 amps. to 32 amps. ratings , SP

MCB, "C" curve, 10 KA breaking

capacity

each 50

26 1707

6 amps. to 32 amps. ratings , SPN


capacity

each 50

27 1708

6 amps. to 32 amps. ratings , DP


capacity

each 50

28 1709

6 amps. to 32 amps. ratings , TP


capacity

each 50

29 1710

6 amps. to 32 amps. ratings , TPN


capacity

each 50

30 1711 Single pole, blanking plate

each 100

31 2120

Double compression Brass gland for

(28 mm) 3½ X 25 sq. mm 1.1 KV

grade cable

set 50

32 2121


(32 mm) 3½ X 35 sq. mm 1.1 KV

grade cable

set 50

33 2122


(35 mm) 3½ X 50 sq. mm 1.1 KV

grade cable

set 25

34 2123


(38 mm) 3½ X 70 sq. mm 1.1 KV

grade cable

set 25

35 2124


(45 mm) 3½ X 95 sq. mm 1.1 KV

grade cable

set 25

36 2125


(45 mm) 3½ X 120 sq. mm 1.1 KV

grade cable

set 25

37 2126


(50 mm) 3½ X 150 sq. mm 1.1 KV

grade cable

set 25

38 2127


(57 mm) 3½ X 185 sq. mm 1.1 KV

grade cable

set 25

39 2128


(62 mm) 3½ X 225 sq. mm 1.1 KV

grade cable

set 25

40 2129


(62 mm) 3½ X 240 sq. mm 1.1 KV

grade cable

set 25

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41 2130


(70 mm) 3½ X 300 sq. mm 1.1 KV

grade cable

set 25

42 2131


(82 mm) 3½ X 400 sq. mm 1.1 KV

grade cable

set 25

43 2201 Aluminium lugs for 6 sq. mm cable

each 1000


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500


each 500

58 2938 Cotton waste, cleaning cloth etc.

Kg 20

59 2939 Cleaning materials like soap/

detergent Kg 20

60 NDSR Fan regulator(Conventional). ISI

Marked. each 25

61 NDSR Replacement of ceiling fan Bush

bearing each 50

62 NDSR Replacement of Wall fan Bush

Bearing each 50

63 NDSR Fan Capacitor 2.5 & 4 mfd

each 25

64 NDSR Plug Top 5A ISI Marked

each 30

65 NDSR Plug Top 15A ISI Marked

each 30

66 NDSR PVC Tape.

each 90

67 NDSR Screw 1.5”/any size

pkt 20

68 NDSR Gitti PVC / Wooden. pkt 30

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69 NDSR PVC Pipe 1”

Mtr 100

70 NDSR 1” PVC Bend

each 50

71 NDSR Telephone Jak RJ-11

each 50

72 1409 Telephone Socket outlet modular

type each 50

73 NDSR Extension Board 15 Amp

each 20

74 NDSR Multi pin plug adaptor

each 20

75 NDSR Computer Jak RJ-45

each 50

76 NDSR 300 sqmm. 1.1 KV 4 C armd. Al

cable Mtr 50

77 NDSR 185 sqmm. 1.1 KV 4 C armd. Al

cable Mtr 50

78 NDSR 95 sqmm. 1.1 KV 4 C armd. Al cable

Mtr 50

79 NDSR 50 sqmm. 1.1 KV 4 C armd. Al cable

Mtr 50

Total B =

Rates in figure:- (_______________________________________________________________________

____________________________________________________________________________)

and GST Extra applicable

Signature of Contractor:

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ANNEXURE- C

C. DETAILED BOQ FOR THE ELECTROMECHANICAL EQUIPMENTS AT ESIC MODEL HOSPITAL GURUGRAM, SECTOR-9A, GURUGRAM, HARYANA-122001, YEAR-2017-18

