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Transcript of NORTH WEST PROVINCIAL LEGISLATURE catering service... · north west provincial legislature tender...
Please note that this document is not to be duplicated or photocopied in any instance Page 1
NORTH WEST PROVINCIAL LEGISLATURE
TENDER FOR THE PROVISION OF CANTEEN AND CATERING
SERVICES FOR NORTH WEST PROVINCIAL LEGISLATURE FOR
A PERIOD OF 60 MONTHS
TENDERNO.NWPL 01/2014
NORTH WEST PROVINCIAL LEGISLATURE
Legislature Buildings
Dr James Moroka Drive
Mmabatho
2735
Contact Name. Maria Javier
Telephone: (018)392-7402
Fax: 018 392 7108
Email: [email protected]
Please note that this document is not to be duplicated or photocopied in any instance Page 2
Name of Tendered: ...........................................................................................................
Total Prices inclusive of Value Added Tax: R……………………………………………………………........
Amount in Words...………..……………………………………………………………………………………...........
…………………………………..……………………………………………………………………...............................
A compulsory briefing session will be held on 12 February 2014 at the North West
Provincial Legislature building in Committee Room 01 at 10:00
This tender closes at 11:00AM on the 2014 at the Ground Floor of the North West
Provincial Legislature
LATE SUBMISSIONS WILL NOT BE ACCEPTED BY THE NWPL
TENDER FOR THE PROVISION OF CANTEEN AND CATERING
SERVICES FOR NWPL: FOR A PERIOD OF 60 MONTHS
Please note that this document is not to be duplicated or photocopied in any instance Page 3
Contents
Number Heading
The Tender
Part T1: Tendering procedures
T1.1 Tender Notice and Invitation to Tender
T1. Tender Data
Part T2: Returnable documents
T2.1 List of Returnable Documents
T2.2 Returnable Schedule
The Contract
Part C1: Agreement and Contract Data
C1.1 Form of Offer and Acceptance
C1.2 General Conditions of Contract
Part C2: Pricing data
C2.1 Pricing Instructions
C2.2 Activity Schedule or Schedule of Activities
PartC3: Scope of Work
C3 Scope of Work
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INDEX
PARTT1: TENDERING PROCEDURES 2
T1.1: Tender Notice and Invitation to Tender 2
PART T1: TENDERING PROCEDURES
T1.1: Tender Notice and Invitation to Tender
Tender No .WPL 0I/2014 for the Provision of Canteen and Catering Services for a period of
sixty (60) months–North West Provincial Legislature.
The North West Provincial Legislature invites tenders for the appointment of a service
provider to provide Canteen and Catering Services for a period of sixty months for the
Legislature. Preferences are offered to tenders in accordance with the PPPFA Regulations.
The physical address for collection of tender documents is: SCM Office No: Second Floor of
the Legislature Building Dr. James Moroka Drive, Mmabatho 2735. Documents will be
available for downloading on the NWPL Website from the………….The tender document must
be brought to the Compulsory Briefing Meeting.
Queries relating to the issue of these documents may be addressed to Ms .Maria Javier,Tel
(018)392-7402, Fax:0183927108 or e-mail [email protected] Technical enquiries
regarding the tender can be addressed to Mr. JF Cudjoe, Tel:(018)392-7018 or email:
[email protected] or Ms. S. Makgetla, Tel. :(018) 392-7177 or email:
A compulsory Clarification Meeting with representative soft he Employer will take place at
the NWPL Office Building, Dr. James Moroka Drive, Mmabatho, on the 12 February 2014
starting at 10:00 committee room 1 .
The closing time for receipt of tenders is 11:00 am on the 03 March 2014 Telegraphic,
telephonic; telex, facsimile; e-mail and late tenders will not be accepted.
Please note that this document is not to be duplicated or photocopied in any instance Page 5
INDEX
T1.2: Tender Data 2
Conditions of Tender 2
1.2: Tender Data
Conditions of Tender
The Conditions of Tender are the Standard Conditions of Tender issued by the National
Treasury. The purpose of the Conditions is to:
Draw special attention to certain general conditions applicable to government bids,
contracts and orders; and
To ensure that bidders are familiar with regard to the rights and obligations of all parties
involved in doing business with government.
The Standard Conditions of Tender makes ever all references to the Tender Data which
specifically applies to this tender. The Tender Data shall have precedence in the
interpretation of any ambiguity or inconsistency between it and the Standard Conditions of
Tender. Each item of Tender Data given below is cross-referenced to the relevant clause in
the standard Conditions of Tender.
Clause
Number
Clause Heading
Data/Wording
F.1.1
The Employer is:
The Employer is: North West Provincial Legislature Buildings
Dr. James Moroka Drive
Mmabatho 2735
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F.1.2
Tender
Documents
Documents that Relate to the Tender
PARTT1:TENDERING PROCEDURES
T1.1Tender Notice and Invitation to Tender
T1.2Tender Data
PARTT2:RETURNABLE DOCUMENTS
T2.1Returnable Documents
T2.2Returnable Schedules
Documents that Relate to the Contract PARTC 1: AGREEMENT AND
CONTRACT DATA
C1.1 Form of Offer and Acceptance
C1.2 Contract Data
PART C 2: PRICIN GDATA
C2. 1 Pricing Instructions C2. 2 Schedule of Activities
PARTC 3: SCOPE OF WORK
F.1.4
Employer’s
contact person is:
Ms Maria Javier
Second Floor Room Legislature Buildings
Contact Person: Ms. Maria Javier
Tel : 018 392-7402
Fax : 018 392 7178
E-mail:[email protected]
F.2.1
Eligibility
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Item Description Yes No
1 Response document/proposal submitted
2 Proposal indicates the total price(including
VAT)
3 Proposal covers the 2 year period
4 Original and valid tax clearance certificate
5 Certified ID copies of Directors/Owners
6 Confirmation of banking details
7 Company registration documents
8 Tender document
9 Service provider attended compulsory meeting
10 Preferred Supplier Database Application Form
12 Proof of registration as an employer with the
Compensation Commissioner and letter o good
standing
13 Proof of registration with Unemployment
Insurance Commissioner and letter of good
standing
Joint ventures are eligible to submit enders provided that:
Each member of the JV must have a valid Tax Clearance
Certificate issued by the South African Revenue Services
(SARS);
A joint Venture Agreement is signed by the JV Partners and
attached to this tender document; and
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At least one of the JV partners attends the Compulsory Briefing
Meeting.
F2.7
Clarification
Meeting
The arrangements and venue for the compulsory clarification
meeting are:
VENUE: Conference Room, First Floor Legislature Buildings Dr
James Moroka Drive, Mmabatho 2735
Date: at 10:00
Contact
Enquiries:
Ms Maria Javier
Second Floor Room Legislature Buildings
Contact Person: Ms Maria Javier: 018 392 7402
Tel:(018)392-7402
Fax:018 392 7178
E-mail:[email protected]
F2.13.2
Returnable
Documents
Tenders to note that there turntable documents are listed in
T.2 (Returnable Documents)
F2.13.3
Number of
copies of tender
offers best
submitted to the
Employer
The returnable part of the tender offer communicated on
paper shall be submitted as an original .No documents are to
be retyped. Any tender documents that are retyped will be
disqualified.
Please note that this document is not to be duplicated or photocopied in any instance Page 9
F2.13.5
Sealing and
Delivery of
tender offers
The Employer’s address for delivery of tender offer sand
identification details to be shown on each tender offer package
are:
Location of tender box:
Ground Floor-Main Entrance Legislature Buildings, Dr James
Moroka Drive, Mmabatho 2735
Identification details:
CONTRACTNO. NWPL 01/2014 :FOR THE PROVISION OF
CANTEEN AND SERVICES FOR THEM NORTH WEST PROVINCIAL
LEGISLATURE
F2.13.6
Two-Envelope
system
A two-envelope system will not be followed.
F2.15
Closing time of
tender offers
The closing time for submission of tender offers is as stated in
the Tender Notice and Invitation to Tender.
F2.16
Tender offer
validity
The tender offer validity period is ninety(90) days, except in
exceptional circumstances where the tender can be extended
F2.23
Certificates
All certificates as listed under Part T2: Returnable Documents
F3.4 Opening of
tender
submissions
Tender Offers will be opened in public.
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F3.5
Two-Envelope
System
A two-envelope system will not be followed.
F3.11
Evaluation of
Tender Offers
The procedure for the evaluation of responsive tenders is
Functionality and Price Method(Functionality, BBBEE and Price
offers),
The evaluation of the tender shall be conducted in three
stages:
Stage1:Functionality/ Quality Evaluation
Stage2:FinancialOfferEvaluation
Stage3:B-BBEE Rating status Evaluation (either80:20or90:10)
Stage1:Functionality/Quality Evaluation
The evaluation for functionality/quality will only be based on
the information submitted by the tenderers. Please note that
no preferences may be granted to complete claims for
preferences
Score quality/functionality, rejecting all tender offers that fail to score the minimum
number of points for quality/functionality stated in the Tender Data (If Any);
Evaluation of Functionality
CRITERIA WEIGHTS VALUE SCORE
1 The bidder must be an affiliated or
registered member with a professional
caterers association or body. Proof is
needed.
10
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2 Interpretation of scope and understanding
of requirements. Clearly articulate the
methodology that reflect show the
required service will be rendered at NWPL
Buildings and other sites to be determined
by NWPL
20
3 Experience of service provider in the
canteen and catering services industry
1year(value=1)
2years(value=2)
3years(value=3)
4years(value=4)
>=5years(value=5)
15 A
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15
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4 Number of personnel to be allocated for
engagement and operation of canteen and
catering services
4personnel(value=1)
5
T
r
a
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n
i
10
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5personnel(value=2)
6personnel(value=3)
7personnel(value=4)
>=8personnel(value=5)
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Please note that this document is not to be duplicated or photocopied in any instance Page 14
d
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5 Experience of personnel in catering
services (Food preparation, Customer
service/Front office, Supervision,
Beverages, Kitchen sanitation, Pest control,
Etc.).Calculated from average of all
personnel.
1-3year(value=1)
4-6years(value=2)
7-9years(value=3)
10-12years(value=4)
>=13years(value=5)
15
6 Knowledge of catering for varied dietary
preferences based on religions and
cultures, e.g. vegetarian, kosher, halaal,
African cuisine.
3
7 Experience of bidders in catering for larger
crowds of people: Completed works each
having:
more than1000 persons= 10
not less than 500 persons=5
not less than 300 persons=3
10
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8 A solvency of 30% of the work.
A certificate or proof to this effect from
the banker must be attached
15
11 Submission of a skills transfer and
development plan for the disadvantaged
youth in the Province.
5
12 Proximity of Operational Office closer to
NWPL
Mmabatho
2
TOTALS 100%
Minimum Threshold for technical 60%
The Minimum Functionality Score to qualify for further evaluation is 60 points.
Please note that this document is not to be duplicated or photocopied in any instance Page 16
Stage2:Process for the calculation
of preference points
The process for the evaluation of
tender offers will be as follows:
Score tender evaluation points for
financial offer;
The Preference Point System assign
a score to each tender price, using
the following formula:
The Formula of scoring the tender
Price for bids above
R1,000,000(90:10)Pt=90[1–(P–
Pmin)]
Pm inmin
Where
Pt=Preference points for price of
tender under consideration;
P=Rand value of tender under
consideration ;and
Pmin=Rand value of the lowest
acceptable tender.
Formula of scoring the tender Price
for bids above
R1,000,000(90/10)Pt=90[1–(P–
Pmin)]
Pmin
Where
Pt=Preference points for price of
tender under consideration;
P=Rand value of tender under
consideration; and
Pmin=Rand value of the lowest
Please note that this document is not to be duplicated or photocopied in any instance Page 17
acceptable tender.
For this tender the 90/10
preference points system will be
used.
Stage3:Evaluation of the B-BBEE
Status Rating
Score the tender evaluation points
for B-BBEE Status level of
Contribution in accordance with
the rating reflected in the
submitted B-BBEE Rating
Certificate.
Calculate total tender evaluation
points for price an B-BBEE Status;
Rank tender offers from the
highest number offer evaluation
points to the lowest; and
B-BBEE Status
Level of
Contributor
Number of Points(90/10)
Number of Points(80/20)
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1
10
20
2 9 18
3 8 16
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-Compliant
Contributor
0 0
Recommend the tenderer with the highest number of tender
evaluation points for the award of the contract.
F3.13.1
Acceptance
of Tender
Offers
Tender offer will only be accepted if the tenderer:
Meets all the eligibility criteria stipulated in Clause F2.1; or
Any of its directors are not listed on the Register of Tender Defaulters
in terms of the Prevention and Combating of Corrupt Activities Act of
2004 as a person prohibited from doing business with the public
sector; or
Has not abused the Employer's Supply Chain Management System ; or
Has not failed to perform on any previous contract.
Please note that this document is not to be duplicated or photocopied in any instance Page 19
ANNEXURE F–STANDARD CONDITION OF TENDER
The Conditions of Tender are the Standard Conditions of Tender as issued by the National
Treasury.
