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March 6, 2015 North Central Regional Transit District Board Meeting Agenda of 2

NORTH CENTRAL REGIONAL TRANSIT DISTRICT

BOARD MEETING AGENDA

March 6, 2015

9:00 AM - 1:00 PM

Jim West Regional Transit Center

Board Room

CALL TO ORDER:

1. PLEDGE OF ALLEGIANCE

2. MOMENT OF SILENCE

3. ROLL CALL

4. INTRODUCTIONS

5. APPROVAL OF AGENDA

6. APPROVAL OF MINUTES – February 6, 2015

7. PUBLIC COMMENTS

PRESENTATION ITEMS:

A. Presentation of Employee Anniversaries

Sponsor: Daniel Barrone, Chairman and Anthony J. Mortillaro, Executive Director.

ACTION ITEMS FOR APPROVAL/ DISCUSSION:

B. NCRTD Proclamation “Stand-Up for Transportation Day” Sponsor: Anthony J. Mortillaro, Executive Director. Attachment.

C. Discussion and Consideration of Resolution No. 2015-08 Adopting the North

Central Regional Transit District Title VI Program

Sponsor: Anthony J. Mortillaro, Executive Director and Stacey McGuire, Projects and

Grants Specialist. Attachment.

D. Discussion and Consideration of Approval of the Fleet Vehicle Maintenance Agreement

between the North Central Regional Transit District and Rio Arriba County

Sponsor: Anthony J. Mortillaro, Executive Director and Michael J. Kelly, Transit and

Facilities Operations Director. Attachment.

E. Discussion and Consideration of Resolution No. 2015-04 Adopting the North Central

Regional Transit District Social Media Policy

Sponsor: Anthony J. Mortillaro, Executive Director and Jim Nagle, Public Information

Officer. Attachment.

March 6, 2015 North Central Regional Transit District Board Meeting Agenda of 2

DISCUSSION ITEMS:

F. Discussion and Review of Ski Santa Fe Service - Update Sponsor: Anthony J. Mortillaro, Executive Director and Stacey McGuire, Projects and

Grants Specialist.

G. Financial Report for February 2015: Sponsor: Anthony J. Mortillaro, Executive Director and Pat Lopez, Interim Finance Director.

Attachment.

H. Finance Subcommittee Report: Sponsor: Chair Tim Vigil and Anthony J. Mortillaro, Executive Director. Minutes from

January 23, 2015.

I. Tribal Subcommittee Report: Sponsor: Chair Lonnie Montoya and Anthony J. Mortillaro, Executive Director.

J. Executive Report for February 2015 and Comments from the Executive Director:

1) Executive Report

2) Performance Measures for January 2015

3) Ridership Report for January 2015

4) ITS Rollout/New Route Implementation

MATTERS FROM THE BOARD

MISCELLANEOUS

ADJOURN

NEXT BOARD MEETING: April 3, 2015 at 9:00 a.m.

If you are an individual with a disability who is in need of a reader, amplifier, qualified Sign

Language interpreter or any other form of auxiliary aid or service to attend or participate in the

hearing of the meeting, please contact the NCRTD Executive Assistant at 505-629-4702 at least one

week prior to the meeting, or as soon as possible. Public documents, including the agenda and

minutes, can be provided in various accessible formats.

North Central Regional Transit District Board February 6, 2015 Page 1

North Central Regional Transit District

Board Meeting

Friday, February 6, 2015

Jim West Regional Transit Center

9:00 a.m. - 1:00 p.m.

CALL TO ORDER:

A regular meeting of the North Central Regional Transit District Board was called to order

on the above date by Mayor Daniel Barrone, Chair, at 9:13 a.m. at the Jim West Regional Transit

Center, 1327 Riverside Drive, Española, New Mexico.