Chapter DESCRIPTION OF WORKS ESTIMATED

RATE AGENCY CHARGE

GRAND TOTAL

1 CAMC FOR EPAB-X SYSTEM 1,10,000

2 CAMC FOR CCTV/PA SYSTEM 2,20,000

3 CAMC FOR DIESEL GENERATOR SETS 11,00,000

4 CAMC FOR TRANSFORMERS 2,20,000

5

CAMC FOR SUB

STATIONS/PANELS/VCB/OTHERS 4,40,000

6

CAMC FOR KITCHEN EQUIPMENTS 2,20,000

7

CAMC OF EARTHING PIT AT

HOSPITAL 75,000

8

REPAIR CHARGES FOR

MISCELLENOUS SERVICES 28,20,000

9 TOTAL AMOUNT Rs. 52, 40,000

TOTAL Rs. =

Rates in figure;- (_______________________________________________________________________

____________________________________________________________________________)

And GST Extra as applicable

Signature of Contractor:

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5 Chapter-1 ANNEXURE- C

Sr. Description UOM Rate Qtys. Amount

1 Comprehensive Annual Maintenance Contract of EPABX System at ESIC Model Hospital Gurugram. Make: - Siemens Hipath - 3800 Telephone System.

Job Item

12

Work of Scope:

The maintenance contract offered is towards the maintenance of present hardware and software. In case of any major software changes or frequent changes requests the same will be fixed based on the work and time involved to carry out the job.

The equipment/part found damaged/burnt/declared beyond repair will be repaired/replaced and standby will be provided under scope of Comprehensive Annual Maintenance Contract.

Advising technical modifications to maintain operational reliability, where ESIC considers this is necessary. However, this shall be done in consultation with the ESIC.

Carrying out of necessary installation and de-installation operations and also putting the system back to operation.

Elimination of Program Faults through the provision of software corrections (patches) provided the customer is using the relevant current Program version or predecessor version available/applicable at Siemens; provided such faults are reproducible at site for the purpose of diagnostic & debugging. Program Faults shall mean the deviations from the relevant Program description or deviation of a feature in the installed system under CAMC.

Availability of special tools, measurement and inspection devices, test apparatus and diagnostics equipment required by agency personnel for service purposes (excluding the required transmission equipment at the customer's premises, i.e. for remote diagnostic).

Availability of system components, boards and replacement parts for the installed system under CAMC. Requirement of consumables such as printer paper, toner, batteries and data media, MDF modules etc. shall be taken care by the customer. The supply shall normally be effected with on - site deployment of the service technician after the problem is identified.

Remote diagnostics i.e. fault localization for hardware problems if possible via remote access.

Elimination of problems in the hardware due to normal wear and tear. Any equipment or part is burnt due to external reasons and physically damaged / broken will be repaired / replaced.


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1 Comprehensive Annual Maintenance Contract of CC TV and PA System at ESIC Model Hospital Gurugram.

Job Item

12

Work of Scope:

The maintenance contract offered is towards the maintenance of present hardware and software. In case of any major software changes or frequent changes requests the same will be fixed based on the work and time involved to carry out the job.

The equipment/part found damaged/burnt/declared beyond repair will be repaired/replaced and standby will be provided under scope of Comprehensive Annual Maintenance Contract.

Advising technical modifications to maintain operational reliability, where ESIC considers this is necessary. However, this shall be done in consultation with the ESIC.


Elimination of Program Faults through the provision of software corrections (patches) provided the customer is using the relevant current Program version or predecessor version available/applicable at Siemens; provided such faults are reproducible at site for the purpose of diagnostic & debugging. Program Faults shall mean the deviations from the relevant Program description or deviation of a feature in the installed system under CAMC.

Availability of special tools, measurement and inspection devices, test apparatus and diagnostics equipment required by agency personnel for service purposes (excluding the required transmission equipment at the customer's premises, i.e. for remote diagnostic).

Availability of system components, boards and replacement parts for the installed system under CAMC. Requirement of consumables such as printer paper, toner, batteries and data media, MDF modules etc. shall be taken care by the customer. The supply shall normally be effected with on - site deployment of the service technician after the problem is identified.

Remote diagnostics i.e. fault localization for hardware problems if possible via remote access.

Elimination of problems in the hardware due to normal wear and tear. Any equipment or part is burnt due to external reasons and physically damaged / broken will be repaired / replaced.


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1 Comprehensive Annual Maintenance Contract of Diesel Generator Sets at ESIC Model Hospital Gurugram.