Prospective Bidders must be a registered member of either Restaurant
Association of South Africa (RASA) or South Africa Chefs Association (SACHA)
General
Actions
The employer and each tenderer submitting a tender offer shall comply with these
conditions. In their dealings with each other; they shall discharge their duties and
obligations asset out in F.2 and F.3, timeously and with integrity, and behave equitably,
honestly and transparently, comply with all legal obligations and not engage in anti-
competitive practices.
The employer and the tenderer and all their agents and employees involved in the tender
process shall avoid conflicts of interest and where a conflict of interest is perceived or
known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers
shall declare any potential conflict of interest in their tender submissions. Employees,
agents and advisors of the employer shall declare any conflict of interest to whoever is
responsible for overseeing the procurement process at the start of any deliberations
relating to the procurement process or as soon as they become aware of such conflict, and
abstain from any decisions where such conflict exists or recues themselves from the
procurement process, as appropriate.
Note:
A conflict of interest may arise due to a conflict of roles which might provide an incentive for
improper acts in some circumstances. A conflict of interest can create an appearance of
impropriety that can undermine confidence in the ability of that person to act properly in
his or her position even info improper acts result.
Conflicts of interest in respect of those engaged in the procurement process include direct,
indirect or family interests in the tender or outcome of the procurement process and any
person albias, inclination, obligation, allegiance or loyalty which would in any way affect any
decisions taken.
The employer shall not seek and a tenderer shall not submit a tender without having a firm
intention and the capacity to proceed with the contract
Tender Documents
Please note that this document is not to be duplicated or photocopied in any instance Page 20
The documents issued by the employer for the purpose of a tender offer are listed in the
tender data.
Interpretation
The tender data and additional requirements contained in the tender schedules that are
included in the returnable documents are deemed to be part of the conditions of tender.
These conditions of tender, the tender data and tender schedules which are only required
for tender evaluation purposes, shall not form part of any contract arising from the
invitation to tender
For the purposes of these conditions for the calling for expressions of interest, the following
definitions apply:
Conflict of interest means any situation in which:
Someone in a position of trust has competing professional or personal interests which make
it difficult to fulfil his or her duties impartially.
An individual or organisation is in a position to exploit a professional or official capacity in
some way for their personal or corporate benefit.
Incompatibility or contradictory interests exist between an employee and the organisation
which employs that employee.
Comparative offer means the tenderer’s financial offer after the factors of non-firm prices,
all unconditional discounts and any other tendered parameters that will affect the value of
the financial offer have been taken in to consideration
Corrupt practice means the offering, giving, receiving or soliciting of anything of value to
influence the action of the employer or his staff or Project Managers in the tender process;
and
Fraudulent practice means the misrepresentation of the facts in order to influence the
tender process or the award of a contract arising from a tender offer to the detriment of the
employer, including collusive practices intended to establish prices at artificial levels
Organization means a company, firm, enterprise, association or other legal entity, whether
incorporated not, or a public body.
f) Quality (functionality) means the totality of features and characteristics of a product or
service that bear on its ability to satisfy stated o implied needs Communication and
employer’s Project Manager.
Each communication between the employer and a tenderer shall be to or from the
employer's Project Manager only, and in a form that can be readily read, copied and
Please note that this document is not to be duplicated or photocopied in any instance Page 21
recorded. Communication shall be in the English language. The employer shall not take any
responsibility for non-receipt of communications from or by a tenderer. The name and
contact details of the employer’s Project Manager are stated in the tender data.
The employer’ right to accept or reject any tender offer
The employer may accept or reject any variation, deviation, tender offer, or alternative
tender offer, and may cancel the tender process and reject all tender offers at any time
before the formation of a contract. The employer shall not accept or incur any liability to a
tenderer for such cancellation and rejection, but will give written reasons for such action
upon written request to do so.
The employer may not subsequent to the cancellation or abandonment of a tender process
or the rejection of all responsive tender offers re-issue a tender covering substantially
The same scope of work within a period of six months unless only one tender was received
and such tender was returned unopened to the tenderer.
Procurement procedures
General
Unless otherwise stated in the tender data, a contract will, subject to F.3.13 be concluded
with the tenderer who in terms of F.3.11 is highest ranked or the tenderer scoring the
highest number of tender evaluation points.
Competitive negotiation procedure
Where the tender data require that the competitive negotiation procedure is to be
followed, tenderers shall submit tender offers in response to the proposed contract in the
first round of submissions. Notwithstanding the requirements of F.3.4, the employer shall
only announce the names of the tenderers who make a submission. The requirements of
F.3.8 relating to the material deviations or qualifications which affect the competitive
position o tenderers shall not apply.
All responsive tenderers, or not less than three responsive tenderers that are highest ranked
in terms of the evaluation method and evaluation criteria stated in the tender data, shall be
invited in each round to enter into competitive negotiations, based on the principal of equal
treatment and keeping confidential the proposed solutions and associated information.
Notwithstanding the provisions of F.2.17, the employer may request that tenders be
clarified, specified and fine-tuned in order to improve a tenderer's competitive position
provided that’ such clarification,specification,fine-tuning or additional information does not
alter any fundamental aspects of the offers or impose substantial new requirements which
restrict or distort competition or have a discriminatory effect.
Please note that this document is not to be duplicated or photocopied in any instance Page 22
At the conclusion of each round of negotiations, tenderers shall be invited by the employer
to make a fresh tender offer, based on the same evaluation criteria, with or without
adjusted weightings. Tenderers shall be advised when they are to submit their best and final
offer.
The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after
tenderers have been requested to submit their best and final offer.
F.1.6.3 Proposal procedure using the two stage-tendering system
F.1.6.3.1 Option1
Tenderers shall in the first stage submit technical proposals and, if required, cost
parameters around which a contract may be negotiated. The employers shall evaluate each
responsive submission in terms of the method of evaluation stated in the tender data and in
the second stage negotiate a contract with the tenderers s conditions of tender.
Option 2
Tenderers shall submit in the first stage only technical proposals. The employer shall invite
all responsive tenderers to submit tender offers in the second stage, following the issuing of
procurement documents.
The employer shall evaluate tenders received during the second stage in terms of the
method of evaluation stated in the tender data, and award the contract in terms of the
conditions of tender.
Tenderer’s obligations
Eligibility
Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and
the tenderer, or any of his principals not under any restriction to do business with employer
Notify the employer of any proposed material change in the capabilities or formation of the
tendering entity (or both) or any other criteria which formed part of the qualifying
requirements used by the employer as the basis in a prior process to invite the tenderer to
submit a tender offer and obtain the employer's written approval to do so prior to the
closing time for tenders.
Please note that this document is not to be duplicated or photocopied in any instance Page 23
Cost of tendering
Accept that, unless otherwise stated in the tender data, the employer will not
compensate the tenderer for any costs incurred in the preparation and submission of a
tender offer, including the costs of any testing necessary to demonstrate that aspects of the
offer complies with requirements.
Check documents
Check the tender documents on receipt for completeness and notify the employer of any
discrepancy or omission.
Confidentiality and copyright of documents
Treat as confidential all matters arising in connection with the tender. Use and copy the
document issued by the employer only for the purpose of preparing and submitting a tender
offer in response to the invitation.
Reference documents
Obtain, as necessary for submitting a tender offer, copies of the latest version of standards,
specifications, conditions of contract and other publications, which are not attached but
which are incorporated into the tender documents by reference.
Acknowledge addenda
Acknowledge receipt of addenda to the tender documents, which the employer may issue,
and if necessary apply for an extension to the closing time stated in the tender data, and
take the addenda into account.
Clarification meeting
Attend a clarification meeting at which tenderers may familiarize themselves with aspect of
the proposed work, services or supply and raise questions. Details of the meeting(s) are
stated in the tender data.
Seek clarification
Request clarification of the tender documents, if necessary, by notifying the employer at
least five working days before the closing time stated in the tender data.
Insurance
Be aware that the extent of insurance to be provided by the employer (if any) might not be
for the full cover required in terms of the condition of contract identified in the contract
data. The tenderer is advised to see qualified advice regarding insurance.
Pricing the tender offer
Please note that this document is not to be duplicated or photocopied in any instance Page 24
Include in the rates, prices, and the tendered total of the prices (if any)all duties,
taxes(except Value Added Tax(VAT),and other levies payable by the successful tenderer,
such duties, taxes and levies being those applicable 14 day before the closing time stated
in the tender data.
F2.10.2 Show VAT payable by the employer separately.
Provide rates and prices that are fixed for the duration of the contract and not subject to
adjustment except as provided for in the conditions of contract identified in the contract
data.
State the rates and prices in Rand unless instructed otherwise in the tender data.
Alterations to documents
Do not make any alterations or additions to the tender documents, except to comply with
instruction issued by the employer, or necessary to correct errors made by the tenderer
.All signatories to the tender offer shall initial such alterations. Erasures and the use of
masking fluid /tippex are prohibited
Alternative tender offers
Unless otherwise stated in the ender data, submit alternative tender offers only if a main
tender offer, strictly in accordance with all the requirements of the tender documents, is
also submitted as well as schedules that compares the requirements of the tender
documents with the alternative requirements that are proposed.
Accept that an alternative tender offer may be based only on the criteria stated in the
tender data or criteria otherwise acceptable to the employer.
Submitting a tender offer
Submit one tender offer only, either as a single tendering entity or as a partner in a joint
venture to provide the whole of the works services or supply identified in the contract
data and describe in the scope of works ,unless stated otherwise in the tender data.
Return all returnable documents to the employer after completing them their entirety by
writing legibly in on-erasable ink.
Submit the parts of the tender offer communicated on paper as an original plus the number,
with an English translation of any documentation in a language other than English, and the
parts communicated electronically in the same format as they were issued by the employer.
Sign the original and all copies of the tender offer where required in terms of the tender
data. The employer will hold all authorized signatories liable on behalf of the tenderer.
Signatories for tenderers proposing to contract as joint ventures shall state which of the
Please note that this document is not to be duplicated or photocopied in any instance Page 25
signatories is the lead partner whom the employer shall hold liable for the purpose of the
tender offer.
Seal the original and each copy of the tender offer as separate packages marking the
packages as "ORIGINAL" and" COPY". Each package shall state on the outside the employer's
address and identification details stated in the tender data, as well as the tenderer's name
and contact address.
Where a two-envelope system is required in terms of the tender data, place and seal the
returnable documents listed in the tender data in an envelope marked “financial proposal”
and place the remaining returnable documents in an envelope marked “technical proposal”.
Each envelope shall state on the outside the employer’s address and identification details
stated in the tender data, as well as the tenderer' s name and contact address.
Seal the original tender offer and copy packages together in an outer package that states on
the outside only the employer's address and identification details as stated in the tender
data.
Accept that the employer will not assume any responsibility for the misplacement or
premature opening of the tender offer if the outer package is not sealed and marked as
stated.
Accept that tender offers submitted by a facsimile or e-mail will be rejected by the
employer, unless stated otherwise in the tender data.
Accept that, if the employer extends the closing time stated in the tender data for any
reason, the requirements of these conditions of tender apply equally to the extended
deadline.
If requested by the employer, consider extending the validity period stated in the tender
data for an agreed additional period.
Accept that a tender submission that has been submitted to the employer may only be
withdrawn or substituted by giving the employer's agent written notice before the closing
time for tenders that at end is to be withdrawn or substituted.
Where a tender submission is to be substituted, submit as a substitute tender in
accordance with the requirements of F.2.13 with the packages clearly marked as
"SUBSTITUTE".
Clarification of tender offer after submission
Provide clarification of a tender offer in response to a request to do so from the employer
during the evaluation of tender offers. This may include providing a breakdown of rates or
Please note that this document is not to be duplicated or photocopied in any instance Page 26
prices and correction of arithmetical errors by the adjustment of certain rates or item prices
(or both). No change in the total of the prices or substance of the tender offer is sought,
offered, or permitted. The total of the prices stated by the tenderer shall be binding upon
the tenderer.
Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the
contract with a preferred tenderer following a competitive selection process, should the
Employer elect to do so.
Provide other material
Provide, on request by the employer, any other material that has a bearing on the tender
offer, the tenderer’s commercial position ( including notarized joint venture agreements ),
preference arrangements, or samples of materials, considered necessary by the employer
for the purpose of a full and a risk assessment. Should the tenderer not provide the
material, or a satisfactory reason as to why it cannot be provided, by the time for
submission stated in the employer’s request, the employer may regard the tender offer as
non-responsive.
Dispose of samples of materials provided for evaluation by the employer, where required.
Inspections, tests and analysis
Provide access during working hours to premises for inspections, tests and analysis as
provided for in the tender data.
Submit securities, bonds, policies, etc.
If requested, submit for the employer’s acceptance before formation of the contract, all
securities, bonds, guarantees, policies and certificates of insurance required in terms of the
conditions of contract identified in the contract data.
Check final draft
Check the final draft of the contract provided by the employer within the time available for
the employer to issue the contract.
