NORTH ISLAND COLLEGE BOARD OF GOVERNORS › pdf › bog › agenda › 2015-2016 › 20160331...

NORTH ISLAND COLLEGE BOARD OF GOVERNORS REGULAR MEETING

TO BE HELD AT THE THIRD COURSE BISTRO, CAMPBELL RIVER CAMPUS THURSDAY, MARCH 31, 2016 @ 1:00 P.M.

AGENDA

*Note: Lunch will be served at 12:30pm with the business meeting starting at 1:00pm.

Topic Attachment Action

1. CALL TO ORDER

1.1 Welcome Board of Governors New Member – Rob Everson

1.2 Oath of Appointment

1.3 Adoption of Agenda To adopt

1.4 Minutes of the Regular Meeting of January 28, 2016 To approve

2. BOARD BUSINESS

2.1 Board Action Items Log as of March 31, 2016 Information

2.2 Board Planning and Meeting Schedule 2016-2017 To approve

2.3 Executive Committee Reports 2.3.1 February 11, 2016 Information2.3.2 March 23, 2016 Information

2.4 Governance and Human Resources Committee Report 2.4.1 Board Committees’ Terms of Reference:

2.4.1.1 Governance and Human Resources Committee 2.4.1.2 Finance and Audit Committee 2.4.1.3 Executive Committee 2.4.1.4 President’s Performance and Compensation Committee

Information

To approve

2.4.2 Board Policies 2.4.2.1 Governance Process GP – 2 Role of Board Members 2.4.2.2 Governance Process GP – 3 Role of Chair

To approve

2.4.2.3 Board-Staff Relationship SR – 1 President/CEO’s Role 2.4.2.4 Board-Staff Relationship SR – 2 Monitoring the President

and CEO's Performance

2.5 Annual Board Evaluation Survey 2015/2016

For action

2.6 Finance and Audit Committee Report Information

2.7 Roundtable Regional Reports Information

3. REPORTS

3.1 President

3.1.1 President’s Report Information

3.2 Acting Vice President, Learning and Students

3.2.1 Regional Highlights Report Information

3.3 Vice President, Finance and Facilities

3.3.1 Pay Parking - Comox Valley Campus To approve3.3.2 2016/2017 Budget Approval To approve3.3.3 College Policies

3.3.3.1 NIC Policy 6-15 Long Term Investments Policy To approve3.3.3.2 NIC Policy 6-08 Operating Fund Contingency To rescind

3.4 Vice President, Strategic Initiatives

3.4.1 NIC Foundation Report Information

3.5 Executive Director, International Education

3.5.1 Bylaw 6 – International Tuition and Fee Bylaw To approve3.6 Chair, Education Council

3.6.1 Education Council Report Information

4. INFORMATION

4.1 2016 Board of Governors Calendar of Events 4.2 NIC Board Chair Letter of Appreciation to AVED Minister Wilkinson dated February 1,

2016 4.3 AVED Letter to Board Chair dated February 17, 2016 re review of draft 2016/2017

Mandate Letter 4.4 Order-in-Council dated February 25, 2016 re B. Bell’s reappointment for a term ending

July 31, 2018 4.5 Order-in-Council dated February 25, 2016 re R. Grant’s reappointment for a term ending

July 31, 2019 4.6 Order-in-Council dated February 25, 2016 re D. Lamb’s reappointment for a term ending

July 31, 2019 4.7 Order-in-Council dated February 25, 2016 re J. Murphy’s reappointment for a term

ending July 31, 2018 4.8 Order-in-Council dated February 25, 2016 re R. Everson’s appointment for a term ending

December 31, 2017 4.9 NISU Fee Letter 2016-2017 4.10 2016 Irving K. Barber Scholarship Society – Funding Allocation for One World

International Scholarships 4.11 AVED Deputy Minister Letter to all PSIs dated March 3, 2016 re Clarification on Tuition

Limit Policy 4.12 NIC President’s Newsletter re 2016-2017 Budget

5. NEXT MEETING DATES

5.1. Regular meeting – Thursday, June 9, 2016, Komoux Hall Boardroom, Comox ValleyCampus

5.2. In-Camera meeting – Thursday, June 9, 2016, immediately following the regular meeting

6. ADJOURNMENT

North Island College Board of Governors

Oath of Appointment

The following Oath of Office is to be sworn, signed and dated before the Board at the commencement of all members’ first meeting with the Board. The Ministry suggests that either the Board Chair, or, if an institution prefers, a Commissioner of Oaths would be appropriate administrators of the Oath.

I, , sincerely promise and affirm that I will truly, faithfully and impartially, to the best of my ability, execute the duties and responsibilities of my position as a Member of the Board of North Island College. I have read and agree to abide by the Code of Conduct and the Conflict of Interest Bylaws of the Institution.

________________________________ (Signature)

________________________________ Date

1.2

MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS JANUARY 28, 2016 DRAFT Page 1 _____________________________________________________________________________________________________________________

MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS

HELD IN THE KOMOUX HALL BOARDROOM, COMOX VALLEY CAMPUS THURSDAY, JANUARY 28, 2016

BOARD MEMBERS PRESENT

B. Bell, Community Member, Comox Valley Region, ChairJ. Bowman, PresidentR. Grant, Community Member, Campbell River RegionK. Gibson, Faculty RepresentativeP. Hoefgen, Student RepresentativeU. Ishimwe, Student RepresentativeR. Johnson, Community Member, Port Alberni RegionD. Lamb, Community Member, Campbell River Region, Vice ChairD. Lightfoot, Chair, Education CouncilV. Mundy, Community Member, West Coast RegionJ. Murphy, Community Member, Comox Valley RegionK. Nelson, Community Member, Mount Waddington RegionG. Phelps, Community Member, Comox Valley RegionC. Reyno, Support Staff Representative

ALSO PRESENT S. Auchterlonie, Executive Director, NIC FoundationC. Baert, Vice President, Finance and FacilitiesT. Bellavia, Asst. Vice President, Access and RegionsL. Domae, Vice President, Learning and StudentsR. Heidt, Vice President, Strategic InitiativesT. Pather, Executive Director, International EducationR. Reid, Executive Assistant, Board of GovernorsM. Waite, President, CUPE 3479

___________________________________________________________________________________________

1. CALL TO ORDER

B. Bell called the meeting to order at 1:00 p.m.

1.1 Welcome Board of Governors New Member – Dennis Lightfoot

B. Bell officially welcomed Dennis Lightfoot, Chair of Education Council, and asked that he read theOath of Appointment.

1.4


1.2 Oath of Appointment

D. Lightfoot read and signed his oath of appointment.

1.3 Adoption of Agenda

Moved G. PHELPS /Seconded P. HOEFGEN: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE ADOPT THE REGULAR AGENDA OF JANUARY 28, 2016 AS CIRCULATED.

Motion carried

1.4 Minutes of the Regular Meeting of November 26, 2015

Moved V. MUNDY/Seconded P. HOEFGEN: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 26, 2015 AS CIRCULATED.

Motion carried

2. BOARD BUSINESS

2.1 Board Action Items Log as of January 28, 2016

The Board received the January 28, 2016 Action Items Log.

2.2 Executive Committee Report

U. Ishimwe joined the meeting at 1:04 p.m.

B. Bell highlighted the change in meeting schedule for the rest of the year where the May 26, 2016 andthe June 23, 2016 Board meetings will be combined to a single meeting on Thursday, June 9, 2016. J.Bowman noted that the June meeting had to be moved up due to graduation ceremonies happening duringthe last week of June. The total number of Board meetings for the Academic Year 2015-2016 will be sixincluding the joint meeting with the NIC Foundation Board scheduled for February 25th. The samenumber of six meetings was agreed for the Academic Year 2016-2017. J. Bowman will send out a reporton activities during months when the Board does not have meetings.

Regarding the Federal advocacy initiatives, J. Bowman advised that the Colleges and Institutes Canada (CICan) has completed an analysis of the Federal Minister’s Mandate Letters and that CICan members will be working together to plan for advocacy at a national level. He suggested that plans be made to meet with local Members of Parliament.

2.3 Governance and Human Resources (GHR) Committee Report

R. Grant reported that the GHR Committee met on the morning of January 28th to review and discuss thefollowing:

All four Board Committees’ terms of reference which will go forward to the Board for approvalat its March meeting;

Board policies Board-Staff Relationship -1, Board-Staff Relationship -2, Governance Process -2,Governance Process -3 and, Governance Process -5; and

Endorsement of new Ends Policy incorporating the Mission, Vision, Values, Strategic Prioritiesand Goals of NIC Plan 2020.

2.3.1 Ends Policy Recommendation

Moved R. GRANT/Seconded P. HOEFGEN: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE ENDS POLICY: VISION, MISSION, VALUES,


STRATEGIC PRIORITIES AND GOALS AS REVISED BASED ON THE NORTH ISLAND COLLEGE PLAN 2020.

Motion carried

2.4 Finance and Audit Committee Report

D. Lamb reported that the Finance and Audit Committee met on January 20th to discuss:

Finance and Audit Committee’s Terms of Reference; Investment policy and investment portfolio; Third Quarter Forest Report; and Financial Statement Report.

D. Lamb also noted that a proposed revised Investment Policy will be going to the Board in the future forconsideration.

2.4.1 F15/16 Q3 Forecast Report

The Board received the F15/16 Q3 Forecast Report.

2.4.2 Review of Investment Portfolio

The Board received the report on Investment Portfolio.

2.5 Roundtable Regional Reports

V. Mundy shared that Parks Canada will be naming a theatre in the West Coast region after her motherwho worked with Parks Canada for 2 years before embarking on teaching the First Nations language.Parks Canada will name the theatre with her mother’s Aboriginal name. B. Bell, R. Grant, D. Lamb and J.Bowman together with members of SLT met with Minister Wilkinson during his brief visit of theCampbell River Campus last January 22nd. It was a good opportunity to showcase the Campbell Rivercampus and explain NIC’s development plans to the Minister. D. Lamb also added that his office nowemploys three NIC Business graduates. J. Murphy reported that majority of NIC Nursing students that sheencounters at the St. Joseph’s Hospital plan to both stay and work within the community or pursue highereducation. R. Johnson reported enjoying her role as the Board representative on the NIC FoundationBoard.

A few Board Members also participated in the Employee Recognition event held on November 27, 2015.

3. REPORTS

3.1 President

3.1.1 President’s Report

J. Bowman highlighted the first edition of Maclean's Magazine '2016 Colleges Guide' which featuredstories from North Island College (the Indigenous Education Protocol Agreement and Dr. Stephen Cross'directed research project). R. Heidt explained that paid ads in magazines like Maclean’s are quiteexpensive but being able to pitch story ideas and have them published as news or feature articles providemuch more media exposure than paid ads. He added that Marketing is working on pitching additionalstories on NIC student successes to other national magazines.

J. Bowman also highlighted the following from his report:

CICan Rural Colleges Coalition teleconference in early January with discussion focusing on theupcoming CICan’s Rural Colleges pre-conference symposium in May. The coalition was formed torecognize the unique challenges of BC’s rural colleges and to advocate on rural colleges’ behalf toGovernment.


Vancouver Island Public Post-Secondary Alliance (VIPPSA) Presidents’ Meeting on January 7th

where the main focus of discussion was Aboriginal Education and issues related to the Truth andReconciliation Commission (TRC). The five Post-Secondary Institution Presidents are planning afollow-up session with key institutional Aboriginal Education personnel.

Lunch meeting with MLA Don McRae and B. Bell on January 21st. D. McRae provided sound adviceon the Board Executive’s forthcoming Provincial Government Advocacy Trip planned for May.

Meeting with C. O’Connell, Dean of Trades and Technical Programs, and representatives from NorthIsland Employment Foundations Society and Industry Training Authority regarding the establishmentof Campbell River Regional Learning Council. J. Bowman invited School District #72Superintendent Tom Longridge, Campbell River City Mayor Andy Adams and CR Chamber ofCommerce President Colleen Evans to meet regarding this and reinvigorating the CR CommunityAccord in Support of Workforce Development. R. Grant requested his and D. Lamb’s participation inthe proposed Learning Council. J. Bowman agreed and expects a larger group to meet in March 2016.

3.2 Vice President, Learning and Students

3.2.1 Fall 2015/Winter 2016 Cumulative Stable Enrolment Report

L. Domae provided a summary of the Fall 2015/Winter 2016 Cumulative Stable Enrolment Reportshowing an overall 6% decline in domestic enrolment compared to January 2014. She noted a bigincrease for domestic enrolment in the Mount Waddington Regional Campus. The Education Assistantprogram prepares teacher’s assistants within the school system. She added that NIC is offering anindigenous language program at the same campus with over 30 students already registered.

L. Domae reported a 16% increase in international enrolment. Responding to a question from the Boardon what NIC is doing to grow enrolment, L. Domae reported that NIC is developing programs that arehigh in demand and seeking sources of funding for those programs through its Multi-Year ProgramPlanning process.

T. Pather also provided a brief summary of recruitment activities during the past months in order toincrease International Education enrolment.

3.2.2 Regional Highlights Report

The Board received the Regional Highlights Report for January 2016.

3.3 Vice President, Finance and Facilities

3.3.1 Third Quarter Financial Statements for 2015/2016

C. Baert provided a summary of the statements and the two proposed resolutions for consideration andapproval. The first resolution allows a donation be made from realized capital gains to the Foundation.The funds will be part of NIC’s contribution to the Campbell River Campus Capital Project. The Collegeis in the process of completing a Feasibility Study to undertake a community fundraising campaign insupport of Facilities projects. The second resolution allows a donation from the International Educationsurplus to the Foundation to provide financial support for International Education students.

Moved G. PHELPS/ Seconded K. NELSON: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES A DONATION OF UP TO THE AMOUNT OF REALIZED GAINS FROM INVESTMENTS IN THE FISCAL YEAR ENDED MARCH 31, 2016, BE MADE TO THE NORTH ISLAND COLLEGE FOUNDATION FOR CAPITAL FUNDRAISING PROVIDING THAT NET REVENUES ARE AVAILABLE AT MARCH 31, 2016 TO FUND THE DONATION AND FURTHER THAT INTEREST EARNED ON THOSE FUNDS HELD BY NIC FOUNDATION BE RESTRICTED TO SUPPORT CAPITAL FUNDRAISING.

Motion carried


Moved P. HOEFGEN/Seconded R. JOHNSON: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES A DONATION OF UP TO $250,000 OF INTERNATIONAL EDUCATION REVENUE BE MADE TO THE NORTH ISLAND COLLEGE FOUNDATION FOR AWARDS TO SUPPORT INTERNATIONAL STUDENTS PROVIDING THAT NET REVENUES ARE AVAILABLE AT MARCH 31, 2016 TO FUND THE DONATION.

Motion carried

3.3.2 Financial Projections to Year End 2015/2016

C. Baert provided a summary of the report showing unbudgeted investment gains as well as higher tuitionrevenues from International Education. She is forecasting a balanced budget at year end. The proposedresolution allows up to $60,000 to be donated to NIC Foundation.

Moved R. GRANT/Seconded D. LAMB: THAT THE BOARD OF GOVERNORS APPROVES A DONATION OF UP TO $60,000 BE MADE TO THE NORTH ISLAND COLLEGE FOUNDATION FOR THE FISCAL YEAR ENDED MARCH 31, 2016 PROVIDING THAT NET REVENUES ARE AVAILABLE TO FUND THE DONATION.

Motion carried

3.4 Chair, Education Council

3.4.1 Education Council Report

D. Lightfoot provided a summary of Education Council meeting in December 2015 that includedapproval of policies and some course revisions. He reported that the Council currently has one studentvacancy and one faculty vacancy. The next Education Council will be on February 12th.

3.5 Executive Director, NIC Foundation

3.5.1 NIC Foundation Report

S. Auchterlonie highlighted the presentation of the Goldie Company at the NIC Foundation Board’smeeting on January 14th. The Goldie Company is currently meeting with and interviewing variouscommunity leaders and stakeholders.

J. Bowman informed the Board that the previously planned Taste Gala event to be held in Campbell Riverwill be postponed to later in the year. The timing of the event after an expected Provincial Governmentfunding announcement will provide the ability to celebrate and create greater impact.

4. INFORMATION

The Board received the following documents:

4.1. 2016 Board of Governors Calendar of Events; and

4.2. Letter from AVED dated December 30, 2015 re NIC’s Institutional Accountability Plan and Report 2014/15 Reporting Cycle.

5. NEXT MEETING DATES

5.1. Special meeting – Thursday, February 25, 2016 re Campbell River Campus Capital Project

5.2. Joint meeting with NIC Foundation Board – Thursday, February 25, 2016

5.3. Regular meeting – Thursday, March 31, 2016, The Third Course Bistro, Campbell RiverCampus

5.4. In-Camera meeting – Thursday, March 31, 2016, immediately following the regular meeting


6. ADJOURNMENT

The meeting adjourned at 2:10 p.m.

