NOTE on REMOVAL COSTS - Joint Inspection Unit · RECOMMENDATION 1 NOTE ON REMOVAL COSTS FOR STAFF...

JIU/NOTE/88/1

NOTE on

REMOVAL COSTS

Prepared by

E. Ferrer- Vieyra

Joint Inspection Unit

Geneva 1988

J1U/NOTE/88/l

September 1988

NOTE

ON

REMOVAL COSTS

Prepared by

E. Ferrer-Vieyra

Joint Inspection Unit

TABLE OF CONTENTS

Page

RECOMMENDATION 1

NOTE ON REMOVAL COSTS FOR STAFF MEMBERS 2-5

ANNEX I: EXTRACTS OF INFORMATION PROVIDED BY ORGANIZATIONS

A. Information provided by United Nations Headquarters

B. Information provided by UNOG

C. Information Provided by IfNOV

D. Information provided by ESCAP

E. Information provided by ECLAC

ANNEX II. ACC/1988/PER/R.15, Annex

ANNEX III. [FPU Regulations concerning Staff Rule 107.25

- 1 -

RECOMMENDATION (to add to Rule 107.27)

Upon the separation from service of a staff member or on change of duty

station and at his request, the Secretary-General may grant a lump-sum

allowance in place of removal expenses. The amount of this allowance may not

exceed 75 per cent of the house-to-house transportation costs; costs other

than transportation costs cannot be taken into consideration.

- 2 -

NOTE ON REMOVAL COSTS FOR STAFF MEMBERS

1. The Joint Inspection Unit included in its work programme for 1988 the

preparation of a Note on the cost of removal of household goods of staff

members of the United Nations Secretariat.

2. Although the Note covers the United Nations Secretariat only, its

recommendation could be applied by the different organizations if so decided.

3. The main purpose of the Note was to suggest ways and means of meeting at

less costs to the Organization the substantial expenses for the transportation

of household goods of staff members from their duty stations to home countries

or vice versa and on change of duty station. The Inspector met with United

Nations officers in Administration and Management, General Services including

transportation, etc. at Headquarters. He also sent questionnaires to some

United Nations offices.

4. The Inspector is aware that the Consultative Committee on Administrative

Questions (Financial and Budgetary Questions) of the Administrative Committee

on Co-ordination will discuss, eventually, removal costs. This Note could be

useful for the ACC and the International Civil Service Commission (ICSC) for a

system wide study of the subject and for the United Nations for improving

productivity during the present financial difficulties.

5. Staff Regulation 7.2 says that subject to conditions and definitions

prescribed by the Secretary-General, the United Nations shall pay removal

costs for staff members.

6. The conditions and definitions prescribed by the Secretary-General (Rule

107.27) say, inter alia, that on appointment or transfer, with expected

service of at least 2 years at the duty station, and provided that the terms

of appointment do not include entitlement to the assignment allowance, the

organization pays the costs of moving the staff member's household effects to

the duty station from the recognized place of residence in the home country or

from the place of residence. A similar removal, to the place of residence in

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_ 4 -

12. The peculiar situation of the recruitment of staff in the United Nations

at the present circumstances, leaves no doubts that the economy to be realized

given the option at the time of the appointment of the staff could be

minimal. In many cases it could imply expenses that for the time being are

not incurred by the Administration. The Inspector was informed that there is

a considerable number of newly appointed staff members that do not use the

franchise.

13. There are cases in which the removal costs paid by the Organization equal

the value - or sometimes are higher - than the real value of the household.

That situation should be taken into account in the productivity norms of the

Organization.

14. The Inspector believes there is a considerable amount of economy that

could be reached by giving the staff member at the time of separation of

service or at time of change of duty station the option of taking a lump sum

instead of using his right according to Staff Regulation 7.2. It is

understood that this is an "option" on which the staff member should decide.

15. The amount of the lump sum should cover only a percentage of the maximum

established transportation cost according to Rule 107.27(d). Transportation

cost should be understood to involve "house-to-house" transportation. The

percentage on the maximum established is due to the fact that the

determination of the real weight of the staff member's household is a

difficult proposition: packing enterprises have peculiar ways of reaching at

and charging for the maximum weight allowed. The Inspector believes the lump

sum should cover the 75 per cent of transportation cost.

16. The main question arises with reference to the 75 per cent. Why not 85

per cent or 50 per cent? The Inspector understands the lump sum proposal is

based on a purely econometric component. The best solution should be taking

into account the relationship: real value of the household/removal cost paid

by the Organization. But this solution has various problems very difficult to

overcome without expensive administrative costs.

17. There are no certain and accepted criteria in order to reach the

percentage of the transportation cost coverage by a lump sum. Equity should

play an important role.

- 5 -

18. Some of the information provided to the Inspector in the Annex puts the

average cost of the household removal (according to stations) something in

between $5,400 and $8,500.

19. Transportation cost varies from 80 to 88 per cent of total costs. That

amounts to $4,320 and $7,000 respectively. The lump sum proposed could be

around $2,225 and $5,250.

20. It is true, according to some information, that in few cases staff members

actually shipped less or in excess than their shipping entitlements. In the

first case, the economy reason behind the 75 per cent lump sum could be

compensated by the other costs related to household removal. In the second

case, the excess shipments is paid by the staff member.

21. The statistics included in the Annex are not very conclusive. The

personnel unit of some organizations have full account of staff members

coming, leaving or being transfered, but the transportation unit only of those

staff members who have requested transportation of their household. Some of

the figures are related to Rule 107.21 not to 107.27; sometimes information is

not available on crating or packing costs; the expressions "origin" and

"destination" have not been used in a uniform way; no information has been

provided in some cases as to whether the weight/volume apply to staff with or

without dependents, etc.

22. The Inspector believes, nevertheless, that those statistics are a valid

tool and that his proposal have practical values and could save, besides

economies, a big deal of paper work for the organizations. It will allow

staff members, also, the possibility to avoid equitably all the problems

connected with the household removal.

23. A cost-benefit study should be undertaken by the Administration covering

all aspects of removal costs, in order to establish an alternative system to

the present one, valid for both the staff member, and the United Nations.