Return of other tender documents
If so instructed by the employer, return all retained tender documents within 28 days after
the expiry of the validity period stated in the tender data.
Certificates
Include in the tender submission or provide the employer with any certificates as stated in
the tender data.
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The employer ’sunder takings
Respond to requests from the Tenderer
Respond to a request for clarification received up to five working days before the tender
closing time stated in the Tender Data and notify all tenderers who drew procurement
document.
F.3.1.2 Consider any request to make a material change in the capabilities or formation of
the tendering entity (or both) or any other criteria which formed part of the qualifying
requirements used to prequalify to submit a tender offer in terms of a previous
procurement process and any such request if as a consequence:
An individual firm or a joint venture as a whole, or any individual member of the joint
venture fails to meet any of the collective or individual qualifying requirements
The new partners to a joint venture were not prequalified in the first instance, either as
individual firms or as another joint venture; or
In the opinion of the Employer, acceptance of the material change would compromise the
outcome of the prequalification process.
Issue Addenda
If necessary, issue addenda that may amend or amplify the tender documents to each
tenderer during the period from the date that tender documents are available until seven
days before the tender closing time stated in the Tender Data. If, as a result a tenderer
applies for an extension to the closing time stated in the Tender Data, the Employer may
grant such extension and, shall then notify all tenderers who drew documents.
Return late tender offers
Return tender offers received after the closing time stated in the Tender Data,
unopened,(unless it is necessary to open a tender submission to obtain a forwarding
address), to the tenderer concerned.
Opening of tender submissions
Unless the two-envelope system is to be followed, open valid tender submissions in the
presence of tenderers’ Project Managers who choose to attend at the time and place stated
in the tender data. Tender submissions for which acceptable reasons for withdrawal have
been submitted will not be opened.
Announce at the meeting held immediately after the opening of tender submissions, at a
venue indicated in the tender data, the name of each tenderer whose tender offer is
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opened and, where applicable, the total of his prices, preferences claimed and time for
completion for the main tender offer only.
Make available the record outlined in F.3.4.2 to all interested persons upon request.
Two-envelope system: Not permitted
Non-disclosure
The legislature will not disclose to any person not officially concerned with such processes,
information relating to the evaluation and comparison of tender offers, the final evaluation
price and recommendations for the award of a contract, until after the award of the
contract to the successful tenderer.
Grounds for rejection and disqualification
Determine whether there has been any effort by a tenderer to influence the processing of
tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that
he engaged in corrupt or fraudulent practices.
Test for responsiveness
Determine, on opening and before detailed evaluation, whether each tender offer properly
received:
Complies with the requirements of the Conditions of Tender,
Has been properly and fully completed and signed, and
Is responsive to the other requirements of the tender documents.
A responsive tender is one that conforms to all the terms, conditions, and specifications of
the tender documents without material deviation or qualification. A material deviation or
qualification is one which, in the Employer's opinion, would:
Detrimentally affect the scope, quality, or performance of the works, services or supply
identified in the Scope of Work,
Significantly change the Employer's or the tenderer's risks and responsibilities under the
contract, or
Affect the competitive position of other tenderers presenting responsive tenders, if it were
to be rectified.
Rejection on-responsive tender offer, and not allow it to be subsequently made responsive
by correction or withdrawal of the non-conforming deviation or reservation.
Arithmetical errors, omissions and discrepancies
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Check responsive tenders for discrepancies between amounts in words and amounts in
figures. Where there is a discrepancy between the amounts in figures and the amount in
words, the amount in words shall govern.
Check the highest ranked tender or tenderer with the highest number of tender evaluation
points after the evaluation of tender offers in accordance with F.3.11 for:
The gross misplacement of the decimal point in any unitrate;
Omissions made in completing the pricing schedule or bills of quantities; or
Arithmetic errors in:
Line item totals resulting from the product of a unitrate and a quantity in bills of quantities
or schedules of prices; or
The summation of the prices.
Notify the tenderer of all errors or omissions that are identified in the tender offer and
invite the tenderer to either confirm the tender offer as tendered or accept the corrected
total of prices.
Where the tenderer elects to confirm the tender offer as tendered, correct the errors as
follows:
If bills of quantities or pricing schedules apply and there is an error in the line item total
resulting from the product of the unitrate and the quantity, the line item total shall govern
and the rates hall be corrected. Where there is an obviously gross misplacement of the
decimal point in the unitrate, the line item total as quoted shall govern, and the unitrate
shall be corrected.
Where there is an error in the total of the prices either as a result of other corrections
required by this checking process or in the tenderer's addition of prices, the total of the
prices shall govern and the tenderer will be asked to revise selected item prices (and their
rates if bills of quantities apply) to achieve the tendered total of the prices.
Clarification of a tender offer
Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a
contract arising from the tender offer.
Evaluation of tender offers
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General
Appoint an evaluation panel of not less than three persons. Reduce each responsive tender
offer to a comparative offer and evaluate them using the tender evaluation methods and
associated evaluation criteria and weightings that are specified in the tender data.
Method1 :Financial offer
In the case of a financial offer:
Rank tender offers from the most favourable to the least favourable comparative offer.
Recommend the highest ranked tenderer for the award of the contract, unless there are
compelling and justifiable reasons not to do so.
Re-rank all tenderers should there be compelling and justifiable reasons not to recommend
the highest ranked tenderer and recommend the highest ranked tenderer, unless there are
compelling and justifiable reasons not to do so and the processes in this sub clause s
repeated.
Methods 2: Financial offer and preference
In the case of a financial offer and preferences:
Score each tender in respect of the financial offer made and preferences claimed, if any, in
accordance with the provisions of F.3.11.7 and F.3.11.8.
Calculate the total number of tender evaluation points (TEV ) in accordance with the
following formula:
TEV=NFONP
where: NFO is the number of the tender evaluation points awarded for the financial offer
made in accordance with F.3.11.7; NP is the number of tender evaluation points awarded or
preferences claimed in accordance with F.3.11.8.
Rank tender offers from the highest number of the tender evaluation points to the lowest.
Recommend the tenderer with the highest number of tender evaluation points for the
award of the contract, unless there are compelling and justifiable reasons not to do so.
Rescore and re-rank all tenderers should there be compelling and justifiable reasons not to
recommend the tenderer with the highest number of tender evaluation points, and
recommend the tenderer with the highest number of tender revaluation points, unless
there are compelling and justifiable reasons not to do so and the processes touting this sub-
clause is repeated
Method 3: Financial offer and quality
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In the case of a financial offer and quality:
Score each tender in respect of the financial offer made and the quality offered in
accordance with the provisions of F.3.11.7 and F.3.11.9, rejecting all tender offers that fail
to score the minimum number of points for quality stated in the tender data, if any.
Calculate the total number of tender evaluation points (TEV ) in accordance with the
following formula:
TEVNFC)+No
Where: NFO is the number often der evaluation points awarded for the financial offer made
in accordance withF.3.11.7;
No is the number of tender evaluation points awarded for quality offered in
accordancewithF.3.11.9.
Rank tender offers from the highest number of tender evaluation points to the lowest.
Recommend tenders’ with the highest number of tender evaluation points for the award of
the contract, unless there are compelling and justifiable reasons not to do so.
Rescore and re-rank all bidders should there be compelling and justifiable reasons not to
recommend the bidder with the highest number of tender evaluation points and
recommend the bidder with the highest number of bidder valuation points, unless there are
compelling and justifiable reasons not to do so and the processes out in this sub-clause is
repeated.
Method4: Financial offer, quality and preferences
In the case of a financial offer, quality and preferences:
Score each tender in respect of the financial offer made, preference claimed, if any, and the
quality offered in accordance with the provisions of F.3.11.7 to F.3.11.9, rejecting all tender
offers that fail to score the minimum number of points for quality stated in the tender data,
if any.
Calculate the total number often der evaluation points (TEV) in accordance with the
following formula:
TEV = NFONp + No
Where: NFO is the number of tender evaluation points awarded for the financial offer made
in accordance with F.3.11.7;
Np is the number of tender evaluation points awarded for preferences claimed in
accordance with F.3.11.8.
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No is the number of tender evaluation points awarded for quality offered in accordance
with F.3.11.9.
Rank tender offers from the highest number of tender evaluation points to the lowest.
Recommend the bidder with the highest number often evaluation points for the award of
the contract, unless there are compelling and justifiable reasons not to do so.
Rescore and re-rank all bidders, should there be compelling and justifiable reasons not to
recommend the bidder with the highest number of tender evaluation points, and unless
there are compelling and justifiable reasons not to do so and the process set out in this sub
clause is repeated.
Decimal places
Score financial offers, preferences and quality, as relevant, to two decimal places
Scoring Financial Offers
Score the financial offers of remaining responsive tender offers using the following formula:
NFO= W, xA
where: NFO is the number of tender evaluation points awarded for the financial offer.
W1 is the maximum possible number of tender evaluation points awarded for the financial
offer as stated in tender Data.
Formula
Comparison aimed at achieving
Option1
Option2
1
Highest price or discount
A =(1+(P -Pm))
A=P/Pm Pm
2
Lowest price or percentage
commission/fee
A =(1- (P- Pm))
A=Pm/P
Pm
Pm is the comparative offer of the most favourable comparative offer.
P is the comparative offer of the tender offer under consideration.
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A is a number calculated using the formula and option described in Table F.1 as stated in the
Tender Data.
TableF.1: Formulae for calculating the value of A
Scoring preferences
a). Confirm that tenderers are eligible for the preferences claimed in accordance with
the provisions of the tender data and reject all claims for preference where tenderers are
not eligible for such preferences.
b). Calculate the total number of tender evaluation points for preferences claimed in
accordance with the provisions of the tender data.
Scoring quality (functionality)
Score each of the criteria and sub criteria for quality in accordance with the provisions of the
Tender Data.
Calculate the total number of tender evaluation points for quality using the following
formula:
No=W2XSO/MS
Where: SO is the score for quality allocated to the submission under consideration;
MS is the maximum possible score for quality in respect of a submission; and
W2 is the maximum possible number of tender evaluation points awarded for the quality as
stated in the tender data
Insurance provided by the employer
If requested by the proposed successful bidder, submit for the bidders information the
policies and/ or certificates of insurance which the conditions of contract identified in the
contract data, require the employer to provide.
Acceptance of tender offer
Accept the tender offer if in the opinion of the employer it does not present any
unacceptable commercial risk and only if the bidder:
Is not under restrictions or has principals, who are under restrictions preventing
participating in the employer's procurement, can as necessary and in relation to the
proposed contract demonstrate that he or she possesses the professional and technical
qualifications, professional and technical competence, financial resources, equipment and
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other physical facilities, managerial capability, reliability, experience and reputation,
expertise and the personnel to perform the contract, has the legal capacity to enter in to the
contract, is not insolvent, in receivership, bankrupt or being wound up, has his affairs
administered by a court or a judicial officer, has suspended his business activities, or is
subject to legal proceedings in respect of any of the fore going, complies with the legal
requirements, if any ,stated in the tender data ,and is able, in the opinion of the employer,
to perform the contract free of conflicts of interest
Notify the successful bidder of the employer's acceptance of his tender offer by completing
and returning one copy of the form of offer and acceptance is for either expiry of the
validity period stated in the tender data, or agreed additional period. Providing the form of
offer and acceptance does not contain any qualifying statements, it will constitute the
formation of a contract between the employer and the successful bidder as described in the
form of offer and acceptance.
F.3.14 Notice to unsuccessful Bidders
After the successful bidder has acknowledged the employer’s notice of acceptance, notify
other bidders that their tender offers have not been accepted.
F.3.15 Prepare contract documents
If necessary, revised documents that shall form part of the contract and that were issued by
the employer as part of the tender documents to take account of:
Addenda issued during the tender period, Inclusion of some of the returnable documents,
Other revisions agreed between the employer and the successful bidder and the schedule of
deviations attached to the form of offer and acceptance if any.
Issue final contract
Prepare and issue the final draft of contract to the successful bidder for acceptance as soon
as possible after the date of the employer's signing of the form of offer and acceptance
(Including the schedule of deviations if any).
Complete adjudicator’s contract
Unless alternative arrangements have been agreed or otherwise provided for in the
contract, arrange for both parties to complete formalities for appointing the selected
adjudicator at the same time as the main contract assigned
Provide copies of the contracts Data of the signed copy of the contract as soon as possible
after completion and signing of the form of offer and acceptance.
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Provide written reasons for actions taken.
Provide upon request written reasons to bidders for any action that is taken in applying
these conditions of tender, but with hold information which is not in the public interest to
be divulged which is considered to prejudice, the legitimate commercial interests of bidders
or might prejudice fair competition between bidders.
