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NORTH TAUNTON PARTNERSHIP
ANNUAL REPORT
1st APRIL 2014
to
31st MARCH 2015
Registered Charity no.1078827
NORTH TAUNTON PARTNERSHIP
ANNUAL REPORT 2014/15
CONTENTS
ITEM PAGE
Mission statement 1
Trustees 1
Staff and Volunteer Effort 2
Partnership Members 4
Chair’s Report 5 & 6
Manager’s Report 7 & 8
Breakdown of service users 9
Delivery Plan 11 – 20
Treasurer’s Report 21
Reserves Policy 22
Statement of financial activities
23 & 24
Notes to the Accounts 25
Independent Examiners Report
26
Future plans 27
Trustee’s declaration 27
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MISSION STATEMENT
The Charity’s objects are to promote charitable purposes for the benefit of the community of North Taunton and in particular the advancement
of education, the promotion of health and the relief of poverty, sickness and distress
APPOINTMENT OF TRUSTEES
The constitution governs the appointment of Trustees who are elected at the Annual General Meeting from partner organisations.
EXECUTIVE COMMITTEE OF TRUSTEES
NAME POSITION ELECTED RESIGNED
Susan Kilbey Trustee Chairman
September 2008 21 May 2009
Paul Tooze Trustee Vice Chair
April 2011 September 2012
Steve Harvey Treasurer July 2013
Claire Gordon Trustee September 2000
Penny James Trustee September 2011 September 2014
Libby Lisgo Trustee November 2011
Sara Colton Trustee July 2013
Gary Kingman Trustee November 2013
Chris Mitchell Trustee December 2013
Catherine Berry Trustee September 2014
Livi Mongare Trustee September 2014
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STAFF
Lesley Thomas – Community Centre Manager Rebecca Vile – Projects Coordinator Tracy Wood – Finance and Administration Officer Catherine Beal – Cleaner All staff work part time and equate to 1.8 full time equivalents. Contact details: Mrs Lesley Thomas, Priorswood Community Centre, Priorswood Place, Taunton TA2 7JW Telephone 01823 353643 Email: [email protected] Website www.priorswoodcommunitycentre.co.uk
VOLUNTEER EFFORT
Management costs are kept to a minimum through the use of volunteers for daily operation of the Community Centre. There are 32 volunteers who gave 3345 hours of time during the year. In addition 10 Trustees gave around 970 hours during the year. This represents £43,150 of unpaid hours.
“I am sure that I speak for everyone
that we all enjoy what we do at the
centre and we all work well as a team.
I feel sure that 2015 will be successful
and we all support and respect you and
the support team. I really enjoy my
work at the centre”.
Dec 2014 Volunteer
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Ladies Monthly Cooking Group
Items knitted by volunteers to raise funds
Mr Hersey & Manager Lesley Thomas with one of 3 new benches purchased for the local park
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PARTNERSHIP MEMBERS
Age UK Somerset
Avon & Somerset Police
Devon & Somerset Fire & Rescue
Get Set Services (Hillside Children's Centre)
Housing Associations
Kingston Road Speed Watch
Knightstone Housing Association
Langley House Trust
Leonard Houlden Court (Housing & Care 21)
Lyngford Park Primary School
Lyngford Park Surgery
Moorvale Credit Union
Oakwood Church
Priorswood Library
Priorswood Primary School
Rowbarton Church
Selworthy School
Sky College
Somerset Advice Network
Somerset County Council
Somerset Skills & Learning
St Andrews Church
St Peters Church
St Teresa of Lisieux Church
Taunton Academy
Taunton & District Citizens Advice Bureau
Taunton Deane Borough Council
Taunton North Youth Club
Tone Leisure
Wellsprings Chapel
Wellsprings Primary School I’ve made a donation as this is a marvelous place, I’m a newcomer to the area and it’s been lovely to come in and meet new people” Nov 14
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CHAIR’S REPORT by Sue Kilbey
The Community Centre continues to be the hub of the community with a record 11,154 people using the centre or taking part in the many activities offered this past year. This is made possible by our band of excellent volunteers and our three wonderful part time employees. I commented in last year’s report that in 2010 we had 4833 people use the service and so I believe the rise in footfall
demonstrates we are offering what people want and need. This encompasses a safe place to come without any stigma or prejudice to socialise, make friends and take part in the many clubs and activities we offer. Our funders now recognize the benefits we offer to the North Taunton community, which continues to be an area of multiple deprivation. We are very grateful to all our funders who are listed in the Treasurers report. We do, however now generate a significant amount of income from our activities, Bazaars and other fund raising initiatives. This amounted to £20541 in the past year which is over 25% of turnover.. One real success which was achieved by the Trustees was reversing the planned closure of the public disabled toilet in Priorswood Place by Taunton Deane Borough Council. This was a great achievement as the facility has significant usage particularly by disabled people. My thanks go to the Mayor, Councillor Dave Durden who enabled us to install a new stairlift by securing funding for this project. He then came and officially “opened” the lift. Thanks to Lesley, three new benches were installed in Lyngford Park following a request from a resident enabling people to sit and enjoy this open space. Unfortunately I have to report that serious incidents of anti social behavior started around January with the shopkeepers being affected