1. Pledge of Allegiance

2. Moment of Silence

3. Roll Call

Ms. Lucero called the roll and it indicated the presence of a quorum as follows:

Members Present: Elected Members Alternate Designees

Los Alamos County Councilor Pete Sheehey

Rio Arriba County Mr. Tomás Campos

Taos County Commissioner Jim Fambro

Santa Fé County Commissioner Miguel Chávez

Nambé Pueblo Mr. Lonnie Montoya

Pojoaque Pueblo Absent

Ohkay Owingeh Absent

San Ildefonso

Pueblo

Ms. Lillian Garcia


Santa Clara Pueblo Ms. Mary Lou Valério

Tesuque Pueblo Gov. Charles Dorame Ms. Sandra Maes

City of Santa Fé Mr. Jon Bulthuis

City of Española Councilor John Hernandez

Town of Edgewood Councilor Chuck Ring

Town of Taos Mayor Daniel Barrone

Rio Metro (ex

officio)

Ms. Elizabeth Carter

Staff Members Present Mr. Anthony J. Mortillaro, Executive Director

Ms. Dalene Lucero, Executive Assistant

Mr. Michael Kelly, Transit Operations Manager

Ms. Stacey McGuire, Projects and Grants Specialist

Mr. Jim Nagle, Public Information Officer

Ms. Pat López, Acting Finance Director

Mr. Gary Guinn, Fleet and Facilities Maintenance Manager

Ms. Kathy Diaz, Transit Driver I

Ms. Mary Pacheco, Transit Driver II

Mr. Roger Weahkee, Transit Driver I

Others Present Mr. Peter Dwyer, Legal Counsel

Mr. Carl Boaz, Stenographer

Mr. Ardee Napolitano, Rio Grande Sun

Ms. Lisa Katonak, Santa Fe County Manager’s Office

Mr. Robert Griego, Santa Fe County Planning Manager

Ms. Delilah Garcia, NMDOT

Ms. Lucia Sanchez, Rio Arriba County

Mr. Erick Aune, Santa Fe Metropolitan Planning Organization

Mr. David Harris, NMDOT

Ms. Francine Suazo, Rio Arriba County

Ms. Tessa Jo Mascareñas, Santa Fe County

Mr. Dominic Montoya, Rio Metro Regional Transit District

4. INTRODUCTIONS

Everyone present introduced themselves to the Board and public.


5. APPROVAL OF AGENDA

Gov. Dorame requested a change in the agenda to move up the review of Ski Santa Fe as

today is Indian Day at the legislature.

Chair Barrone said it would be moved to become item C under Presentations.

Commissioner Chávez moved to approve the agenda as amended. Mr. Bulthuis

seconded the motion and it passed by unanimous roll call vote with Town of Edgewood,

Los Alamos County, Nambé Pueblo, Rio Arriba County, City of Santa Fe, Santa Fé

County, San Ildefonso Pueblo, Taos County, Town of Taos and Tesuque Pueblo voting in

the affirmative and none voting against.

6. APPROVAL OF MINUTES – January 9, 2015

Commissioner Chávez moved to approve the minutes of the January 9, 2015 Board

meeting as presented. Councilor Sheehey noted on page 4 - response to audit report, that

all entities using PERA would have this new federal GASB accounting requirement to show

all retirement liabilities. These new liabilities will show up and when the new liabilities

show up, we can say we all have this liability but our houses are in order. He seconded the

motion as amended and it passed with unanimous roll call vote with Town of Edgewood,

Los Alamos County, Nambé Pueblo, Rio Arriba County, City of Santa Fe, Santa Fé

County, San Ildefonso Pueblo, Taos County, Town of Taos and Tesuque Pueblo voting in

the affirmative and none voting against.

7. PUBLIC COMMENTS

There were no speakers from the public.

PRESENTATION ITEMS

A. Presentation of Employee Anniversaries

Chair Barrone presented Ms. Kathy Diaz, Ms. Mary Pacheco, and Mr. Roger Weahkee with

Five Year Service Award certificates and Mr. Mortillaro presented gifts to them. The recipients

thanked the Board for the recognition.