Bruce Bell, Chair Rachel Reid, Executive Assistant

NIC Board Action Items Log Regular

# ITEM SOURCE ACTION ASSIGNED TO COMPLETED BY

1 Committee Evaluation

BOG 2014 Workplan - January 30, 2014; BOG in-camera meeting - May 28, 2015; BOG meeting September 24, 2015

Evaluate committees' performance; review committee terms of reference All Committees Spring 2016

2

Policy/Bylaw Updates (conflict of interest, student appeals, unruly behaviour)

BOG 2014 Workplan - January 30, 2014; GHR Committee meeting - Oct. 30, 2014

Approve new revised policies/bylaws; (note: BL 5 approved June 2014; BL 2 approved March 2014)

GHR Committee Ongoing

3

Multi-year financial projections and targets for new/alternative revenues 2016/2017 and beyond

BOG Executive Committee meeting - October 16, 2014 Status report J. Bowman June 2016

4Aquaculture and Coastal Forest Resource Technician Programs

BOG meeting - November 27, 2014

Update report on offering programs to more students J. Bowman Fall 2016

5Threat Assessment and Communication Protocols

BOG Executive Committee meeting - March 10, 2015

Threat Assessment Team (TAT) and Communication Protocols Presentation - D. Graham and N. Twynam J. Bowman Fall 2016

6 Fundraising for capital project

BOG in-camera meeting - March 27, 2014; BOG meeting September 24, 2015

Update on RFP reported at BOG meeting of September 24, 2015; results to be reported at a later date J. Bowman June 2016

3/22/2016

2.1

BOARD OF GOVERNORS

2300 RYAN RD, COURTENAY, BC, V9N 8N6 WWW.NIC.BC.CA TEL : 250 .334.5275 FAX: 250 .334.5269 [email protected]

MEETING AND PLANNING SCHEDULE September 2016 – June 2017

MONTH/LOCATION IMPORTANT AGENDA ITEMS

SEPTEMBER 22, 2016

Komoux Hall Boardroom, Comox Valley Campus

Election of Chair and Vice-Chair Board Committee Appointments Banking Resolutions (if required) Financial Information Act Report BOG Retreat Agenda Fall 2016 Credit Enrolment Report First Quarter Financial Statements for 2016/2017

OCTOBER 27/28, 2016

Comox Valley area

BOARD RETREAT – Board Development/Education

NOVEMBER 24, 2016


2017/2018 Budget Guidelines and Ongoing Budget DevelopmentTimeline

Second Quarter Financial Statements for 2016-2017 2017 Board of Governors Work Plan Advocacy Planning Bylaw 6 – International Tuition and Fee Bylaw President’s Annual Priority Performance Objectives 2016/2017

JANUARY 26, 2017


Budget 2018-2019 Preparation Financial Projections to Year End 2016/2017 Third Quarter Financial Statements for 2016/2017 Review of Investment Portfolio Fall/Winter Stable Enrolment Report Bylaw 4 – Domestic Tuition and Fee Bylaw Draft Government’s Mandate Letter 2018/2019

FEBRUARY 23, 2017

Comox Valley (venue TBD)

Joint Meeting with North Island College Foundation Board

MARCH 30, 2017

Third Course Bistro, Campbell River Campus

2017/2018 Budget Approval Fall Applications Report Board Planning and Meeting Schedule 2017/2018

JUNE 8, 2017


2017/2018 Institutional Accountability Plan and Report Approval Campus and Facilities Plan Board Evaluation Results Fall Applications Report FTE Enrolment Report for the Year Ended March 31, 2017 Audited Financial Statements for Year Ended March 31, 2017 Government’s Mandate Letter 2016-2017

Updated March 23, 2016

2.2

NORTH ISLAND COLLEGE BOARD OF GOVERNORS March 31, 2016

Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world.

AGENDA ITEM: Regular Meeting 2.3.1 Executive Committee Meeting Report

Thursday, February 11, 2016

The Executive Committee met on February 11 from 8:00am to 9:00am with Bruce Bell, Jane Murphy and John Bowman attending in the Board Room and Derek Lamb and Roy Grant joining by teleconference.

The following items were discussed.

1. Randall Heidt joined the meeting and reported on his communications strategy. His goalis to stay ahead of news by constantly providing the press with positive stories, and towork closely with stakeholders on any potential negative stories so they are put in theirbest light and not left open to further criticism.

2. Randall also provided an overview of plans for two major upcoming and separateupcoming events in Campbell River - the provincial funding announcement for thecampus consolidation and reconfiguration program and the Taste fundraising dinner.While the provincial government will determine the date of the funding announcement,much work is taking place in the background so both events will be properly planned andwell executed.

3. Our planned provincial government relations meetings trip to Victoria, May 2-4, 2016 (B.Bell, J. Bowman, J. Murphy and R. Heidt) is now being planned and scheduled with DonMcRae's assistance.

4. Randall also discussed the process for NIC applying for more Research Grants, and howto capitalize on our Aquaculture research grant with Dr. Cross. The Senior EducationalTeam is looking into more aquaculture-related programming for Campbell River.

At 8:30am Carol Baert and Rachel Reid joined the meeting and Randall Heidt left.

5. Carol will be circulating to the Board an executive summary and 30 pages of theBusiness Case for the Campbell River Campus Consolidation project well in advance ofthe February 25th Special Board Meeting. The full 100 page report will be available for

those Board members wishing to read the full text. At our upcoming meeting, Carol will be making the case for an increase in NIC's share of funding to approximately $1.5 million to demonstrate NIC’s commitment and leverage additional provincial funding.

6. Carol also reviewed the full background due diligence processes NIC has followed indetermining the relocation plan Mount Waddington campus. These will be againreviewed by the full Board when a new lease is finalized for approval.

7. Finally the Executive Committee discussed and approved of the Joint Meeting Agendawith the NIC Foundation Board of Directors on February 25th, 2016.



AGENDA ITEM: Regular Meeting 2.3.2 Executive Committee Meeting Report

Wednesday, March 23, 2016

The Executive Committee met on March 23 from 8:00am to 9:00am with Bruce Bell, Jane Murphy, Roy Grant and John Bowman attending at the Comox Valley Campus and Derek Lamb joining by teleconference.

The following items were discussed.

1. New Board Member, Rob Everson (Chief, Komoks FN). Bruce Bell met with Rob lastSaturday to review the Board Manual and to provide an overview of NIC's currentactivities. Rob attended a new Board member orientation following the ExecutiveCommittee meeting with Bruce Bell, John Bowman, Jane Murphy, and Rachel Reid.Rob’s first Board of Governors meeting will be will on March 31st, 2016.

2. John Bowman updated the Executive Committee on the following topics

- NIC has received one-time year-end funding from the Ministry of AdvancedEducation totaling $430,000. Details regarding the purposes for which thegovernment has targeted this funding will be publically announced through futuregovernment media communications.

- The process to search for and appoint a successor for Carol Baert, Vice President,Finance and Facilities is underway. It is hoped that an appointment will be made inMay, 2016.

- Vice President, Learning and Students (Lisa Domae) is on medical leave. It is hopedthat she will return to work in the summer or early fall. Tony Bellavia is serving asActing Vice President and the other members of the college administration andfaculty team have also stepped in to assist until her return.

- The Ministry of Advanced Education provided a letter (March 3, 2016) offeringclarifications regarding the Tuition Limit Policy and expectations for theestablishment of new mandatory fees. The letter is included in the March 31st, 2016Board of Governors meeting package.

- John Bowman and Carol Baert attended a Campbell River City Council meeting onMarch 21st, 2016 and gave a presentation regarding NIC’s plans for the Campus

Consolidation. Mayor Adams will be sending a letter of support to the provincial government.

3. Government Relations Meetings in Victoria, May 2-4, 2016 – The schedule of meetingsis in process of being firmed up, John Bowman and Bruce Bell plan to next meet withDon McRae on April 8th, 2016 to enlist his assistance. A further update will be providedat the March 31st, 2016 Board of Governors meeting.

4. Executive Committee Terms of Reference (revised draft) were reviewed and are includedon the Board of Governors agenda for March 31, along with those for the Finance andAudit, Governance and Human Resources, and President’s Performance andCompensation Committees.

5. Rachel Reid joined the meeting at 8:30am, and the following items were reviewed anddiscussed:

- Draft Minutes of the Board of Governors, January 28th, 2016 regular and in-camerameetings and Action Logs;

- Draft Minutes of the Board of Governors, February 25th, 2016 Special Meeting;- Draft Agendas for the March 31st, 2016 Board of Governors meeting regular and in-

camera meetings;- Guest list for the upcoming Campbell River Community Reception following the

March 31st, 2016 meeting. Executive Committee members provided Rachel with thenames of some additional invitees.

- Draft Board Meeting and Planning Schedule for the period September 2016 - June2017.

The meeting adjourned at 9:00am.



AGENDA ITEM: Regular Meeting 2.4 Governance and Human Resources Committee Report

The Governance and Human Resources (GHR) Committee (R. Grant, C. Reyno, G. Phelps, P. Hoefgen and V. Mundy) all met in person on Thursday, January 28, 2016 commencing at 10:30 am at the Komoux Hall Boardroom, Comox Valley campus.

The Committee reviewed, edited and endorsed:

- Board Committees’ Terms of Reference (TOR):Executive Committee President’s Performance and Compensation Committee Governance and Human Resources Committee Finance and Audit Committee

- Board Policies:GP – 2 Role of Board Members; GP – 3 Role of Chair; SR – 1 President/CEO's Role; SR – 2 Monitoring the President and CEO's Performance.

The Committee also reviewed and endorsed as presented Board Policies SR-1 President and CEO’s Role and SR-2 Monitoring the President and CEO’s Performance. Updated copies of the TORs, Board Policies GP – 2 , GP – 3, SR-1 and SR-2 are included in the March 31, 2016 Board agenda package for the Board’s ratification.

Other agenda items discussed were:

1. Annual Board Evaluation Survey – aligns well with policy around Board conduct butmay not be the mechanism for the Board and its Committees to evaluate how goals areaccomplished; the use of focus questions to address how the Board and its Committeesare accomplishing goals will be flagged for a future Board agenda.

2. GP – 5 Board Members’ Code of Conduct – reviewed and edited but tabled to continuereview at the next GHR Committee meeting together with Board Bylaw #2 Code ofEthical Conduct and all relevant College students complaints and appeals policies.

The Committee will meet on March 31, 2016 to continue the review of Governance Process policies.

The meeting concluded at 11:34 a.m.

Suggested Resolutions:

THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE TERMS OF REFERENCE FOR ALL BOARD COMMITTEES (EXECUTIVE, PRESIDENT’S PERFORMANCE AND COMPENSATION, GOVERNANCE AND HUMAN RESOURCES AND FINANCE AND AUDIT) AS PRESENTED.

THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE BOARD POLICIES GP – 2 ROLE OF BOARD MEMBERS, GP-3 ROLE OF CHAIR, SR – 1 PRESIDENT/CEO’S ROLE AND SR – 2 MONITORING THE PRESIDENT ANDCEO'S PERFORMANCE AS PRESENTED.

Revision history: March 24, 2010 November 30, 2011 November 27, 2014 November 26, 2015 January 28, 2016

1

NORTH ISLAND COLLEGE BOARD OF GOVERNORS

GOVERNANCE AND HUMAN RESOURCES COMMITTEE TERMS OF REFERENCE

PURPOSE

The purpose of the Governance and Human Resources Committee is to assist the Board in fulfilling its obligations relating to Board Governance and Human Resource management.

COMPOSITION AND OPERATIONS

a. The Board shall appoint a Governance and Human Resources Committee of not less than fourBoard Members, with a minimum of three appointed Board Members of the College.

b. The majority of members of the Governance and Human Resources Committee shall constitute aquorum.

c. The Director, Human Resources and Organizational Development and the Executive Assistant tothe Board will be resources to the Committee.

d. The Governance and Human Resources Committee has the authority to seek input from internaland external constituents of the College community. Consultants may also be used as requiredwith the approval of the Board of Governors.

e. The Governance and Human Resources Committee shall meet as required with a minimum of two(2) meetings per year.

DUTIES AND RESPONSIBILITIES

Subject to the powers and duties of the Board, the Governance and Human Resources Committee will:

Governance 1. Develop and review annually:

a. the Board Manual containing:i. the policies and procedures by which the Board will operate,

ii. Board Bylaws, andiii. Descriptions of the duties of the:

1. Chair,2. President,3. Governors, and4. Board Committees.

iv. Terms of Reference of the Board Committees.b. the Code of Conduct and Conflict of Interest Bylaw #2 for the College as well as the Board

Member’s Code of Conduct Policy GP-6.c. an appropriate evaluation process for the Board, the Board Chair, and the Board Committees.

2.4.1.1

Revision history: March 24, 2010 November 30, 2011 November 27, 2014 November 26, 2015 January 28, 2016

2

2. Recommend relevant training and professional development for Board members including newBoard member orientation and annual Board retreat.

3. Develop and or support a Board recruitment process based on:a. the essential and desired experiences and skills for potential Board members, andb. the Board’s short-term needs and long term succession plans.

A list of potential candidates will be prepared for consideration by the Executive Committee and the Board of Governors prior to being submitted to the Board Resourcing and Development Office for consideration.

4. Keep current on best practices related to the mandate of the Governance and Human ResourcesCommittee and the Board and, as required, recommend changes to governance.

Human Resources

1. Review as necessary:a. College-wide human resources policies,b. Organization structure,c. Management terms and conditions of employment, including all matters concerning total

compensation,d. Any employment contracts or agreements between the College and Management including

those addressing compensation, retirement, termination of employment including benefits orseverance or other special circumstances, as appropriate,

e. The succession plan for senior management and other critical employees. Monitor and reportannually to the Board on the College’s progress in implementing the succession plan.

2. Ensure that all labour relations activities of the College are conducted in a manner consistent withthe directives of the Post Secondary Employers’ Association directives.

3. Address other human resource issues as delegated to the Governance and Human ResourcesCommittee by the Board or the Board Chair.

ACCOUNTABILITY

The Governance and Human Resources Committee shall maintain minutes of all meetings and report to in-camera or general meetings of the Board as appropriate.

The Governance and Human Resources Committee will review its terms of reference annually and recommend any changes to the Board.

COMMITTEE TIMETABLE

The Governance and Human Resources Committee will establish an annual calendar for its activities which will be shared with the Board.

1


FINANCE AND AUDIT COMMITTEE TERMS OF REFERENCE

PURPOSE

The Finance and Audit Committee is a standing committee of the Board established to assist the Board in meeting its financial accountability and oversight responsibilities and its statutory obligations under the College and Institute Act, Section 55.

The Committee makes recommendations and/or delivers reports to the Board of Governors in the following areas:

1. Recommendation to Board of Governors for Approval:

Annual consolidated budget

Annual audited financial statements

Annual financial information act requirements

Appointment of auditors

Appointment of investment manager

Financial policies and banking resolutions requiring Board approval

In respect of acquisition or disposal of real property including facility leases

2. Provision of information to Board of Governors

Quarterly financial statements, reports and forecasts

Significant financial planning, management and reporting issues

Reports from auditors and administration on internal control issues, risk management andother matters within the mandate of the Committee.

The Committee shall have the power to conduct or authorize investigations into any matters within the Committee’s scope of responsibilities.

COMPOSITION AND RESOURCES

The Committee is composed of at least three Board members with a minimum of two members who have been appointed by the Provincial Government. The Board shall confirm appointments to the Committee and the Chair of the Committee will be appointed by the Chair of the Board. All appointments to the Committee are for a term of one year. Re-appointments are permitted.

In order to execute their responsibilities, Committee members shall be financially literate and sufficiently versed in financial matters to understand public sector accounting practices and the major judgments involved in preparing financial statements and budget development. At least one member shall have an accounting designation or a strong background in finance, accounting and/or auditing.

The Vice President, Finance and Director, Finance and the Executive Assistant to the Board will be resources to the Committee and shall, unless otherwise directed by the Committee, attend all meeting of the Committee.

With prior approval of the Board Chair, the Committee may engage independent advisors or consultants, other than the appointed auditor to assist the Committee in fulfilling its duties as may be deemed necessary.

2.4.1.2

2

Revised January 2016


Management is responsible for financial management and reporting, risk management and internal controls of the College. The Committee’s role is one of oversight. The Committee’s responsibilities include the following:

Financial Reporting

The Committee will review the quarterly financial statements prepared by management. Review of the statement shall include discussion with management of results compared to budget and prior year results to provide assurance that the financial reports reflect the financial position of the College.

The Committee will review with management any other financial reports that require Board or Committee approval.

The Committee will meet with management prior to the presentation of the annual operating budget to the Board to review the proposed budget, including assumptions used in the preparation of the budget and ensure that potential risks have been identified and strategies developed to address those risks. Upon completion of the Committee’s assessment of the budget and budgeting process, the Committee shall be in a position to communicate its review and recommendation with respect to the budget to the Board of Governors.

External Audit

The Committee recommends the appointment and compensation of the external auditor to the Board.

The Committee directs the external auditor to prepare an annual auditor’s report and perform other audit services and oversees the audit by:

reviewing the terms and conditions of the audit engagement letter including the objectives andscope of the audit work;

reviewing materiality limits and areas of audit risk; reviewing proposed staffing, timetable and fees for the audit; and reviewing with the auditors the results of the annual audit examination including, but not limited

to the following:o difficulties encountered or restrictions imposed by management during the annual audit;o significant accounting or financial reporting issues;o the auditor’s evaluation of the College's system of internal accounting controls and

procedures;o key management estimates material to the financial statements;o the post-audit or management letter containing any findings or recommendations of the

external auditor including management’s response and subsequent follow up to anyidentified internal accounting control weaknesses; and,

o any other matter which the external auditors should bring to the attention of theCommittee.

The Committee shall meet at least once annually with the External Auditor without management present.