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by intimidation and loss of business. I am happy to say that the authorities took this disturbance seriously and there was action taken to ensure the ASB stopped. The North Taunton One Team played a big part in this with the Police and TDBC. We welcomed the NT One Team to the Partnership and am pleased to report that we have an excellent working relationship with Angela Bolitho, One Team Coordinator. A major problem being encountered by the agencies working in the area is the lack of a community facility large enough to hold larger numbers of people now the Community Centre is at capacity. We intend to work with the authorities to secure some provision. Finally, I am pleased to report that our accounts are in very good order and the achievements against the Business Plan were completed. We now have reserves which make us more secure as a charity and we look forward to a successful 2015/16. My thanks to everyone involved with the North Taunton Partnership for keeping it in the forefront of work in the area.
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MANAGERS REPORT by Lesley Thomas
After a very busy 2013/14 we decided we would consolidate what we already offer and not take on more activities and groups, well this didn’t last very long and soon we found ourselves saying yes to more activities to benefit the community of North Taunton. It all started with our annual Easter bazaar which brought in lots of residents looking for a bargain and raised nearly £300.00. Then came computer training, we linked with The Academy and moved our weekly computer drop in to their site, where as a joint venture, offered support and guidance to local residents on everything from laptops to iPads. I would like to thank Dean for all his hard work in making this possible. The Academy hosted the Police Fun Day in July where we had a stall to raise vital funds. With funding received from the People’s Health Trust we started a Friday afternoon men’s group and they enjoyed a varied programme of talks, played numerous games of cards and the most enjoyable of all was Boccia which they played in the Jubilee Garden. We were made aware by a local resident that there were no classes in Taunton offering basic cooking skills so alongside our monthly ladies cooking classes we started our men’s cooking group which proved to be a great success with everything from cheat’s trifle to falafels being made and enjoyed! Our most successful events now are our summer youth activities with families coming together on Lyngford park to enjoy a variety of activities, crafts and sports, I would like to thank everyone who has supported us and funded these activity days, although there is a considerable amount of planning and organising to make them such a success it is really rewarding to see the community coming together with residents from 0 to 100 enjoying activities that they may not otherwise have had the opportunity to take part in.
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We have also been lucky enough to work alongside Somerset Art Works on their Craftivist project, knitting, crocheting and sewing flowers of all shapes and sizes; these were taken to London for a display. We continued to make the flowers at our Thursday night knitting group and these will be part of a much larger display open to the public at Somerset College in October 2015. Moving towards the end of 2014 we held our Christmas Bazaar in November and our Christmas market in December this again was a fantastic time for local residents to come together to enjoy everything from carol singing to Punch & Judy, spiced chutney, crafts and of course Father Christmas. As the Community Centre is now so busy we found that we needed to upgrade the facilities and were lucky enough to receive a grant to upgrade the kitchen area which made a huge difference to our volunteers who made over 3200 cups of tea and coffee in 2013/14 for residents in need of refreshment. One of the highlights of the year was receiving an award from the High Sheriff of Somerset for Great and Valuable Services to the Community, this I would not have received if it had not been for our amazing team and I would like to take this opportunity to thank them all, to the volunteers who manned the reception, served hot meals, organised and ran groups and activities, made tea, knitted items to sell, put shelves up, made cakes and generally kept the community centre running so smoothly, without their support and commitment we would not be able to function. My thanks must also go to Tracy for keeping the office functioning, Rebecca for organising all the “Pride in Priorswood” youth activity days, Catherine for keeping the place clean and tidy, the trustees for all their support with the many hair brain ideas we keep coming up, our funders and partner organisations for all their support and lastly to all the residents that pop in most days to say hello and who support us in so many ways and who have made 2014/15 such a busy and enjoyable year.