INDEX
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PARTT2: RETURNABLE DOCUMENTS AND SCHEDULES 2
T2.1 LIST OF RETURNABLE DOCUMENTS 2
FORM A : CERTIFICATE OF AUTHORITY TO SIGN A TENDER 3
FORM B: SCHEDULE OF WORK CARRIED OUT BY THE BIDDER 8
FORM C: ENTITY PROFILE AND PROPOSED KEY PERSONNEL 9
FORM D: PREFERENTIAL PROCUREMENT/B-BBEE RATING CERTIFICATES 10
FORM E: CERTIFICATE OF ATTENDANCE TO COMPULSORY BRIEFING MEETING 16
FORM F: COMPULSORY ENTERPRISE QUESTIONNAIRE (PA-11) 17
FORM G: TAX CLEARANCE CERTIFICATE 20
FORM H: CERTIFICATE OF INDEPENDENT BID DETERMINATION 21
FORM I: DECLARATION OF SUPPLIER’S PAST SUPPLY CHAIN MANAGEMENT
PRACTICES.2510
FORM J: RECORD OF ADDENDA TO TENDER DOCUMENTS 28
PART T2: RETURNABLE DOCUMENTS AND SCHEDULES
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T2.1 List of Returnable Documents
Provide and populate the list, i.e.
Returnable Schedules required for tender evaluation purposes
Other documents required for tender evaluation purposes, e.g. Tax Clearance Certificate of
the company and its Directors, Company Registration certificate, BBBEE rating Certificate,
Hospitality Association of South Africa Registration Certificate and the latest Grading
Certificate; amongst others.
T2.2 Returnable Schedules
Other documents that will be incorporated into the contract
C1.1 Offer and Acceptance
C1.2 Contract Data (Part2)
C2.2 A Schedule of Activities/ Bill of Quantities
1 FORM A: CERTIFICATE OF AUTHORITY TO SIGN A TENDER
Indicate the status of the bidder by ticking the appropriate box here under. The bidder must
complete the certificate set out below for the relevant category.
A
Company
B
Partnership
C
Joint Venture
D
Sole Proprietor
E
Close Corporation
Certificate for Company
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I,……………….........................................., chairperson of the board of
…………………………………………………………………, hereby confirm that by resolution of the board
(copy attached) taken on………of……………….20…...., Mr/Ms…………………….……………….Acting in
the capacity of…………………………………,was authorised to sign all documents in connection
with this tender for Tender No.………...……and any contract resulting from it on behalf of the
company.
As witnesses:
1. ……………………………….. Chairman:………………………………..
2. ……………………………….. Date:………………………………..
ENTERPRISE STAMP
Certificate for Partnership
We, the undersigned, being the key partners in the business trading as
……………………………………………………..………………….............,here by authorise
Mr/Ms...............….……………,acting in the capacity of.......………………………….,to sign all
documents in connection with this tender for Tender No.……..…….and any contract resulting
from it on our behalf.
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Name Address Signature Date
Note: This certificate is to be completed and signed by all key partners upon whom rests the
direction of the affairs of the Partnership as a whole.
Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and here by authorise
Mr/Ms…………….........….……………,authorised signatory of the company
…………………..…………………………….……,acting in the capacity of lead partner, to sign all documents in
connection with this tender for Tender No. NWPL 01/2014 and any contract resulting from it on our
behalf.
This authorisation is evidenced by the attached power of attorney signed by legally authorised
signatories of all the partners to the Joint Venture.
Name of Firm Address Authorising Name and
Capacity
Authorising Signature
Lead Partner:
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Certificate for Sole Proprietor
1. Sole Owner:
2. Date:
I,……………………........................,hereby confirm that I am the sole owner of the business trading
as…………………………………………………….
As witnesses:
Certificate for Close Corporation
We, the undersigned, being the key members in the business trading
as…..........................……………….., hereby authorise Mr/Ms……………………………..acting in the capacity
of……………………………………..,to sign all documents in connection with this tender for TenderNo.NWPL
01/2014 and any contract resulting from it on our behalf.
Name
Address
Signature
Date
Note: This certificate is to be completed and signed by all key partners upon whom rests the
direction of the affairs of the Partnership as a whole.
ENTERPRISESTAMP
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FORM B: SCHEDULE OF WORK CARRIED OUT BY THE TENDERER
The bidder shall list below the previous contracts of a similar nature awarded to the entity. This
information is material to the award of the Contract.
Employer
(Name, Tel No and
Fax No)
Project Manager
(Name, Tel No and
Fax No)
Nature of Work
Value of
Work
Year of
completion
SIGNATURE:................................. DATE:.............................
(of person authorised to sign on behalf of the Bidder)
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FORM C: ENTITYPROFILEANDPROPOSEDKEYPERSONNEL
The bidder shall submit a Company Profile of the Entity and also list below the key personnel
(including first nominee and the second choice alternate), whom he proposes to employ on the
contract should the offer be accepted to direct and for the execution of the work, together with
their qualifications, experience, positions held and their nationalities.
Designation
Name &Nationality of:
Nominee
Alternate
Summary of Qualifications, Experience and Present
Occupation
Partner/Director
Project Manager
Other key staff
(give designation)
SIGNATURE:.................…………..... DATE:.............................
(of person authorised to sign on behalf of the Bidder)
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FORM D: PREFERENTIAL PROCUREMENT/B-BBEE RATING CERTIFICATES
GENERALDEFINITIONS
Acceptance Bid means any Bid which, in all respects, complies with the specifications and conditions
of Bid asset out in the bid document.
Bid means a written offer in a prescribed or stipulated form in response to an invitation by an organ
of state for the provision of goods, works or services. Any reference to Bid or Bidder here in and/or
in any other documentation shall be construed to have the same meaning as the words Tender or
Bidder.
B-BBEE means Broad-Based Black Economic Empowerment as defined in Section1 of the Broad-
Based Black Economic Empowerment Act.
B-BBEE status level of contributor means the B-BBEE status received by a measured entity based on
its overall performance using the relevant score card contained in the Codes of Good Practice on
Black Economic Empowerment, issued in terms of section9(1) of the Broad-Based Black Economic
Empowerment Act.
Broad Based Black Economic Empowerment Act means the Broad-Based Black Economic
Empowerment Act, 2003(Act.No.53of2003).
Comparative Price means the price after the factors of a non-firm price and alun conditional
discounts that can be utilised have been taken in to consideration.
Consortium or Joint Venture means an association or persons for the purpose of combining their
expertise, property, capital, efforts, skills and knowledge in an activity for the execution of a
contract.
Contract means the agreement that results from the acceptance of a bid by the Department.
Specific Goals means the goals as stipulated in the Preferential Procurement Regulation 2001.
Control means the possession and exercise of legal authority to manage the assets, goodwill and
daily operations of a business and the active and continuous exercise of appropriate managerial
authority and power in determining the policies and directing the operations of the business.
Equity Ownership means the percentage ownership and control, exercised by individuals within an
enterprise.
Functionality means the measurement according to predetermined norms, asset out in the tender
documents, of a service or commodity that is designed to be practical and useful, working or
operating, taking into account, among other factors, the quality, reliability, viability and durability of
a service and the technical capacity and ability of a bidder.
Management means an activity inclusive of control and performed on a daily basis, by any person
who is a principal executive officer of the company, by whatever name that person may be
designated, and whether or not that person is a director.
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Owned means having all the customary elements of ownership, including the right of decision
making and sharing all the risks and profits commensurate with the degree of ownership interests as
demonstrated by an examination of the substance, Rather than the form of ownership
arrangements.
Person includes reference to a juristic person.
Rand Value means the total estimated value of a contract in Rand denomination that is calculated at
the time of bid invitations and includes all applicable taxes and excise duties.
Sub-Contracting means the primary contractor’s assigning or leasing or making out work to, or
employing another person to support such primary contractor in the execution of part of a project in
terms of the contract.
EVALUATIONUSINGAPOINTSYSTEM
Responsive bids will be evaluated by the NWPL using a system which awards points on the basis of:
The Tendered price
And B-BBEE status level of contributor.
The Bidder obtaining the highest number of points will usually be awarded the contract.
Preference points shall be calculated after prices have been brought to a comparative basis.
Points scored will be rounded off to two (2) decimal places.
In the event of equal points scored, the bid will be awarded to the bidder scoring the highest
number of points for specific goals.
PROCESS FOR THE CALCULATION OF THE PREFERENCE POINTS
The procedure for the evaluation of responsive tenders is Method two (2) (Preferences and Price
offers).
The evaluation of the tender shall be conducted in three stages:
Stage1: Functionality/Quality Evaluation
Stage2: Financial Offer Evaluation
Stage3: B-BBEE Rating status Evaluation (90:10)
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Stage1: Functionality/Quality Evaluation
The evaluation for functionality/quality will only be based on the information submitted by the
bidders. Please note that no preferences may be granted to incomplete claims for preferences.
Score quality/functionality, rejecting all tender offers that fail to score the minimum number of
points for quality/functionality stated in the Tender Data (If Any).
Evaluation of Functionality
CRITERIA WEIGHTS VALUE SCOR
E
1 Proof of affiliation and or registration with a professional and
recognised catering association or body
10
2 Clearly articulate the methodology that reflects how there
acquired service will be rendered at NWPL Buildings and other sites
15
3 Articulation of how adherence to applicable statutes will be
achieved
15
4 Training and development of staff 10
5 Experience of service provider in the canteen and catering services
industry
1 year(value=1)
2 years(value=2)
3 years(value=3)
4 years(value=4)
>=5years(value=5)
15
6 Number of personnel to be allocated for management and
operation of canteen and catering services
4 personnel(value=1)
5 personnel(value=2)
6 personnel(value=3)
7 personnel(value=4)
5
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>=8 personnel(value=5)
7 Experience of personnel in catering services (Food preparation,
Customer service/Front office, Supervision, Beverages, Kitchen
sanitation, Pest-control, Etc.) Calculated from average of all
personnel.
1-3year(value=1)
4-6years(value=2)
7-9years(value=3)
10-12years(value=4)
>=13years(value=5)
15
8 Catering for varied dietary preferences based on religions and
cultures, e.g. vegetarian, kosher, halaal, African cuisine
3
9 Proximity of Operational Office closer to the NWPL Legislature
buildings
2
TOTALS 100%
Minimum Threshold for technical 60%
The Minimum Functionality Score to qualify for further evaluation is 60 points.
Stage 2: Process for the calculation of preference points
The process for the evaluation of tender offers will be as follows:
Score tender evaluation points for financial offer;
The Preference Point System assigns a score to each tenderer on tender price, using thefollowing
formula:
The Formula of scoring the tender Price for bids above R1,000,000 (90:10)
Pt=90{1–(P–Pmin)}
Pmin
Where
Pt= Preference points for price of tender under consideration;
P= Rand value of tender under consideration; and
Pmin= Rand value of the lowest acceptable tender.
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Formula of scoring the tender Price for bids below R1,000,000 (80:20)
Pt=80{1–(P–Pmin)}
Pmin
Where
Pt= Preference points for price of tender under consideration;
P= Rand value of tender under consideration; and
Pmin= Rand value of the lowest acceptable tender.
For this tender the 80:20 preference points system will be used.
Stage 3: Evaluation of the B-BBEE Status Rating
Score the tender evaluation points for B-BBEE Status level of Contributor in accordance with the
rating reflected in the submitted B-BBEE Rating Certificate.
B-BBEE Status Level
of Contributor
Number of Points
(90/10)
Number of Points
(80/20)
1
10
20
2 9 18
3 8 16
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-Compliant
Contributor
0 0
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Calculate total tender evaluation points for price and B-BBEE Status;
Rank tender offers from the highest number of tender evaluation points to the lowest; and
Recommend the bidder with the highest number of tender evaluation points for the award of the
contract.
Determination of the Final Preference Points for the bidders
Add the total points for Price/Financial Offer with the B-BBEE Status level of contributor to get the
total points.
Preference Points for B-BBEE Status Level of Contributor:
Preference points for Price/Financial Offer
Please note that this document is not to be duplicated or photocopied in any instance Page 49
FORM E: CERTIFICATEOFATTENDANCETOCOMPULSORYBRIEFINGMEETING
TENDER No. NWPL 01/2014 FOR THE PROVISIONING OF CANTEEN AND CATERING SERVICES TO THE
NORTH WEST PROVINCIAL LEGISLATURE
This is to certify that, I,
………….………………………………
Representative of (Name of the Bidder)………………………………………….…………...................
Of (address)………………………………………...................…………………………........………………….....
Telephone Number:…………………………..Fax Number:……………………..
Attended the Compulsory Briefing Meeting on (date).……………………… In the company of
(NWPL SCM Official) :……………………………………….………
SIGNATURE OF THE BIDDERS REPRESENTATIVE: …………………… SIGNATURE OF THE NWPL’S
REPRESENTATIVE:…..…………………….…….
NWPLSTAMP
Name* Identity number* Personal income tax number*
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FORM F: COMPULSORY ENTERPRISE QUESTIONNAIRE (PA-11)
Failure to complete this form in full and signed by the duly authorized person, as indicated on
PA15.1, or PA-15.2 or PA-15.3, shall render the tender non-responsive and will be removed from any
and all further contention.
Project Title:
PROPOSAL FOR THE PROVISIONING OF CANTEEN AND CATERING
SERVICES
Bid No.:
NWPL01/2014.................................................