Risk Management

The Committee will periodically review and assess reports provided by management and the external auditor that provide information:

3

Revised January 2016

about significant proposed changes in financial reporting and accounting policies and practicesproposed by the College

on new or pending developments in accounting and reporting standards that may impact theCollege

confirming that the College’s internal controls were assessed during the annual audit and aredeemed sufficient to support production of accurate financial statements and reports; and

on the external auditor’s assessment of financial risks and uncertainties and the systemsmanagement uses to identify and manage risk and prevent financial mismanagement.

Investment Management

The Finance and Audit Committee shall review and report annually, to the Board of Governors, on the compliance with the Long Term Investments policy including but not limited to:

an annual review of the Long Term Investment policy; review of the performance of the investment manager to ensure that the investments are being

managed in accordance with the Long Term Investment Policy; and periodically recommend the (re-)appointment or replacement of the investment manager.

ACCOUNTABILITY

The Committee shall maintain minutes of all meetings and report to general or in-camera meetings of the Board of Governors as appropriate.

The Committee will review its terms of reference at least one every three years and recommend any changes to the Board of Governors.

MEETINGS

The meeting schedule will be set in September for the year. Changes to scheduled meeting times willbe approved by the Chair. Every effort will be made to ensure adequate notice of any change to themeeting schedule.

Meeting will be held in the Boardroom of Komoux Hall unless another meeting location is scheduledin advance. Committee members may join the meeting by conference call.

A majority of members shall constitute quorum.

Revision history: January 28, 2016


EXECUTIVE COMMITTEE TERMS OF REFERENCE

PURPOSE

An Executive Committee comprising of the Board Chair, Board Vice Chair and up to two appointed members and the President/CEO will be established with delegated powers of the Board to conduct the work of the Board between Board meetings in accordance with Section 59 (5) (a) of the College and Institute Act.


The Board Chair will survey appointed Board members, in advance of the September meeting, for interest in serving on the Executive Committee. A selection from those Board members who express interest will be made by the Board Chair, Board Vice Chair and President/CEO based on a consideration of experience, complementary expertise and balancing of geographical representation. This will take place in September of each year, in advance of the annual elections and appointments.

The Chair of the Board of Governors shall also serve as Chair of the Executive Committee. A majority of the members of the Executive Committee constitutes a quorum.


All business conducted by the Executive Committee will be reported to the Board at the nextregular meeting;

The Executive Committee is empowered to make urgent decisions on behalf of the Board andis required to report those decisions back to the Board;

The Executive Committee prepares agendas for upcoming Board meetings.

ACCOUNTABILITY

COMMITTEE TIMETABLE

2.4.1.3

Revision history: January 28, 2016


PRESIDENT’S PERFORMANCE AND COMPENSATION COMMITTEE TERMS OF REFERENCE

PURPOSE

The Board shall appoint a President’s Performance and Compensation Committee from current Board Members.


The President’s Performance and Compensation Committee shall be comprised of the Chair, Vice Chair and up to two appointed members. The Chair of the Board of Governors shall also serve as Chair of the President’s Performance and Compensation Committee.

The Board Chair will survey appointed Board Members, in September of each year, for interest in serving on the President’s Performance and Compensation Committee. A selection from those Board members who express interest will be made by the Board Chair and Vice Chair based on a consideration of experience, complementary expertise and balancing of geographical representation. This will take place in September of each year, in advance of the annual elections and appointments.


The President’s Performance and Compensation Committee reviews the President’s performance annually based on the President’s Report on his/her Annual Priority Performance Objectives.

The President’s Performance and Compensation Committee reviews the President’s compensation annually according to Post-Secondary Employers’ Association (PSEA) guidelines and presents its findings and recommendations to the Board.

The President’s Performance and Compensation Committee reviews the President’s Employment Contract annually and presents its recommendations for any revisions to the Board.

Every alternate year the President’s Performance and Compensation Committee supplements the annual performance review using both self evaluation and multi-source feedback processes.

The President’s Performance and Compensation Committee, with the approval of the Board, may hire external consultants to assist in the evaluation of the President’s performance.

ACCOUNTABILITY

COMMITTEE TIMETABLE

2.4.1.4

NORTH ISLAND COLLEGE BOARD OF GOVERNORS POLICY MANUAL

GOVERNANCE PROCESS

POLICY GP-2: ROLE OF BOARD MEMBERS

The job of the Board is to represent all communities of the North Island Region in determining and demanding appropriate organizational performance. To distinguish the Board’s own unique role from the roles of its staff, the Board will concentrate its efforts on the following:

1. The link between North Island College and all communities of theNorth Island Region

2. Legislative compliance.

3. Assuring organizational performance through evaluating the President and CEO’sachievement of Ends and compliance with Executive Limitations.

4. Supporting the work of the North Island College Foundation.

5. Promoting a positive image of North Island College.

6. Advocating on behalf of North Island College.

7. The link between North Island College and government representatives.

8. Attending Board functions

9. Attending North Island College and community functions where feasible.

2.4.2.1


POLICY GP-3: CHAIR’S ROLE

In addition to the Chair’s role as described in Policy GP-3, the Board Chair has a set of responsibilities which are unique to the position. Performing the Board Chair’s role requires detachment, objectivity and a holistic approach to the work of the Board. As chief spokesperson for the Board, the Chair serves as the liaison between the college and the general public and requires a person seen not to be in a position of special interest. From time to time, the Board Chair also serves as a nonpartisan colleague with whom the President and CEO can discuss issues, problems, concerns which may be sensitive or confidential in nature.

The role of the Chair is to ensure the integrity of the Board’s processes and, occasionally to be the representative of the Board at external functions. The Chair, as the official spokesperson of the Board, is the only Board member authorized to speak for the Board.

1. The Chair is elected by and serves at the discretion of the Board.

2. The role of the Chair is to ensure that the Board’s behaviour is consistent with itsown policies and legislated requirements.

i) Agenda items will be those that, according to Board policy, are clearly thepurview of the Board and have not been delegated to the President andCEO.

ii) Deliberation will be fair, open and thorough, but also efficient, timely,orderly and kept to the point.

3. In performing his/her role the Chair is authorized to use reasonable interpretationof the provisions contained in the Board’s policies.

i) The Chair is empowered to chair Board meetings with all the commonlyaccepted power of that position (eg. ruling, recognizing).

ii) In keeping with Board policy the Chair has no authority to supervise ordirect the President and CEO.

iii) The Chair may represent the Board to outside parties in announcing Boardpositions and interpretations as specified by the Board.

4. The Chair is to ensure the Vice-Chair is informed of current and pending Boardissues and processes.

5. The Chair has a distinct role in identifying, handling conflicts of interest, code ofconduct, breaches of policy and appeals as outlined in Board Bylaw 2, 2014 ABylaw to Establish Board of Governors Code of Conduct and Conflict ofInterest Guidelines.

2.4.2.2


Updated …

BOARD-STAFF RELATIONSHIP

POLICY SR-1: PRESIDENT AND CEO’S ROLE

The President and CEO is accountable to the Board acting as a body. The Board will instruct the President and CEO through the establishment of Ends Policies, delegating implementation to the President and CEO. In turn, the President will prepare a personal performance plan for each operating year. These objectives will be approved by the Board and once approved, will become a major component of the President’s annual performance review.

Further to Board By Law 3, 1996 establishing the powers, duties and benefits of the President of North Island College, Policy SR-1 outlines more detailed roles and responsibilities of the President and his/her relationship to the Board.

Board authority and accountability of staff is delegated through the President and CEO, so that authority and accountability of staff, as far as the Board is concerned, is considered to be the authority and accountability of the President and/CEO.

1. The Board will establish the boundaries of the President and CEO’s authority andaccountability through the establishment of Executive Limitations Policies.

2. The President and CEO is authorized to establish further policies and practices, makedecisions and take action using reasonable interpretation of Board of Governors’ Endsand Executive Limitations Policies.

3. The Board may change its Ends and Executive Limitations policies, thereby changing theauthority and accountability boundaries set for the President and CEO.

4. So long as any particular delegation is in place, the Board and its members will respectand support the President and CEO’s choices. This does not prevent the Board fromobtaining information in the delegated areas except where confidentiality prohibits.

5. Only decisions of the Board acting as a body are binding upon the President and CEO.

i) Decisions or instruction of individual Board members, officers, or committees arenot binding on the President and CEO except in rare instances when the Boardhas specifically authorized such exercise of authority.

ii) In the case of Board members or committees requesting information or assistancewithout Board authorization, the President and CEO can refuse such requests thatrequire, in the President and CEO’s judgment, a material amount of staff time orfunds or are disruptive. All requests for information should be through thePresident and CEO.

6. As the Board’s single official link to the operating organization, the President and CEO’sperformance will be considered to be synonymous with organizational performance as a total.

2.4.2.3


Updated …

Consequently, the President and’s responsibilities can be stated as performance in the following areas:

1. Achievement of Board Ends policies, as well as other objectives included in thePresident and CEO’s annual performance plan.

2. Organizational operation in accordance with the Board policies on ExecutiveLimitations.

3. Carrying out other responsibilities pursuant to the College and Institute Act, andother relevant legislation.

4. Attending all meetings of the Board, or designating an Acting President and CEOto attend, in order to advise the Board on all matters pertaining to the operation ofthe institution.

5. Other areas of responsibility as described in the President’s job description (4pages attached at end)


Updated …


POLICY SR-2: MONITORING THE PRESIDENT AND CEO’S PERFORMANCE

Monitoring executive performance is synonymous with monitoring organizational performance against Board policies on Ends and on Executive Limitations, as well as objectives set out in the President’s annual performance plan. The President’s performance will be considered to be synonymous with organizational performance as a total,1 and will be reviewed annually.

1. The purpose of monitoring is simply to determine the degree to which Boardpolicies are being fulfilled. Monitoring will be as automatic as possible, using aminimum of Board time so that meetings can be used to create the future ratherthan to review the past.

2. A given Ends Statement or Executive Limitation may be monitored in one or moreof three ways:

i) Internal Report - Disclosure of compliance information to the Board by thePresident and CEO.

ii) External Report - Discovery of compliance information by a disinterested,external auditor, inspector or judge who is selected by and reports directlyto the Board. Such reports must assess executive performance onlyagainst policies of the Board, not the opinion of the external party unlessthe Board has previously indicated that party’s opinion to be the standard.

iii) Direct Board Inspection - Discovery of compliance information by a Boardmember, a committee or the Board as a whole. This is a Board inspectionof documents, activities or circumstances directed by the Board whichallows a “prudent person” test of policy compliance.

3. Upon the choice of the Board, any policy can be monitored by any method at anytime.

4. Executive Limitations and Ends policies will be monitored by the followingmethods and frequency. The reports the President and CEO provides are thoselabeled ‘internal’. For internal reports, the standard for compliance shall be asspecified by the Board, or in the absence there of, any reasonable President andCEO interpretation of the board policy being monitored.

1 The President and CEO’s performance and compensation is also reviewed annually by the Board in accordance with the incumbent’s employment contract, and Annual Performance Plan.

2.4.2.4


Updated …


POLICY SR-2: MONITORING PRESIDENT AND CEO’S PERFORMANCE (Cont’d)

EXECUTIVE LIMITATIONS POLICY METHOD 2 FREQUENCY

EL-1 General Executive Constraint3 Internal

External4

Every Board Meeting

Every three years

EL-2 People Treatment Internal Every Board Meeting

EL-3 Emergency Executive Succession Internal Every Board Meeting

EL-4 Communication and Counsel to the Board

Internal Every Board Meeting

EL-5 Financial Requirements5 Internal

External6

Every Board Meeting

Annually

EL-6 Budgeting/Forecasting Internal

External

Every Board Meeting

Annually

EL-7 Asset Protection Internal

External

Every Board Meeting

Annually

2 Method shall be by direct inspection at any time for all categories. 3 EL 1, 2, 3 & 4 will be reviewed by the Governance and Human Resources Committee and reported to the Board by the President and/or the Director of Human Resources and Organizational Development at every Board meeting as policy issues arise. 4 Post Secondary Education Association (PSEA) surveys Presidents’ compensation and benefits every three years. 5 EL-5,6, & 7 will be reviewed by the Finance and Audit Committee and reported to the Board by the President and CEO and/or the Vice President Finance and Facilities at every Board meeting as policy issues arise. 6 EL-5,6, & 7 will also be reported to the Board by the Finance and Audit Committee of the Board annually.


Updated …


POLICY SR-2: MONITORING THE PRESIDENT AND CEO’S PERFORMANCE (Cont’d)

OUTCOMES METHOD FREQUENCY

Programs

Annual Audited Student FTE

Report

External June7

Facilities

Annual Multi-Year Plan SubmissionExternal

June

Finance

o Annual Audited Financial

Statements

External May

Responsible Provincial Ministry

Annual Service Plan ReportInternal

July

Responsible Provincial Ministry

Institutional Accountability Plan and

Report

External June

7 Annual Audited Student FTE Report and Annual Audited Financial Statements are the most important of these.

Board Member Leadership Responsibilities

Designed for North Island College By CYGNUS Management Consultants Inc.

BEGIN HERE....

PART I - Questionnaire

Each statement in this questionnaire is preceded by, "Members of the Board...". Please indicate the extent to which you agree with each statement as it relates to the NIC Board.

Your choice of responses ranges from a "1" (which means that you strongly disagree with the statement) to a "7" (which means you strongly agree with the statement). Please choose one of the numbers from 1 to 7, to provide a definitive response to each statement.

If you feel you don't have enough information, that the statement is not applicable, and/or you are unsure of your response, you can respond with a "N/A", indicating "Not applicable".

It's easy to reply. Simply click on the circle which corresponds with your selection.

At the end of the section, you will find space for any additional comments you would like to make.

This questionnaire was designed to assess overall Board member effectiveness and asks members to rate the Board across a range of attributes that have been identified as critical to effective performance. When completed in the Spring 2016, results will provide the NIC Board with insights regarding its strengths and areas for development.

In order to provide the broadest possible perspective, feedback is being requested from each Board member.

This questionnaire will require about 30 minutes to complete.

Your individual reply is confidential. We are committed to keeping all replies in strictest confidence. Your numerical responses are anonymous because they are averaged with responses from other Board members. Any comments you make will be included verbatim in the summary report, but you will not be identified as the source of those comments.

Thank you for taking the time to answer this questionnaire.

2.5

A. STRATEGIC INTENTSets and drives the strategic direction for the College.

Members of the Board...

1. Actively communicate the College vision to members.

Strongly Disagree Disagree

Somewhat Disagree

Neither Agree Nor Disagree

Somewhat

Agree Agree Strongly Agree

1 2 3 4 5 6 7

2. Engage external stakeholders to support the College’s strategic direction.Strongly

Disagree Disagree Somewhat Disagree


Somewhat


1 2 3 4 5 6 7

3. Maintain focus on strategic issues and priorities.Strongly Disagree Disagree

Somewhat Disagree


Somewhat Agree Agree

Strongly Agree

1 2 3 4 5 6 7

4. Actively contribute personal perspective to important issues.Strongly Disagree Disagree

Somewhat Disagree


Somewhat


1 2 3 4 5 6 7

5. Focus on governance of the College, not on management of operations.Strongly




Strongly Agree

1 2 3 4 5 6 7

6. Take a broad perspective towards emerging opportunities and challenges.Strongly



Somewhat


1 2 3 4 5 6 7

7. Encourage the use of performance measurement to drive improvement.Strongly



Somewhat


1 2 3 4 5 6 7

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

8. Do you have any specific comments regarding: A. STRATEGIC INTENT

B. PERSONAL EFFECTIVENESS Works to improve personal effectiveness and performance.


9. Clearly demonstrate NIC values (i.e. student success, access, accountability, quality, relevance andresponsiveness, positive organizational culture, social and environmental responsibility)

Strongly




Strongly Agree

1 2 3 4 5 6 7

10. Use awareness of personal strengths and weaknesses to improve contribution to the College.Strongly




Strongly Agree

1 2 3 4 5 6 7

11. Deliver on commitments (i.e. ‘walks the talk’).Strongly



Somewhat


1 2 3 4 5 6 7

12. Make principled and ethical decisions, even if they are sensitive or controversial.Strongly



Somewhat


1 2 3 4 5 6 7

13. Maintain confidentiality.Strongly




Strongly Agree

1 2 3 4 5 6 7

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

14. Demonstrate a sense of humour.

Strongly Disagree Disagree

Somewhat Disagree


Somewhat


1 2 3 4 5 6 7

15. Do you have any specific comments regarding: B. PERSONAL EFFECTIVENESS

C. ENGAGING OTHERSBuilds and maintains rapport with others to enhance working relationships and to improve overallorganizational effectiveness.


16. Create an environment of trust where people feel encouraged to actively communicate andcontribute.

Strongly



Somewhat


1 2 3 4 5 6 7

17. Welcome differing perspectives and opinions.Strongly



Somewhat


1 2 3 4 5 6 7

18. Actively seek input from others.Strongly Disagree Disagree

Somewhat Disagree


Somewhat


1 2 3 4 5 6 7

N/A

N

N/A

N

N/A

N

19. Willingly collaborate with others to achieve desired results.

Strongly




Strongly Agree

1 2 3 4 5 6 7

20. Do you have any specific comments regarding: C. ENGAGING OTHERS

D. COMMUNICATIONEffectively communicates with a broad range of stakeholders.


21. Actively listen to others’ opinions and ideas before providing own advice and counsel.Strongly



Somewhat


1 2 3 4 5 6 7

22. Share knowledge and expertise to strengthen Board performance.Strongly



Somewhat


1 2 3 4 5 6 7

23. Openly communicate thoughts, wants and feelings.Strongly



Somewhat


1 2 3 4 5 6 7

24. Communicate key issues and concerns in a timely fashion.Strongly



Somewhat


1 2 3 4 5 6 7

25. Use a communication style and method that is most effective for the situation.Strongly Disagree Somewhat Neither Agree Somewhat Agree Strongly

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

N/A

n0126155

Rectangle

Disagree Disagree Nor Disagree Agree Agree N 1 2 3 4 5 6 7

26. Present information in a coherent, clear and timely manner.Strongly



Somewhat


1 2 3 4 5 6 7

27. Do you have any specific comments regarding: D. COMMUNICATION

E. DECISION MAKINGUses a systematic approach to problem solving and decision making. Bases decisions on best availableinformation.