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BREAKDOWN OF SERVICE USERS
2014/15 2013/14 2012/13
General enquiries 534 774 904
Health Walks (Discontinued) 0 13 54
Monday Social Group 416 501 543
Citizens Advice Bureau 181 204 217
Computer Group 123 65 58
Taunton Deane Housing Advisor 94 65 14
Taunton Deane Benefits Advisor 69 75 132
Police & Fire Surgery 99 106 118
Credit Union 60 44 77
Youth Drop In 826 390 -
Cafe Customers 2828 1795 991
Bric-a-Brac 749 791 630
NHS & Health Related 238 190 138
Job Club 214 474 500
Keep Fit Class 459 395 265
Lunch Club 990 1040 867
Craft Classes 78 87 85
Singing (Discontinued) 23 47 57
Knit & Natter (Restarted March 2015) 9 - 16
Weaving Workshop (One off course) 29 - -
Sunday Social (Discontinued) 0 57 72
Numeracy & Literacy (Discontinued) 0 33 140
Circuits 489 367 235
Mens Group (Started May 2014) 100 - -
PSI (Discontinued) - - 24
Events 2234 541 76
Gardening Club 70 107 95
Swimming 161 184 91
Cooking 81 23 61
TOTAL SERVICE USERS 11,154 8419 6460
*Data shows a snap shot of users to the Community Centre. “Because I joined this cooking group I now cook at home and really enjoy it”. Nov 2014
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Summer Youth Activity Day
August 2014
Crime Prevention Day
February 2015
Youth Activity October
Cooking
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DELIVERY PLAN: Business Plan 14/15
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 Recruit and train volunteers to meet the needs of the service.
Ensure recruitment is open to all
Have sufficient volunteers to operate the service.
To aid volunteers to gain paid employment
Recruit professionally qualified volunteers for specific jobs.
Recognise volunteer service with awards
Increased numbers of volunteers Numbers of volunteers gaining paid employment Ongoing timescale
4 new volunteers 3 gained employment Signed up with Engage South West for volunteering opportunities Working with Campbell-Page on the back to work Job Fit project 4 service awards presented
2 To continue to operate the Priorswood Community Centre
Maximise use of the facility and to gain funding to meet the core costs
Daily usage of the centre Ongoing timescale
11154 footfall in the Community Centre
3 To offer a facility for advice surgeries to be held.
To continue to host: CAB TDBC Housing and Benefits Police Fire and Rescue
All surgeries to be held Ongoing timescale
Somerset Cancer Care Stopped Compass Carer’s held monthly.
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District and County Councilors Age UK Somerset Cancer Care NHS Stop Smoking NHS Health Trainers
4 To investigate and implement an appropriate quality standard accreditation.
To achieve a quality standard which provides adequate measures of service quality
By March 2015
Hallmark 1 achieved Working towards SCC Safe and Welcoming benchmark for the youth drop in
HEALTH AND WELLBEING
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 Health Walks To have sufficient trained volunteer leaders
To advertise the walks open to all Introduce the community to the benefits of walking
To be held a minimum of once a month
To attract more and new residents
Ongoing timescale
On hold until walk leaders found
2 To provide a Lunch Club for 60s and over residents
To provide a hot lunch once a week for residents over 60.
To ensure sufficient
To be attended by a minimum of 20 people each week.
A minimum
990
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volunteers are trained and available each week to serve the food. To ensure transport is available
Provide a warm social setting for eating the meal
Organise an outing for lunch club members.