Job Item

12

- 3 nos. x 625 KVA (Make- Kirloskar)

03

- 2 nos. x 600 KVA (Make- Cummins)

02

Total Rs.=

Work of Scope: (B) Diesel Generating (DG) Sets

DG sets are normally provided as standby alternative source of electric power supply for feeding essential services in the event of failure of main supply. Provision of DG set is mandatory for multi-storied buildings & hospitals from fire safety and other considerations. It is absolutely essential that the DG sets and their control panels are maintained diligently for operational readiness at all times. All repairs and replacements should be done on priority. Activities indicated herein are basic in nature and these should be supplemented with manufacturer’s recommendations. 1. DG sets should be operated and maintained by well trained & adequately qualified

technical personnel of specialized & authorized agency. 2. As a first step towards satisfactory operation and maintenance, the concerned

maintenance engineer should know about all parts of the engine & alternator and other associated components and their present functional condition. The maintenance schedule basically covers aspects like keeping dirt off the engine’s systems, lubrication, regulating the fuel, controlling the operating temperature, engine breathing, guard corrosion and vibration etc.

3. Only genuine spare parts should be used for replacements of engine components. The operating / maintenance personnel of engines should not wear loose garments while on duty to avoid accidents.

4. Proper upkeep of maintenance records is very important. Log books are to be maintained to record current, voltage, operating periods etc. Maintenance register should indicate actual compliance to the schedule item wise. Major repairs or replacements should be recorded in the history book.

5. Specific fuel consumption should be worked out every month and also checked by test annually. Result must be recorded in the Log book.

6. Belt size, lubricant oil brand name and grade, and particulars of any other such consumables should be noted on the front page of maintenance register for the engine so that only the appropriate material is actually used in maintenance.

7. Batteries have certain limited life (3 or 4 years) and it also depends on the usage, and rates of charging / discharging etc. The voltage readings give a fair indication in this regard. Manufacturer should be consulted before resorting to replacement.

8. It is not uncommon that more loads are connected to the DG set over a period of time. Do not allow the set to be loaded above 90% of its KVA rating, so as to allow for ageing. Keep a watch on the power factor of the load as well, since a lower power factor will enable only a lower power (KW) output. Another important factor to be kept in mind when new loads are added, is with regard to the type of load viz. motor load, non-liner loads (like UPS, thyristor controlled lifts etc.), as these loads will need larger KVA rating then the steady state load KVA.

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9. If major changes in pressure / temperature values are observed in comparison to previous day readings, immediate corrective actions as necessary should be taken.

Schedule of periodical checking:

(a) Daily routine checks,

1. Keep the DG set rooms clean. Wipe out dirt from external surface of engine, generator and control panels.

2. Check the level of diesel in daily service tank, lubricating oil in engine crank case, (in case of water cooled engines, water in radiator). Oil should not be above the High level mark on the Dipstick, the check being done before start of the engine or after about 20 minutes after stopping of a running Engine.

3. Note: Radiator Cap must be properly put in position; else, there can be aeration i.e. mixing of air with coolant, resulting in overheating of the Engine.

4. Inspect the engine for any leakage of diesel oil, engine, lubricating oil, and coolant in the respective systems.

5. Check that the selector in control panel is in AUTO mode (in the case of AMF sets.) 6. Record the reading of voltage of supply, and engine battery voltage.

(b) Weekly checks.

1. Check the automatic starting of engine by switching off the main supply of the AMF panel (for

AMF sets only). Non AMF sets may be started manually and loaded. Run the set on load for 15

minutes. Observe for any abnormality of noise, vibration, bearing surface heating (whether

warm), engine pick up, voltage level and frequency.

2. Check the level of electrolyte in the battery of the engine. Top up with distilled water as

necessary. If the battery needs charging (as can be judged by the cell voltage), arrange for its

charging early and also examine whether trickle charger (if provided) is defective.

3. Check whether all panel lamps, fuses & instruments are healthy in the control panel.

(c) Monthly checks.

1. Check engine radiator for air restriction if any & clean up. Check the condition of drive belts,

hose and radiator cap.

2. Where heat rejection is through cooling tower, check that there is no blockage in spray nozzles

and the C/T basin is clean. Clean the strainer in the water circuit.