28. Assess problems based on short and long-term impacts on the College.Strongly




Strongly Agree

1 2 3 4 5 6 7

29. Evaluate the results of past decisions to guide future decision making.Strongly



Somewhat


1 2 3 4 5 6 7

30. Explore the root causes of the issue or challenge, not just the symptoms.Strongly



Somewhat


1 2 3 4 5 6 7

31. Use the College’s established strategic direction as a framework for decisions.Strongly



Somewhat


1 2 3 4 5 6 7

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

32. Make decisions in the best interest of the College.Strongly



Somewhat


1 2 3 4 5 6 7

33. Stand behind Board decisions even if they are not his/her primary choice.Strongly



Somewhat


1 2 3 4 5 6 7

34. Do you have any specific comments regarding: E. DECISION MAKING

F. KNOWLEDGE & SKILLS Demonstrates a commitment to serving the public interest.


35. Work to understand the needs and requirements of the public in relation to the College.Strongly



Somewhat


1 2 3 4 5 6 7

36. Demonstrate dedication to meeting expectations of the public.Strongly



Somewhat


1 2 3 4 5 6 7

37. Act with the best interest of the public in mind.Strongly



Somewhat


1 2 3 4 5 6 7

38. Navigate effectively through challenging situations that involve College members and the public.Strongly



Somewhat


1 2 3 4 5 6 7

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

N/A

N

You have reached the conclusion of this questionnaire.

Please push the button below to send your completed questionnaire to us. We are committed to maintaining confidentiality.

Wait for Confirmation Do not close your browser until it has completed sending your response. Wait for a confirmation to appear, saying that your response has been received.

Submit Response (Disabled for display purposes. Use Next > button below.)

N/A

N

39. Work diligently to gain the trust and support of NIC's constituents.Strongly

Disagree Disagree

1 2

SomewhatDisagree

3

Neither Agree SomewhatNor Disagree Agree

4 5

Agree

6

StronglyAgree

7

40. Do you have any specific comments regarding: F. KNOWLEDGE & SKILLS

PART TWO - Additional Comments

41. What are the key strengths of the current NIC Board?

42. What key areas for improvement should the NIC Board focus on?

n0126155

Rectangle

OFFICE OF THE PRESIDENT

PRESIDENT’S REPORT

TO THE BOARD OF GOVERNORS

MARCH 31, 2016

This report will cover the period from January 29 to March 30, 2016.

Aboriginal Education Advisory Council

On January 29, I participated in the Aboriginal Education Advisory Council meeting held in the Komoux

Hall Boardroom. The main focus of the meeting was to review and approve the 2016-2019 Aboriginal

Service Plan submission to the Ministry of Advanced Education by the February 5th deadline. Other

agenda items included the Aboriginal Administrative Leadership Program development, Multi-Year

Program Planning (MYPP), update on the Aboriginal Education logo and plans for the next Regional

Meetings.

Comox Valley Economic Development, Comox Valley Airport, MLA Don McRae

On February 4th, I met with John Watson, Executive Director, CV Economic Development and Tourism,

Fred Bigelow, CEO, Comox Valley Airport Commission and Don McRae MLA to discuss regional

planning and priority areas including aerospace, tourism, and health science sectors where further

collaboration amongst major organizational entities in 2016 could be beneficial.

Business Students’ Association (BSA)

On February 5th, I met with NIC Business Students’ Association leaders Jessie Cruickshank and Michael

Stolting. The BSA was formed to network, support and connect students, faculty and business

communities. The purpose of this meeting was for the students to provide an update regarding the BSA

activities and to discuss avenues where that the College can lend support.

Executive Committee BC Colleges, February 5, March 4

On February 5th and March 4th, I participated in the monthly BC Colleges Executive Committee

teleconference meetings in my capacity as Vice Chair. Agenda topics included the provincial 2016/17

budget, upcoming meeting agendas, and advocacy on behalf of the college system.

NIC Board Chair, February 9, March 17

On February 9th and March 17th, I met with NIC Board Chair Bruce Bell to review the agendas for Board

Executive Committee meetings and to discuss other Board-related matters.

NIC Board Executive Committee Meetings

On February 11th and March 23rd, I participated in the NIC Board Executive Committee meetings to

review and the Board of Governors agendas for the February 25th and March 31st meetings and to discuss

other Board-related matters

Don McRae, MLA Comox Valley re International Education

On February 12th, Randall Heidt, VP Strategic Initiatives, Thevi Pather, Executive Director of

International Education and I met with Don McRae for a general discussion on International Education.

3.1.1

President’s Report to the Board of Governors, March 31, 2016 Page 2

Education Council Meeting

On February 12th, I attended the Education Council meeting.

Alberni Valley Bulldogs Fundraising Dinner

On February 12th, I travelled to Port Alberni to attend the Alberni Valley Bulldogs Fundraiser Dinner at

the Barclay Hotel, along with others from NIC.

BC Council on Admissions and Transfer (BCCAT) Executive Director Rob Fleming

On February 12th, I met via teleconference with Rob Fleming to discuss the role of BCCAT. I have agreed

to let my name stand as a nominee for the College President representative to the Council beginning in

September 2016.

Mount Waddington (MW) Regional District Board Meeting

On February 16th, Caitlin Hartnett, MW Regional Campus Community Coordinator and I gave a

presentation to the MW Regional District Board meeting in Port McNeill. The Board of Directors were

interested in learning how NIC can support their labour training and attraction program for the forestry,

aquaculture and tourism sectors of the regional economy.

Campbell River Regional Learning Council Initiative

On February 17th, I met with Mayor Andy Adams, SD 72 Superintendent Tom Longridge, Chamber of

Commerce CEO Colleen Evans, North Island Employment Foundations Society (NIEFS) Executive

Director Val Meaney, and Cheryl O’Connell, NIC Dean of Trades and Technical Programs, to have a

preliminary discussion regarding working together with other local organizations to establish a “Regional

Learning Council” and to reinvigorate the Campbell River Community Accord in Support of Workforce

Development. A follow-up meeting has been set for April 5.

Colleges and Institutes Canada (CICan) Rural Colleges Coalition

On February 19th and March 7th, I participated in the CICan Rural College Coalition teleconferences to

discuss the format and agenda for the rural networking session (Serving and developing rural, remote and

northern communities: Preparing for the future) that I am co-chairing on May 29th at the CICan Annual

Conference in Quebec City.

Innovation Island Presentation at NIC Comox Valley Campus, http://www.innovationisland.ca

On February 19th, I attended the presentation given by Paris Gaudet, Executive Director, Innovation

Island and Graham Truax, Executive in Residence for Innovation Island. The presentation was held in the

NIC Comox Valley Campus Boardroom and focused on how Innovation Island can support entrepreneurs

to grow and start technology companies across a broad range of fields by utilizing a range of programs

and resources. They discussed how the School of Business and potentially other faculties might be able to

work collaboratively with their organization. The session was well attended by college employees,

students and local business people.

Campbell River Chamber of Commerce, FUTURE 15 Awards

On February 19th, I attended to the inaugural FUTURE 15 Awards event and dinner presented by the

Chamber of Commerce. I was honoured to present one of the awards at the event. The FUTURE 15

Awards and nominations process was created to support to the Chamber’s commitments to build a

http://www.innovationisland.ca/


positive climate for businesses, to attract and retain young professionals, and to provide an opportunity

for young professionals to engage in shaping the future of Campbell River.

Special Meeting NIC Board of Governors

On February 25th, I attended the Special Meeting of the NIC Board of Governors. The Board of

Governors approved the submission of the Business Case for the Campbell River Campus Consolidation

capital project to the Ministry of Advanced Education for approval and funding.

Joint Meeting NIC Board of Governors and NIC Foundation Board

On February 25th, I attended the joint meeting of the Board of Governors and NIC Foundation Board of

Directors at the Comox Valley campus. Carpentry Instructor Erik Hardin with students Ryan Hughes and

Mo Nordstrom gave an excellent program showcase presentation. The meeting featured a status report

regarding the Fundraising Campaign Feasibility Study undertaken by The Goldie Company.

5th Annual Iona Campagnolo Lecture and Dinner

On February 25th, I attended the 5th Annual Iona Campagnolo Dinner and Lecture on Restorative Justice

presented in partnership with the Comox Valley Community Justice Centre. Former Member of

Parliament Svend Robinson was the speaker. It was my honour to provide welcome remarks at the

beginning of the lecture held in the Stan Hagen Theatre. Mr. Robinson’s lecture was highly engaging on

the topic of Mental Health and Restorative Justice, an issue that is very significant in the work of the

Community Justice Centre.

Rotary Youth Exchange Program to G.P. Vanier Secondary School

On March 3rd, I hosted the visit of Rotary Youth Exchange Program students to George P. Vanier

Secondary School. A total of 35 students from 24 countries visited the Comox Valley for a four-day

program of education, cultural awareness, and volunteer work activities.

Aboriginal Eco-tourism Program, March 14

On March 14th, I attended the Aboriginal Ecotourism Training Program’s welcome and community event

at the K’omoks Big House. Through a joint VIU/NIC partnership and funded by the Ministry of

Advanced Education, the program is designed to provide students with a full credit certificate from VIU

called the Adventure Tourism and Recreation Certificate. Students will also receive 65% of the credits

towards NIC’s Adventure and Guiding Certificate. Dave Pinel, NIC’s Adventure Guiding Instructor, is

the project coordinator. The Program directly prepares students from coastal First Nations communities

for employment through skills development and training in tourism, leadership, heritage interpretation

and industry-recognized certifications.

Vice President, Finance and Facilities Selection Committee

On March 15th, I met with the VP Finance and Facilities Selection Committee to review the process and

finalize the timelines to appoint the successor for C. Baert.

Wine/Beer Fest NIC Foundation Fundraiser - Black Fin Pub

On March 17th, I attended the 3rd annual “Toast to Wine and Beer” event hosted by Edd and Lisa Moyes,

owners of the Black Fin Pub in Comox. The event supported NIC’s culinary and tourism and hospitality

management students.


NIC Hospitality/Tourism Students Conference “The Future of the Workforce”

http://www.futureoftheworkforce.ca/scheduleagenda.html

On March 18th, I had the honour of emceeing the “Future of the Workforce” conference event organized

by students in the Convention and Special Events Management class in NIC’s Hospitality and Tourism

Program. The conference was an excellent opportunity to learn new insights and ideas from experts in the

field of organizational culture, generational differences, management and leadership.

College Budget, 2016/17 Town Halls – March 21, 23 and 24

On March 21st (Port Alberni Campus), March 23rd (Comox Valley Campus with ITV to Mount

Waddington Regional Campus) and March 24th (Campbell River Campus), C. Baert, VP Finance and

Facilities and I hosted the draft College Budget 2016/17 Town Hall Meetings so that employees could

learn more about the proposed budget and have an opportunity to ask questions prior to the budget being

presented to the Board of Governors for approval at their March 31st meeting.

Campbell River City Council Meeting

On March 21st, Carol Baert and I attended a private In-camera meeting with the Campbell River City

Council to provide an update on the Campbell River Campus Consolidation capital project. We had an

excellent discussion with the Mayor and Councilors regarding the Business Case and goals for the

project. I also appeared as a delegation on the public City Council meeting agenda to provide an overview

of the college priorities and goals contained in NIC Plan2020. This was the first of many presentations

that I will be giving to Regional Districts, School Boards, Municipal Councils, and Chambers of

Commerce within the NIC region over the next few months.

Village of Cumberland Council Meeting

On March 29th, I delivered a presentation regarding the NIC Plan2020 priorities and goals at a meeting of

Village of Cumberland Mayor and Council.

http://www.futureoftheworkforce.ca/scheduleagenda.html

REPORT TO NORTH ISLAND COLLEGE BOARD OF GOVERNORS REGIONAL HIGHLIGHTS

MARCH 2015

CAMPBELL RIVER CAMPUS

NICFoundationisHelpingStudentsPayforCollege

SubmittedbyErinPetersen

North Island College Foundation has over $270,000 in scholarships and bursaries to give to students this year. Financial awards are available for entering, continuing and graduating students in all program areas, including Trades, Health and Human Services, University Studies, Business, Tourism and more.

2016Scholarships&BursariesBooklet

Our new Scholarship & Bursaries booklet is now available. You can download a copy or browse it online. Inside you will find descriptions of all available awards as well as an index of awards based on program area and/or campus.

Only one application is required which allows students to be considered for over 350 awards. The application can be viewed at www.nic.bc.ca/awards and the deadline for to apply is April 30, 2016.

StudentAwardsWorkshopsinMarch

We will be hosting our drop-in Student Awards Workshops where we invite students to bring any questions about scholarships and bursaries or the application process, and we will provide one-on-one support.

Campbell River – Thursday, March 10, C-Wing Entrance, Campbell River Campus, 10 am to 2 pm Port Alberni – Wednesday, March 16, Cafeteria, Port Alberni Campus, 10 am to 2 pm Comox Valley – Thursday, March 17, Tyee Hall Cafeteria, Comox Valley Campus, 10 am to 2 pm

Can’t make it? Email [email protected] with questions or to schedule an information session by phoneany time.

Questions? Contact the NIC Foundation at 250-334-5074 or email [email protected].

School of Trades and Technical Programs

ProvincialandRegional

The School is in the final stages of financial negotiations with Industry Training Authority for TradesTraining plan 2016-2017.

The School is finalizing programming and funding details with AVED for critical seat funding.

The School is finalizing all 2015-2016 capital purchases to support instructional needs spanning thetrades.

In collaboration with School of Continuing Education and Training, Trades and Technical Programsis launching the Trades Discovery program in Port Alberni.

The School is piloting Instructional Assistant model until March 31st specific to the carpentry andplumbing programs.

The School is in discussions with Camosun College, Vancouver Island regarding collaborativeprogramming to meet pan-island training priorities.

3.2.1

RegionalHighlights–March2016 Page2

Highlights

Participation in this year’s Open House event was a success, with about 70 students visiting our PA Tebo campus and about 700 students visiting the Trades Training Building in Comox Valley campus.

Instructor Stephen McIntosh, Joinery/Cabinetmaking, has been asked to be an Assessment Advisor at the Skills Canada National Competition, held this June in Moncton, New Brunswick. Stephen will be assisting in the development of best practice assessment and supervising and guiding the Skills Canada committees in finalizing judging criteria based on Canadian standards.

Instructor Erik Hardin, Carpentry, will be attending a Curriculum Meeting in March at Camosun as a subgroup of the Carpentry Articulation Committee. Erik will be contributing to the development of provincial carpentry curriculum and consulting on national program changes.

Chef Christine Lilyholm, Culinary Arts, will be in Ottawa in March to attend the National Industry Validation Meeting. Christine has been asked to contribute to the revision and validation of national professional cook exam questions and will advise on setting the pass/fail mark for the Emerit Line Cook program.

OpenHouseEvents

On February 10th and 11th, the School participated in the Open House event in PA and CV. Instructors and 21 of our students were available to promote Trades and Technical programming. We highly value our NIC student participation in making this day such a positive interaction for high school students and thank them for being a member of the NIC student volunteer team. Sharing their NIC experience first-hand within the community is a way that they can extend their educational journey while supporting learning and students in our region.

ElectricalInstructorTrevorPetr,withhisinteractiveelectricaldisplay,beforethestudentsarrive.CVOpenHouse


AircraftInstructorDavidNilsonandstudentJonathanHooper,CVOpenHouse

AutomotiveInstructorChrisPosnerwithstudentsJustinBeaulieuandBostonLarson,CVOpenHouse

CarpentryInstructorTomKlattandstudentsfromthecarpentryfoundationprogram,CVOpenHouse


CulinaryArtsInstructorChefLilyholmwithstudentsMackenzieMartinandCraigCharleson

PlumbingInstructorNickCharetteandWeldingInstructorTerryWaterswaitforstudentstoarrive,CVOpenHouse


Multi‐YearPlanning

Selected program faculty presented their Multi-Year Program Plans on March 4th to Senior Education Team (SET) members. Carpentry, Heavy Mechanical, Electronics Core, Industrial Automation, Culinary Arts, and Aircraft Structures presented PowerPoint presentations to highlight program needs and plans.

ChefLilyholmpresentsherMYPPpresentationtoSET

ChefLilyholmwithatreatforSETmembersduringherMYPPPresentation

DonationfromSheWorksShePlays

On February 16th, North Island College received a women’s workwear donation from Audrey Rippingale of She Works She Plays, a vibrant business based in Campbell River. The company She Works She Plays received the Campbell River Chamber of Commerce 2015 award for New Business of the Year, and offered female trades students with an opportunity to benefit from the company’s expertise.

We invited North Island College female students enrolled in 2015/2016 trades programs to meet Audrey when she formally made her donation and several of our female students took the opportunity to receive some of the donated workwear in person.