To collect and bank the money to move towards sustainable self-funding
of 5 volunteers are available
One outing a year
Ongoing timescale
14 volunteers Outing to Weston Pier Volunteer attended food hygiene course 2 volunteers attended 1st aid
3 To provide gentle exercise classes for the over 50s
To provide a venue and tutor
To collect and bank the money to move towards sustainable self-funding
To be attended by a minimum of 10 people each week. Ensure a volunteer is trained to collect the money.
Footfall of 459 Active Living grant
4 To organise and hold stability classes
To prevent falls, slips and trips in older people
To be attended by a minimum of 8
Now part of number 3 above
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5 To organise food, nutrition and cookery classes
To provide education about diet and health to encourage better health
To be held once a year A minimum of 8 people attending
Footfall of 81 Ladies monthly cooking group started Men’s monthly cooking group started
6 To organise a healthy lifestyles project for North Taunton
To organise and manage: Circuit training open to all. Weight loss and weigh ins Swimming Health Walks
To ensure qualified tutors lead all classes To have sufficient trained volunteers to aid each class Classes to be held each week Measured weight loss To be attended by a minimum of 20 people over all classes.
Circuits footfall of 489 Swimming footfall of 161 Personal weight cards & scales available
7 To organise and manage a Gardening Club
To organise speakers for meetings. To oversee the maintenance of the
To be attended by a minimum of 12 people each month
Footfall of 70 11 sessions held
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Diamond Jubilee Garden
Timescale once a month
8 To provide a facility for a NHS Health Trainer to hold a surgery
Local access to health advice for residents
Timescale twice a week.
Now once a week as one health trainer on maternity leave 37 attended
YOUNG PEOPLE 0 – 25
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 To organise and deliver open access community events aimed at young people each school holiday To raise the funds required to hold the events
To ensure sufficient volunteers are trained and available. To entertain, educate and prevent anti-social behavior. Events to be held: Easter holiday Summer holiday October holiday Christmas holiday February holiday
1 day events to be attended by a minimum of 30 young people 1 day in each school holiday
Easter 39 Summer 1850 October 25 December 200 February 40
2 To provide a youth drop in service at the Community Centre. To raise sufficient funds to hold the
Reduced perception of anti-social behavior. Education by offering availability of health advice. Partnership
Additional volunteers recruited and trained A minimum of 5 young people attending
2 paid staff 3 volunteers Partners supporting with staff; TDBC Academy Get Set Police
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drop ins working of different agencies. Volunteers recruited and trained to work with young people.
each session 1 evening a week.
KHA St Peters 826 footfall Received 3 year SLA to start 2015 from SCC to part fund. People’s Health Trust part funding
3 To work with Selworthy School to offer work experience to the older students
To help give young disabled people skills towards their CV.
To give as many opportunities as possible.
Work experience in Jubilee garden Held summer fete with students making items to sell
OLDER PEOPLE 50 UPWARDS
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 To organise Sunday Socials for older people who are isolated and live alone.
Ensure sufficient volunteers are trained and available each Sunday. To provide a warm, welcoming and friendly place and time for lonely people to socialise.
Each event to be attended by a minimum of 5 people. Ongoing once a week.
Not continued as lack of interest
2 To work with Contact the
Now self-run on a monthly basis
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Elderly to organise “Sunday Tea Parties” to be held in residents houses.
3 To organise the over 60s Lunch Club
See point 2 under Health and Wellbeing
990
4 To organise gentle exercise classes for the over 50s
See point 3 under Health and Wellbeing
459
COMMUNITY
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 To facilitate a Job Club in Partnership with VISTA
Residents given help with applying for employment
Ongoing Funding lost – no job club since December 2014
2 To organise the Monday Club for residents
To offer a warm, friendly environment for people to socialise and have educational speakers and events.
To be attended by a minimum of 10 people each week. To be self-funding To be held weekly except public holidays
Footfall of 416
3 To organise To offer a warm, To be Footfall of 23
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and hold Singing for Fun sessions
friendly environment for people to learn to sing together. To provide a suitably qualified tutor
attended by 8 people each session. To be held once a month.
Discontinued as tutor moved from area Approached by Golden Oldies with a possibility to restart group
4 To organise and hold 4 information days a year
To offer space for agencies to be available for advice to the community. Days to include Money management Age related issues Volunteering Health
To be held January, May, July and September To be attended by a minimum of 5 agencies/ partners To be attended by a minimum of 20 residents.