3. Clean the battery terminals and apply grease to prevent corrosion. Check specific gravity of the

electrolyte.

4. Check the exhaust system for leakage, corrosion and vibration. See whether the exhaust smoke

in not very dark.

5. Check that there are no restrictions to air flow in air cleaner.

6. Check that oil heater in functional.

7. Check coupling with alternator for any sign of fatigue.

(e) Six monthly check

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1. Inspect the electrical control panel and starters to see that all power / control contacts are

clean, all terminations are sound and all fuses are intact. Blow out dirt from machine windings

and panels by a blower, check brushes (where provided) of alternators.

2. Inspect all cable end terminations, including control cables & tighten as required.

3. Check all safety controls and alarms in the set supply system.

4. Check and change filters of diesel, engine oil, lubricant, coolant and air cleaner element of the

engine after checking total hours of operation and as per manufacturer’s recommendation.

5. Drain and change the cooling water (in water cooled sets)

Check the belt tension &tighten if required. Note: New belts will stretch within 1 hour of operation, these are to be readjusted.

6. Change the Crankcase breather element for naturally aspirated engines, clean the screen &

turbocharged the engine.

( e ) Annual checks

1. Inspect the fuel tank of any sedimentation. Clean up. 2. Replace the engine oil as per hours of operation and recommendation of the manufacturer. 3. Check shaft alignment, and condition of anti-vibration mountings in case any abnormal noise or

vibration is observed. 4. Blow through radiator core in a direction opposite to the normal flow of air (Reserve Flushing) 5. Conduct Megger test on all cabling, mains and control wiring of motors and earth test. (Earth

test is to be done in summer and Megger test during monsoon). 6. Paint all external MS surfaces, machine base plates, pipes, supports etc. periodically. 7. Calibration of fuel pump and injector should be done as per manufacturer’s recommendations.

This is also necessary when engine is overhauled.

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0 Chapter-04 ANNEXURE- C,


1 Comprehensive Annual Maintenance Contract of Oil type- Transformers at ESIC Model Hospital Gurugram.

Job Item

12

- 2 nos. x 800 (Make- Kirloskar)

02

- 1 nos. x 1600 KVA (Make- Kirloskar)

01

Total Rs.=

Work of Scope: Breather and oil check for Transformer :

Silica gel is blue when dry. The Transformer breathes due to varied loading over a period of

time. When silica gel absorbs moisture while the transformer is ‘breathing in’ at lower loads, it

turns pinkish. When the moisture content is over 50% and silica gel has turned pinkish,

reactivate the silica gel (till it turns blue again) by heating directly under the sun on a metal

surface or over an electric heater (Caution: not to overheated). Check that air passage is clear in

breather when reactivating the silica gel.

Check the level of oil in conservator tank. Arrange to top up with dry & tested oil, if necessary.

Do not fill beyond the upper limit level so as to allow expansion of oil when warm. Oil should

not spill into the breather. Investigate the reason, if the level of oil changes too often.

Check the colour of oil. If it is dark the reason needs to be investigated by testing the oil.

Darkening may occur due to oxidation of oil accelerated by temperature and presence of

contaminants. The consequence may be increase in acidity, fall in resistivity and increase in

dielectric dissipation factor (tan delta) and formation of sludge eventually. Dark brown colour

may also be due to presence of dissolved asphalt in it.

Insulating oil used in transformers and OCBs should be periodically tested as per relevant BIS

provision for conformity.

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Chapter-05 ANNEXURE- C,


1 Comprehensive Annual Maintenance Contract FOR SUB STATIONS /PANELS /ACB/VCB /CT-PT and OTHERS equipments at ESIC Model Hospital Gurugram. And related equipments, HT & LT Panel set, Bus coupler, OCBS, Capacitor panel complete with power distribution including incoming and outgoing cables, feeder pillar etc complete as reqd.

Job Item

12

- 5 nos. x 800 amp VCB (Make- _________)

02

- 1 nos. x 800 amp VCB 11 kv HT Meter Panel Room

(Make-___________)

01

Total Rs.=

Work of Scope:

Servicing of all VCB incomer in monthly basis, and if breakdown will occurs immediate rectify the unserviceable VCB and complete the SITC job as per requirement.