The following particulars must be furnished. In the case of a joint venture, separate enterprise
questionnaires in respect to each partner must be completed and submitted.
Section 1: Name of enterprise: .....................................................
Section 2: Company/CK Registration number, if any: ..................................
Section 3: VAT registration number, if any: ...........................................
Section 4: Income Tax Reference Number, if any: ......................................
Section 5: Particulars of sole proprietors and partners in partnerships
*Complete only if sole proprietor or partnership and attach separate page if more than 3 partners
Section 6:Record of service for the state
Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership
or director, manager, principal shareholder or stake holder in a company or close corporation is
currently serving or has served within the last 12 months as any of the following:
A member of any municipal council An employee of any provincial department, national
or provincial public entity or constitutional
institution
A member of any provincial
legislature
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Name of sole proprietor,
partner, director, manager,
principal shareholder or
stakeholder
Name of institution, public office, board or
organ of state and position held
Status of service (tick
appropriate column)
Current
Within
last12months
Name of spouse, child or
parent
Name of institution, public office, board
or organ of state and position held
Status of service
(tick appropriate column)
Current
Withinlast12months
A member of the National Assembly or the
Public Finance National Council of Province
An employee of Parliament or a provincial
legislature entity
A member of an accounting authority of any
national municipal entity or provincial public
entity
An employee of Parliament or a provincial
legislature entity
An official of any municipality or municipal
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Section7: Record of spouses, children and parents in the service of the state
Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole
proprietor, partner in a partnership or director, manager, principal shareholder or stake holder in a
company or close corporation is currently serving or has served within the last 12 months as any of
the following:
A member of any municipal council An official of any municipality or provincial
municipal entity
A member of any provincial legislature An employee of any provincial department,
National or provincial public entity or
constitutional institution within the Finance
Management Act,1999(Act1of1999)
A member of the National Assembly An official of any municipality or provincial
municipal entity
A member of an accounting authority of
any municipal entity, national or provincial
public entity
An employee of Parliament or a legislature
The under signed, who warrants that he/she is duly authorised to do so on behalf of the enterprise:
Authorizes the Employer to obtain a tax clearance certificate from the South African Revenue
Services that my/our tax matters are in order, confirms that neither the name of the enterprise or
the name of any partner, manager, director or other person, who wholly or partly exercises, or may
exercise, control over the enterprise, appears on the Register of Tender Defaulters established in
terms of the Prevention and Combating of Corrupt Activities Act of 2004, confirms that no partner,
member, director or other person, who wholly or partly exercises, or may exercise, control over the
enterprise, has within the last five years been convicted of fraud or corruption, confirms that I/we
are not associated, linked or involved with any other tendering entities submitting tender offers
and have no other relationship with any of the bidders or those responsible for compiling the scope
of work that could cause or be interpreted as a conflict of interest, confirms that the contents of
this questionnaire are within my personal knowledge and are to the best of my belief both true and
correct.
Signed Date:
Name Position Signature
Enterprise name: ...................................................................................
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FORM G: TAXCLEARANCECERTIFICATE
The submission requirements for a Tax Clearance Certificates include:
The bidder is to attach an original Tax Clearance Certificate issued by the South African Revenue
Services (SARS) to this page.
Each party to a Joint Venture must submit a separate original Tax Clearance Certificate issued by
SARS.
Failure to submit original and valid Tax Clearance Certificates will invalidate the tender.
FORMH: CERTIFICATE OF INDEPENDENT BID DETERMINATION
Project Title
PROPOSAL FOR THE PROVISIONING OF CANTEEN AND CATERING SERVICES
FOR THE NORTH WEST PROVINCIAL LEGISLATURE
Bid No:
NWPL 01/2014
INTRODUCTION
This Certificate of Independent Bid Determination must form part of all bids invited. This will include
price quotation, advertised competitive bids, limited bids and proposals.
Section 4 (1) (b) (iii) of the Competition ActNo.89of1998, as a mended, prohibits an agreement
between, or concerted practice by, firms, or decision by an association of firms, if it is between
parties in a horizontal relationship and if it involves collusive bidding (or bid rigging). Collusive
bidding is prohibition meaning that it cannot be justified under any grounds.
Bid Rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to
compete, secretly conspire to raise prices or lower the quality of goods and/or services for
purchasers who wish to acquire good sand/services through a bidding process. Bid rigging is, there
for an agreement between competitors not to compete.
Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take
all reasonable steps to prevent abuse of the supply chain management system and authorizes
accounting officers and accounting authorities to:
Disregard the bid of any bidder if that bidder or any of its directors have abused the institution’s
supply chain management system and/or committed fraud or any other improper conduct in
relation to such system.
Please note that this document is not to be duplicated or photocopied in any instance Page 54
Cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt
or fraudulent act during the bidding process or the execution of that contract.
This Form serves as a certificate of declaration that would be used by institutions to ensure that,
when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.
In order to give effect to the above, the attached Certificate of Bid Determination must be
completed and submitted with the Bid:
CERTIFICATEOFINDEPENDENTBIDDETERMINATION
I, the under signed, in submitting the accompanying bid:
(Bid Number and Description)
In response to the invitation for the bid made by:
(Name of the Institution/Client Body)
Do here by make the following statements that I certify to be true and complete in every respect:
I have read and I understand the contents of this Certificate.
I understand that the accompanying bid will be disqualified if this Certificate is found not to be true
and complete in every respect.
I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf
of the bidder.
Each person whose signature appears on the accompanying bid has been authorized by the bidder
to determine the terms of, and to sign the bid, on behalf of the bidder.
For the purposes of this Certificate and the accompanying bid, I understand that the word
“competitor” shall include any individual or organization, other than the bidder, whether or not
affiliated with the bidder, who:
a). Has been requested to submit a bid in response to this bid invitation;
b). Could potentially submit a bid in response to this invitation, based on their qualifications, abilities
or experience and
c).Provides the same goods and services as the bidder and/is in the same line of business as the
bidder.
The bidder has arrived at the accompanying bid independently from, and without consultation,
communication, agreement or arrangement with any competitor. However, communication
between partners in a joint venture or consortium will not be considered as collusive bidding.
In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,
communication, agreement or arrangement with any competitor regarding:
Please note that this document is not to be duplicated or photocopied in any instance Page 55
a) Prices
b) Geographical area where the product or service will be rendered (market allocation)
c) Methods, factors or formulas used to calculate prices.
d) The intention or decision to submit or not to submit, a bid
e) Bidding with the intention not to win the bid and
f) The submission of a bid which does not meet the specifications and conditions of the bid.
In addition, there have been no consultations, communications, agreements or arrangements with
any competitor regarding the quality, specifications and conditions or delivery particulars of the
products or services to which this bid invitation relates.
The terms of the accompanying bid have not been, and will not be disclosed by the bidder, directly
or in directly, to any competitor, prior to the date and time of the official bid opening or of the
awarding of the contract.
I am aware that, in addition and without prejudice to any other remedy provided to combat any
restrictive practices related to bid said contracts, bids that are suspicious will be reported to the
Competition Commission for investigation and possible imposition of administrative penalties in
terms of section 59 of the Competition ActNo.89 of 1998 and may be reported to the National
Prosecuting Authority (NPA) for criminal investigation and/may be restricted from conducting
business with the public sector for a period not exceeding ten (10) years in terms of the Prevention
and Combating of Corrupt Activities Act No.12of2004 or any other applicable legislation.
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FORM I: DECLARATION OF SUPPLIER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES
The tender for any supplier/bidder may be rejected if the Supplier or any of its directors have:
Abused the Government’s Supply Chain Management policy or committed any improper conduct in
relation to such policy;
Will fully neglected, renege do nor failed to comply with any government, municipal or other sector
contract during the past five years or been listed in the Register of Tender Defaulters in terms of
Section 29 of the Prevention and Combating of Corrupt Activities Act (No.12of20004).
In view of the above, it is required that the following declarations are made:
A: SUPPLYCHAINMANAGEMENTDECLARATIONS:
Is the supplier or any of its directors listed on the National Treasury’s Data base as a company or
person prohibited from doing business with the public sector? (Companies or persons who are listed
on this data base were informed in writing of this restriction by the National Treasury)
YES NO
If yes, furnish Particulars:
Is the supplier or any of its directors listed in the Register of Tender Defaulters in terms of Section 29
of the Prevention and Combating of Corrupt Activities Act (No.12of2004)? (To Access the Register
enter the National Treasury’s website, www.treasury.gov.zaHYPERLINK
"http://www.treasury.gov.za/", click on the icon ‘Register for Tender Defaulters’ or submit your
written request for a hard copy of the Register to facsimile number (012)326-5445).
YES NO
If yes, furnish Particulars:
Was the supplier or any of its directors convicted by a court of law (including a court of law outside
the Republic of South Africa) for fraud or corruption during the past five years?
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YES NO
If Yes, furnish Particulars:
Was any contract between the Supplier and any organ of state within the Republic of South Africa
terminated during the past five years on account of failure to perform on or comply with the
contract?
YES NO
If yes, furnish Particulars:
B: GENERAL DECLARATIONS
I/We, the unsigned, who warrants that I/We am/are duly authorised to do so on behalf of the
trading entity/supplier.
Certify that all the information provided in this form is correct.
Have read and agree to the Terms and Conditions of this tender as set out in the tender document,
and I/We acknowledge that:
The North West Provincial Legislature (referred to as the NWPL) reserves the right to require the
trading entity/supplier, at any time, to substantiate any information provide on this declaration
form, in any manner required by the NWPL.
If information provided on this application is found to be incorrect, the NWPL may, in addition to any
other remedy, Recover costs, losses or damages it has incurred or suffered as a result of that
person’s company’s incorrect information being supplied and Cancel a purchase order and claim any
damages which it has suffered as a result of having to make less favourable arrangements due to
such cancellation.
Duly authorised to sign on behalf of (company name):
Signature:
Name:
Capacity:
Date:
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COMMISSIONER OF OATHS
STAMP
Signature: ....................................
Name of Official: .........................
Date: .........................................
FORM J: RECORD OF ADDENDA TO TENDER DOCUMENTS
We confirm that the following communications received from the NWPL SCM Unit before the
submission of this tender offer, amending the tender documents, have been taken in to account in
this tender offer:
Item No.
Date
Title or Details
1
2
3
4
5
6
7
8
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9
10
11
12
Attach additional pages if more space is required:
Name: ……………………………… Position: …………………………………….
SIGNATURE: ………………………DATE: …………………….
(Of person authorised to sign on behalf of the Bidder)
INDEX
1 PARTC1: AGREEMENT AND CONTRACT DATA 2
1.1 C.1.1 Form of Offer and Acceptance 2
Contract C1.1
Part C1: Agreements and Contract Data Form of Offer and Acceptance
Tender No: NWPL 01/2014
1 PART C1: AGREEMENT AND CONTRACT DATA
1.1C.1.1 Form of Offer and Acceptance
Offer
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a
Contract for the procurement of:
A service provider for the Provisioning of Canteen and Catering Services of the NWPL for a period of
Sixty months (60) Months
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The Bidder , identified in the Offer signature block, has examined the documents listed in the tender
data and addenda there to as listed in the returnable schedules, and by submitting this offer has
accepted the conditions of tender.
By the representative of the bidder, deemed to be duly authorized, signing this apart of this form of
offer and acceptance, the bidder offers to perform all of the obligations and liabilities of the contract
or under the contract including compliance with all its terms and conditions according to their true
intent and meaning for an amount to be determined in accordance with the conditions of contract
identified in the contract data.
THE OFFERED TOTAL PRICE INCLUSIVE OF VALUE ADDED TAX(VAT)IS
..............................................................................................................................................................
...................................................................................................................................Rand (in words);
R ..................................................................................(in figures),
This offer maybe accepted by the employer by signing the acceptance part of this form of offer and
acceptance and returning one copy of this document to the bidder before the end of the period of
validity stated in the tender data, where upon the bidder becomes the party named as the
contractor in the conditions of contract identified in the contract data.
Acceptance
By signing this part of this form of offer and acceptance, the employer identified below
accepts the bidder’s offer. In consideration there of, the Employer shall pay the Contractor
the amount due in accordance with the conditions of contract identified in the contract
data. Acceptance of the bidder’s offer shall form an agreement, between the employer and
the bidder upon the terms and conditions contained in this agreement and in the contract
that is the subject of this agreement.
The terms of the contract, are contained in:
Part C1 Agreements and contract data, (which includes this Form of Offer and Acceptance)
Part C2 Pricing data
Part C3 Scope of work and drawings and documents or parts thereof, which may be
incorporated by reference into Parts C1 to C3 above.
Deviations from and amendments to the documents listed in the tender data and any
addenda there to as listed in the tender schedules as well as any changes to the terms of the
offer agreed by the bidder and the employer during this process of offer and acceptance,
are contained in the schedule of deviations attached to and forming part of this agreement.
No amendments to or deviations from said documents are valid unless contained in this
schedule.