February, June, July, September 600 Carewatch Deane Helpline Age UK TDBC housing & benefits NHS stop smoking Handi help Somerset Road Partnership Police Dogs Trust Bobby Van Fire & Rescue
5 To organise and hold 2 fundraising bazaars
To raise awareness of the Community Centre. To help recruit new volunteers.
To raise £500 a year To be held at Easter and Christmas
Spring bazaar 39 raised £290.77 Christmas bazaar 55 raised £311.89
6 To organise and hold a Christmas Market
To engage with the community as a whole for stall holders and
To raise £500 To be held
23 stallholders £731.81 raised Footfall of 200
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visitors. once in December
7 To start a men’s club
To offer a warm, friendly place for men to meet.
To be held weekly with 5 people attending.
Footfall 100
8 To explore the possibility of providing a community computer for use with the Homefinder.
Easier access for residents to access on-line information.
Recruit and train volunteers to assist residents. Timescale ongoing.
TDBC installed computer and hold statistics
EDUCATION
OBJECTIVES DESIRED OUTCOMES
MEASURES AND
TIMESCALE
ACTUAL OUTCOME
1 To offer Financial Capability Training in conjunction with CAB and Target Taunton project.
To offer a minimum of one course in the year.
To train 8 people by 31st March 2015.
Carried forward to 2015/16
2 To offer Help with Computers at drop in sessions
A trained volunteer to help once a week.
To be attended by 2 people each week.
Footfall of 123 Linked with the Academy to offer weekly drop in sessions 2 courses ran in the community center
3 To offer basic First Aid
To offer a minimum of one
To be attended by a
12 booked in, 7 attended
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training course in the year.
minimum of 8 people.
4 To organise and hold Craft classes
To facilitate an interactive social group who will share their skills.
Classes to be held monthly with 8 people attending.
Footfall of 78
5 To organise and hold training courses to aid residents into employment
To facilitate Vista to deliver suitable training.
Vista statistics. Up to March 2015.
Vista ceased operating December 2014
6 To organise and hold Food and Nutrition courses as part of the healthy lifestyles project
To offer a minimum of one course in the year.
To be attended by a minimum of 8 people
Monthly classes held Footfall of 81
7 To organise food hygiene level 2 training
To offer a minimum of one course in the year.
To be attended by 15 people
Held March 2014
“Well done to all on an excellent year of service development & thanks Lesley for such a positive partnership”. Dec 14 Youth Drop in
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TREASURERS REPORT
The North Taunton Partnership used CAaBS until December 2014 when we moved to Beechwood Consulting as our new accountants and advisors on financial matters. During the year we have received grants and donations from both organisations and individuals. We would like to thank them as this year has been very successful with increased numbers of residents benefitting from our services. Grants received from:
Boshier-Hinton Foundation
The Mayor’s Charity
Taunton Aid in Sickness Fund
Somerset Community Foundation
Somerset County Council Health & Wellbeing Budget
Somerset County Council Youth & Community Grant
Somerset County Council Active Living Grant
Soroptimist Swimathon
North Taunton One Team
Taunton Deane Borough Council
People’s Health Trust
Tenants Forum
North Taunton Partnership Accounts for the year ended March 2015 “Well done – fantastic news. You are all doing a great job at Priorswood”. ML Funding Nov 14
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RESERVES POLICY The Trustees are aware of their obligations under charity law and therefore set out the policy for the use of reserve funds. It is the aim of the Trustees to build up unreserved funds to the following level: 6 months direct costs of £15,000 Capital replacement of £5,000 TOTAL £20,000 This policy will be reviewed on an annual basis to encompass changes in circumstances and any economic situation affecting the charity.