Annex ] Page 1

EXTRACTS OF INFORMATION PROVIDED BY ORGANIZATIONS

United Nations Headquarters

United Nations Office, Geneva

United Nations Office, Vienna

Economic and Social Commission for Asia and the Pacific

Economic Commission for Latin America and the Caribbean

Annex I Page 2

A. UNITED NATIONS HEADQUARTERS

The information has been separated under the following headings:

a) Sampling of export, shipments from New York during 1986/1987

b) Sampling of import shipments to New York

c) Sampling of over to over shipments

The raw data and copies of the analysis are also enclosed.

Due to lack of readily available and pre-sorted data in existence, many of

the samples researched had. to be discarded due to the fact that all the

elements required for each case did not necessarily exist in one document or

in one office, rendering this to be a difficult and time-consuming exercise.

A. United Nations. Headquarters

Saipling of bcport ShirnEnts firm hbw York - 1986/1987 21 Mrnch 1988

To

Switzrrlairl

Switz/rlartl

Chile

Swi tzerland

Nigend

Nigeria

Cyprus

Cyprus

Austria

/ u s t n a

Uuna

Lrilia

l i tha

USSR

USSR

USSR

USSR

Svria

S>Tia

Israel

Israel

Mxie

Air

Sea

Sea

Sea

Air) )

Sea)

Air) )

Sea)

Air

Sea

Sea

Air) )

Sea)

Air)

) Sea)

Air) )

Sea)

Air)

) Sea)

Air

Sea

Weight

495

9,810

2,200

880

1,320

15,360

220

1,980

495

9,810

4,158

825

16,350

990

16,020

495

9,810

220

1,760

1,155

15,690

lbs

I t s

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

MTTLB-Bfl"

Volurc

50 a i . ft

981 cu.f t

220 cu . f t

88 a i . f t

132 a i . f t

1.S36 a i . f t

22 cu . f t

198 a i . f t

50 a i . f t

981 a i . f t

416 a i . f t

83 a i . f t

1,635 a i . f t

99 a i . f t

1,602 a i . f t

50 o j . f t

981 a i . f t

22 a i . f t

176 a i . f t

115 a i . £ t

1,569 a i . f t

Insurarce

$8,000

$32,000

$8,000

$8,000

$65,000

$8,000

$8,000

$32,000

$16,800

$65,000

$65,000

$40,000

$8,000

$16,800

$48,200

Weight

87

4,824

5,158

1,254

1,611

3,595

229

2,465

379

4,380

6,827

1,046

13,285

858

9,021

502

3,542

220

1,006

383

10,303

lbs

lbs

lt>s

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lllS

lbs

lbs

lbs

lbs

lbs

lbs

lbs

life

)bb

lbs

«nuM.SHTO^r

Voluns

18

796

390

195

167

232

53

279

46

597

1,014

167

1,393

167

995

98

398

35

195

75

1,468

a i . f t

a i . f t

a i . f t

c a f t

cu . f t

ai. ft

CLLft

a i . f t

cu . f t

a i . f t

a i . f t

a i . f t

a i . f t

a i . f t

a i . f t

ad. f t

a i . f t

CU.ft

a i . f t

QLft

a a . f t

Insurance Reqjested

$0

$0

$10,000

$0

$0

$0

$1,000

$7,000

$0

$0

$46,340

$9,563

$55,425

$15,290

$51,739

$7,495

$23,055

$2,010

$4,853

$7,000

$38,600

Origin

$100

$1,776

$1,887

$474

$531

$1,308

$100

$998

$113

$1,631

$3,514

$313

$4,569

$313

$911

$130

$1,027

$100

$516

$131

$3,584

AOUALCHWŒ5

Freight

$153

$1,500

$2,450

$844

$2,092

$1,353

$1,206

$1,915

$341

$917

$5,154

$3,355

$3,300

$1,461

$2,709

$421

$2,500

$426

$910

$1,172

$3,470

Destination

$175

$2,485

$480

$1,081

$792

$1,631

$120

$700

$270

$2,224

$307

$201

$1,872

$638

$3,288

$128

$5,998

$51

$503

$150

$2,056

Insurance

$0

$0

$276

$0

$0

$0

$10

$193

$0

$0

$1,278

$96

$1,529

$154

$1,428

$7S

$636

$20

$133

$70

$1,065

Total Charges

$428

$r.,761

$5,093

$2,399

$3,415

$4,292

$1,436

$3,806

$724

$4,772

$10,253

$3,965

$11,270

$2,566

$8,336

$754

$10,161

$597

$2,062

$1,523

$10,175

To ttxie

Urapl Air) )

Israel Sea)

Swalen Sea

Turkey Sea

China Sea

Cyprus Sea

Holland Sea

Ivory Coast Air

USSR Air) )

USSR Sea)

item Air) )

Fteru Sea)