B. Presentation and Review of Santa Fe Metropolitan Planning Organization (MPO)

Transit Master Plan


Mr. Mortillaro announced that the Santa Fé MPO is updating the transit Master Plan which

covers a prescribed area including some of the NCRTD routes. He asked Mr. Erick Aune to

present it.

Mr. Aune showed a Power Point Presentation to the Board. They determined a scope of work

and through an RFP, contracted with KFH Group for the update work. He shared some

highlights with a list of key themes and spoke of the first 5. He said the RTD is also undergoing

a long-range plan right now and that will help support the vision down the road. He displayed a

map showing current services and overall performance with about 2 million trips. With this plan,

they could look out 20 years and see how the transit system helped develop the transit services in

20 years. The MPO will try to open doors with this plan to optimize services not only from a

transit perspective but from roadways, pedestrians and the rail corridor.

Next steps are to look at the bus stop inventory. Within the area are 500 bus stops and will

look at them from a data collection point of view and evaluate the condition of the stops in light

of ADA and within ¼ mile of what feeds into the stops and the surrounding land uses to allow

the stop to perform well. The Board heard about that last month from the consultants and how

the interface can be changed to increase ridership. It uses a GIS mapping system as a powerful

tool for all providers.

Councilor Sheehey asked if the SFMPO committed to participate in ITS like LA Transit and

RTD are doing.

Mr. Aune said that within the context of this plan it recognizes those technical investments

and how it can be incorporated into one-stop shop down the road and figure out how it would be

coordinated. It will be through the lens of the rider.

C. Ski Santa Fe Service Update.

Mr. Mortillaro reported that on January 13, the Santa Fé Board of County Commissioners

discussed Ski Santa Fé and he provided an update to them. Gov. Dorame was there too. Mr.

Mortillaro reported on the current status. Funding needs to be allocated from stakeholders and

also need to meet with Tesuque and Nambé in separate meeting and possible solutions to their

concerns. We are working to schedule it. An article in Santa Fé Reporter about the meeting was

published.

The City Council of Santa Fé has not yet discussed this with policy members their

involvement and commitment to it.

Gov. Dorame said this is not an easy issue to talk about because the tribes mentioned are held

to confidentiality about sacred sites. He said, “When we visit these sites we conduct ceremonies

that are closed to the public. When a ski basin blocks our access to the sites it makes it hard to

practice our religious beliefs.”


Ms. Valério arrived at 9:40 a.m.

Gov. Dorame said their tendency is to protect it. If you have a church and attend services on

a Sunday and the following Sunday, an obstacle blocks your way you could go home and say

that is a relief but it prevents you from practice of your belief. Lots of people like to go to places

of solitude or to fish or hunt but the Pueblo people go there because it is a tranquil place. With

the Ski Basin - it also interferes with other people than tribes who might find other places but not

so with the tribe. We can’t move the sacred places because they have been there for time

immemorial.

“We’ve fought the ski basin since 1989 and passed a resolution and took it to the County.

The County has jurisdiction to the timberline I think and we ended up in court. The court didn’t

think the religious beliefs argument had weight and more of a money thing.

He said he had no objection to people recreating and their Council was not here to condemn

the ski basin or stopping people from skiing. We want to stop expansion period. There are plenty

of ski areas if Santa Fé Ski Area becomes overcrowded. They also have an obstacle with the

USFS who issued the permit for the ski basin. It seems they are involved in economic

development. The only voice we have is the voice of the public to say why we object to having

more people go to the ski area. It is only a periodic time that the ski basin will be used

throughout the year. There is also the area between our boundary and Tesuque Village and the

Rancho Encantado area and Chupadero. We are concerned about our water shed which is located

at the Ski Basin. He asked how they could protect that. Tesuque is conducting meetings with

other entities to figure out how to protect our forests. As more and more people go up there, the

fire chances increase. By providing more services, we feel it will create a larger problem. The

Catch 22 is that Tesuque has a casino and we hope people who come to ski will also come to the

casino. But right now, the progress and growth of Santa Fé is growing by leaps and bounds. He

was happy to say the Pueblo is allowed to voice concerns at the BCC. Progress and growth are

hard to stop. So Tesuque depends on our commissioners to deal with that.