Checking and servicing of all installed CT/PT in VCB in quarterly basis, if breakdown will occurs immediate rectify the unserviceable CT/PT and complete the SITC job along with lab testing as per requirement.

Dusting work of all Electric Panel (LT & HT) shall be done by agency in monthly basis, if breakdown will occurs immediate rectify, of free cost.

The safe custody of substation, HT and LT panel and cables and its accessories shall be the responsibility of the contractor during the tenure of the contract. In the case of theft or damages to any part, the contractor will be done the job immediately without any cost.

In case of major breakdown in Sub-Stations the agency shall be done the job immediately and no additional payment will made.

Servicing and overhauling of all electric panel in monthly basis.

The agency shall be immediate rectify the electricity breakdown whenever occurs with the coordination of DHBVN.

Contractor will return all dismantled parts to Care Taker. Daily cleaning of the all Electric Substations/Panel rooms. Ensure the rooms is clean in all

respects at all times. During Breakdown / Fault of Panel its responsibility of ARM agency Operator/Engineer to

inform the Hospital and also ESIC engineer – in – charge/Caretaker. Maintain all the necessary log books, registers, daily checklists & all records for any future

checks & audits.

The contractor shall take all precaution for safety of the workmen. If any accident / mis-happening occur, the department shall not be responsible for the same. Consequently any compensation payable shall be at the contractor cost.

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1 Comprehensive Annual Maintenance Contract of Kitchen equipments with all cooking equipments, gas pipelines, burners, Industrial Freezes etc. Works at hospital and as per instruction of E/I.at ESIC Model Hospital Gurugram.

Job Item

12

Total Rs.=

Work of Scope:

Servicing of all Gas Pipe Lines and Gas burners in monthly basis, and if breakdown will occurs immediate rectify the unserviceable items and complete the SITC job as per requirement.

Checking and servicing of all installed Cooking equipments in quarterly basis, if breakdown will occurs immediate rectify the unserviceable items and complete the SITC job

Checking and servicing of all installed Industrial Freezes/Refrigerators’ in quarterly basis, if breakdown will occurs immediate rectify the unserviceable items and complete the SITC job.

The agency shall immediate rectify if breakdown occurred at Freezes/Refrigerators’:-

Gas charging in compressors,

Compressor Rewinding,

Providing New Compressor, if required

Replacement of damaged / faulty relay,

Replacement of Faulty Over load Relay,

Providing of new Bottom stands for Freezes/Refrigerators’,

Internal Painting of bottom area housing Compressor/L , Bottom Stand

If required Gasket, replace immediately.

The safe custody of Kitchen’s equipments and its accessories shall be the responsibility of the contractor during the tenure of the contract. In the case of theft or damages to any part, the contractor will be done the job immediately without any cost.

In case of major breakdown in Kitchen’s Equipments the agency shall be done the job immediately and no additional payment will made.

Servicing of all Kitchen’s Equipments in monthly basis.

The agency shall be immediate rectify the gas lines breakdown whenever occurs with the coordination of local vendors.

Contractor will return all dismantled parts to Care Taker. During Breakdown / Fault of Kitchen’s equipments its responsibility of ARM agency

Operator/Engineer to inform the Hospital and also ESIC engineer – in – charge/Caretaker. Maintain all the necessary log books, registers, daily checklists & all records for any future

checks & audits.


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1 Comprehensive Annual Maintenance Contract of all Earthing pit/points where electro mechanic equipments load are affected works at hospital and as per instruction of E/I.

Job Item

12

Total Rs.=

Work of Scope:

Servicing of all Earth Pit in monthly basis, and if breakdown will occurs immediate rectify the unserviceable items and complete the SITC job as per requirement.

The agency shall maintain the guidelines of Earth Pits IS: 3043-1987.

The agency shall provide the chemical cleaning of Earth Pits if required.

The agency will maintain the earth pit with materials like- salt, coal, electrode Plates and any other materials if requires to replace immediate the items.

If any breakdown will occurs like lightening damages, electrical leakages, short circuits between phases/ between phase and neutral, immediate rectify.

