Public Works & Utility Commission

MEETING PLACE: Suamico Municipal Services Center

12781 Velp Avenue

Agenda

Tuesday, June 26, 2018

1) Call to Order

2) Approve Agenda

3) Approve Minutes of May 22, 2018 Meeting

4) Citizen Comments on Public Works & Utility Agenda Items

5) Public Forum

6) Well #3 Rehab Update/ Schedule

7) Winona Foods Wastewater Control Manhole

8) 2018 Capital Roadway Reconstruction Update

9) HWY 41 & CTY B Interchange Update

10) Future Agenda Items

11) Adj ourn

Approved by Administrator

Note: A majority ofmembers of the Village Board may be in attendance for informationgathering and sharing.

Any person wishing to attend who, because of a disability, requires special accommodationsshould contact the Suamico Village office at ( 920) 434-2212 with as much advanced notice as

possible, so that accommodations can be made.

Public Works & Utility Commission

Minutes

Tuesday, May 22, 2018 311' M

Members present: Matt Athey, Bill Bourbonnais, Joel Ebrfurth, Bryan Fischer, Paul Garvey andFred Krumberger

Absent: Dan Roddan

Staff: Andy Smits/ Deputy Public Works Director

1) Call to Order

Meeting was called to order by Chair, Matt Athey at 6: 02 P.M.

2) Approve Agenda

Motion was made by Joel Ehrfarth to approve the agenda; second by Bryan Fischer. Motion carried 4- 0.

3) Approve Minutes of April 24, 2018 MeetingMotion was made by Fred Krumberger to approve the minutes; second by Joel Ehrfurth. Motion carried 4- 0.

4) Citizen Comments on Public Works & Utility Agenda ItemsNone

5) Public Forum

None

Commission members Paul Garvey & Bill Bourbonnais arrived)

6) Consumer Confidence Report

STAFF REPORT/UPDATE:

Consumer Confidence Report (CCR) is required by the Federal Environmental ProtectionAgency (EPA). The CCR must be prepared and distributed by all community water systemsin order to provide information concerning water quality for the previous monitoring year. The report identifies detected contaminants, compliance with drinking water rules, andeducational language, and is based on information reported to the Wisconsin Department of

Natural Resources ( DNR).

This report does go out in the second quarter billing to the utility customers. The report does get posted on the website and at the four posting boards.

7) Snowstorm Evelyn and Winter Maintenance

The operations of the snowstorm were reviewed.

Look at getting two sets of tire chains for each truck; Eliminate down time of the equipment;

PW & Utility Minutes, 05- 22- 2018

Single axle plow spare truck ( 1997) was needed during this snowstorm; Department is getting a different single truck for next year; A big item is looking at extra salt storage; Capacity of salt on site; having more on inventory; Ordering salt and the delivery of the salt; Salt supply has changed over the years and is more difficult to get the road salt; Size of the present salt shed and an issue is that this never gets completely empty. Discussion was held on the possible need of a second salt storage shed for the future;

Members asked how the accidents per mile for this storm compared to other areamunicipalities;

Commission did request that Andy (Public Works Director) find this information out.

8) 2018 Capital Roadway Reconstruction UpdateSpreadsheet was given to commission of the roads that will be worked on this year.

The contracts for the roadway project were signed last week.

9) Well #3 Rehab Update

This work is being bid out at this time.

10) HWY 41 & CTY B Interchange Update

May 29 is the full closure on Cly B and is expected to be a month; this information is postedon reader boards.

Information is kept up- to- date on the websites. Signage was done with the local businesses.

11) Future Agenda Items

Continued updates on well #3 and the Highway Project.

12) Adj ouinMotion was made by Fred Krumberger to adjourn; second by Bryan Fischer. Motion carried 6- 0.

Meeting adjourned at 7: 00 P.M.