He once hunted that whole area. The expansion now is on Raven’s Ridge which we refer to

as Horsehead which is a little closer to the city. Raven’s Ridge is the butt of the horse and now it

has a scar from the ski trail. Camera pictures are taken from a place that hides the scarring. The

Pueblo doesn’t want any more scars on the mountain.

Commissioner Chávez remembered the six acre parking lot and expansion. He said it was

hard to influence changes to the lease and it is unfortunate. He thought they had recognize it as

part of the RTD project plan. But if it is going to cause problems then as a group we need to

consider eliminating that part for the master plan. We can’t stop growth but maybe manage it

better. He hoped this would have allowed the tribe to provide public awareness of the sacred

spaces and help visitors treat it with respect.

He asked if the Board wanted it as part of the service plan or not. If we didn’t, they could put

it aside and stop bringing it up. He was willing to support the pueblos but also trying to find a


way to get funding in place so it wouldn’t be just the RTD.

The Santa Fe Reporter talked about the responsibility for cost sharing and the cultural aspects

and where it all fits in. It is good to have this discussion. He was in no rush to make it happen but

it has to be done with all equity in mind - financial, cultural sensitivity, etc.

Mr. Mortillaro explained that in the 5-year plan, access to ski areas is not just for Ski Santa

Fé and is considered a premium service that has a funding source and doesn’t take place over

other routes for commuting and access to other life needs like education and medical. It is not the

overriding focus of the service plan. But Mr. Campos brings up a good question and it needs to

be resolved. It is on here because we are reporting to the Board but it needs to be brought to

some conclusion and the Board needs to indicate if work should be continued or set it aside.

Governor Dorame agreed that it is not an easy task but rest assured that if the Board decides

to go forward with it, it won’t hinder the Tesuque tribe’s ability to voice their concerns.

Commissioner Chávez said that he could call on that discussion on any day. He was willing

to be with Gov. Dorame on it, even if we have to go to Washington DC. That may be where we

get their attention.

Mr. Campos said he saw no clear champion for this on the Board and there are many other

things for Mr. Mortillaro and Ms. McGuire to do. Until someone comes to the table with money,

they were wasting time on this.

Mr. Mortillaro agreed it needs to come to a head within the next month or two.

Commissioner Chávez said this was his last ditch effort to get a funding commitment in place

and if it doesn’t happen, he would be pulling out. But the discussions with the pueblo need to

continue.

Mr. Bulthuis said Councilor Bushee couldn’t be here today so he would make sure she gets a

record of the discussion. The decision of the City Manager and Finance Director is no increase in

funding for this project but we could seek for a reallocation of funds for that purpose. There is no

resolution in process but he would communicate to her that the clock is ticking.

Gov. Dorame added that although Tesuque and Nambé are the only tribes mentioned, there is

a lot of confidentiality that affects the other tribes as well. Before they were put on reservations,

they had the whole southwest and now had to deal with being on the reservation and not having

access to other sacred sites. They still have to do pilgrimages, collect plants for medicine, and

evergreens for dancing. The recent fires mean they have to go father for those things. It is bigger

than we realize and affects everybody. If you want to go to the mountains to show your children

a deer, you won’t find a deer but only other people.

At the roundhouse, Governor Dorame lobbies for his tribe. There is a bill in process to

transfer federal lands into state hands. That will affect hunting, water rights, cultural sites,


acequias - all that the tribes hold dear. And the next thing is that the state will have a for sale sign

on that land because they need the money.

Chair Barrone asked for a link to that bill because it would affect counties also.

Gov. Dorame said they also have a bill that affects counties. It is putting counties on notice

that if they are not actively seeking extraction of mineral rights they should not receive any

general appropriations from the state. That is the first shot across the bow. He found it amusing

but they are serious.