No compromise on quality or absence of earthing is willful act of inviting electric hazard.

The maintenance schedule should cover verification of earthing system conductors and components, verification of electricity continuity, measurement of earth resistance, re-fastening of components and conductors etc.

The agency shall done the preventive test; I. Visual Inspection,

II. Adherence of coating test on earth electrode, III. Bending test on earth electrode, IV. Salt Mist Test on earth electrode, V. Humid sulphar Atmosphere Test on earth electrode,

VI. Leaching test on earth enhancement, VII. Sulphar content on earth enhancement,

VIII. Corrosion test on earth enhancement, IX. Resistivity Test on earth enhancement,

The earth resistance shall be measured at main Equi-potential Earth Busbar (MEBB) with all the earth pits interconnected using fall of potential method as per para 37 of IS:3043.

Contractor will return all dismantled parts to Care Taker. During Breakdown / Fault of Earth Pits its responsibility of ARM agency Operator/Engineer to

inform the Hospital and also ESIC engineer – in – charge/Caretaker. Maintain all the necessary log books, registers, daily checklists & all records for any future

checks & audits.


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Chapter-08 Miscellaneous Items ANNEXURE- C,


1 Repairing of exhaust fan of toilets, store, Lifts, Staff quarter with all components and as per instruction of E/I

Job

Item

50

2 Repairing of Wall Mount Fan of hospital building and staff quarter with all components and as per instruction of E/I

Job

Item

50

3 Repairing of Ceiling Fan of hospital building and staff quarter with all components and as per instruction of E/I

Job

Item

50

4 Repairing & fixing & rectification of underground LT & HT cables in with all electric component, of staff quarters & office building with all components as per instruction of E/I

Job Item

10

5 Repairing & fixing & rectification of underground Telephone cables in with all electric component of office building with all components as per instruction of E/I

Job Item

4

6 Providing & fixing of fitter and Welding of steel & iron works at hospital and staff quarters as per instruction of E/I.

Job

Item

20

7 Repairing of Domestic Pump Motor for drinking purpose with complete greasing and good condition fitted bearing of capacity 2 to 10 HP with all components and as per instruction of E/I

Job Item

4

8 Repairing of Fountain Pump Motor for Fountain purpose with complete greasing and good condition fitted bearing of capacity 3 nos. X 2.0 HP with all components and as per instruction of E/I

Job Item

4

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9 Providing and New wiring of PLC system including repairing, Programming, Installation, Testing and Commissioning of PLC and 2500 A switchgear for synchronizing of DG sets 600 KVA 02 nos. and 625 KVA 01 no. & Load Balancing of generators with complete safeties i.e. overload, interlocking of Air Circuit Breakers, Auto Operation and Load Balancing Equipment and Spares i.e. Syn. Automatic Voltage Relay with CT's, HMI etc. All the work will be including of all materials as required for the modification of panel with fully controlled PLC system for 03 nos. DG set and 01 no. main incoming power source 1600 KVA Transformer and 02 nos. bus coupler for LT panel of AC plant complete job of ESIC Hospital Gurgaon. Note: 1) During the period of above work power supply should not be disturbed of Hospital 2) The circuit diagram of control wiring & power wiring SLD should be submitted to the hospital after completion of work

Complete Job as per scope of

work

Details of Work with component a PLC, CPU- MLX 1400 @ 24 V DC Set 1

b 16 Ch input card Set 2

c 16 Ch output card Set 2

d Data converter 485/232 Set 1

e M F meter EM 6436 Set 5

f SMPS @ 230 VAC/12 VAC 10 A Set 1

g Communication cable Mtr. 20

h HMI 2711CT6M Set 1

i HMI COM cable Set 1

j Automatic voltage regulator for PLC controller with CT

Set 2

k Repairing and modification of Air Circuit Breakers for functioning with PLC and wiring

Set 6

l Circuit design and drawing with wiring

Set 6

m Commissioning of DG auto syn. With PCC 3100 and wood ward controller

Job 3

n PLC Programming and commissioning

Job 1

Total Rs.=

NOTICE FOR E-TENDER€¦ · Operation for Electric substations HT/LT Sub Station (11 KV/440 V),...

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