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The bidder shall within two weeks after receiving a completed copy of this agreement,
including the schedule of deviations (if any), contact the employer's agent (whose details
are given in the contract data) to arrange the delivery of any bonds, guarantees, proof of
insurance and any other documentation to be provided in terms of the conditions of
contract identified in the contract data. Failure to fulfil any of these obligations in
accordance with those terms shall constitute a repudiation of this agreement.
Not with standing anything contained herein, this agreement comes into effect on the date
when the bidder receives one fully completed original copy of this document, including the
schedule of deviations (if any). Unless the bidder (now contractor) within five working days
of the date of such receipt notifies the employer in writing of any reason why he cannot
accept the contents of this agreement, this agreement shall constitute a binding contract
between the parties.
Name(s): ............................................. Signature(s): ................................
............................................. ...............................
............................................. ..............................
Capacity for the Employer: ..........................
Name and address of organisation: ..........................................................................................
....................................................................................................................................................
...................................................................................................................................................
Name and signature of witness: ........................................ Date: ...........................
.........................................
Schedule of Deviations
Notes:
The extent of deviations from the tender documents issued by the employer prior to the
tender closing date is limited to those permitted in terms of the conditions of tender.
A bidder’s covering letter shall not be included in the final contract document. Should any
matter in such letter, which constitutes a deviation as afore said , become the subject of
agreements reached during the process of offer and acceptance, the outcome of such
agreement shall be recorded here.
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Any other matter arises from the process of offer and acceptance either as a confirmation,
clarification nor change to the tender documents and which it is agreed by the Parties
becomes an obligation of the contract shall also be recorded here.
Any change or addition to the tender documents arising from the above agreements and
recorded here shall also be incorporated into the final draft of the Contract.
Subject
Details
Subject
Details
Subject
Details
By the duly authorised represent a tivessigning this agreement, the employer and the
tenderer agree to and accept the fore going schedule of deviations as the only deviations
from and amendments to the documents listed in the tender data and addend at here to as
listed in the tender schedules, as well as any confirmation, clarification or changes to the
terms of the offer agreed by the tenderer and the employer during this process of offer and
acceptance.
It is expressly agreed that no other matter whether in writing, or all communication or
implied during the period between the issue of the tender documents and the receipt by the
tenderer of a completed signed copy of this agreements shall have any meaning or effect in
the contract between the parties arising from this Agreement.
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PARTC1: AGREEMENTANDCONTRACTDATA
PartC1.2GeneralConditionsofContract
The Conditions of contract will be based on the General Conditions of contract issued by the
National Treasury (Latest Revision July 2010).
INDEX
PARTC2: PRICING DATA 2
C2.1Pricing Instructions 2
General pricing data 2
Staff Rates 4
Contract C2.1
PartC2: Pricing Data Pricing Instructions
Tender No. 2013/05/FAC
PART C2: PRICIN GDATA
C2. 1 Pricing Instructions
General pricing data
The Schedule of Activities was drawn up in accordance with the Scope of Work of the
Provision of Canteen and Catering Services for the NWPL: At legislature and other service
points (for a period of Sixty Months).
Reference to any particular trademark, name, patent, design, type, specific origin or
producer is purely to establish a standard for requirements. Products or articles of an
equivalent standard may be substituted.
Where any item is not relevant to this specific contract, such item is marked N/A (signifying“
not applicable”)
The Schedule of Activities is not intended for the ordering of materials. Any ordering of
materials, based on the Schedule of Activities, is at the Service Provider’s risk.
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The Conditions of Contract, the Contract Data, the Scope of Work and the Specifications
(including the Project Specifications) shall be read in conjunction with the Schedule of
Activities.
Although the Tenderer is at liberty to insert are of his own choosing for each item in the
Schedule of Activities, he/she should note the fact that the Contractor is entitled, under
various circumstances, to payment for additional work carried out and that the NWPL
Supply Chain Manager is obliged to base his/her assessment of the rates to be paid for such
additional work on the rates the Service Provider inserted in the Schedule of Activities.
The amounts and rates to be inserted in the Schedule of Activities shall be the full inclusive
amounts to the Employer for the work described under these several items. Such amounts
shall cover all the costs and expenses that may be required in and for the delivery of the
service/work described, and shall cover the costs of all general risks, profits ,taxes, liabilities
and obligations set forth or implied in the documents on which the Tender is based.
An amount or rates shall be entered against each item in the Schedule of Activities, whether
or not quantities are stated. An item against which no amount or rate is entered will be
considered to be covered by the other amounts or rates in the Schedule of Activities.
The Tenderer shall also fill in a rate against the items where the words"rate only" appear in
the amount column. Although no work is foreseen under these items and no quantities are
consequently given in the quantity column, the tendered rates shall apply should work
under these items actually be required.
Should the Tenderer group a number of items together and tender one sum for such group
of items, the single tendered sum shall apply to that group of items and not to each
individual item, or should he indicate against any item that full compensation for such item
has been included in another item, the rate for the item included in another item shall be
deemed to be nil .The tendered rates, prices and sums shall, subject only to the provisions
of the Conditions of Contract, remain valid irrespective of any change in the quantities
during the execution of the Contract.
The quantities of work as measured and accepted and certified for payment in accordance
with the Conditions of Contract, and not the quantities stated in the Schedule of Activities,
will be used to determine payments to the Contractor. The validity of the Contract shall in
no way be affected by differences between the quantities in the Schedule of Activities and
the quantities certified for payment.
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For the purposes of this Schedule o Activities, the following words shall have the meanings
hereby assigned to them:
Unit: The unit of measurement for each item of work as defined in the Standardized, Project
or Particular Specifications
Quantity : The number of units of work for each item
Rate: : The payment per unit of work at which the Tenderer tenders to do the
work (including cost of service, profits, taxes, amongst others
Amount : The quantity of an item multiplied by the tendered rate of the (same)
item
Sum : An amount tendered for an item, the extent of which is described in the
Schedule of Activities, the Specifications or elsewhere, but of which the quantity of work is
not measured in units
The units of measurement indicated in the Schedule of Activities will be in terms of the
Scope of Work Document.
Staff Rates
In cases where the Service Providers are required to render professional services, such as
research or investigations staff rates will have to be agreed upon. The staff rates are the
prices charged for staff and shall include for all the costs to the Consultant, including basic
salary, any additional payments or benefits and social costs, overhead charges incurred as
part of normal business operations including the cost of management, as well as payments
to administrative, clerical and secretarial staff used to support professional and technical
staff in general and not on a specific project only.
The staff rates derived from the pricing schedule exclude Value Added Tax (VAT). The VAT
will be added to the final value of the project costs.
The Total annual cost of employment of a person is the total amount borne by the Tenderer
in respect of the employment of such a person per year, calculated at the amounts
applicable to such a person at the time when these services are rendered, including basic
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salary, or a nominal market related salary, fringe benefits not reflected in the basic salary,
including normal annual bonus; Employer’s contribution to medical aid; group life insurance
premiums borne by the Tenderer; the Tenderer’s contribution to a pension or provident
fund; and all other benefits allowances payable in terms of a letter of appointment,
including any transportation allowance or company vehicle benefits, telephone and or
computer allowances, etc and amounts payable in terms of an Act.
The staff rates to be used will be in accordance with those issued by the Department of
Public Service and Administration (DPSA) (as amended from time to time).
Expenses
A subsistence allowance is an amount intended to cover incidental costs incurred by reason
of living away from home within South Africa, such as the cost of meals, liquid refreshments
(No alcoholic beverages can be claimed from the Employer), phone calls, internet access,
laundry and job related out of pocket expenses that are not paid for in terms of the
contract.
A subsistence allowance may only be claimed in respect of each night that a staff member is
away from home, outside of the NW Province performing work associated with the service.
Travel expenses may only be claimed in respect of the cost of transportation of the
Tenderer’s personnel /staff from their usual place of business to the job site and return
from the job site to the Tenderer’s usual place of business.
The train, air, car hire and accommodation costs shall be multiplied by a percentage to
compensate the Tenderer for any unrecovered costs associated with these items (e.g. Bank
fees for such transactions). The percentage in question will not be more than 5% of the
actual costs.
All air travel shall be in economy class on a scheduled airline, with the exception of
international trips (if such an assignment requires international travel), which will be a
business class.
Accommodation means a: a). A bed and breakfast b). A guest house;
c). Self-catering; or
d). Hotel having a star grading of 1,2 or 3
As defined by the Tourism Grading Council of South Africa.
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A country house or 4 star or higher star rated hotel is not accommodation. Any stay in such
facility cannot be claimed as an expense and will as a result not be paid for by the NWPL.
Breakfast must always be included in the accommodation costs.
A hired car means a motor vehicle having n engine capacity of not more than 1600cc. Note
that a hired car having an engine capacity greater than 1600cc is not a hired car and cannot
be claimed as an expense. If a higher vehicle engine capacity issued, such a vehicle will only
be paid for in terms of the 1600cc size of the vehicle.
INDEX
PART C2: PRICING DATA 2
1.1 C2.2 Pricing Schedule 2
PRICING SCHEDULE1–CANTEEN SERVICES
DESCRIPTION
UNITPRICE
COMMENTS R C
SANDWICHES(TOASTED OR PLAIN)
(Whole-wheat/Brown/Rye/White bread)
Cheese
Cheese and Tomato and or Onion and or
Mushroom
Cheese and Ham
Cheese, Ham and Tomato
Toasted Steak
Bacon and Egg
Bacon, Egg and Cheese
Salami and Cheese
Chicken Mayonnaise
Tuna Mayonnaise
Tramezinni, Panini/Baguette(Whole-wheat/Brown/Rye/White bread)
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Roast Beef and Mustard
Cheese, Bacon and Tomato
Cheese, Tomato and Cucumber
Mushroom and Cheese
Chicken Mayonnaise
Tuna Mayonnaise
Avocado and Cheese/Mushroom/Veg
Main Meals–Full-meal portion
UNITPRICE
COMMENTS R C
Chicken
Steak
Vegetable
DESCRIPTION
UNITPRICE
COMMENTS R C
Lamb
Chicken and cream
Others:
Variety of Breyani’s (Lamb, Chicken,
Vegetable, Fish)
Grilled Lamb Chops
Butter ½chicken portion
Fish curry and rice
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Lamb curry and rice
Beef curry and rice
Pap and Meat
Pap and Tripe (mogodu)
Samp, beans and stew
Dumpling
Pap with cream spinach and tomato
curry and grilled potato
Grilled ½ chicken and chips
Grilled ¼ chicken and chips
Hake fillet grilled in lemon butter
Steak and chips
Plate of steamed mixed vegetable and
grilled potatoes
Burgers Burgers to Include a slice of tomato, gherkin,
onion and lettuce & a variety of sauces available)
Mutton
Steak
Beef
Vegetable
Extra add-on
Cheese Slice
Double
Patty
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DESCRIPTION
UNITPRICE
COMMENTS R C
Fish
Chicken
Egg
Vegetable patty
Chips
Assorted pies
Russians
Frankfurters
Vienna
Dagwood
Cold Beverages
Soft Drinks 330ml
Soft drinks 500ml
Grapetiser 330ml
Appletiser 330ml
Liquifruit 250ml
Ice-Tea Can 330ml
Energy Drinks 500ml
Mineral-Water 500ml
Fruit-Juices 250ml
Sweets
Chocolates
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CAKES
DESCRIPTION PRICE PER-
HEAD
COMMENTS
R C
Cake per slice (chocolate and lemon/strawberry cheese cake and
carrot cake)
Muffins (Variety with cheese butter and jam)
Croissants (Variety with cheese butter and jam)
Muffins
Croissants
Scones
Meals of the day (Menu to
change daily
at least 3
offered
everyday)
1.At least 3x Meat options available daily
2.A veg. Meal option available daily (e.g. Briyani or vegetable curry
or Roast
Vegetable or grilled vegetable or vegetable patties with side
options)
NOTE:
Meals of the day must comprise apportion of meat (gravy where
applicable)
2 vegetable potions per meal
Portion of salad
Rice or pap or pasta
PRICE SCHEDULE 2–CATERING SERVICES
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PLATTERS
DESCRIPTION
PRICEPER-HEAD
COMMENTS R c
Assorted smoked sausages/country
sausages/continental cold cuts/dried
wors/biltong/pickles and dip
Farmers platter
8 Assorted sea food item scrambled, grilled and fried
garnish with lemon &sea food dip
Fishermans platter
Assorted sliced fresh vegetables with herb cheese dip Vegetarian platter
Assorted cheese and salty biscuits with pickles and dips Cheese platter
A variety of chicken cuts/ribs/Pickles and dips Chicken and Rib
platter
Assorted cheese cubes/Cold meats/Sausages/chicken
pieces/ sandwiches/Olives/Pickles/Garnish
Mixed platter
Assorted continental cold cuts & cheese with salty
biscuits
Cold meats and
cheese platter
7 Assorted savoury and pastry items Savoury Platter
An assortment of mini sweet cocktail tartlets Sweet Platter
A variety of chicken cuts/fish grilled and battered/
cheese & dip
Halaal platter
5 assorted styles of prepared chicken Chicken platter
Assorted fillings with cold cuts with garnish Closed Sandwich
Assorted fillings with cold cuts with garnish and
vegetables
Open Sandwich
Assorted fresh sliced fruit with garnish Fruit platter
Toppings sweet or savoury Muffin platter
BREAKFAST OPTIONS
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DESCRIPTION
PRICEPER-
HEAD
COMMENTS
R c
BREAKFAST Option1
PLEASE PROVIDE ONE PRICE FOR EACH OPTION PER
HEAD
Chilled fruit juice
Sliced seasonal fruits
Yogurts with cereals & muesli
Toast/rolls/Croissants
Danish pastries with butter and margarine
Honey, jams and marmalades
Cold cuts and ham
Cheese and fruits
BREAKFAST Option 2
Full English breakfast
Cold selection
BREAKFAST Option 3
Scrambled egg and Salmon
Cocktail sausages
Steak and Kidney
Bacon and mushroom kebabs
Farmhouse Rosti’s
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Toast
Mini Danish pastry’s
Open sandwiches
Fruit kebabs
Additional Items:
2 litre Fruit juice Usually ordered
during functions
Sub-Total 1 for 24 Months R
ADD VAT@14% R
GRANDTOTALFOR24MONTHS(Including VAT) R
Note:
All prices are to be inclusive of VAT.