TOTAL

BflTIiH4frir

Weight Volume Insurance

396 lbs 40 cu-ft $12,000

3,564 lbs 356 cu.ft

10,800 lbs 1,080 c a f t $40,000

18,000 lbs 1,800 cu.ft $65,000

5,280 lbs 528 a u f t $19,200

4,620 I t s 462 cu.ft $16,800

12,540 lbs 1,254 a i . f t $43,200

2,200 lbs 220 cu.ft $8,000

495 lbs 50 a i . f t $40,000

9,810 lbs 981 c a f t

528 lbs 53 c a f t $19,200

4,752 lbs 475 cu.ft

183,028 lbs 18,305 c a f t $692,200

ACTUAL SHUMBNT

Weight \folune Insurance ReqjîstaJ

305 lbs 57 cu.ft $856

2,895 lbs 398 cu.ft $9,816

10,753 lbs 1,285 c a f t $68,642

14,060 lbs 2,441 cu.ft $65,000

3,939 lbs 498 c a f t $19,200

11,223 lbs 927 cu.ft $34,710

1,629 lbs 133 oi .f t $6,600

265 lbs 20 cu.ft $1,965

313 lbs 57 c a f t $7,915

2,159 lbs 261 cu.ft $19,713

321 lbs 63 c a f t $840

9,224 lbs 1,455 cu.£t $57,705

128,061 lbs 16,373 c a f t $572,332

ACTUAL QWRGBS

Origin Freight Destination Insurance Total Charges

$100 $648 $150 $8 $906

$911 $2,117 $650 $270 $3,948

$3,457 $1,650 $1,809 $1,894 $8,810

$7,090 $6,270 $4,886 $1,794 $20,040

$3,418 $3,255 $1,863 $529 $9,065

$4,265 $4,900 $1,999 $958 $12,122

$521 $695 $889 $182 $2,287

$100 $763 $245 $19 $1,127

$100 $248 $90 $79 $517

$626 $2,361 $3,649 $544 $7,180

$90 $964 $160 $8 $1,222

$3,854 $5,027 $1,199 $1,592 $11,672

$48,558 $66,547 $42,739 $14,840 $172,684

Sampling of Overseas to Overseas Shipment - 1986/1987 21 March 1988

FrcnvTo Male

Canada/Ghana Sea

Virgin Is./Milawi Air

Firdarti/India Sea

Belgiun/Guinea Sea

Arizcna/Sucian Air

UK/India Air

France/Bangladesh Air

Netherlands/Ethiopia Air

Iceland/Manila Air

Spain/Bolivia Air

TOTAL _...

mrrruMNr


3,300 lbs 330 a i . f t $12,000

1,100 lbs 110 a i . f t $8,000

4,620 lbs 462 a i . f t $16,800

1,452 lbs 145 a i . f t $14,400

3,300 lbs 330 cu.ft $12,000

1,100 lbs 110 c a f t $8,000

1,100 lbs 110 a i . f t $8,000

3,300 lbs 330 ai . f t $12,000

2,310 lbs 231 cu.ft $16,800

5,940 lbs 594 a i . f t $21,600

27,522 lbs 2,752 cu.ft $129,600

AC11IN. SHUMÎff

Weight Volune Insurance Reqjested

4,201 lbs 330 c a f t $5,947

1,800 lbs 115 a i . f t $0

2,420 lbs 350 a i . f t $7,200

2,989 lbs 280 a i . f t $0

1,243 lbs 124 a i . f t $0

417 lbs 28 c a f t $13,000

898 His 44 a i . f t $2,743

730 11* 50 c a f t $3,350

730 lbs 66 a i . f t $0

1,056 lbs 118 c a f t $0

16,484 ibs 1,505 cu.ft $32,240

ACTUAL CBV&ES


$2,063 $4,041 $1,572 $164 $7,840

$941 $6,330 $372 $0 $7,643

$878 $1,401 $385 $198 $2,862

$1,999 $1,844 $906 $0 $-1,749

$348 $3,498 $298 $0 $4,144

$230 $1,146 $110 $80 $1,566

$678 $2,719 $237 $27 $3,661

$601 $1,329 $209 $33 $2,175

$1,067 $5,897 $184 $0 $7,148

$550 $2,212 $290 $0 $3,052

$9,358 $30,417 $4,563 $502 $44,840

09 3 (T) CD

X *01

M

Sdiipling of Inport Shinnents to New York - 1986/1987 21 March 1988

1 run Ntxle

Icelani Sea

Italy Sea

Gemiany Air) )

Germany Sea)

Guinea Sea

Uruguay Air

Norway Air

Japan Air )

) Japan Sea)

Prague Ai r ) )

Prague Sea)

TOTAL

ENnTLH_NT

Weight Voluie Insurance

18,000 lbs 1,800 c a f t $65,000

18,000 lbs 1,800 c a f t $65,000

2,200 lbs 220 c a f t $8,000

495 lbs 50 a i . f t $40,000

9,810 lbs 981 a i . f t

2,200 lbs 220 c a f t $8,000

18,000 lbs 1,800 a i . f t $65,000

880 lbs 88 c a f t $8,000

1,650 lbs 165 cu.t t $65,000

14,700 lbs 1,470 cu.ft

18,000 lbs 1,800 c a f t $6S,000

103,935 lbs 10,394 c a f t $389,000

ACTUAL SIUMNl'

Weight Volme Insurance Requested

1,973 lbs 200 oi . f t $43,195

2,976 lbs 937 c a f t $0

774 lbs 85 a i . f t $0

539 lbs 49 a i . f t $0

2,578 lbs 85 a i . f t $3,005

1,576 lbs 180 a i . f t $0

485 llis 38 a i . f t $2,300

328 }h, 40 a i . i t $1,430

671 lbs 78 a i . i t $29,845

572 lbs 58 a i . f t $33,540

261 lbs 26 c a f t $5,366

5,500 lbs 550 cu.ft $0

18,233 lbs 2,326 a i . f t $118,681

ACTUAL CWRGB


$1,170 $1,304 $589 $1,192 $4,255

$1,356 $2,727 $643 $0 $4,726

$777 $1,365 $279 $0 $2,421

$912 $1,257 $236 $0 $2,405

$2,379 $1,378 $536 $82 $4,375

$814 $476 $404 $0 $1,694

$570 $811 $79 $23 $1,483

$364 $380 $78 $14 $836

$427 $2,904 $114 $298 $3,743

$650 $306 $118 $97 $1,171

$245 $1,013 $51 $53 $1,362

$4,462 $1,600 $1,510 $0 $7,572

$14,126 $15,521 $4,637 $1,759 $36,043

http://ai.it

Analysis Saiplmg of Export Shipments fron New York - 1986/1987 21 Nferch 1988

To

Switzerland

Switzerland

Chile

Switzerland

Nigeria

Nigeria

Cyprus

Cyprus

Austria

Austria

China

India

India

USSR

USSR

USSR

USSR

Syria

Syria

Israel

Isiwl

Made

Air

Sea

Sea

Sea

Air) )

Sea)

Air) )

Sea)

Air

Sea

Sea

Air) )

Sea)

Air) )

Sea)

Air) )

Sea)

Air) )

Sea)