StudentsmeetwithAudreyRippingale,secondfromright,toreceiveadonationfromSheWorksShePlays


WomeninTradesareafocusoftheSchool

In the 2014/2015 school year, 12 per cent of NIC’s Trades, Technology and Apprenticeship programswere made up of female students – two per cent higher than the year before.

NIC is currently exploring funding for a dedicated female trades cohort.

Students interested in exploring the trades can apply before April 30th for a number of awards, manytailored to women considering trades careers. This year, Sealand Aerospace and Aviation are offeringtwo new $500 awards to students entering the Aircraft Structures Technician program.

CulinaryStudentsPresenttoSeniorLeadershipTeam(SLT)

On February 17th, Chef Christine Lilyholm (Culinary Arts Instructor) accompanied two students to SLT for a student presentation. The presentation was given by Sadie Ostler (current Cook 2 student), Emma Lightfoot (current Cook 1 Ace-It student), and Theodore (Ted) Kilner (current Cook 1 student) and was very well received by SLT. This was the second presentation from the School to SLT this year.

CulinaryArtsstudentsSadie,EmmaandTedwithChefLilyholmbeforetheirpresentationtoSLT


PlatedSpringLuncheonfromCulinaryArtsandHospitalityandTourism

On March 16th, the CR campus Cook 1 students presented their plated Spring Luncheon in collaboration with Hospitality and Tourism students. This was a sold-out event and the audience was very appreciative of the beautifully presented and delicious food under the direction of Chef David Lang, and the attentive hosting and serving under the direction of Instructional Assistant Josh Sitwell.

CulinarystudentstakeabowtoanappreciativecrowdintheCRBistro

ChefLangleadstheculinarystudentsinmaincoursepreparation

InternationalstudentRichardDavidpreparespotatoesforthemaincourse


COMOX VALLEY CAMPUS

NewLearningCommons

SubmittedbyMaryAnneGuenther

A Learning Commons Planning and Implementation Committee, comprised of faculty, library, facilities, marketing and student representatives, along with the Director of IT and the Director of Student Services has been struck. A vision statement (below) and project outcomes have been developed and subsequently been endorsed by the committee. Preliminary space planning is underway and following Learning Commons site visits and consultations at VIU, Camosun College and UVic, the next stage of planning will take place. The library is currently working with external software providers to implement an online room booking system and the Ebsco Discovery Service (EDS) will enhance the search and information retrieval experience for students.

LearningCommonsVisionStatement

The North Island College Learning Commons provides an enhanced learning environment where services, resources and academic supports, including information literacy instruction, writing and math assistance, peer tutoring, technological help, and real and virtual learning spaces converge. The Learning Commons is built on core values of accessibility, collaboration, innovative technology and exemplary service.

BusinessExperienceShared

SubmittedbyBillParkinson

Elder College members share their experiences in business with 4th year School of Business students. Yet another way the School of Business is adding value to program students.

LefttoRight:GaryPriestman,RosemaryCook,MikeSyer


SpecialProjects

SubmittedbyKevinWalters

In January of 2016, the Information and Educational Technology Department at NIC received funding from the Ministry of Advanced Education for two special projects. $150,000 for the upgrading and replacement of a large number of telephones made necessary by Mitel the manufacturer of our phone switches. This project will be completed by the end of March, 2016.

A bit more exciting project received $240,000 in funding allowing us to upgrade the relatively new infrastructure in our ITV video conferencing classrooms and meeting rooms.

This unique opportunity will allow us to repurpose the replaced ITV equipment into other classrooms, thereby expanding our ITV system for the first time in many years! After setup and configuration is completed in March, the room installation will occur over the Summer.

The new equipment will enable a few new abilities like being able to add Skype and Skype for Business clients into an ITV video conference with two-way content sharing.

The Theatre will also be fully upgraded to integrate into our ITV system allowing us to stream events and lectures both to internal and external audiences. The Learning Centre in Ucluelet will also receive an upgrade.

The Expansion of ITV will take place in the summer of 2017 with locations and programs to be informed by the MYPP process and decided at the Senior Education Team.

PORT ALBERNI CAMPUS

HCAprogramupdate

SubmittedbyLaurieBird

19 students who started the Health Care Assistant (HCA) program in August at the Comox Valley (CV) campus will successfully complete the program in mid-March. In January, another group of students began the Monday - Friday program in CV and in addition, an alternate delivery/evening program started on Februa 2nd in CV. Port Alberni's September start will be moving into the clinical practice setting in late March. The Dean and Department Chair continue to explore and pursue potential delivery opportunities for the program given the high demand for these graduates.

OffCampusActivities

SubmittedbyMichaelCatchpole

I planned, coordinated and ran a General Session debate on Student Analytics in front of 350 educators at the annual E-Learning 2016 conference in Scottsdale AZ. It was a “gloves off” event in which two top American educators debated whether Student Analytics (data mining students’ academic records) are a powerful new tool to help colleges/universities help students achieve their goals OR a massive invasion of their privacy. The debaters were a senior college administrator from Texas and a Political Science professor from Nevada. The exchange was highly entertaining as well as very informative. It will begin being streamed from www.itcnetwork.org in a week or two if anyone would like to see it.

I also put on a Pro Day workshop (pro bono) for North Oyster Elementary School in Ladysmith. Principal Jacqueline Catchpole (my daughter) and her teachers were very engaging and grateful and we had a good day.


CONTINUING EDUCATION AND TRAINING

Community Collaboration and Engagement

REGIONAL ACTIVITIES

The Regional Director, Continuing Education and Training (CET), is now in place and is workingwith CET staff to review/align CET activity with the new administrative model.

Faculty liaison has been well-supported by the Regional Director’s attendance at the Multi-YearProgram Planning Presentations (at Senior Education Team Meetings), offering opportunities todiscuss ways to work together to create education pathways, enhance regional access, and promotefinancial sustainability through non-credit continuing education programming.

Building on the strengths of existing CET industry certificates (e.g. Professional Dining ServiceProgram with Tin Wis Resort/Tofino, Underground Mining Certificate/Lillooet, and the TradesDiscovery Program), we are pursuing new inter-institutional alliances and partnerships to meetregional labour market priorities. In-demand essential skills training, career discovery, and expandedtrades/construction foundation programs are being explored, with Nuu-chah-nulth Employment andTraining Program (NETP) and a collaborative of post-secondary partners on the Island. Planningmeetings are underway to pilot in-community programs using NETP special project-based funding. Inaddition, preliminary discussions are being held with the Ministry of Advanced Education, ServiceCanada, and NIC to support training needs identified by the Quinsam Mine closure.

Programming Activities

CAMPBELL RIVER

The West Coast training initiative, offering the Professional Dining Service program in Tofino withindustry partner Tin Wis resort, and the Industry Certification Series from the Ucluelet Centre ofNorth Island College went ahead as student numbers were met prior to the start date. Unfortunatelymany people did not attend the programs from day one therefore student numbers were reduced.

The Underground Mining Essentials program in Lillooet wrapped up on February 26th with agraduation ceremony attended by six local Chiefs, Chief Operating Officer, David Wolfin for AvinoGold and Silver, Charles Daley, Chief Communications Officer for Avino Gold and Silver and otherofficials from Lillooet. In total there were 70 attendees at the ceremony. It was topped off withAboriginal flute playing and drumming. The program was very well received by the community. Thelocal newspaper, the Lillooet Bridge, published a fabulous article on the collaboration betweeneducation/industry/community stakeholders. The article was picked up by the CBC and washighlighted on their radio morning show.

The comprehensive Building Service Worker program was completed on February 12th. Employmentnumbers from the program are impressive as eight of the 11 students have received offers ofemployment, ranging from 25 – 40 hours a week, with local employers.

Coastal Log Scaling is confirmed to begin March 14th at the Campbell River campus with eightstudents registered.

Staff reviewed and responded to resumes received from a recent ad for Continuing Educationinstructors.

Staff sent letters to over 80 art councils, art galleries, suppliers, etc. along with brochures and postersto promote Metal Jewellery programs.

We put out a call for proposals for jewellery courses for the next Learner’s Guide.

Staff finalized course details and scheduled the MVI 010 Vehicle Inspector course to run April15/16/17.

Final approval was received for the Continuing Education Instructor Manual and it was made


available to all CE staff to forward to instructors, current and future.

Staff met with potential instructors for leadership and music business courses to discuss ideas.

CampbellRiverElderCollege

o ElderCollege in Campbell River is preparing for their Annual General Meeting in May and their Volunteer Appreciation Luncheon on May 26th. Recruitment activities are underway for several positions on the various committees. At this point Ed Cooper remains in place as the acting Advisory/Curriculum chair. ElderCollege will once again provide two bursaries for students enrolled in Health Sciences programs at North Island College. Bursary values are $1,000 and $500.

COMOX VALLEY

Landscape Horticulture Level 1 Apprenticeship started February 1st with 13 students.

The new Permaculture: Design your Property course is full and running until March 10th. We will be looking for courses to spin off from this.

The new Acrylics Painting Realistic Textures was well received and Channing has developed a great course.

The February 18th meeting regarding Hospital Unit Clerk curriculum with Camosun College and VIU went well. The three institutions will be moving towards utilizing consistent Introduction to Pharmacology curriculum that Camosun has agreed to sell for a very reasonable amount. Program revisions have been submitted for the Education Council deadline, March 4th.

Island Health is rolling out a new technology platform to hospitals where the Unit Clerk placements go and it is a very onerous, information-heavy process. Placements begin April 18th at a time when the hospital staff are in a heightened state of anxiety around the new technology.

A Budget Workshop was delivered on March 10th for the Upper Island Women of Native Ancestry.

ComoxValleyElderCollege:

o The 57 courses have been running smoothly with 24 full courses. o To date there are 1,360 registrants including 223 registrants in the Lecture Series and 101 single

lecture registrants. There are a record number of CVEC ElderCollege members this term. The current number is 1,146. There were 907 members in the previous year.

o The single lecture option for members to attend the Lecture series has been very popular with the majority of people able to attend. The Lecture Series “Behind the Media Headlines” presenters including the likes of Sally Armstrong, Robert Bateman, and Kim Dolan have been very interesting and informative.

o The 2016 Volunteer Appreciation Event will be held on April 9th at D’Esterre House and the 2016 AGM will be held on May 7th at Stan Hagen Theatre.

o There are still phone calls and emails coming in regarding the status of courses and opportunities to register.

o Courses for the 2016FA term will start to come in from the Curriculum Committee mid-April.

PORT ALBERNI

We are finalizing the scheduling and details to start the Trades Discovery program with the Trades department. Program information has been sent to funding agencies and there seems to be quite a bit of interest. It starts Mar 29th.

Safety Training (Hazard Recognition, Fall Protection & Confined Space) and Foodsafe contracts took place at PA Friendship Centre successfully in February.

We ran an additional Forklift Operator course (that was full) in February due to the demand and are preparing for a Retail Customer Service Skills contract course for the second week of March.


We are also working with Nuu-Chah-Nulth Training Program for a possible 60-hour KitchenAttendant contract to start April 5th in the culinary building in Port Alberni.

FIRST AID

We ended February with five contracts for a total of six courses. In March we have three contractsand a course for Shaw Cable employees through Red Cross National Accounts program. We alsohave courses for our funded and trades training programs that ran in February and more in March.

The OFA Level 3 course on the CV campus in February ran at full capacity of 18 students. Thecourse in Port Hardy ran at almost full capacity with 15 students.

All of the open programming on all the campuses have been running very well with very fewcancelled courses.

Several email blasts were sent out to various locations for marketing purposes.

Staff are sending out emails for upcoming courses and continue to promote our Red Cross coursesthrough the Red Cross website. We also participate in the bi-weekly newspaper ads and promote onFacebook & Twitter.

Connecting Communities Through Research on Vancouver Island

nic

.bc.

ca/

rese

arch

March 2016

RESEARCH NEWS

Centre for Applied Research, Technology and Innovation | page 1

SPOTLIGHT: INNOVATION IN EDUCATION AWARD

NEW CARTI RESEARCH ASSISTANT: ALLIE BYRNE

April Whalen came to NIC in February, 2016 to replace Cecile Eck, who retired as CARTI’s Administrative Support Assistant.

April has an arts degree from Acadia University and a journalism diploma from Holland College. As the former Executive Director of the Northwest Territories Chamber of Commerce and Marketing Manager for Mansour Group of Companies in Sudbury, Ontario, April brings with her a wealth of experience. She specializes in writing funding proposals and project management.

April, her husband Patrick, and 10-year-old daughter, Mackinley moved to Campbell River in 2011.

Please contact April at [email protected] or call 250-923-9700 ext. 7814.

DID YOU KNOW?Common PD funding can be used to support some of the costs of your research projects.

NEW CARTI TEAM MEMBER: April Whalen

CONTACT US:Naomi Tabata [email protected] 250-923-9719

www.nic.bc.ca/research @NIC_CARTI

SPOTLIGHT: TRANSFORMATIVE LEARNING

Martha Russell and Jan Meiers received an Innovation in Education award in February for creating a new way to teach Bachelor of Science Nursing degree students. The Unfolding Case Study allows students to follow a fictional patient for a complete term to develop hands-on critical thinking skills. Martha and Jan presented their research at the Western and North-Western Region Canadian Association of Schools of Nursing conference in Saskatoon, where they recieved $5,000 to continue their studies. Jan and Martha also presented at last year’s International Nursing Simulation and Learning Conference in Atlanta, Georgia.

Hello! My name is Allie Byrne and I am a new Research Assistant with CARTI at North Island College. I’m originally from Prince Edward Island and have a BSc in biochemistry from Mount Allison University in New Brunswick. I moved west for my (recently completed!) MSc at the Pacific Biological Station/ University of Victoria where I studied Pacific oyster and Atlantic salmon integrated multi-trophic aquaculture, or IMTA. I just moved up to the beautiful Comox Valley and I’m really excited for the various applied aquaculture research projects that I’ll be working on, such as the large-scale kelp and salmon co-culture study.

NIC researchers Joanna Fraser, Dan Woodrow and Betty Tate have collected the stories of Bachelor of Science Nursing faculty, students and graduates to learn about their experiences of transformational change within curriculum. Drawing on transformative learning theory and an Indigenous research paradigm, the researchers are in the project’s second phase, meeting with co-explorers to create a collective story. In keeping with their desire to follow the principles of Indigenous research, the researchers are attempting to find ways to gather and share the stories, which honours relational and narrative forms of data collection, analysis and dissemination.

Nursing students use an Unfolding Case Study as contexual learning.

http://www.nic.bc.ca/research

https://twitter.com/NIC_CARTI

Connecting Communities Through Research on Vancouver Island

Centre for Applied Research, Technology and Innovation | page 2

nic

.bc.

ca/

rese

arch

March 2016

RESEARCH NEWS

STUDY ABROADHearnden, Cumming, Clark, OberikSupporting Non-Traditional Students

Margaret Hearnden (International Education), Anne Cumming (English), Cathy Clark (BSN) and Lynne Oberik (BSN) presented at the Canadian Bureau of International Education conference in Niagara Falls, Ontario in late November. They spoke on the importance of embracing global experiences that lead to intercultural understanding for faculty and students in a globlized world.

Increasing numbers of international students are arriving at NIC campuses, while smaller numbers of domestic students have engaged in study abroad opportunities. This session introduced the innovative and creative ways faculty and students have developed study abroad opportunities for NIC students. As a group, they encourage more cross-disciplinary engagement in scholarly activity as they find it very enriching themselves.

SURVEY OF NURSING GRADSShelagh Kantor and RaeAnn HartmanBachelor of Science Nursing instructors Shelagh Kantor and RaeAnn Hartman are almost ready to distribute a new post-grad-uate survey. The survey should help nursing faculty understand students’ preparation experience for the National Registered Nursing exam.

The National Council Licensure Examination (NCLEX-RN) is required for Registered Nurse licensure. Survey completion also gives participants the opportunity to provide feedback related to their personal experience, something not provided with the actual exam writing process. This NCLEX process and exam are new to Canadian graduates and began in Canada in January 2015. Thank you to Wes Skulmoski and Antoine Scholtz for their collaboration and work with us.

BCARIN FUNDINGBC Applied Research & Innovation Network is pleased to announce funding to help colleges address innovation challenges facing small to medium-sized companies. Successful proposals will receive up to $3,000 towards project costs. Proposals will be accepted staring April 15, 2016. For more information, contact Naomi Tabata at [email protected].

SUSTAINABLE AQUACULTUREStephen CrossNorth Island College and the BC Salmon Farmers Association have installed kelp lines at more than 30 different farm sites off Van-couver Island during January and February, as part of the single largest study ever to explore BC’s kelp growing potential.

For more information, visit http://www.nic.bc.ca/about_us/showfile.aspx?id=MR16-010

RESEARCH UPDATES

Upcoming Funding Deadlines Please contact CARTI to discuss your research ideas for submissions in advance of the funder deadline or regarding any projects that involve NIC. Additional funding programs may be available to suit your initiative. For more information, visit NIC’s CARTI portal, call 250-923-9700 ext 7814 or email at [email protected].

UPCOMING EVENTS

FUNDING PROGRAM DEADLINE

BCARIN Seed Funding - Applications accepted starting April 15, 2016. Contact CARTI for an application package.