Recording Secretary, Jean De Bauche

2

PW & Utility Minutes, 05- 22-2018

5/ 22/ 2018

To: Terry Steinmann — President of Winona Foods

Subject: Metering Manhole Installation

Dear Mr. Steinmann,

The Village of Suamico will be going ahead with the installation of the metering manhole project that

has been discussed for the past several years. Data compiled indicates a discrepancy in wastewater

discharge being significantly higher than water being used from the municipal water supply to your

facility. Village code ( 9. 05) references the ability for Suamico to have the right to require such metering

control to firmly know and understand the composition and volume being discharged from an

industrial waste generator.

Please find the table below for an outline to what the project will entail and estimated costs involved.

This project will be funded by the property/ business owner and completed using Village specifications.

The Village needs to get moving on this project so it can be bid out and constructed in the 2018 calendar

year. In discussions, you did mention there was a leak just upstream about 10' from the current

sampling manhole that could be added to this project and fixed at the time of construction.

The Village will facilitate the project and draft a final bill upon completion of the project. Details of

maintenance will also need to be addressed at the completion of the project when the improvements

are turned over to your staff. They need to learn and understand the equipment that being installed.

Manhole with Flume 2, 500

Flume 2, 800

Connection to sanitary sewer 1,000

Electrical installation 6, 500

Meter/SCADA/ Energenecs 7,875

Lawn Restoration 1,000

Misc Site Work 2, 000

Contingency 15% 3, 551

Engineering 8,250

TOTAL PROJECT ESTIMATE 35, 476

If you have any questions regarding this project please feel free to call the Village at (920-434-8410).

Thanks,

Andy Smits

Director of Public Works and Utilities

12781 Velp Avenue

Suamico WI 54313

Winona Foods Meter Pit

Project Cost Estimate

Manhole with Flume $ 2, 500

Flume $ 2, 800

Connection to sanitary sewer $ 1,000

Electrical installation $ 6, 500

Mete r/ SCADA/ E n e rge necs $ 7,875

Lawn Restoration $ 1,000

Misc Site Work $ 2, 000

Contingency 15% $ 3, 551

Engineering $ 8, 250

TOTAL PROJECT ESTIMATE $ 35,476

Date Water Usage (Gal) Wastewater Discharge ( Gal)

1st Quarter - 2014 965,160 912,857

1st Quarter - 2014 965, 160 11886, 000

2nd Quarter - 2014 756, 370 No Data

3rd Quarter - 2014 1, 1831920 11564, 000

4th Quarter - 2014 11081, 980 11918, 857

1st Quarter - 2015 854,540 No Data

2nd Quarter - 2015 11383, 990 858,000

3rd Quarter - 2015 1, 1991510 1, 803, 200

4th Quarter - 2015 21195, 410 893, 714

4th Quarter - 2015 21195, 410 683,429

1st Quarter - 2016 439,340 No Data

2nd Quarter - 2016 428,170 11146,600

3rd Quarter - 2016 420,660 1, 324,800

4th Quarter - 2016 361..250' 1, 165,333

4th Quarter - 2016 361,251 31404,000

1st Quarter - 2017 647, 280 113500000

3rd Quarter - 2017 1, 0041640 935,333

4th Quarter - 2017 9140890 11984, 571

4th Quarter - 2017 914,890 3, 0621285

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SU -1801 ScheduleProject Manager. Michelle Laehat

JOB NAME: Villad of Suamico R02dNV2ys Project 2018

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Well #3 Rehabilitation

Proposed Schedule

Description Completion Date

Meet with Village of Suamico to Review Documents: May 30, 2018Submit to WDNR June 1, 2018

Advertisement for Bids — First Publish Date: July 5, 2018Advertisement for Bids — Second Publish Date: July 12, 2018Receive Bids: July 18, 2018Public Works and Utility Commission Award of Bids: July 25, 2018WDNR Approval August 1, 2018

Village Board Award ofBids (Notice of Award): August 6, 2018

Executed Agreements: August 22, 2018

Preconstruction Conference: August 27, 2018

Notice to Proceed: August 27, 2018

Substantial Completion: September 17, 2018

Final Completion: October 15, 2018

The time between Substantial Completion and Final Completion is required to

obtain the results of water samples.