Air

V . I

Weight

495

9,810

2,200

880

1,320

15,360

220

1,980

495

9,810

4,158

825

16,350

990

16,020

495

9,810

220

1,760

1,155

)'.,(.'«

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

Bcrn__Nr

Volume Insurance

50 cu.ft $8,000

981 c a f t $32,000

220 c a f t $8,000

88 c a f t $8,000

132 c a f t $65,000

1,536 c a f t

22 c a f t $8,000

198 c a f t

50 a i . f t $8,000

981 c a f t $32,000

416 a i . f t $16,800

83 c a f t $65,000

1,635 c a f t

99 a i . f t $65,000

1,602 a i . f t

50 c a f t $40,000

981 c a f t

22 c a f t $8,000

176 cu.ft

115 cu.ft $16,800

1,569 u i . l t $48,200

Weight

87

4,824

5,158

1,254

1,611

3,595

229

2,465

379

4,380

6,827

1,046

13,285

858

9,021

502

3,542

220

1,006

383

10, MX

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

lbs

ACTUAL SHfflvBff

Volume

18

796

390

195

167

232

53

279

46

597

1,014

167

1,393

167

995

98

398

35

195

75

1,468

c a f t

c a f t

a i . f t

c a f t

c a f t

cu. ft

c a f t

cu. f t

c a f t

c a f t

c a f t

c a f t

cu.ft

c a f t

cu. f t

c a f t

c a f t

c a f t

c a f t

c a f t

Ul.it

Insurance Reqjested

$0

$0

$10,000

$0

$0

$0

$1,000

$7,000

$0

$0

$46,340

$9,563

$55,425

$15,290

$51,739

$7,495

$23,055

$2,010

$4,853

$7,000

$38,600

Weight

408 lbs

4,986 lbs

-2,958 lbs

-374 lbs

-291 lbs

11,765 lbs

-9 lbs

-485 lbs

116 lbs

5,430 lbs

-2,669 lbs

-221 lbs

3,065 lbs

132 lbs

6,999 lbs

-7 lbs

6,268 lbs

0 lbs

754 lbs

772 lbs

5,18/ lbs

Balance of Bititlement

%

82%

sn

-134%

-43%

-22%

77%

-4%

-24%

23%

55%

-64%

-27%

19%

13%

44%

- 1 %

64%

0%

43%

67%

34%

Volume

32 ca f t

185 caft

-170 caf t

-107 caft

-35 caft

1,304 ca f t

-31 caft

-81 caf t

4 caf t

384 caf t

-598 caf t

-84 caft

242 caf t

-68 caf t

607 caf t

-48 caft

583 caft

-13 caft

-19 caf t

40 caft

101 caf t

%

64%

19%

-77%

-122%

-27%

85%

-141%

-41%

8%

39%

-144%

-101%

15%

-69%

38%

-96%

59%

-59%

-11%

35%

6%

Insurance

$8,000

$32,000

($2,000)

$8,000

$65,000

$0

$8,000

$32,000

($29,540)

$12

($2,029)

$9,450

$1,137

$9,800

$9,600

1

%

100%

lOOt

-25%

100%

100%

0%

100%

100%

-176%

0%

-3%

24%

14%

58%

20%

http://ui.lt

http://Ul.it

To Nfcde

Israel Air) )

Israel Sea)

Sweden Sea

Turkey Sea

China Sea

Cyprus Sea

IbUarri Sea

Ivory Coast Air

USSR Air) )

USSR Sea)

Peru Air) )

Peru Sea)

TOTAL

MTTLBOIT


3% lbs 40 c a f t $12,000

3,564 lbs 356 a i . f t

10,800 lbs 1,080 c a f t $40,000

18,000 lbs 1,800 c a f t $65,000

5,280 lbs 528 c a f t $19,200

4,620 lbs 462 cu.ft $16,800

12,540 lbs 1,254 a i . f t $43,200

2,200 lbs 220 cu.ft $8,000

495 lbs 50 c a f t $40,000

9,810 lbs 981 c a f t

528 lbs 53 c a f t $19,200

4,752 lbs 475 cu.ft

183,028 lbs 18,305 c a f t $692,200

ACTUAL SHTBBÍT

Weight Vslime Insurance Reqasted

305 lbs 57 c a f t $856

2,895 lbs 398 cu.ft $9,816

10,753 lbs 1,285 cu.ft $68,642

14,060 lbs 2,441 cu.ft $65,000

3,939 lbs 498 a i . f t $19,200

11,223 lbs 927 cu.ft $34,710

1,629 lbs 133 c a f t $6,600

265 lbs 20 c a f t $1,965

313 lbs 57 c a f t $7,915

2,159 lbs 261 c a f t $19,713

321 lbs 63 c a f t $840

9,224 lbs 1,455 cu.ft $57,705

128,061 lbs 16,373 cu.ft $572,332

Balance of Bititlement

Weight Volume Insurance % % %

91 lbs 23% -17 o u f t -43%

$1,328 11% 669 lbs 19% -42 c a f t -12%

47 lbs 0% -205 c a f t -19% ($28,642) -72%

3,940 lbs 22% -641 c u . f t -36% $0 0%

1,341 lbs 25% 30 c a f t 6% $0 0%

-6,603 l b s -143% -465 c a f t -101% ($17,910) -107%

10,911 lbs 87% 1,121 c a f t 89% $36,600 85%

1,935 l b s 88% 200 c a f t 91% $6,035 75%

182 lbs 37% -7 c a f t -14%

$12,372 31% 7,651 lbs 78% 720 c a f t 73%

207 lbs 39% -10 c a f t -19% ($39,345) -205%

-4,472 lbs -94% -980 c a f t -206%

54,967 lbs 30% 1,932 c a f t 11% $119,868 17%

Analysis Sanpling of Import Shipnents to New York - 1986/1987 21 Much 1988

From

Iceland

France

Italy

Germany

Germany

Guinea

Uruguay

Non_y

Japan

Japan

Pnigip

Prague

TOTAL

Made

Sea

Sea

Sea

Air) )

Sea)

Sea

Air

Air

Air)