Ongoing

NSERC - Engage and Applied Research & Development Grants Ongoing

NIC Global Learning Innovation Fund - Applications accepted starting April 1, 2016

Ongoing

Canada Foundation for Innovation - College-Industry Innovation Fund

2016-Mar-15

Vancouver Foundation - Environment and Animal Welfare Grant 2016-Apr-22

Vancouver Foundation - Health and Social Development Grant 2016-May-13

NSERC - Innovation Enhancement Grant 2016-May-26

Canada Foundation for Innovation - Innovation Fund 2016-Jun-23

Future of the Workforce ConferenceFriday, March 18, 8 am – 12:30 pmNIC’s Tourism and Hospitality students unique business conference takes place in NIC’s Stan Hagen Theatre at the Comox Valley campus. For more information, visit http://bit.ly/1ROsViq

NIC’s 6th Annual Career Fair Friday, March 18, 1 – 3:30 pm NIC’s Career Fair at the Comox Community Centre is a great chance to meet more than 35 employers and community partners at one of the Comox Valley’s largest career fairs. For more information, visit http://bit.ly/1XvkdcZ

Ladies Learning Code Saturday, April 9, 10 am – 4 pm This one-day workshop at NIC’s Comox Valley campus introduces beginners to the Wordpress platform. For more information, visit http://bit.ly/learn-wordpress-cv

http://www.nic.bc.ca/about_us/showfile.aspx?id=MR16-010

http://www.nic.bc.ca/about_us/showfile.aspx?id=MR16-010

http://international.nic.bc.ca/connectglobally/learning_innovation_fund.aspx

http://www.nic.bc.ca/about_us/events_notices.aspx?e=2177#event2177

http://www.nic.bc.ca/about_us/events_notices.aspx-?e=2135#event2135

NORTH ISLAND COLLEGE BOARD OF GOVERNORS MARCH 31, 2016


AGENDA ITEM: Regular Meeting

3.3.1 Pay Parking - Comox Valley Campus

In F2016/17 the College plans to implement paid parking at the Comox Valley Campus. In his report to the Board in January 2015, President Bowman outlined the main reasons for implementing parking:

Government funding is not provided for the maintenance of parking facilities and given the currentfiscal climate, the ability to find money to maintain parking facilities and site infrastructure is limited.

The College’s commitment to sustainability, specifically reduction of the College’s carbon footprint,requires the institution to encourage students and employees to use alternate modes of transportationto travel to the campus, including public transportation, biking, walking and ride-sharing.

The Comox Valley Hospital will open in 2017. Adjacent properties without pay parking or otherforms of parking restrictions will experience significant pressure on their parking areas as people willgravitate to any lower- cost or no-cost parking within a reasonable walking distance

As part of the planning phase NIC has been working with a consultant who specializes in parking strategies. A working group was established that includes administration, faculty, staff and students to provide input into the parking implementation plan.

The NIC Pay Parking Principles – Comox Valley Campus (attached) were developed in consultation with the working group. These high-level principles for parking operations will be used to guide decision making on rate setting, parking operations and enforcement.

At the Board meeting in November meeting, the Board directed that as part of the approval process, the principles should be presented for review but that setting parking rates would be a management decision.

Action: for review and approval

Suggested Resolution:

THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE ACCEPTS THE PARKING PRINCIPLES AS PRESENTED.

THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES THE IMPLEMENTATION OF PAID PARKING AT THE COMOX VALLEY CAMPUS IN F16/17.

NIC Pay Parking Principles – Comox Valley Campus

The following principles will be considered when making decisions regarding operational procedures for paid parking at North Island College. 1. Parking rates will be equitable for all College users. There will be reduced rates

available for longer‐term parking, pro‐rated to reflect use. The same rates will be available for students, employees and visitors to the College.

2. To protect parking for College users, short‐term parking rates (hourly, daily) should

be comparable to the Hospital short‐term parking rates. 3. Parking revenue will be used to fund parking operations including costs associated

with maintaining the College parking lots and roadway infrastructure. A portion of remaining revenue will be allocated first to projects related to alternate transportation initiatives such as cycling and long‐term sustainable parking solutions and then to support other College priorities.

4. The NIC parking strategy will be built around a philosophy of open and unrestricted

traffic flow. Parking access will operate without barrier gates or other forms of restrictive measures. All parking at NIC is on a first‐come basis in designated parking lots.

5. NIC’s parking strategy should be a catalyst to encourage various green and

environmentally friendly forms of commuting, such as car‐pooling, public transit, cycling, and walking. Driving is only one way to commute to the campus.

6. NIC’s parking operations will focus on customer service and fairness in parking

practices by providing options, technologies and information. Multiple payment options, improved signage, fair practices to make parking more accessible and easier to find will decrease enforcement requirements, and support College activities.


Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world. AGENDA ITEM: Regular Meeting 3.3.2 Fiscal 16/17 Budget (attachment) The draft F16/17 budget prepared by management for Board review on March 31 is included in the meeting package. As required under the College and Institute Act, it is a balanced budget. Senior Leadership Team (SLT) has reviewed the budget, believes it is achievable and recommends it for approval.

The Finance and Audit Committee met on February 24 to review the draft budget, focusing on changes from prior year and management’s strategies for covering cost pressures. Significant changes in revenue and expense budgets lines were explained. On March 23, the Committee met again to do a final review of the budget that is being presented to the Board for approval. Action: For the Board’s review and approval Suggested Resolution: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE FISCAL 2016/17 BUDGET AS PRESENTED.

2016 -2017 2015-2016 Change

RevenuesProvince of BC revenues

Base operating grant $22,073,885 $21,270,619 $803,266Industry Training Authority grant 2,775,676 2,828,373 -52,697Routine capital 259,648 184,887 74,761Leases 223,168 223,168 0Aboriginal Service Plan 330,442 200,000 130,442Literacy grants (CALP) 200,000 200,000 0Student aid (ABESAP, LDAB, SOS, AEF) 269,000 103,000 166,000Educational partnerships (VIU, Emily Carr) 465,679 464,310 1,369Provincial contracts 24,700 822,000 -797,300

26,622,198 26,296,357 325,841

Federal Government grants and contracts 402,290 404,279 -1,989

Student feesBase funded programs 4,587,692 4,037,596 550,096Cost recovery programs 1,165,023 1,171,000 -5,977International Education 3,017,360 2,711,700 305,660

8,770,075 7,920,296 849,779Sales of goods and ancillary services

Bookstore revenue 1,261,000 1,210,000 51,000Cafeteria revenue 128,500 128,500 0Parking revenue 175,000 0 175,000

1,564,500 1,338,500 226,000

Contract services 738,681 553,500 185,181

Investment income 552,350 588,350 -36,000

Other income 589,437 459,922 129,515

Total Operating Revenue 39,239,531 37,561,204 1,678,327

Amortization of deferred capital revenue 2,007,000 2,076,508 -69,508

Total Revenue 41,246,531 39,637,712 1,608,819

ExpendituresSalaries, benefits, other personnel costs 29,842,243 28,478,524 1,363,719Advertising and promotion 455,895 437,698 18,197Books and periodicals 235,119 265,992 -30,873Cost of good sold 999,150 954,950 44,200Equipment costs 886,305 658,821 227,484Facilities costs 2,429,929 2,488,733 -58,804Financial service charges 182,560 182,560 0General fees and services 1,091,035 1,155,253 -64,218Student awards 607,180 439,180 168,000Supplies and general expenses 867,210 921,173 -53,963Travel 686,905 633,260 53,645Grant transfers 200,000 200,000 0Donation to Foundation 0 0 0Amortization of capital assets 2,763,000 2,821,568 -58,568

Total Expenditures 41,246,531 39,637,712 1,608,819

Revenue less Expenditures 0 0 0

NORTH ISLAND COLLEGE2016-2017 Budget


Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world. AGENDA ITEM: Regular Meeting 3.3.3.1 Policy 6-15 Long Term Investments (attachment) The draft policy on Long Term Investments is attached for the Board’s consideration. The Finance and Audit Committee and the Senior Leadership Team have reviewed the policy and recommend it for approval by the Board. In conjunction with the annual review of the Investment Program and the performance of the Investment Manager, the Finance and Audit Committee reviewed the current Investments Policy. Parts of the policy identified as needing new/expanded language were: confirmation that up to 3% of the annual investment income can be used each year for college

operations; that withdrawal of any other investment funds requires Board approval; that not all funds are available for use at the Board’s discretion because some of the principal is

restricted; and where investment income and gains have flowed through the income statement in prior years,

consideration should be given to how use of those funds would impact the College’s financial results in any year.

The following describes the significant changes to the policy: Changes to the Purpose Statement to clarify how investment earnings can be used. The Investment Program has been appended to the policy Restrictions on use of income and principal was clarified and moved from the Investment

Program to Principles. A definition of “eligible funds” was added to explain which funds can be transferred to long

term investments A definition of “principal” was added because some principal has restrictions on its use and some

is unrestricted. Policy name changed from “Investments” to “Long Term Investments” because the policy

doesn’t apply to short term investments, such as term deposits, which are used to efficiently manage College cash flow.

Action: For the Board’s review and approval Suggested Resolution: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES POLICY 6-15 LONG TERM INVESTMENTS AS PRESENTED.

1

Policy and Procedures Manual

Policy #6-15 Approved By: Board of Governors

Approval Date: March 23, 2005 Revision Date: March 31, 2016TBD Effective Date: April 1, 2016

Date to be Reviewed: 2021 Administrator Responsible: Vice President Finance &

Facilities

LONG TERM INVESTMENTS

POLICY STATEMENT North Island College may invest Eligible Funds in permitted investments as defined in the Investment Program (Appendix A) that has been established to ensure funds are invested in a prudent, effective and diversified manner in compliance with the College and Institute Act. PURPOSE STATEMENT The investment of these funds is intended to provide a source of revenue for the College to be used for operating expenses and, at the discretion of the Board of Governors, for capital projects. The investments shall be managed to: protect College funds using an adequate system of controls; ensure an appropriate level of diversification to reduce risk to invested capital from

economic and market conditions; and provide income to support the goals of the College while preserving and growing the real

value of invested capital. PRINCIPLES 1. The Investment Program will comply with the College and Institute Act, Section 30,

which references provisions of the Trustee Act in respect of the investment of trust property by a trustee. Those provisions restrict investments to those in which a Prudent Investor might invest.

2. Recognizing that purchasing power must be protected from erosion attributable to inflation, the amount of investment income allocated to current operating expenditures must be balanced with reinvestment of gains to meet future needs. Annual investment income from dividends and interest up to 3% of the market value of the investments, can be budgeted to fund current operating costs. Withdrawal of current-year realized capital gains requires approval of the Board of Governors.

3. The total value of the investment consists of restricted and unrestricted Eligible Funds (Principal), re-invested investment income and market value adjustments. Use of unrestricted Principal or re-invested investment income requires approval of the Board of Governors. Restricted Principal can be used only for purposes consistent with the

Long Term Investments Policy #6-15

2

restrictions. Any decisions regarding the use of reinvested investment income or Principal must consider the impact on the College’s financial reporting.

4. The Vice President, Finance & Facilities is responsible for the Investment Program. 5. The Investment Program will be administered by an Investment Manager, who will be

appointed by the Board of Governors for a period of up to seven (7) years. The Finance and Audit Committee (the Committee) is responsible for the procurement process and recommendation of the Investment Manager to the Board of Governors.

6. The Committee will review the investment results quarterly and meet with the Investment

Manager at least annually, to discuss the portfolio performance and economic and market conditions.

7. Annually, the Committee will report on the financial performance of the portfolio and the

Investment Manager to the Board of Governors. 8. The Committee will make recommendations regarding changes to the Investment Policy

to the Board of Governors. Definitions: Eligible Funds: for the purpose of this policy, eligible funds include accumulated excess of revenue over expenditures (normally set aside as ‘accumulated surplus from operations’), revenues typically received in advance of the year in which they are earned (including deferred revenues and externally restricted contributions), and accumulated long term liabilities where payment is deferred well into the future. Principal: Is the sum of Eligible Funds invested and does not normally include income or market valuation gains. Principal is considered unrestricted unless it has been specifically designated as restricted. Investment income and gains in market valuation can be designated as restricted Principal to cover increases in accumulated long term liabilities. Prudent Investor: is a standard used to provide guidance to those who have a fiduciary responsibility to manage funds on behalf of a trust or entity. The standard requires the person or group to act as a prudent investor would to achieve a balance between production of income and protection of capital. This is done through the exercise of reasonable care, skill and caution in making investment decisions in the context of the investment portfolio - as part of an overall investment strategy which incorporates risk and return objectives appropriate to the entity. Generally, the duty includes diversifying investments and acting with prudence in deciding whether and how to delegate authority and in the selection and supervision of advisors and agents. Guidelines The Vice President, Finance & Facilities will: Monitor the performance of the Investment Manager and review performance at least

quarterly with the Committee; Monitor the Investment Program to ensure it aligns with policy; and


3

Review recommendations of the Investment Manager for changes to the Investment Program with the Committee.

The Investment Manager will: Select investments and manage the portfolio mix in compliance with the Investment

Program; Provide quarterly portfolio statements of transactions in summary and in detail, including

quarterly rates of return for each asset class and the total investment portfolio, and the benchmark index comparisons;

Meet once a year with the Committee to present an annual review of investment performance and outlook for the coming period; and

Attend other meetings of the Committee as reasonably requested by the Vice President, Finance & Facilities to discuss investment performance.

Legislative and Collective Agreement References: College and Institute Act (BC) Trust Act (BC)


4

APPENDIX A

INVESTMENT PROGRAM The goal of the Investment Program is to generate dividend and interest income equal to 3% of the investment value, in addition to capital appreciation that will preserve and grow the principal.

To the extent possible, funds will be held in pooled investments which provide broad diversification to protect principal and stability of revenue. Pooled funds also have lower administration and accounting costs.

The Investment Program provides direction to Management and the College’s professional Investment Manager on the investment of College operating funds. All investment decisions must be consistent with the concept of the Prudent Investor.

Diversification:

Lower limit Target Upper Limit Cash & Equivalents 0% 5% 10% Fixed Income 45% 55% 65% Equity Holdings 30% 40% 50% Alternative Strategies 10% Equity Holdings: will be no more than 1/3 of equity holdings in each of US and International equity holdings.

Re-balancing: The funds will be prudently managed at all times within the acceptable ranges, based on market values of the investments. To ensure the portfolio stays within the allowable ranges, rebalancing will occur, if necessary, on a quarterly basis. The ‘Target’ ranges will be reviewed annually and revised if necessary.


Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world. AGENDA ITEM: Regular Meeting 3.3.3.2 Policy 6-08 Operating Fund Contingency (attachment) Senior Leadership Team and the Finance and Audit Committee have reviewed Policy 6-08 Operating Fund Contingency (attached) and are recommending the policy be rescinded by the Board of Governors because it is no longer required. The policy was approved 1997 to address a deficit in the operating fund accumulated surplus account. From a review of the Board meeting materials when the policy was adopted, it appears the intent of the policy was to eliminate that deficit and, over time, to build a surplus in the operating fund of at least 1% of operating revenues (in 1997 this would have been ~$210K) to provide the College flexibility in the event of unexpected expenses and liabilities. As of March 31, 2015, the accumulated surplus (excluding invested in net assets and accumulated re-measurement gains) was just under 8% of annual revenue, so the goal of the policy has been achieved and surpassed. The policy was approved at a time when the College was not part of the BC Government Reporting Entity, before the requirement that budgets be balanced on an all-funds basis was established by legislation and financial statements were prepared under different accounting rules. Public Sector Accounting Board (PSAB) standards do not permit internally restricted reserves and given the restrictions on running deficits, accumulated surpluses can’t be used without the Province’s approval. As well, since the time the policy was adopted, more rigorous budgeting and financial monitoring processes have been established and we have consistently delivered small surpluses without reliance on contingencies. Action: For the Board’s review and approval Suggested resolution: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE RESCINDS POLICY 6-08 OPERATING FUND CONTINGENCY

Policy & Procedures Manual

OPERATING FUND CONTINGENCY #6-08 Approved: February 26, 1997 by: Board of Governors Effective: February 26, 1997 Date to be Reviewed: 2005

POLICY The College should accumulate and retain an Operating Fund contingency amount equal to at least 1% of total operating revenues. If this amount falls below 1%, additions should be at a rate of 0.5% per year. In addition, the College may set aside funds for specific purposes as defined by the Board of Governors. Board of Governors approval is required to spend Operating Fund contingency or Specific Purpose reserves. PURPOSE North Island College is committed to using all available funds in a prudent manner to maximize the delivery of educational services. This includes retaining appropriate funds to safeguard future operations of the College and provide a reserve for unforeseen events. GUIDELINES For the purposes of this policy accrued liabilities for payroll benefits and textbook inventory writedowns shall be excluded from calculations. The Board of Governors will endeavour, subject to availability of funds, to reduce the current unfunded liability for textbook inventory writedowns over the next ten (10) to fifteen (15) years. In addition, the Board of Governors will endeavour, subject to the availability of funds, to set aside reserves to cover anticipated staff requests for the purchase of additional pensionable service to facilitate early retirement. NOTE: The contingency funds are intended to provide for unexpected events such as lower than budgeted revenues (for instance, tuition or Contract Services fees) or from unexpected expenses occurring during the year.

1

North Island College Foundation Report to the Board of Governors

Meeting held March 3, 2016

Items of note included: Debrief of the Joint Meeting – The Board members took a few minutes to debrief

the joint meeting, expressing appreciation for the presentation by the Carpentryinstructor and former students.

NIC Foundation Resource Audit & Fundraising Campaign Feasibility Study –Members discussed the interim report, the information shared at the jointmeeting, and the information expected to be included in the final report.