Chair Barrone asked that this be on the April meeting agenda to get closure on Ski Santa Fé.

Mr. Mortillaro agreed.

Gov. Dorame asked to be excused to be replaced by Ms. Maes.

ACTION ITEMS FOR APPROVAL / DISCUSSION

C. Discussion and Consideration of Resolution No. 2015-05 Authorizing a Budget

Amendment to Increase the FY2015 Budget from the 5309 State of Good Repair

Federal Funding, Cash Reserves and Unexpended State Capital Outlay Funds

Mr. López said at the January Board meeting, the Board approved a resolution accepting

5309 funds from NMDOT. They had a resolution requesting to increase the budget. Part of the

revenue stream is 5309 $202,460 and a match of $50,437 and unexpended funds of $9.312 that

would be used to purchase two buses.

Mr. Bulthuis moved to approve Resolution 2015-05 authorizing the budget increase for

bus purchases. Councilor Ring seconded the motion and it passed by unanimous roll call

vote with Town of Edgewood, Los Alamos County, Nambé Pueblo, Rio Arriba County,

City of Santa Fe, Santa Fé County, Santa Clara Pueblo, San Ildefonso Pueblo, Taos

County, Town of Taos and Tesuque Pueblo voting in the affirmative and none voting

against.

D. Discussion and Consideration of FY 2015 Capital Bus Procurement

Mr. Mortillaro introduced Mr. Gary Guinn who joined the staff on December 8.

Mr. Guinn said the request was to spend money for a 20 passenger, 36 passenger and 14

passenger vehicles. He briefly described them and gave the prices of each bus. They have auto

snow chains and the 14 passenger would have ADA stop requests.

Mr. Bulthuis noted that GPS tracking was not listed in the add-ons.


Mr. Guinn said that would be done after delivery. He added that all are on state contract.

Mr. Bulthuis moved to approve the spending request. Commissioner Chávez seconded

the motion and it passed by unanimous roll call vote with Town of Edgewood, Los Alamos

County, Nambé Pueblo, Rio Arriba County, City of Santa Fe, Santa Fé County, Santa

Clara Pueblo, San Ildefonso Pueblo, Taos County, Town of Taos and Tesuque Pueblo

voting in the affirmative and none voting against.

E. Discussion and Consideration of Resolution No. 2015-06 Disposal and Auction of

Obsolete Fleet and Miscellaneous District Property

Mr. Kelly said this was an annual event to dispose of obsolete items. The disposal committee

makes recommendations and met this morning and approved recommendations.

Of those to be disposed, one minivan will be on public surplus for added revenue for the

district.

There were no questions.

Chair Barrone moved to adopt the resolution 2015-06 for property disposal.

Commissioner Chávez seconded the motion and it passed by unanimous roll call vote with

Town of Edgewood, Los Alamos County, Nambé Pueblo, Rio Arriba County, City of Santa

Fe, Santa Fé County, Santa Clara Pueblo, Taos County, Town of Taos and Tesuque

Pueblo voting in the affirmative and none voting against. San Ildefonso Pueblo was out of

the room when the vote was taken.

F. Discussion and Consideration of Resolution No. 2015-07 Donation of 2 Obsolete Buses

to Taos County Senior Program

Mr. Kelly reported the request from the Taos BCC for two buses for their senior program.

Last July they took over the Ancianos program. The RTD actually had three minivans. The 12

passenger and the 8 passenger vans could be donated to another public entity so they were set

those aside and per this request, could donate them to the Taos County Senior Program.

Mr. Jim Fambro said this is a new department for Taos County. They took it on from a

nonprofit. The town owns the building. The service is on the upswing and more people using it

but it doesn’t have the outreach needed.

Councilor Ring moved to approve Resolution 2015-07. Councilor Sheehey seconded the

motion and it passed by unanimous roll call vote with Town of Edgewood, Los Alamos

County, Nambé Pueblo, Rio Arriba County, City of Santa Fe, Santa Fé County, Santa

Clara Pueblo, San Ildefonso Pueblo, Taos County, Town of Taos and Tesuque Pueblo

voting in the affirmative and none voting against.