) Sea)

Air) )

Sea)

BflTn_v»ir


18,000 lbs 1,800 c a f t $6S,000

18,000 lbs 1,800 c a f t $65,000

2,200 lbs 220 a i . f t $8,000

495 lbs 50 c a f t $40,000

9,810 lbs 981 c a f t

2,200 lbs 220 cu.ft $8,000

18,000 lbs 1,800 c a f t $65,000

880 lbs 88 cu.ft $8,000

1,650 lbs 165 c a f t $65,000

14,700 lbs 1,470 c a f t

18,000 lbs 1,800 c a f t $65,000

103,935 lbs 10,394 c a f t $389,000

ACTUAL sHm_vr

Weight Volume Insurance Reqiested

1,973 lbs 200 c a f t $43,195

2,976 lbs 937 c a f t $0

774 lbs 85 c a f t $0

539 lbs 49 c a f t $0

2,578 lbs 85 c a f t $3,005

1,576 lbs 180 c a f t $0

485 lbs 38 c a f t $2,300

328 lbs 40 c a f t $1,430

671 lbs 78 c a f t $29,845

572 lbs 58 c a f t $33,540

261 llis 26 a i . f t $5,366

5,500 IK 550 c a f t $0

18,233 llis 2,326 cu.ft $118,681

Balance of Entitlement

Weight Volume Insurance % % %

16,027 lbs 89% 1,600 c u . f t 891 $21,805 34%

15,024 lbs 83% 863 c u . f t 48% $65,000 100%

1,426 l b s 65% 135 c u . f t 61% $8,000 100%

-44 lbs -9% 1 c a f t 1% $36,995 92%

7,232 lbs 74% 896 c a f t 91%

624 l b s 28% 40 c u . f t 18% $8,000 100%

17,515 11» 97% 1,762 c a f t 98% $62,700 96%

552 lbs 63% 48 c u . f t 55% $6,570 82%

979 lbs 59% 87 c a f t 53% $1,615 2%

14,128 lbs 96% 1,412 c a f t 96%

11,978 lbs 67% 1,224 c a f t 68% $59,634 92%

85,441 lbs 82% 8,067 c a f t 78% $270,319 69%

Analysis

Sampling of Overseas to Overseas Shifrnent - 1986/1987 21 March 1988

Fran/To

Canada/Ghana

Virgin Is./Madawi

Finland/Indi a

Belgiun/Guinea

Arizona/Sudan

UX/Irdia

France/Bangladesh

Netherlands/Ethiopia

IcelarriAfenila

.^viin/lVilivi;>

TOÎXL

Ntxle

Sea

Air

Sea

Sea

Air

Air

Air

Air

Air

Air

mnwBtr

Weight Volune Insurance

3,300 lbs 330 cu.ft $12,000

1,100 lbs U0 c a f t $8,000

4,620 lbs 462 c a f t $16,800

1,452 lbs 145 c a f t $14,400

3,300 lbs 330 cu.ft $12,000

1,100 lbs U0 c a f t $8,000

1,100 lbs U0 cu.ft $8,000

3,300 lbs 330 cu.ft $12,000

2,310 lbs 231 c a f t $16,800

5,940 lbs 5*1 ai.ft $21,600

27,522 lbs 2,752 cu.ft $129,600

ACTUAL SHTB4BNT

Weight VoluiE Insurance

Requested

4,201 lbs 330 c u . f t $5,947

1,800 lbs US c a f t $0

2,420 lbs 350 cu.ft $7,200

2,989 lbs 280 c a f t $0

1,243 lbs 124 cu.ft $0

417 lbs 28 c a f t $13,000

898 lbs 44 c a f t $2,743

730 lbs 50 c a f t $3,350

730 lbs 66 c a f t $0

1,0% lbs 118 a i . f t $0

16,484 lbs 1,505 cu.ft $32,240

Balance of fiititlenent

Weight Volune Insurance % % %

-901 lbs -27% 0 c a f t 0% $6,053 50%

-700 lbs -64% -5 c a f t -5% .$8,000 100%

2,200 lbs 48% 112 c a f t 24% $9,600 57%

-1,537 lbs -106% -135 c a f t - 9 3 % $14,400 100%

2,057 lbs 62% 206 c u . f t 62% $12,000 100%

683 lbs 62% 82 c u . f t 75% ($5,000) -63%

202 lbs 18% 66 c a f t 60% $5,257 66%

2,570 lbs 78% 280 c a f t 85% $8,650 72%

1,580 l b s 68% 165 c a f t 71% $16,800 100%

4,884 lbs 82% 476 r a f t 80% $21,600 100%

11,038 lbs 40% 1,247 c a f t 45% $97,360 75%

Annex '• Page 11

B. UNITED NATIONS OFFICE, GENEVA

1. You will find herewith a table showing the estimated cost of full removal

shipments of staff members with or without dependants either coming to Geneva

(Import) or leaving Geneva (Export), from/to representative European and

overeseas locations.

2. In addition, you will find attached, for comparative purposes, another

chart giving the estimated cost for an unaccompanied shipment under Staff Rule

107.21 to Geneva in case of mission or reassignment, a situation which

frequently arises in the case of HCR staff members. Those figures are

calculated on the basis of authorizations covering between 1000 kg. and 1500

kg.