2016 Awards program – Members were advised that over 350 separate awardswill be available for 2016, with a value of more than $270,000. The onlineapplication system is now open and the deadline for applications is April 30,2016. Workshops will be held later in March on each of campuses to encourageand assist students to apply.

Taste Campbell River – Taste Campbell River will be held on Friday, June 3, 2016at the Maritime Heritage Centre in Campbell River. The event will follow thesuccessful model presented at the inaugural Taste in the Comox Valley inNovember.

Blackfin Pub’s “Toast to Wine and Beer” will be held on Thursday, March 17th.Proceeds will be directed to the Culinary and Tourism and Hospitality students.

NIC Report – Randall Heidt, VP Strategic Initiatives, presented a brief update onbehalf of President John Bowman, noting the college budget cycle will concludeshortly. He also indicated that the Foundation Board members would beincluded on the distribution lists for media releases and upcoming events.

Respectfully submitted,

Susan Auchterlonie Executive Director

3.4.1


March 31, 2016 Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world. AGENDA ITEM: Regular

3.5.1 Bylaw # 6 – International Tuition and Fee Bylaw (attachment)

Background/History The NIC Board of Governors approved Bylaw #6 – International Tuition and Fee Bylaw at its regular meeting of November 26, 2015 for fees effective after August 15, 2016. At the same November Board meeting, a new Learner Resources Fee was approved at $5/credit to be levied on registrations for post-secondary courses and programmes for all students. Bylaw #6 is now being brought forward for the following reasons:

Incorporate the new Learner Resources Fee by adding a reference to it from Bylaw #6 to Bylaw #4 – Domestic Tuition and Fee Bylaw;

Remove the old “International Student Services Fee”; Reduce the Accommodation Placement Fee from $280 per placement to $250 per

placement to keep it in line with other BC Colleges; The single course fee for academic courses was raised from $1,471.25 to $1,560 in

November 2015, however the tuition fee for special courses between .5 and 2.5 credits was not adjusted to reflect the increase. A 3-credit course tuition is $1,560 so this divided by 6 is $260 per 0.5 of a credit. Therefore, tuition fee for special courses between .5 and 2.5 credits is increased from $245 to $260 with calculations based on the breakdown of the per credit cost of a 3 credit course fee; and

Correct a minor clerical error under Schedule “A” by moving the fee for “more than 5 courses” from the Spring/Summer terms to under the Fall/Winter terms.

Attached are the November 2015 version of Schedules A and B with corrections underscored and highlighted in yellow and the proposed amended version (clean copy). Action: For the Board’s review and approval. Suggested Resolution: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE BYLAW NO. 6, 2016 – INTERNATIONAL TUITION AND FEE BYLAW.

3

NORTH ISLAND COLLEGE ____________________________________________________________________________________

BYLAW NO. 6, 2016

____________________________________________________________________________________

SCHEDULE “A”

INTERNATIONAL TUITION FEES

Effective for courses and programs with start dates after August 15, 2016

Enrolment in less than three courses requires International Education department approval. If taking fewer than three courses, tuition fee per course is $1,560.00 for academic programs. Tuition fee for special courses between .5 and 2.5 credits is $260.00 per .5 of a credit when falling outside of a regular (fewer than 3 or more than 5) course load. Directed International Academic Electives (non-credit)………………………….…..………... $500.00/course/term

Fall/Winter terms: 3 – 5 courses ………..………………………………………………………………………...… $6,240.00/term More than 5 courses ……………………………………………………………….. $1,560.00/additional course

Spring/Summer terms (no minimum course enrolment requirement): $1,560.00/course

Academic Program Tuition by Term, Program or Course

Adult Basic Education ………………………………………………..……..…………………… $6,240.00/term*

Arts and Science ……………………………………….....……………………………………. $6,240.00/term*

Applied Business Technology Administration Assistant Certificate……………………………………..…………… $7,012.00/program

Computing Accounting Assistant Certificate……………………………......………... $7,791.00/program

Legal Administrative Assistant Certificate……..………………………….…….…… $9,609.00/program

Medical Office Assistant Certificate…………………………………….….………… $7,791.00/program

Office Assistant 1 Certificate…………………………………….……….………...... $8,571.00/program

Office Management Certificate…………………………………….……………….... $9,350.00/program

Business (except as listed below)………………………………………………………………… $6,240.00/term* 1 Year Post-Degree Diploma in Business…………………………………….…..… $15,600.00/program

Community Care Early Childhood Care and Education……...……………….……………………….. $14,840.00/program

including Practica

Cooperative Education…………………………………………………………………………... $1,560.00/course

4

Practice Experience (Practica that are scheduled outside of the full-time course load)………… $1,560.00/course

Fine Arts (except as listed below)……………...……………………………………………….$8,105.75.00/term* Metal Jewellery Design Certificate…………………………………………….………$7,646.94/program Professional Photography Certificate…………………………………….…………. $15,600.00/program Professional Potter Advanced Diploma…………………………………...……….. $15,600.00/program Health…………………………………………………………………………………….…......... $6,240.00/term* Human Services ……………………………………………………………………………..….. $6,240.00/term* Interactive Media………………………………………………………………………….…..…. $6,240.00/term*

Tourism and Hospitality (except as listed below)…………………………………..…….…. $6,240.00/term* Adventure Guiding Certificate……………………………………………...….… $15,600.00/program Trades and Technology: Apprenticeships Professional Cook Level 1……………………………………………………… $10,388.00/program Professional Cook Level 2……………………………………………………… $4,452.00/program Professional Cook Level 3……………………………………………………… $2,968.00/program

Foundation & other Trades programs: Aircraft Sheet Metal Manufacturing Technician Certificate……………………... $7,420.00/program Aircraft Structures Technician…………………………………………………... $13,356.00/program Automotive Service Technician Foundation………………………………..…... $10,388.00/program Carpentry Foundation…………………………………………………………….. $8,904.00/program Drafting Certificate……………………………………………………………… $13,356.00/program Electrical Foundation……………………………………………………...……... $8,904.00/program Electronics Technician Core Certificate………………………………………… $13,356.00/program Heavy Duty & Commercial Transport Mechanics Foundation…………………. $11,872.00/program Industrial Automation Technician………………………………………...…… $13,356.00/program Joinery/Cabinetmaking Foundation……………………………………………. $13,356.00/program Metal Fabrication Foundation………………………………………………....… $7,420.00/program Plumbing & Piping Foundation……………………………………………….... $10,388.00/program Other programs…………………………………………………………………..… $1,485.00/month

Prior Learning Assessment (for above as applicable)…………………………………………… 75% of tuition fee

Note: Bylaw 4 – “Domestic Tuition and Fee Bylaw” will apply to international students with dual credit. *Term refers to 3-5 courses in academic programs

5

ACADEMIC ENGLISH LANGUAGE PROGRAM (FOR CREDIT) English Languages Core courses – three courses………………………………………………… $4,945.00/term English Language Elective Courses……………………………………..…………..... $500.00/course/semester

Enrolment in fewer or more than three (3) English Language Core credit course requires International Education Division approval, in which case tuition fees are $1,720.00 per course. ACADEMIC ENGLISH LANGUAGE PROGRAM (AUDIT STUDENTS) One (1) month……….. $1,275.00 Two (2) months……... $2,550.00 Three (3) months……. $3,825.00

Tuition fees for students registered in both Academic and ESL Core courses are at the per term rate of the majority of courses enrolled. Tuition fees for students taking an equal number of courses in each program area are at the Academic rate.

6


BYLAW NO. 6, 2016

____________________________________________________________________________________

SCHEDULE “B”

INTERNATIONAL STUDENT SERVICES FEES Effective for courses and programs with start dates after August 15, 2016

International Student Services Fee per Term…………………………………… $100.00 Accommodation Placement Fee per Placement……………….………………… $250.00 Internship Service Fee……………………………….…………………………. $1,000.00

For mandatory, laboratory and supply fees, please refer to Bylaw 4, “Domestic Tuition and Fee Bylaw”.

3


BYLAW NO. 6, 2016

____________________________________________________________________________________

SCHEDULE “A”

INTERNATIONAL TUITION FEES

Effective for courses and programs with start dates after August 15, 2016

Enrolment in less than three courses requires International Education department approval. If taking fewer than three courses, tuition fee per course is $1,560.00 for academic programs. Tuition fee for special courses between .5 and 2.5 credits is $260.00 per .5 of a credit when falling outside of a regular (fewer than 3 or more than 5) course load. Directed International Academic Electives (non-credit)………………………….…..………... $500.00/course/term

Fall/Winter terms: 3 – 5 courses ………..………………………………………………………………………...… $6,240.00/term More than 5 courses ……………………………………………………………….. $1,560.00/additional course

Spring/Summer terms (no minimum course enrolment requirement): $1,560.00/course

Academic Program Tuition by Term, Program or Course

Adult Basic Education ………………………………………………..……..…………………… $6,240.00/term*

Arts and Science ……………………………………….....……………………………………. $6,240.00/term*

Applied Business Technology Administration Assistant Certificate……………………………………..…………… $7,012.00/program

Computing Accounting Assistant Certificate……………………………......………... $7,791.00/program

Legal Administrative Assistant Certificate……..………………………….…….…… $9,609.00/program

Medical Office Assistant Certificate…………………………………….….………… $7,791.00/program

Office Assistant 1 Certificate…………………………………….……….………...... $8,571.00/program

Office Management Certificate…………………………………….……………….... $9,350.00/program

Business (except as listed below)………………………………………………………………… $6,240.00/term* 1 Year Post-Degree Diploma in Business…………………………………….…..… $15,600.00/program

Community Care Early Childhood Care and Education……...……………….……………………….. $14,840.00/program

including Practica

Cooperative Education…………………………………………………………………………... $1,560.00/course

4

Practice Experience (Practica that are scheduled outside of the full-time course load)………… $1,560.00/course

Fine Arts (except as listed below)……………...……………………………………………….$8,105.75.00/term* Metal Jewellery Design Certificate…………………………………………….………$7,646.94/program Professional Photography Certificate…………………………………….…………. $15,600.00/program Professional Potter Advanced Diploma…………………………………...……….. $15,600.00/program Health…………………………………………………………………………………….…......... $6,240.00/term* Human Services ……………………………………………………………………………..….. $6,240.00/term* Interactive Media………………………………………………………………………….…..…. $6,240.00/term*

Tourism and Hospitality (except as listed below)…………………………………..…….…. $6,240.00/term* Adventure Guiding Certificate……………………………………………...….… $15,600.00/program Trades and Technology: Apprenticeships Professional Cook Level 1……………………………………………………… $10,388.00/program Professional Cook Level 2……………………………………………………… $4,452.00/program Professional Cook Level 3……………………………………………………… $2,968.00/program

Foundation & other Trades programs: Aircraft Sheet Metal Manufacturing Technician Certificate……………………... $7,420.00/program Aircraft Structures Technician…………………………………………………... $13,356.00/program Automotive Service Technician Foundation………………………………..…... $10,388.00/program Carpentry Foundation…………………………………………………………….. $8,904.00/program Drafting Certificate……………………………………………………………… $13,356.00/program Electrical Foundation……………………………………………………...……... $8,904.00/program Electronics Technician Core Certificate………………………………………… $13,356.00/program Heavy Duty & Commercial Transport Mechanics Foundation…………………. $11,872.00/program Industrial Automation Technician………………………………………...…… $13,356.00/program Joinery/Cabinetmaking Foundation……………………………………………. $13,356.00/program Metal Fabrication Foundation………………………………………………....… $7,420.00/program Plumbing & Piping Foundation……………………………………………….... $10,388.00/program Other programs…………………………………………………………………..… $1,485.00/month

Prior Learning Assessment (for above as applicable)…………………………………………… 75% of tuition fee

Note: Bylaw 4 – “Domestic Tuition and Fee Bylaw” will apply to international students with dual credit. *Term refers to 3-5 courses in academic programs

5

ACADEMIC ENGLISH LANGUAGE PROGRAM (FOR CREDIT) English Languages Core courses – three courses………………………………………………… $4,945.00/term English Language Elective Courses……………………………………..…………..... $500.00/course/semester

Enrolment in fewer or more than three (3) English Language Core credit course requires International Education Division approval, in which case tuition fees are $1,720.00 per course. ACADEMIC ENGLISH LANGUAGE PROGRAM (AUDIT STUDENTS) One (1) month……….. $1,275.00 Two (2) months……... $2,550.00 Three (3) months……. $3,825.00

Tuition fees for students registered in both Academic and ESL Core courses are at the per term rate of the majority of courses enrolled. Tuition fees for students taking an equal number of courses in each program area are at the Academic rate.

6


BYLAW NO. 6, 2016

____________________________________________________________________________________

SCHEDULE “B”

INTERNATIONAL STUDENT SERVICES FEES Effective for courses and programs with start dates after August 15, 2016

Accommodation Placement Fee per Placement……………….………………… $250.00 Internship Service Fee……………………………….…………………………. $1,000.00

For mandatory, laboratory and supply fees, please refer to Bylaw 4, “Domestic Tuition and Fee Bylaw”.

Education Council Report for the Board

March 2016

Education Council was established in 1996 in response to the then new College and Institute Act. Clauses 14, 15 and 18 of the Act define the role and composition of an Education Council. The mandate of the Education Council at North Island College is to ensure educational quality. Education Council extends a standing invitation for members of the Board to attend Council meetings. This report is provided to update the Board on work done by the Council.

Vacancies and Elections

Education Council is pleased to welcome a new student representative, Nadia Belfrage, who was elected in a bi‐election in February to fill a vacant seat. There is still one vacant seat (Faculty, Port Alberni).

Approved Policy Changes

New Policy: 3‐17 Instructional Accommodation and Access Services for Students with Disabilities

Rescinded Policy 3‐01 Academic Progress

Approved Curriculum

Program Revisions:

PDD Global Business Management Construction Labourer Landscape Horticulture Apprenticeship Training Landscape Horticulture Fundamentals Certificate

New Courses:

AED 018 AED 019 AED 051

Course Revisions:

ESL 042 ESL 043

The next Education Council meeting is April 15th.

Dennis Lightfoot Chair, Education Council

3.6.1

NIC Board of Governors Event Calendar 2016 Page 1

Board of Governors Calendar 2016Month/Date Event Time Location March 2016 31st Governance &

Human Resources Committee

10:30 am Campbell River

31st Board Meeting 1:00 pm The Third Course Bistro, Campbell River Campus

31st Campbell River Community Reception with Board of Governors

4:00 pm Campbell River

April 2016 7th NIC Foundation

Meeting 4:00 pm Port Alberni

12 BC Colleges Board Chairs and Presidents Meeting

8:30 am-3:00 pm Fairmont YVR

15th Education Council 12:30 pm KX 146 Boardroom

May 2016 2-5 Board Executive’s

Government Relations Trip

All day Victoria

5th NIC Foundation Meeting

4:00 pm KX 146 Boardroom

9th Council of EdCo Chairs from BC Colleges

All day KX 146 Boardroom

12th Executive Committee

8:00 am KX 146 Boardroom

13th Education Council 12:30 pm KX 146 Boardroom

19th Finance & Audit Committee

1:00 pm KX 146 Boardroom

28-31 CICan Annual Conference

All day Quebec City

June 2016 2nd NIC Foundation

Meeting 4:00 pm KX 146 Boardroom

4.1

NIC Board of Governors Event Calendar 2016 Page 2

3rd Education Council 12:30 pm KX 146 Boardroom

3rd Taste Gala Event 6:00 pm Campbell River Maritime Heritage Centre, Campbell River

6th Executive Committee


8th Mount Waddington Grad Ceremonies

6:00 pm MW Regional Campus

9th Board Meeting 1:00 pm KX146 Boardroom

9th Board’s Yearend Reception

3:30 pm Prime Chophouse

10th College-wide Yearend Celebration

CV Campus

14th Port Alberni Grad Ceremonies

1:00 pm Port Alberni Athletic Hall; Reception at Gathering Place, PA Campus

16th (TBC)

Finance & Audit Committee


20-21 BC Colleges Presidents’ Retreat

All day CV Campus & area

22nd Campbell River Grad Ceremonies

2:00 pm CR Campus Cafeteria

23rd Governance & Human Resources Committee (tentative)


23rd Comox Valley Grad Ceremonies

1:00 pm Comox Valley Sports Centre

24th BSN Program Nurses Pinning Ceremony

1:00 pm Stan Hagen Theatre, CV Campus

BOARD OF GOVERNORS

2300 RYAN RD, COURTENAY, BC, V9N 8N6 WWW.NIC.BC.C A TEL: 250.334.5275 F AX: 250. 334. 5269 [email protected] A

February 1, 2016

Hon. Andrew Wilkinson Minister of Advanced Education Via email to [email protected]

Dear Minister Wilkinson:

Re: Your visit to NIC Campbell River, January 22, 2016

Thank you for visiting us at North Island College’s Campbell River Campus on Friday, January 22.

We appreciated your taking time to meet with students and instructors in the Welding shop, to tour some parts of the campus and to learn more about our plans for the reconfiguration of the facilities spaces for use by the College and Timberline Secondary School, as well as for the consolidation of the Vigar Vocational Centre programs to the main Dogwood Street site.

North Island College is strongly committed to and very enthusiastic about the benefits that will be achieved for students (both college and secondary school), the community, our institution and School District #72 through the completion of the Campbell River campus capital project. We are very grateful to you and your Ministry staff for the support provided for completing the Business Case, and look forward to it receiving government funding approval so that the project can proceed to completion.