Mr. Mortillaro said if others needed a donated vehicle he can put that on their list.

G. Discussion and Review of the North Central Regional Transit District FY 2015 Mid-

Year Financial summary Report

Mr. Mortillaro said they were at the six month point and presented this report to the Finance

Committee last month and the Committee asked that the same report be made to the Board today.

Mr. Lopez reviewed the report which was in the packet starting on page 33.

At the conclusion of his report there were no questions asked.

Commissioner Chávez moved to accept or endorse the midyear budget report as

presented. Mr. Montoya seconded the motion and it passed by unanimous roll call vote

with Town of Edgewood, Los Alamos County, Nambé Pueblo, Rio Arriba County, City of

Santa Fe, Santa Fé County, Santa Clara Pueblo, San Ildefonso Pueblo, Taos County, Town

of Taos and Tesuque Pueblo voting in the affirmative and none voting against.

DISCUSSION ITEMS

H. Discussion and Review of the Draft North Central Regional Transit District Social

Media Policy and Resolution 2015-04

Mr. Mortillaro said the RTD will utilize this for ridership and constituents on a variety of

social media and needed to have a policy in place to manage that. So staff drafted a social media

policy today for discussion and next month for adoption.

Mr. Nagle explained the proposed policy to the Board and then Mr. Dwyer described the

legal aspects.

Mr. Nagle said this was not breaking new ground here. Most member entities have a social

media policy in place. It has become standard for Transit. They can start promoting our services

to a whole new audience and is a good way to increase ridership.

He listed what information would be provided through social media and shared an example.

He displayed Facebook pages of member transit providers and pointed out the prohibitions or

other censoring of public input.

Mr. Dwyer commented on how to prevent inaccurate or untrue information and how to deal

with monitoring the site in compliance with Freedom of Speech provisions. He admitted to be

on the conservative side and said the government is slow to go to paperless formats.


Councilor Sheehey said Los Alamos County uses a format called Open Forum that maintains

much control over the input. The non-comment Facebook page also works well.

Ms. Carter said lots of agencies have to change marketing strategies to get to people.

Mr. Nagle said the biggest increase of ridership comes through social media from young

people. Some have a delay getting licenses or cars and use public transportation services instead.

Mr. Montoya asked if they were going to all these social media or just Facebook.

Mr. Nagle said they would use Facebook, Twitter and YouTube. Even on our own website,

we can post those videos but they play back through YouTube.

Mr. Montoya thought they should follow Los Alamos County’s policy.

Councilor Ring said he has used most of social media and would like to see the District go

forward with it, understanding they needed to pay attention as they went. It doesn’t have to be

perfect but just gives the public the information they need and help improve our performance.

Commissioner Chávez urged staff to continue working on those various formats.

Ms. Maes was concerned about how long it would take to get rid of a bad input. She thought

Facebook was a great way to follow what is going on.

Mr. Nagle said the policy would provide for respect for cultural sensitivity and

confidentiality.

Mr. Dwyer cautioned that for communications of members with RTD, they needed to stick

with written formal communications or single emails rather than other social media because it

becomes a public record.

Mr. Mortillaro thanked the Board for their input. He would bring this back later for action.

I. Discussion and Review of Ski Santa Fe Service - Update

This was moved earlier in the agenda.

J. Financial Report for January 2015

Mr. Lopez covered this in his report.

K. Finance Subcommittee Report

Mr. Vigil was not present.


Mr. Mortillaro said at the last meeting the Subcommittee talked about the mid-year report.

L. Tribal Subcommittee Report

Mr. Montoya said their meeting was canceled but they will have another one soon to look at

route upgrades and how to implement them.

M. Executive Report for January 2015 and Comments from the Executive Director

Mr. Mortillaro said his report was in the packet.