3. Bearing in mind the purpose of your study, i.e. the advisability of

replacing the removal entitlement by an assignment allowance or lump-sum, it

is worth mentioning that a great number of removal authorizations are never

utilized by staff members. (The Inspector could not get further statistical

information on this paragraph

4. Listed below are the estimated components of removal shipments to or from

three parts of the world:

North America Far East Europe

Packing 1/3 1/2 1/4

(Plus delivery charges)

Transport 2/3 1/2 3/4

Insurance between 0.34 per cent and 0.44 per cent of total

value((covered by UN Geneva)

Annex I Page 12

E. United Nations Office in Geneva

IMPORT TO GENEVA

HEIGHT BETWEEN 1000 AMD 1500 KG

TO GENEVA FROM -^_

SAN JOSE

MOSCOW

BANGUI

KUALA LUMPUR

MOGADISHU

KHARTOUM

NAIROBI

DAR ES SALAM

TEHRAN

LUSAKA

MAPUTO

'

BEIJING

Between 1000 and 1500 kg

* 14.000 (air)

2.500 (air)

17-000 (air)

13-000 (surface) 18.000 (air)

9.000 (surface) 15.000 (air)

8 to 11.000 (air)

8 to 11.000 (air)

12.000 (air)

19.000 (air)

17.000 (air)

13.GOO (air) I Í

. . . ^ 1

for 200 kg: I .003 (air: ,'

FULL REMOVAL

Annex II Page

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EXPORT

C o n t a i n e r 40 f e e t 8150 kg

w i t h d e p e n d a n t s

* 1 5 . 0 0 0

1 3 . 0 0 0

1 1 . 0 0 0

2 0 . 0 0 0

1 5 . 0 0 0

9.5OO

8 . 0 0 0

1 2 . 5 0 0

13.OOO

1 6 . 0 0 0

9 . 5 0 0

2 0 . 0 0 0

1 7 . 0 0 0

1 3 . 0 0 0

I8.5OO

C o n t a i n e r 20 f e e t 489O kg

w i t h o u t d e p e n d a n t s

1 2 . 0 0 0

9 . 0 0 0

7 . 5 0 0

1 7 . 5 0 0

9.50O

7 . 0 0 0

6 . 5 0 0

IO.50O

I I . 5 0 O

1 3 . 5 0 0

7.50O

1 7 . 5 0 0

1 3 . 0 0 0

9.8OO

1 6 . 0 0 0

TO GENEVA F R Û M ~ ~ - \ .

NEW YORK

MEXICO

SYDNEY

TOKYO

ALGIERS

BERLIN

VIENNA

COPENHAGEN

LONDON

BRUSSELS

MADRID

STOCKHOLM

BOMBAY

IMPORT

Container 40 fee t 8150 kg

with dependants

15.000

21.000

18.000

18.500

12.000

6.000

8.5OO

9.000

10.000

8.000

10.000

9.000

14.000

Container 20 feet 4890 kg

without dependants

12.000 J

19.000

15.000

17.000

8.000

4.000

6.000

7.50O

7.5OO

6.5OO

7.50O

6.500

I2.5OO

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C. United Nations Office, Vienna

Removal of Househould Effects - United Natlo„s_g_"_j___tt_yij_i_i

1186

Name

I0J¿i__NA from home country (with dependants) ;

AL-MULLA

(without dependanti NONE

FROM VIENNA to home country (with dependants)

SKAllANI

Entitlero

From/To

Qatar

Kilo

ents

8150

(without dependant? KOII

TO VTEfiNA from other duty sti (with dependants)

AL-SHEIKH

(without dependant KRASSOWSKI

Manila

) Singapore

8150

4890

tions

Islamabad

Hew York

1928

US$ Insurance

4900

65,000

65,000

40,000

65,000

40,000

1

Estimated Cost

12,000

20,000

13,000

5,000

No estimate indicated by IIQ

Actual Uace USí

Kilo Traniport Cost-17

Incl.pacMnfi

535 2,6(0

6020

us$ Insured for/ Prem Paid

10,000.-/ 101.-/

16,230 55,845.-/ 1,265.30

2690

1928

9.7Í0 21,650.-/ 274.37

paid in lala-ma'.ad

1670

65,000.-/ 1,794.-

Del. costa in Viena = $397 Rest paid at K.

20,521.-/ - 567.-

1/ Rate of Exchange used: $1 = AS14.20 (Rate of exchange used for 1986/8? budget).

Percentage Kilo Usage

6.6

73.9

55.0

100.0

34.1

ft) 3 CR 3 n> m

x r-1

Removal of Hotisehonld Effects - United Nations Office at Vienna

1987

Name

TO viEira A from other duty sta (with dependants):

KATHIASON

IIJIMA

(without dependent) NOUE

FROM VIENNA from other duty sta (with dependants)

BASNAYAKE

(without dependants HONE

From/To

tions

New York

New York

tions

Hew York

I

Entitlements

Kilo

8150

8150

8.150

US 4 Insurance

65,000

65,000

65,000

US $ Estimated Cost

est. by HQ 2916.-

No est. from HQ

12,000

Ac

Kilo

2360

300-air 3023-sur

5310

tual Usage US$

Transport Costi/ Tncl.nackînK

paid at HQ

517.-paid at HQ

31,690

US$" Insured for/ Prem Paid

65,000.-/ 1,794.-

64,842.-/ 1,790.-

64,813.-/ 1,788.-

Percentage Kilo Usige

28.3

37.]

65 J

1/ Rate of Exchange used: $1 = AS14.20 (Rate of exchange used for 1986/87 budget)

n> CD x

0"\ H

Removal of Household Effects - United Nations Office at Vienna

.1987

Name

TO VIENNA from home country (with dependants):

NONE

(v i thou t dependent!,)

FRO» VIENNA to home country (with dependants)

KOPAC

BLUNCK

BEZRUKOV

GOSALBO-BOIIO

(without dependants)

DA GAMA SANTOS

From/To

Beijing

Prague

Hamburg

Kiev

Valencia

Lisbon

Kntitien

Kilo

500

8150

8150

8150

8150

4890

ents usi

Insurance

8,000

65,000

65,000

65,000

65,000

40,000

i

us$ Estimated Cost

1,600

8,000

8,000

14,000

8,000

8,000

A

Kilo

116

1640

3000

3360

3175

3500

ctual Usage US$

Transport Costi/ Incl.packing

Del. costs in Vienna $62.-Rest paid in Beijing

2,287

2,641

9,702

8,832

5,155

US$ Insured for/ Prem Paid

7,000.-/ 71.-

24,900.-/ 251.50

29,079,-/ 802.35

42,000.-/ 424.20

84,755.-/ 656.50

40,000.-/ 110.40

Percentage Kilo Usage

23.2

20.1

36.8

41.2

38 .9

71.6

T) 3=

oq D ct> ct> x

-J M

Annex I Page 18

D. Economic and Social Commission for Asia and the Pacific

We have collated the information you have requested with regard to the

outgoing shipments for 1986/1987, broken down to the various components in

accordance with your requirements. As to incoming shipments, due to no

breakdown by component available, e.g. packing etc., we have not been able to

provide the information requested. In any case, for staff transferred from

other duty stations, the relevant information would have been furnished to you.