The pricing schedule is to be completed in full Fixing of prices for 12 months
AMOUNT IN WORDS:
NB: THE SAME AMOUNT MUST ALSOBE WRITTEN IN THE FORM OF OFFER AND
ACCEPTANCE-FORM C 1.1)
Signed on behalf of the Tenderer:…………………………………………….(Signature)
Date:.......................… Tenderer’s Name:…………………………………………………………
(Company Name)
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The North West Provincial Legislature
Request for Proposal
Provision of Catering and Canteen Services at
Legislature Buildings and other service points
INDEX
SECTION1: INTRODUCTION 3
SECTION2: SCOPE OFWORK 3
SECTION3: GENERAL CONDITIONS 6
SECTION4: SPECIFIC CONDITIONS 8
SECTION5: RESPONSE TO THE REQUEST FOR PROPOSAL
SECTION6: EVALUATION/ADJUDICATION OF TENDERS 13
SECTION7: PRICING SCHEDULE 16
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INTRODUCTION
The purpose of this document is to detail the scope of work, incorporating the tasks and
responsibilities of the Service Provider (herein after, the Service Provider), required by the
NWPL for Canteen and Catering Services for a period of twenty four months.
BACKGROUND
The North West Provincial Legislature in tends to outsource the Canteen and Catering
Services, to a Service Provider, at its Legislature Buildings-Mmabatho and other service
points in the Province. The NWPL intends to enter in to a Service Level Agreement with a
Service Provider who is to provide the services required. These services rendered will be for
the Service Provider’s own account, taking responsibility for all risks including profit/loss,
stock and cash control. Part of the services will be on a subsidy basis (provision of lunch for
MPL members and administration staff)
SCOPEOFWORK
The Service Provider will be required to provide the following:
PROVISION OF A CANTEEN SERVICE
This is an all-inclusive Canteen Service providing basic meals, beverages, snacks & other
items (not limited to free issuance) during working days including providing and maintain in
equipment and the provision of consumables required for the intended use.
Duration of Service.
The intended term of the contract will before a period of 60 months.
Normal Working Hours :
Normal Service Time :
Working Days (Excluding Public Holidays) Monday to Friday–07h00 to 16h00.
It must be further noted, that the NWPL has employees in excess of 170 and MPL Members
40, public participation events gatherings attracts on the average 500 people, opening of
Provincial Parliament attracts over 2000 people. The main office is located at Dr James
Moroka Drive Mmabatho, and any extended operating hours will either beat the discretion
of the Service Provider or be negotiated directly with the NWPL should such a requirement
be deemed necessary. The Service provider would be informed of any extended or after
hours services that may be required. The preferred service provider must be prepared to
cater for the following:
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All dietary preferences, including but not limited to religions, culture, vegetarian,
Kosher and halaal with valid certification from respective bodies where applicable.
PROVISIONOFACATERINGSERVICE
The provision of a Catering Service for internal meetings and/or third party functions & and-
ad-hoc functions within the NWPL and other areas where services may be required.
Response Times:
The Service Provider is to ensure that meals ordered must be prepared and delivered to the
canteen and respective venue(s) as stipulated by the client (NWPL).There response times
shall be adhered to. Failure to adhere to the times stipulated may result in non-payment or
there deduction of the quoted price for the service.
SERVICE CONDITIONS
The successful service provider must at all times be active registered member of either The
Restaurant Association of South Africa or The Chefs Association of South Africa.
The contract includes or the provision of Canteen and Catering Services, including providing
additional equipment brought by Services provider, and the provision of consumable
supplies required for the intended use.
Preparation of snacks, coffee and other beverages to acceptable food industry standards
whilst also ensuring that no food preparation other than specified takes place on the
premises.
This Scope of Work shall be undertaken in the manners tasted in this document as well as
the Service Level Agreement which will be made available to the successful bidder.
This Scope of Work is subject to all conditions and requirement as stated in Section 3 of this
document as well as any other accompanying documents in this pack.
Service provider shall be responsible for repairing/maintaining all used equipment in the
canteen as stated before.
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TASKS & ACTIVITIES
General Requirements
Tasks not specified in this document will be identified and mutually agreed between the
Service Provider and the NWPL.
All written deliverables must be phrased in terms and language that can be easily
understood by non-technical personnel (e.g. laypersons without subject matter expertise).
All document deliverables must be submitted in format (hardcopy) i.e. industry accepted
standard (e.g. MS Word or equivalent).
A compulsory site meeting will be held at the NWPL in Mmabatho as specified on the NWPL
Request for Proposal (RFP) document to brief the Service Providers on the scope and extent
of work. NWPL Parliament Buildings DR JAMES MOROKA DRIVE, Mmabatho 2735.
Service providers who do not attend the compulsory briefing will be disqualified from
submitting a bidding document.
SECTION1: GENERALCONDITIONS
The Service Provider is required to:
Conduct business in a courteous and professional manner.
Provide the necessary documentation as requested prior to the Canteen and Catering
Service contract being awarded.
Comply with all relevant employment legislation and applicable bargaining council
agreements, including UIF, PAYE, etc. Proof to be submitted within 30 days from awarding
the contract by the successful Service Provider.
Ensure that all personnel working under this contract a rein good health and pose risk to any
personnel in the NWPL.
Ensure that all work performed and all vehicles, plant and equipment brought on to or used
on site will been compliance with the Occupational Health and Safety Act of 85 of 1993 and
any Regulations promulgated in terms of this Act and the standard instructions of the
NWPL.
Ensure that all personnel working under this contract are adequately trained prior to the
commencement of the contract.
Provide all personnel working under this contract with uniforms, which state the name of
the Service Provider and that can be clearly identified from other Service Providers, NWPL
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personnel, etc. The NWPL reserves the right to order the immediate removal of staff
member that does not adhere to this arrangement.
Provide all personnel working under this contract with adequate and appropriate Personal
Protective Equipment (PPE) and clothing and to ensure these items are worn at all times.
Ensure that the NWPL is informed of any removal and replacement of personnel. For
security reasons, the NWPL reserves the right to vet all personnel working under this
contract.
Provide the services of pest control and general cleanliness to the canteen and surrounding
areas at his/her own cost.
Demonstrate his moduso per and it to the NWPL with regards to supplies delivered to site.
Provide a non-site manager, available at all times.
Issue and circulate weekly and daily menus to employees.
The NWPL shall:
Conduct business in a courteous and professional manner with the Service Provider.
Provide appropriate information as and when required and only institutions where it is
required by the Service Provider to fulfil their duties; by means of raising a Purchase Order
(PO).
Not accept responsibility for any damages suffered by the Service Provider or their
personnel for the duration of the contract.
Not accept any responsibility of accounts/expenses incurred by the Service Provider that
was not agreed upon by the contracting parties.
Shall provide standard restaurant (kitchen and dining area), storage facility for equipment
and materials.
Provide:
1. Electricity;
2. Water points;
3. Geyser;
4. Refrigeration;
5. Microwave;
6. Stove and Griller
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This will apply ON SITE ONLY. The NWPL provides a captive market and the pricing should
reflect this aspect in their responses. The cash is loaded on the access card so that an
employee by the NWPL and the card is redeemed for buying food. The service provider
prints out the statement of expenditure from the cash loading facility and reconcile with the
point of sale system and this is used to bill the NWPL. The funds are approved and
transferred into the bank account of the service provider and this plays a crucial role in
reducing direct handling of cash by the canteen staff and ensuring safety and security.
SPECIFICCONDITIONS
Ensure all responses must be completed and provide all information requested. Failure to
adhere to this request may result in the tender being invalid/disqualified.
4.1 CANTEEN SERVICES
4.1.1 Establishment and operation of a canteen on the NWPL premises, utilizing the
allocated area for the supply of a set menu of basic meals, beverages and other
items during working days, to on-site personnel.
4.1.2 Operation of the canteen will be from 07:00 to 16:00 on weekdays, excluding
Public Holidays.
4.1.3 Operation of the canteen outside the standard hours shall be by special
arrangement between the NWPL and the Service Provider.
4.1.4 Provide a few options of ‘Meals-of-the day’ at a competitive price.
4.1.5 Provide adequate equipment, cutlery and crockery for use by the NWPL at no extra
cost.
4.1.6 Provide suitable disposable containers for the serving of food & beverages.
4.1.7 Use only freshing redients in the food preparation and ensure that no items that
are beyond expiry date are on offer or used in the preparation of any food offered
to the NWPL.
4.1.8 Prepare all foods/meals to exceptionally high standards expected of the food
industry whilst also ensuring that no food preparation other than specified takes
place on the premises.
4.1.9 The purchase price of the items offered should be at a market value in the
restaurant industry
4.1.10 The NWPL reserves the right to compare the rendered prices to prices in the area
and other Service Providers and retailers.
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4.1.11 Provide catering equipment which is not available at the canteen that is of
acceptable industry standards.
4.2 FIT OUT OF CANTEEN PREMISES
4.2.1 The Service Provider will be responsible for the maintenance of the facility
occupied. The NWPL will conduct regular inspections of the facility to ensure
adherence to standards prescribed by law.
4.2.2 Approved improvements made to the premises will be for the account of the
Service Provider.
4.2.3 On termination of the contract, fixed improvements will become the NWPL’s
property unless otherwise agreed in writing between the parties.
4.2.4 No compensation will be paid for any improvements made by the Service Provider.
4.2.6 All furniture & fittings must be of acceptable industry standards. The NWPL
reserves the right to instruct the Service Provider to remove any furniture & fittings
that is deemed unacceptable.
4.2.5 On termination of the contract, the Service Provider is to make good to the
premises all damages incurred during his occupancy.
4.2.6 No structural changes may be effected without the NWPL’s written approval.
4.2.7 The official opening of the facility must be within 30 days of the tender being
awarded.
4.2.8 The Service Provider reserves the right of admission to the canteen area
4.3
CATERING SERVICE
4.3.1 Provide a catering service for the conference centre, internal meetings and ad-hoc
functions on request. Nothing however, prevents the NWPL from ordering from
external service providers. The NWPL reserves the right to obtain catering for
special functions and meetings from other local suppliers should the Service
Provider not meet specific conditions such as quality or cost considerations
4.3.2 The catering function is to operate within the confines of the canteen environment
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or any other sites to be determine by NWPL.
4.3.3 Delivery of meals to the conference centre, internal meetings & ad-hoc functions
within prescribed time frames.
4.3.4 Provide meals in a presentable manner to NWPL members and administration staff.
4.3.5 Provide adequate catering equipment (not available at the canteen), cutlery and
crockery.
4.3.6 Remove catering equipment and clean/tidy venue at the end of
functions/meetings.
4.4 PREPARATION AND STANDARDS
4.4.1 The meals/beverages served will be of high quality and prepared in a clean and
hygienic manner in accordance with all health and safety regulations.
4.4.2 Service provider must offer healthy options like salads and offer variety for
vegetarians and halaal food amongst others.
4.4.3 The Service Provider will be responsible for pest control and general cleanliness of
the canteen area.
4.5 CLEANING OF THE AREAS
4.5.1 Service Provider is to remove all waste (wet or dry) on a daily basis. Waste must be
appropriately packaged for disposal with the use of proper refuse bags.
4.5.2 The Service Provider shall provide bins/containers.
4.6 FOOD PRICES
4.6.1 All menu items are to be individually priced for sale.
4.6.2 Tender prices to be fixed for the first 12 months and only one escalation per year.
Increases shall only be effective once the written approval of the NWPL to each
increase is obtained.
4.6.3 Any food price increase is to be agreed with the NWPL prior to implementation.
4.6.4 Only sales within the NWPL will be allowed–NO SALES TO GENERAL PUBLIC AND
OUTSIDE OFTHE NWPL WILL BE ALLOWED.