As mentioned during our project briefing session with you, NIC will contribute a minimum $1 million to the capital project (which the Board has approved and set aside) and we are also in the process of planning for a major fundraising campaign to seek additional community contributions to this and other projects.

We look forward to seeing you again in the North Island College region when your schedule permits, as well as when I and other members of the NIC team visit Victoria and the Legislature in early May.

Yours truly,

Bruce Bell Chair, Board of Governors

cc Sandra Carroll, Deputy Minister, AVED [email protected]

4.2

http://www.nic.bc.ca/

mailto:[email protected]



Ministry of Advanced Education

Office of the Deputy Minister

Mailing Address: PO Box 9884 Stn Prov Govt Victoria BC V8W 9T6

Telephone: 250 356-5170 Facsimile: 250 356-5468

February 17, 2016 Our Ref. 101576

Mr. Bruce Bell Chair, Board of Governors North Island College 2300 Ryan Rd Courtenay BC V9N 8N6

Dear Mr. Bell:

Thank you for your correspondence regarding the draft 2016/17 Mandate Letter. I appreciate that the North Island College Board of Governors has taken time to review the draft and provide feedback.

Based on your suggestions, the Ministry has made some minor wording changes that will be reflected in the final letter.

In terms of the addition of a paragraph regarding the independence of the Board, please note that the Mandate Letter is based on a template for all public sector organizations. The Ministry recognizes that public post-secondary institutions operate within a legislative framework that defines the roles and responsibilities of Boards, and this is acknowledged elsewhere in the Mandate Letter.

Thank you again for your comments, and if you have any questions feel free to contact me.

Sincerely,

Sandra Carroll Deputy Minister

pc: Mr. John Bowman, President North Island College

4.3

PROVINCE OF BRITISH COLUMBIA

ORDER OF THE LIEUTENANT GOVERNOR IN COUNCIL

Order in Council No. , Approved and Ordered

Lieutenant Governor

Executive Council Chambers, Victoria

Minister of Advanced Education Presiding Member of the Executive Council

(This part is for administrative purposes only and is not part of the Order.)

Authority under which Order is made:

Act and section: College and Institute Act, R.S.B.C. 1996, c. 52, s. 9 (1) (a) Other: OIC 2965/1978; OIC 168/2014

February 2, 2016 O/89/2016/27 page 1 of 1

On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that, effective July 31, 2016, Bruce C. Bell is reappointed as a member of the board of North Island College for a term ending July 31, 2018.

, Approved096 February 25, 2016

4.4




Lieutenant Governor







On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that, effective July 31, 2016, Roy A. Grant is reappointed as a member of the board of North Island College for a term ending July 31, 2019.

, Approved an097 February 25, 2016

4.5




Lieutenant Governor







On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that, effective July 31, 2016, Derek M. Lamb is reappointed as a member of the board of North Island College for a term ending July 31, 2019.


4.6




Lieutenant Governor







On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that, effective July 31, 2016, Jane Murphy is reappointed as a member of the board of North Island College for a term ending July 31, 2018.


4.7




Lieutenant Governor





Act and section: College and Institute Act, R.S.B.C. 1996, c. 52, s. 9 (1) (a) Other: OIC 2965/1978

February 2, 2016 3/O/1057/2015/27 page 1 of 1

On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that Robert Everson is appointed as a member of the board of North Island College for a term ending December 31, 2017.

, Approved a100 February 25, 2016

4.8

February 11, 2016

North Island College 2300 Ryan Road Courtenay, BC V9N 8N6

To the North Island College Board of Governors,

In accordance with the College and Institute Act, please consider this letter to be notice regarding collection of North Island Students' Union membership fees and Canadian Federation of Students (CFS) membership fees.

As determined by a majority of the members of the Students’ Union who voted in the referenda to establish this fee structure, the fees for the 2016/2017 academic year are:

North Island Students’ Union membership fee $12.45/month $49.79/semester $3.32/credit

Canadian Federation of Students membership fee $2.46/month $8.86/semester $0.66/credit

As required by the Students’ Union bylaws and the College and Institute Act, the most recent financial statements have been made available to our members at the Annual General Meeting on December 15, 2015.

Further, the Students’ Union remains in good standing and has not been struck from the Registry of Societies.

Please continue to remit fees to Canadian Federation of Students British Columbia: Suite 202 1055 West Broadway Vancouver BC V6H 1E2

Thank you for your attention to this matter.

Sincerely,

Jessica Sandy Executive Director

4.9

Ministry of Advanced Education

Office of the Deputy Minister

Mailing Address: PO Box 9884 Stn Prov Govt Victoria BC V8W 9T6

Telephone: 250 356-5170 Facsimile: 250 356-5468

Our Ref. 101711 March 3, 2016

To All Post-Secondary Institution Presidents

Dear Presidents:

I am writing to provide clarification on the application of the tuition limit policy as it relates to both new and existing programs, fees and services.

As you know, Government introduced the tuition limit policy in 2005. Since that time, tuition fee increases have been limited to two percent annually. In 2007, the policy was extended to include institutional and program mandatory fees. I have attached, for your reference, a copy of the policy (see Appendix A).

Public post-secondary institutions are expected to ensure programs and courses are affordable and accessible for students. In accordance with applicable legislation, post-secondary boards (Boards) are responsible for setting, determining and collecting tuition and mandatory fees within the tuition limit policy.

The policy applies to existing programs and services. Tuition and fees for existing programs and services must not increase more than two percent per year. For new programs, Boards establish the tuition amount for the first year, and the two percent limit applies thereafter.

Post-secondary institutions are expected to keep programs current. Updates to existing programs are considered part of this ongoing process and are expected to be achieved within the tuition limit policy, but it is recognized that, at times, substantial changes may be necessary.

An existing program that is substantially revised may be submitted to the Ministry for determination as to whether the program is new for the purposes of the tuition limit policy. Prior to introducing a new level of tuition, institutions must submit a written request to the Ministry for review, outlining the revisions that led to new or changed objectives, goals, learning competencies and outcomes for the program and students. Appendix B outlines the information the Ministry requires to support a timely review.

… /2

4.11

- 2 -

New mandatory fees may be introduced for new services if there is a clear benefit to students. Proactive consultation and engagement with students should be undertaken prior to Board review and approval. Institutions should also consult with the Ministry early in the process when new fees are being considered. Additionally, institutions will need to track the benefits to students of the new fees, and the Ministry will collect this information as part of the annual tuition and fees reporting process.

Boards are responsible for ensuring that these requirements have been met before approving new tuition or mandatory fee amounts.

If you or your staff have any questions, please contact Ms. Claire Avison, Assistant Deputy Minister, Governance, Legislation and Strategic Policy Division at (250) 217-9059, or email: [email protected].

Sincerely,

Sandra Carroll Deputy Minister

Attachment


Appendix A

Tuition Limit Policy1

Government has taken action to limit tuition and mandatory fee increases to the rate of inflation.

Limit

For 2014/15 and 2015/16, the limit for tuition and mandatory fees is 2%.

Timing

The tuition limit policy took effect September 2005.

Scope

The tuition limit applies to:

• Professional programs.• Cost recovery/continuing education credentialed programs.• All other credentialed and open enrolment programs.• Mandatory fees, including capital construction support (e.g., building fees), consumable fees

(e.g., fees charged for field trips and consumable supplies) and other mandatory fees(e.g., application fees and technology fees).

The tuition limit does not apply to:

• International student tuition and mandatory fees.• Third-party contracts.• New programming (first year). Institutions may set the initial tuition and mandatory fee rate for

new instructional programs (not amendments to existing programs). After the first year, tuitionand mandatory fees will be subject to the tuition limit policy.

• Community/continuing education non-credentialed courses. Most of these are short-term coursesoffered in the evening or on the weekend (e.g., first aid, photography).

• Mandatory fees for student association or society fees (collected on behalf of student associations).

1 Source: Ministry of Advanced Education http://www.aved.gov.bc.ca/tuition/welcome.htm

http://www.aved.gov.bc.ca/tuition/welcome.htm

Appendix B

Revised Program: Information Considered for Purposes of the Tuition Limit Policy

For purposes of the tuition limit policy, institutions are asked to provide the following information on the understanding that additional information may be required.2

1. Rationale for the program change (include any changes that result from new requirements ofregulatory or licensing bodies).

2. Outline of the main program changes (e.g. new or changed objectives, goals and learningcompetencies for the program and students).

3. Outline the tuition and mandatory fees (please list mandatory fees individually) for the revisedprogram and how they compare to the current program. Outline how the tuition and mandatoryfees for the revised program compare to similar programs in British Columbia (or outside ofBritish Columbia, if there are no similar programs in British Columbia).

4. Whether tuition and mandatory fees for courses that form part of other existing programs arebeing kept consistent to ensure students attending the same course in a different program are notpaying a differential tuition and mandatory fee.

5. The number of credits, hours and program length of the revised program and how it compares tothe current program.

6. Whether the revised program will be offered if it is not considered new under the tuition limitpolicy. Include the start date of the revised program.

7. Impact the revised program has on existing students (i.e. do the revisions cause any existingstudents to face a tuition fee increase part way through the program).

8. Comparison of current and revised program changes (e.g. admission requirements, deliverymethod and other program requirements).

9. If the revised program requires the hiring of new staff and faculty.

10. Whether the revised program has been approved by the Education Council and Board ofGovernors

11. Outline the labour market demands for graduates of the revised program, how the program alignswith industry and student demand. Are there new employment opportunities created from therevised program. Will graduates have knowledge / technical skills that employers require inorder to hire.

12. When the former program was last revised.

13. Other applicable information.

2 Institutions are to ensure that revised programs go through the PSIPS and Degree Quality Assessment Board (DQAB) process as appropriate.

1/3

WW

W.N

IC.B

C.C

A

President’s NewsletterMARCH 21, 2016

Dear Colleagues,

We are very close to completing work on a proposed balanced budget for the 2016/17 fiscal year which will be presented to the Board of Governors for approval on March 31, 2016.

I would like to invite you to attend Budget Town Hall Forums to learn more about the proposed budget and to have opportunities to ask questions. The Forums will take place as follows:

2016 Budget Town Hall Forums

Monday, March 21 | 12 – 1 pm Port Alberni Campus, CEN 211

Wednesday, March 23 | 12 – 1 pm Comox Valley Campus, Komoux Hall Boardroom (with ITV to Mount Waddington)

Thursday, March 24 | 12 – 1pm Campbell River Campus, C227

The following pages provide key highlights on three areas regarding:

1. Provincial Government Budget, 2016/17

2. College Planning and Development Processes

3. Overview of Changes to the 2016/17 CollegeBudget – Revenues and Expenditures

In addition, further context can be found in my last President’s Newsletter dated November 20, 2015 which provided substantial background information regarding the provincial government’s post-secondary education funding and policy directions as well as NIC’s fiscal realities and challenges.

The annual development of the college budget involves a great deal of time and energy on the part of many people at NIC. I extend a big “Thank You” to everyone involved with the college budget process. Your efforts have enabled us to create a financial plan for the next fiscal year that will support the delivery of much-needed, high-quality instructional programs and services across the college region.

Sincerely,

John BowmanPresident

[email protected]

2016/17 BUDGET UPDATE

4.12

http://www.nic.bc.ca/about_us/pdf/President_Newsletters/15_11_20_Budget_Newsletter_FINAL.PDF

2/3

WW

W.N

IC.B

C.C

A

Provincial Government Budget 2016/17

On February 16, 2016 the B.C. government tabled the Province’s 2016/17 budget in the Legislature. You may also wish to review the text of the Minister of Finance’s Budget Speech.

The provincial budget plan presented for the next fiscal year does not contain any further reductions to the Ministry of Advanced Education base grants to post-secondary institutions. This is the first budget in more than three years that has not included a reduction in our base operating grant or in which we have had to make other budget adjustments to self-fund employee salary/benefit cost increases negotiated through collective bargaining processes.

College Planning and Budget Development Process

While developing the 2016/17 budget, we have also been looking to future years to prepare for new developments and possible changes. The new college strategic plan, NIC Plan2020 approved by the Board of Governors in June 2015, renews and establishes NIC’s strategic priorities and goals, and will serve as a guide for annual planning until 2020.

In addition, the Multi-year Program Planning (MYPP) process is identifying new programming needs and opportunities that will require either one-time or on-going funding to develop and deliver on them in the coming years.

Overview of Changes to 2016/17 Budget

The College has been carefully reviewing actual and forecast revenues and expenditures across the institution in order to identify potential savings and opportunities for increased revenues, to achieve a balanced budget for the next fiscal year.

Balancing the College budget is never a simple or easy task, however this year it has been possible to include some positive new initiatives that will benefit

students, our communities and the College over a long term.

In November 2015, the Board of Governors approved implementation of a new Learner Resources Fee ($5.00 per credit) that will enable the College to expand and enhance services for students. The revenue from the Learner Resources Fee ($250,00) will be used to provide ongoing and increased supports for Peer Tutoring, “Write Away,” Learning Commons, Counselling, the Student Leadership Program, Health and Wellness, and Campus Life activities.

Revenues

The budget includes a net increase of approximately $1.4 million in revenue from a number of sources. The following are the largest components of the increased revenues that are being budgeted.

Base Operating Grant – The base operating grant from the Ministry is unchanged from last year at $20.7 million. However, there have been some adjustments to overall provincial funding (totaling approximately $800,000) that reflect the impact of additional funding for negotiated employee salary/benefit increases; a net change in budgets for one-time funding and the second year impact of the reduction in Adult Upgrading funding (which is offset by tuition, consistent with the 2015/16 budget).

Aboriginal Services Plan (ASP) – This year, the base amount of $200,000 has been increased by $130,000 primarily from carry forward and additional 2016/17 funding that will be used to deliver an Early Childhood Education program in Ahousaht.

Student Aid – An increase of $166,000 has been budgeted to reflect the Adult Upgrading Grant (AUG) funding that many students are accessing to cover tuition fees established in 2015.

Provincial Contracts – The budget provides for a decrease of approximately $800,000 in provincial contract training funding for one-time employment related skills training programs delivered through Continuing Education and Industry Training.

President’s Newsletter

MARCH 21, 2016

http://bcbudget.gov.bc.ca/2016/default.htm

http://bcbudget.gov.bc.ca/2016/speech/BudgetSpeech_2016.pdf

http://www.nic.bc.ca/pdf_docs/about_us/college_plan/NIC_2020_Plan_download.pdf

3/3

WW

W.N

IC.B

C.C

A

Revenues (continued)

Federal Government Contracts – The total revenue from the federal government includes a decrease of approximately $50,000 for the English as a Second Language program contract (LINC) and an increase in the Industrial Research Chair (IRC) grant funding simply due to timing.

Domestic Student Fees – Student tuition and fees for base funded programs are budgeted to increase by $550,000, which is comprised of the following components: $250,000 from the new Learner Resources Fee; $75,000 from a 2% base funded tuition increase; $60,000 to reflect actual Access for Students with Disabilities (ASD) tuition implemented last year but not previously budgeted; and, a $147,000 allocation to tuition from one-time funding received from the provincial government in 2014/15.

International Student Fees – An increase of $305,000 is budgeted to reflect the general tuition fee rate increase (approximately 6% for academic programs) approved by the Board of Governors in November, 2015. The budget does not project an increase in International Education student enrolment for 2016/17.

ExpendituresThe budget includes a net increase of approximately $1.4 million in expenditures across several categories and functions.

Salaries, benefits and other personnel costs – This is single largest category of operating expenditures within the budget (78%) and crosses all functional areas of the College. The net change to this category is approximately $1.36 million and is comprised of many elements, the most significant of which are: negotiated employee salary/benefit cost increases for base-funded areas; contractual employee salary step increases for base-funded areas; International Education activity; one-time and year-end program funded expenditures; student services and program supports funded by the Learner Resources Fee.

Continuing Education and Training (CET) – The budgeted decrease in provincial contract revenues to support programs delivered through CET has required the College to make significant reductions to the budgeted expenditures for related salaries, benefits and personnel costs; general fees and services; and supplies and general expenses. Regrettably, these changes have also resulted in reductions in work and necessitated layoffs that have impacted 1.3 FTE regular support staff employee positions and three individuals.

Community Fundraising Campaign – Staffing and other additional costs have been budgeted that are associated with the planning, development and implementation of a community fundraising campaign ($159,000) which we expect will begin its “quiet phase” in 2016/17.

Other

In 2013, the College began the process to conclude the Bachelor of Fine Arts program partnership with Emily Carr University of Applied Design (ECUAD). For 2016/17, NIC and ECUAD have jointly requested that the funding (40 FTE, $288,000) the Ministry provided to ECUAD, be provided to NIC on an ongoing basis. A year one plan to support program delivery across several areas has been submitted to the Ministry, and we are currently awaiting confirmation. As a result the revenue and costs associated with these are not yet included in the budget.

In June 2016, the College will be implementing pay parking at the Comox Valley campus. As the pay parking system will be new for the College and it will begin operation part way through the fiscal year, the 2016/17 budget includes conservative placeholder estimates for both revenue and related expenditures associated with parking. Our experience with pay parking in 2016/17 will help to inform and refine the budget for future fiscal years.

President’s Newsletter

MARCH 21, 2016

NORTH ISLAND COLLEGE BOARD OF GOVERNORS › pdf › bog › agenda › 2015-2016 › 20160331...

Documents

Transcript of NORTH ISLAND COLLEGE BOARD OF GOVERNORS › pdf › bog › agenda › 2015-2016 › 20160331...