Mi

D. Economic and Social Commission for Asia and the Pacific

S t a f f roecber

A. sSahabudd in

J . Andor fe r

A.S. Manalac

Ha l i n e e , P .

R.M. i fo tosuwarso

K.K. Shane

Teo Eng Soon

R. KacDouald

B.B. Arzadon

C. Lax

V . J . Ram

K.C. Agarwal

w i t h w i t h o u t Dependents Dependent;

I t i n e r a r y

BKK/Iclanu>bac:

BKX/Geneva

BKK/ManiJa

BKK/Gcnova

BKX/Jakar ta

BKK/Ncw York

DKK/Malaysia

BKX/New York

ISKK/lIouoton

DKK/Heu York

DKK/New York

BKK/Delhi

REMOVAT, COST 1906

E n t i t l e m e n t Ai r Kqs .

450

450

4 50

525

225

750

375

Sea r g s .

7 ,250

4 , 4 4 0

0 ,150

4 , 4 4 0

6 , 1 5 0

7 ,100

0 ,150 .

4 ,090

6 ,150

4 , 0 9 0

0 ,150

8 ,150

A c t u a l A i r Kgs .

410

75

230

410

200

275

414

Sea Kgs,

1,910

2 ,560

C,400

570

10 ,230

2 ,240

7 ,100

3 ,342

12 ,630

96Ó

2 ,150

3 ,104

P a c k i n g A i r l 'Se a * *

2 , 0 9 5 9 ,356

1,210 1 2 , 5 9 6

2 6 , 0 8 4

1 ,574 5 ,320

2 4 , 3 9 0

1 ,735 1 5 , 6 6 0

3 3 , 5 9 6

3 5 , 3 4 0

3 0 , 1 8 0

?00 3 , 0 6 0

1,230 7 ,354

1 ,510 1 0 , 4 7 8

Transport A i r

23 ,820

9 , 5 2 0

3 0 , 1 2 4

4 1 , 1 2 2

3 1 , 1 0 0

3 0 , 5 6 5

1 8 , 5 0 0

Soa

J5

41 ,50S

37 ,324

3 3 , 0 6 0

13 ,922

6 9 , 3 0 6

9 3 , 6 2 9

121 ,210

111 ,764

2 3 0 , 4 4 8

30 ,590

8 3 , 2 0 5

8 0 , 4 7 S

T o t a l A i r

25 ,915

10 ,730

31 ,698

4 2 , 8 5 7 -

3 1 , 8 0 0

31 ,795

2 0 , 0 9 8

Sea Í

5 0 , 9 4 1

4 9 , 9 2 0

5 9 , 1 5 2

1 9 , 2 5 0

9 3 , 6 9 6

1 0 9 , 2 8 9

154 ,806

1 2 7 , 1 1 2

2 6 0 , 6 2 8

3 3 , 6 6 6

9 0 , 5 5 9

9 8 , 9 5 3

Insurance A i r $üs

5 ,914

5 , 5 8 5

2 , 6 3 1

3 ,065

10,140

9 ,140

2 7 , 7 0 0

7 ,280

27 ,905

4 8 , 2 9 0

2 ,036

5-1,915

1 1 , 3 ) 0

63 ,29S

11 ,310

33 ,773

20 ,060

43 ,440

36 ,450

Tl > P) D 09 D Ct> CO

X M VO H

Staff sjeœber

A. Archanbault

F. E p p e r t

G. U s v a t t e - A x a t c h i

T. Kunugi

Künika, H.

A.B.M. Is lam

H.G.R. Reddy

H.il. S h é r i f

M.J. A r c k a i x b a u l t

Li- i i ing

w i t h w i t h o u t Dependents Dependents

X

X

X

X

X

X

X

X

X

X

Itinerary

Air Sea

BKK/Geneva

BKK/Hew York

BKX/New York

BKX/New York

BKK/Geneva

BKK/Hew York

BKX/Bangalore

BXX/Dhaka

BKK/Paris

BKK/New York

Entitlement

Air

Kgs.

375

450

525

4 SO

375

450

Sea

Kgs.

8,150

8,150

8,150

8,150

0,150

8,150

8, ISO

8,150

8,150

0,150

1907

Actual Air Kgs.

300

601

525

295

270

300

Sea Kgs.

6,056

5,676

5.387

4,72B

1,768

2,853

8.753

5,073

2,778

470

Packing A i r Sea

J5 J»

770

2,410

1,3S0

840

000

8O0

14,523

17,349

16,558

11,190

6,251

11,400

28,862

17,879

5,180

1,120

Transport M r Sea

ft »

37,960

94,019

50,877

37,038

31,576

10,930

141,123

225,954

195,740

137,059

33,131

125,720

215,520

102,743

24,044

44,120

Total

Air

38,730

97,229

52,227

37,870

32,376

11,730

Sea

155,646

243,303

212,298

148,249

39,382

131,120

244,382

120,622

30,024

45,240

Inaurajiee A i r SUS

16,720

6,011

19,060

1,830

19,450

Sea SUS

64,997

55,738

41,673

45,200

3,600

33,130

65,000

35,G00

24,120

9,517

13 >

oq 3 CO CO

N> O H

Annex I Page 21

DD GVA

BANGKOK (ESCAP) 12 0736Z

2825 NOLTE. REF YR MSC 2488 TO CHAO.

PRIMO ANDORFER AIR SHOULD READ 225 AND SEA 4440, ALL OTHER SHOW CORRECT AIR

ENTITLEMENTS. FOR KANIKA, ARCHAIMBAULT AND LI-NING DEPENDENT'S ENTITLEMENTS

APPLY.