4.7 STORAGE
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4.7.1 The Service Provider shall maintain a stock of consumables in the stores, at his own
risk, provided that all local council by laws and the Occupational Health and Safety
Act are adhered to.
4.7.2 The NWPL shall not be responsible or liable for any loss or damage to the Service
Provider’s stock of consumables and equipment store don’t he NWPL’s premises.
4.7.3 Stock taking must be executed outside normal trading hours.
4.7.3 Stocktaking must be executed outside normal trading hours.
4.8 PRICING
4.8.1 The proposal must provide the breakdown of activities, indicate the number of
personnel, outline their responsibilities, and indicate additional equipment, outline
costs associated with cleaning and maintaining of fixed equipment. The pricing
proposal must cover the full FIVE years period which will be used to determine the
winning bidder.
Prices are to be fixed for a 12 month period, from in caption of this agreement.
Increase in prices shall take place only once a year. Rates include labour,
consumables, movable equipment maintenance, additional equipment purchasing
and maintenance, overheads, and profit. Any price increases must be discussed and
agreed with the NWPL prior to implementation and shall be subject to a maximum
of the prevailing CPL ruling.
The tendered price must include Value Added Tax (VAT) at14% [covering the FIVE
year period].
The NWPL may require break down of rates on any of the items priced and the
Service Provider is to provide same without any additional cost.
In the event of a decision to include items on the menu over and above the
required
Minimum items, the prices shall be agreed with the NWPL prior to the introduction
of such items.
4.8.2 All other pricing assumptions, excluded and unknown costs must be clearly
documented.
4.9 CONTRACTPERIOD
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4.9.1 The contract shall before 60-months period. The commencement date will be 30
days from the date of the issue of the letter of acceptance.
4.9.2 Either party may cancel the contract at any given time by giving 90 days’ notice in
writing to this effect.
4.9.3 TheextensionofthecontractmaynotbeaffectedwithoutpriorapprovaloftheNWPL.
4.9.4 The NWPL reserves the right not to award this tender to any NWPL’s employees
4.10 OCCUPATIONAL HEALTH AND SAFETY
4.10.1 The successful Bidder shall comply with the Compensation for Occupational Injuries
and Diseases Act, Occupational Health and Safety Act and their Regulations, as
amended, from time to time. (Special note must be taken no all NWPL policies and
procedures relevant to the service and compliance.)
4.11 INDUSTRIALRELATIONS
4.11.1 The Service Provider must ensure that he complies with the minimum wage
requirement as prescribed by law and all other Labour Related legislations.
4.12 RENTAL
4.12.2 The NWPL will provide a telephone point in the canteen area. All costs associated
with rental, calls, etc., will before the account of the Service Provider. The Service
Provider will be billed on a monthly basis to this effect.
4.13 REFERENCES
4.13.1 TheNWPLreservestherighttorequestreferencespertainingtotheoutsourcedservicesfr
omtheServiceProviders.
Indicatethebusinessreferencestodemonstratetheexperienceyouhaveincanteenandc
ateringservices, specifying where such services were provided, for how long and
attach a trade reference letter/affidavit. A certified copy of active registration with
RSA OR ACHSA.
Attach CV’s of staff that will be involved in providing canteen and catering services
at the NWPL.
4.14 OFF-SITEPREPARATIONFACILITY
4.14.1 In the event of meals being prepared off site, the NWPL reserves the right to
inspect such facilities to ensure compliance with the Occupational Health and
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Safety Act. In case where service will be provided outside.
SECTION2: PREPARATION AND SUBMISSION OF PROPOSAL
The contents of the proposal should include the following items:
Item number Item Description
1 Background of the bidder, highlighting relevant experience to the RFP
2 Interpretation of scope and understanding of requirements
3 Overall methodology for provision of canteen and catering services over
the two year period
4 How will the service provider comply with all applicable legislations
5 Description of operational office and articulation of how staff from the
office will support the team at NWPL. Note that the service provider
should allocate a minimum of 8personnel for the operation of the
canteen.
6 Annexure 1: CV of On-site Manager
7 Annexure 2: CV’s of staff
8 Annexure 3:Menu pricing schedule
9 Annexure 4: Proof of registration as an employer with the Compensation
Commissioner and letter of good standing. Proof of registration with
RASA or ACHSA(Association of Chefs of South Africa).
10 Annexure 5: Proof of registration with Unemployment Insurance
Commissioner and letter of good standing
SECTION 3: EVALUATION/ADJUDICATION OF TENDERS
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Bids will be evaluated in accordance with the pre-scripts of the Preferential Procurement
Policy Framework Act (PPPFA) and the associated Notices.
Bids will be evaluated on 3 phases:
Compliance/eligibility
Technical/Functionality
Price and BBBEE
COMPLIANCE/ELIGIBILITY
Bidders who do not meet the requirements below will be immediately disqualified from the
bidding process.
Ite
m
Description Yes No
1 Response document/proposal submitted
2 Proposal indicates the total price (including VAT)
3 Proposal covers the 5 year period
4 Original and valid tax clearance certificate
5 Certified ID copies of Directors/Owners
6 Confirmation of banking details
7 Company registration documents
8 Tender document
9 Service provider attended compulsory meeting
10 Preferred Supplier Database Application Form
12 Proof of registration as an employer with the Compensation
Commissioner and letter of good standing. Proof of Registration with
either RASA or ACHSA
13 Proof of registration with Unemployment Insurance Commissioner and
letter of good standing
FUNCTIONALITY
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The evaluation of the functionality of the bids will be assessed as per the criteria contained
in the table for functionality in the previous pages.
VALUES
0–NON RESPONSIVE
1–POOR
2–FAIR
3–AVERAGE
4–GOOD
5–EXCELLENT
Bids will first be evaluated for functionality as follows based on the criteria for functionality
.The total scores will be computed by allocating the value and then multiplying by the
weight. The scores for each criterion will be added to give the total. Any bid not meeting a
minimum percentage score of 60% for functionality will be disqualified, and the bid will not
be considered further.
PRICE AND BBBEE
The price evaluated shall include all local taxes and reimbursable expenses. The bid with the
lowest acceptable price will receive the maximum percentage allocated for price; using the;
formula
Ps=90(1-(Pt-Pmin)/Pmin
BBBEE STATUS LEVEL OF CONTRIBUTION
B-BBEE Status Level of Contributor Number of Points
1 10
2 9
3 8
4 5
5 4
6 3
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7 2
8 1
Non-Compliant Contributor 0
A contract may on reasonable and justifiable grounds, be awarded to a bid that did not
score the highest number of points.
Non-commitment
NWPL is not bound to accept any of the bids submitted or the lowest bid.
The cost of preparing of bids will not be reimbursed.
Review process
In order to evaluate and adjudicate bids effectively, it is imperative that bidders submit
responsive bids. To ensure a bid will be regarded as responsive it is imperative to comply
with all conditions pertaining to the bid and to complete all the mandatory fields and
questionnaires.
Documents submitted do not by bidders shall not be returned and shall remain the property
of the NWPL.
All bids duly lodged will be evaluated in accordance with the evaluation criteria.
NWPL may requirepresentationsfromshort-listedbiddersaspartofthebidprocess.
SECTION 7: PRICING SCHEDULE
The NWPL will calculate the average pricing of menu items with the intention of obtaining
affordable prices for staff. For the purpose of this TENDER, the pricing schedule consists of
the following parts:
Schedule1–Canteen Services
Schedule2–Catering Services
The price evaluated shall include all local taxes and reimbursable expenses. The bid with the
lowest acceptable price will receive the maximum percentage allocated for price.
PRICINGSCHEDULE1–CANTEENSERVICES
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DESCRIPTION
UNITPRICE
COMMENTS R C
SANDWICHES(TOASTEDORPLAIN)
(Whole-wheat/Brown/Rye/Whitebread)
Cheese
Cheese and Tomato and or Onion and or
Mushroom
Cheese and Ham
Cheese, Ham and Tomato
Toasted Steak
Bacon and Egg
Bacon, Egg and Cheese
Salami and Cheese
Chicken Mayonnaise
Tuna Mayonnaise
Tramezinni, Panini/Baguette(Whole-wheat/Brown/Rye/Whitebread)
Roast Beef and Mustard
Cheese, Bacon and Tomato
Cheese, Tomato and Cucumber
Mushroom and Cheese
Chicken Mayonnaise
Tuna Mayonnaise
Avocado and Cheese/Mushroom/Veg
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Main Meals–Full meal portion
UNITPRICE
COMMENTS R C
Chicken
DESCRIPTION
UNITPRICE
COMMENTS R C
Steak
Vegetable
Lamb
Chicken and cream
Others:
Variety of Breyani’s
(Lamb,Chicken,Vegetable,Fish)
Grilled Lamb Chops
Butter½chickenportion
Fish curry and rice
Lamb curry and rice
Beef curry and rice
Pap and Meat
Pap and Tripe (mogodu)
Samp, beans and stew
Dumpling
Pap with cream spinach and tomato
curry and grilled potato
Grilled ½ chicken and chips
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Grilled ¼ chicken and chips
Hake fillet grilled in lemon butter
Steak and chips
Plate of steamed mixed vegetable and
grilled potatoes
Burgers
Burgers to Include a slice
of tomato, gherkin, onion
and lettuce & a variety of
sauces available)
Mutton
Steak
Beef
Vegetable
Extraadd-on
DESCRIPTION
UNITPRICE
COMMENTS R C
Cheese Slice
Double Patty
Fish
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Chicken
Egg
Vegetable patty
Chips
Assorted pies
Russians
Frankfurters
Vienna
Dagwood
Cold Beverages
SoftDrinks330ml
Softdrinks500ml
Grapetiser330ml
Appletiser330ml
Liquifruit250ml
IceTea-Can330ml
EnergyDrinks500ml
MineralWater–500ml
FruitJuices–250ml
Sweets
Chocolates
Crisps
CAKES
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DESCRIPTION PRICEPER-
HEAD
COMMENTS
R C
Cake per slice (chocolate and lemon /strawberry
cheese cake and carrot cake)
Muffins (Variety with cheese butter and jam)
Croissants(Variety with cheese butter and jam)
Muffins
Croissants
Scones
Meals of the day (Menu to change daily at least 3
offered everyday)
1.Atleast3xMeatoptionsavailabledaily
2.Aveg.meal option available daily (e.g. Briyani
or vegetable curry or Roast
Vegetable or grilled vegetable or vegetable
patties with side options)
NOTE:
Meals of the day must comprise a portion of meat (gravy where
applicable)
2 vegetable potions per meal
Portion of salad
Rice or pap or pasta
PRICE SCHEDULE 2–CATERING SERVICES
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PLATTERS
DESCRIPTION
PRICEPER-HEAD
COMMENTS R c
Assorted smoked sausages/country
sausages/ continental cold cuts/
driedwors/biltong/picklesanddip
Farmersplatter
8 Assorted sea food item scrumbed, grilled
and fried garnish with lemon & sea food dip
Fishermansplatter
Assorted sliced fresh vegetables with herb
cheese dip
Vegetarianplatter
Assorted cheese and salty biscuits with
pickles and dips
Cheeseplatter
A variety of chicken cuts/ribs/Pickles and
dips
ChickenandRibplat
ter
Assorted cheese
cubes/Coldmeats/Sausages/chickenpieces/sa
ndwiches/Olives/Pickles/Garnish
Mixedplatter
Assorted continental cold cuts & cheese with
salty biscuits
Coldmeatsandchee
seplatter
7 Assorted savoury and pastry items SavouryPlatter
An assortment of mini sweet cocktail tartlets SweetPlatter
A variety of chicken
cuts/fishgrilledandbattered/cheese&dip
Halaalplatter
5 assorted styles of prepared chicken Chickenplatter
Assorted fillings with cold cuts with garnish ClosedSandwich
Assorted fillings with cold cuts with garnish
and vegetables
OpenSandwich
Assorted fresh sliced fruit with garnish Fruitplatter
Toppings sweet or savoury Muffinplatter
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BREAKFAST OPTIONS
DESCRIPTION
PRICEPER-HEAD
COMMENTS R c
BREAKFAST Option 1
PLEASE PROVIDE ONE PRICE FOR EACH
OPTIONP ER HEAD
Chilled fruit juice
Sliced seasonal fruits
Yogurts with cereals & muesli
Toast/rolls/Croissants
Danish pastries with butter and margarine
Honey, jams and marmalades
Cold cuts and ham
Cheese and fruits
BREAKFAST Option 2
Full English breakfast
Cold election
BREAKFAST Option 3
Scrambled egg and Salmon
Cocktail sausages
Steak and Kidney
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Bacon and mushroom kebabs
Farm house Rosti’s
Toast
Mini Danish pastry’s
Open sandwiches
Fruit kebabs
Additional Items:
2 litre Fruit juice Usually ordered
during functions
Note:
All prices are to be inclusive of VAT.
The pricing schedule is to be completed in full
Fixing of prices for 12 months
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