Lesley Thomas receiving a cheque from the Soroptimist Swimathon
“Makes me a happy person after a bad day”. Youth Drop In Feb 2015
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST MARCH 2015
Receipts and Payment Account
Unrestricted Funds £
Restricted Funds £
Total 2015 £
Total 2014 Adjusted £
Receipts Grants
People’s Health Trust 0 £10,311 £10,311
0
SCC – Health & Wellbeing
0 2500 2500 0
SCC – Youth & Community
0 2950 2950 0
TDBC 11,398 2,153 13,551 0 Other Grants 23,539 0 23,539 37,984 Donations 7345 0 7345 590 Interest 48 0 48 52
Activities Adverts 0 0 0 455 Room Hire 3298 0 3298 5452 Newsletter 403 0 403 210 Bazaars 603 0 603 615 Community Centre Sales
2,915 0 2,915 2,517
Fundraising 3,847 0 3,847 5,020 Health Groups 2,993 0 2,993 2,378 Education 211 0 211 132 Community Social 6,573 0 6,573 11,873
TOTAL RECEIPTS
63,173 17,914 81,087 67,278 Payments
Administration Staff Costs 31,953 5,743 37,696 39,340 Telephone and Internet
118 0 118 356
Rates and Water 792 0 792 1,365 Heat and Light 1,918 0 1,918 2,025
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Office Costs 10,256 985 11,241 11,024 Professional Fees 1,321 0 1,321 0 Garage Rent 514 0 514 0 Volunteer Training 301 0 301 410
Activities Health Groups 3,141 600 3,741 4,354 Education 211 666 877 0 Community Social 11,566 1,604 13,170 12,972 Youth Drop In 2,071 3,043 5,114 3,707 Bazaars 11 0 11 0
TOTAL PAYMENTS 64,173 12,641 76,814 75,553
TOTAL SURPLUS/(DEFICIT)
-1,000 5,273 4,273 -8,278
Opening Cash Funds 28,649 7,330 35,979 44,257 Closing Cash Funds 27,649 12,603 40,252 35,979
Statement of Assets and Liabilities
Cash Funds
CAF Cash 8,096 8,096 7,842 CAF Gold 28,554 28,554 20,458 Co-op 3,529 3,529 7,603 Petty Cash 73 73 76
TOTAL CASH FUNDS 40,252 40,252 35,979
Restricted Funds Breakdown
Bal b/f Receipts Payments Bal c/f
People’s Health Trust 5,000 10,311 10,311 5,000 SCC – Health & Wellbeing
600 2,500 600 2,500
SCC – Youth & Community
1,730 2,950 1,730 2,950
Youth Drop In 0 2,153 0 2,153 TOTAL RESTRICTED 7,330 17,914 12,641 12,603
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NOTES TO THE ACCOUNTS
Accounting Policies Section 133 of the Charities Act 2011 permits a charity to prepare a receipts and payments account and a statement of assets and liabilities where gross income in the financial year does not exceed £250,000, therefore receipts and payments accounts and a statement of assets and liabilities has been prepared and presented for the year ended March 31st 2015; this is consistent with previous years. All Income, including grants, is recorded when received. All Expenditure is recorded when paid.
Crime Prevention Event February 2015
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INDEPENDENT EXAMINER’S REPORT Summary of findings: Summary of Accounts as provided: Total Receipts as listed 78,743.99 81,087.00 Total Payments as listed 74,904.64 76,814.00 Net value of transactions as listed: 3,839.35 4273.00 433.65 (Variance) Petty Cash receipts 1,514.80 Petty Cash payments 1,441.39 Net value of transactions as listed: 73.41 73.41 0.00
Net value of transactions: 3,912.76 4,346.41 433.65 (Variance)
The opening balance is slightly different to the closing balance of the year before, around £400 to £500, this is due to the old, uncleared balances which have now been dealt with and put through on 2015-2016 accounts. I can confirm this is a true and accurate account of the North Taunton Partnership Accounts of payments and receipts for the year ending 31st March 2015.
Sue Taylor Independent Examiner
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FUTURE PLANS
A Business and Development Plan has been produced by the Trustees setting out the objectives for the Partnership and Community Centre for the twelve months April 2015 to March 2016.
The Trustees declare that they have approved the trustees report above and that they have paid due regard to the Charity Commissions guidance on public benefit. Signed on behalf of the North Taunton Partnership’s trustees Sue Kilbey Chairman
Priorswood Community Centre, Priorswood Place,
Taunton TA2 7JW
01823 353643
Email: [email protected]
www.priorswoodcommunitycentre.co.uk