SECONDO NOTOSUWARSO AND REDDY ACTUAL SEA SHIPMENTS INDICATED IN TERMS OF GROSS

WEIGHTS, HOWEVER NET WEIGHT THEIR SHIPMENTS DOES NOT EXCEED ENTITLEMENTS. FOR

ARZADON, TOTAL AMOUNTS INCLUDES USDLRS 3,559.80 BORNE BY STAFF MEMBER FOR

EXCESS WT/VOL ABOVE ENTITLEMENT.

TERTIO INSURANCE PREMIUM FOR AIR IS 1.00 US DOLLARS AND SEA IS 2.75 PER 100 US

DOLLARS VALUE. RATES SUPPLIED BY INSURANCE UNIT, OGS UN HEADQUARTERS AND

PRESUMABLY APPLIED GLOBALLY THROUGHOUT UN, PLS REVERT IF FURTHER CLARIFICATION

REQD.

KIND REGDS. {HEATH ESCAP)

Annex I Page 22

E. Economic Commission for Latin America and the Caribbean

The information covers details of ECLAC staff that used the full removal

entitlement during 1986, under staff regulation 107.27. During 1987 no

removals took place under this rule.

E- Economic Commission for Latin America and the Caribbean

FULL REMOVALS - I986 (Rule 107.2?)

Name/Itinerary Kilos net

Packing Transport Destination Insurance US dollars

Total

Enrique Pemjean Santiago/New York

956 393.18 1,490.9^ 50**. ?2 101.82 2,^90.66

Konrad Studnicki-Gizbert '(888 Santiago/Chelsea

1,379.93 3,800.00 1,494.81 1,723.00 8,397.7^

Pablo Rodriguez Santiago/New York

1266 501.65 2,328.3*+ 742.43 715.85 4,288.2?

Barbara Rojas Santiago/San Jose

Lav/rence Finnegan Santiago/Maryland

2560

'1096

1,408.00

2,703.90

1,700.00 2,252.80 787.82

6,200.00 4,371.30 7 ii8.65

6,1*48.62

14,023.85

March 1988

ANNEX II Page 1

ACC/1988/PER/R.15, Annex

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Annex I I Page 3

Annex III Page 1

U.P.U. REGULATIONS CONCERNING STAFF RULE 107.25

(International Bureau of the Universal Postal Union)

ANNEX III Page 2

U.P.U. REGULATIONS CONCERNING STAFF RULE 107-25

(International Bureau of the Universal Postal Union)

Rule 107.25

Removal costs

1 Subject to the conditions laid down in these Rules, the Union shall pav expenses in connection with the removal of an internationally recruited staff member's personal effects and household goods under the following circumstances:

a On initial appointment for a period of two years or longer;

b Upon completion of two years of continuous service;

c Upon separation from service provided the staff member had an appointment for a period of two years or longer or had completed not less than two years of continuous service.

40

Annex I I I Page 3

2 Under paragraph 1, a and b, the Union shall pay the expenses of removing a staff member's household goods and personal effects either f rom the place of recruitment or f rom the place authorized as his home for purposes of home leave, provided that the goods and effects were in his possession at the t ime of appointment and are being transported for his own use. Payment of removal expenses f rom a place other than those specified may be authorized by the Director-General in exceptional cases, on such terms and conditions as he deems appropriate.

3 Under paragraph 1 , c. the Union shall pay the expenses of removing a staff member's household goods and personal effects f rom Berne to any one place to which he is entit led to be returned at the Union's expense, or any other one place authorized by the Director-General in exceptional cases on such terms and conditions as he deems appropriate, provided the goods and effects were fn the staff member's possession at the t ime of separation and are being transported for his own use.

4 Payment by the Union of removal expenses shall be subject to the fo l lowing conditions:

a The maximum weight and volume for which entitlement to removal at the Union's expense exists shall be 4890 kg or 30.5 m 3 , inclusive of packing crates and containers, fo r staff members alone, and 8150 kg or 51 m 3 fo r staff members w i th a dependent child or a spouse residing wi th them at their official du ty stat ion. A higher maximum may be set, however, in the case of a staff member w i th a dependent child or a spouse residing w i th h im at his official duty stat ion, if the staff member presents convincing evidence that his normal and necessary household effects to be removed exceed the maximum enti t lement;

b Storage charges other than those directly incidental to normal transportat ion expenses shall no t normally be allowable;

c Reasonable costs of packing, crating, cartage, unpacking, uncrating and insurance shall be allowed for shipments wi th in the l imits of authorized weight or volume, except that costs for servicing of appliances, dismantling or installation of f ix tures, or special packing shall not be borne by the Un ion ;

d Transportation of personal effects and household goods shall be by the most economical means as determined by the Director-General, taking in to account costs allowable under c above;

e Privately-owned automobiles shall not be transported at the Union's expense.

41

Annex I I I Page 4

5 Removal costs shall not be payable under this rule in the case of mission service.

6 Where both husband and wi fe are staff members, and each is entitled to removal of personal effects and household goods, the maximum weight and volume that may be removed at the Union's expense for both of them shall be that provided for a staff member w i th a dependent child or a spouse residing w i t h h im at his duty station.

7 On the appointment of a staff member and at his request, the Director-General may grant a lump-sum allowance in place of removal expenses. The amount of this allowance may not exceed 75 per cent of the removal costs corresponding to the maximum weight and volume for which entit lement to removal at the Union's expense exists in accordance wi th paragraph 4 , a; costs other than transportation costs cannot be taken into consideration.*

Rule 107.26

Loss of entitlement to removal expenses

1 A staff member who resigns before completing two years of service shall not normally be entitled to payment of removal expenses.

2 Entit lement to removal expenses shall cease when the staff member's services are not expected to continue for more than six months beyond the proposed date of arrival of the household goods and effects.

3 Entit lement to removal expenses on separation f rom service shall cease if removal has not commenced wi th in one year after the date of separation.

•Effective from 1 January 1975.

42

NOTE on REMOVAL COSTS - Joint Inspection Unit · RECOMMENDATION 1 NOTE ON REMOVAL COSTS FOR STAFF...

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