He passed out information on the public meeting for the long range plan and encouraged

others to attend as well.

He mentioned the vehicle parked in front that kind of looks like a London Taxi and invited

members to examine it after the meeting.

Lastly was a report on HB 92.

Mr. Bulthuis said HB 92 is a legislative initiative of the State Association to seek new

sources of funding. They are still working on the language to reflect all parties who are eligible

for funding. He encouraged all members of this Board and other relationships to speak in

support as it moves through committee hearings.

Mr. Mortillaro added that it isn’t just a transit bill - 95% goes for transportation, roads, etc.

They already nixed the gas tax increase. Another roadway bill - we need to deal with our

infrastructure to help us.

Mr. Bulthuis addressed the Transportation Association meeting in January. He understood

the Governor was backing it as a 3-year bill instead of a 5 year bill.

Ms. Carter said Rio Metro has given out over 2,000 VA free passes. They are getting 20-50

/week. Also, Rio Metro will be featured in next month’s Mass Transit magazine.

Councilor Ring asked about the Rail Runner deficit.

Ms. Carter didn’t know but said they were positive on the bus side and moved some of that to

rail.

Mr. Bulthuis extended an invitation to the SW TA in Santa Fe on March 1-4 and said heavy

hitters would be attending. He would provide no-cost passes to those who want to attend.

Mr. Kelly provided the performance reports. They are tracking flat for the six months. RTD


routes are slightly down or flat for the year. He reviewed the performance measures from the

packet.

There were no accidents during that time period.

MATTERS FROM THE BOARD

Ms. McGuire is working on a transition plan with Wilson & Co and one thing that came up

was to reach out to municipalities, counties, pueblos to come together on ADA plans. She will be

reaching out in the next few weeks to see who has an ADA plan in place to factor in placement

of bus stops.

MISCELLANEOUS Councilor Ring introduced the new Administrator in Edgewood who was present.

ADJOURN

Next Board Meeting: March 6, 2015

Commissioner Chávez moved to adjourn the meeting. /Councilor Ring seconded the

motion and it passed by unanimous voice vote.

The meeting was adjourned at 11:41 a.m.

Approved by:

Daniel R. Barrone, Chair

Attest:

Dennis Tim Salazar, Secretary

Submitted by:

Carl Boaz for Carl G. Boaz, Inc.

Agenda Report

NCRTD Board of Directors Meeting Meeting Date: March 6, 2015

Agenda Item - B

Title: NCRTD Proclamation Establish Stand Up For Transportation Day

Prepared By: Anthony J. Mortillaro, Executive Director

Summary: The attached proclamation expresses the District’s desire to join other Transit

agencies on a National level to encourage greater federal investment in public transportation

infrastructure.

Background: The American Public Transportation Association has developed this program to

reach out to Congress encouraging bi-partisan support for enacting a new multi-year funding

authorization bill that provides dedicated funding for the Highway Trust Fund, to pay for the

current federal transit program and the growth of that program for transit and highway

infrastructure needs. Following is additional background on this topic:

Public transit and highway grants funded from the Highway Trust Fund cannot be made

without an authorization bill.

Congress needs to pass a new surface transportation authorization before MAP 21 expires on

May 31!

Congress needs to pass new legislation to authorize the continuation of those programs

beyond May, 2015.

Uncertainty in planning projects that comes with no long-term infrastructure funding

commitment.

Real, long-term job creation in public transportation comes with predictable funding, so that

agencies and businesses can do better long-term growth planning.

The economic benefit that comes with infrastructure investment is indisputable. For every $1

invested, there is $4 in economic benefits.

Most people believe that we need to maintain and improve the transportation systems that

serve the nation in so many ways. Costs associated with our public transportation systems

include:

o An $86 billion one-time cost to bring the nation’s existing transit infrastructure into a

state of good repair;

o The annual cost of maintaining the existing system and doing normal replacement of

aging buses, rail cars, and facilities;

o The cost of expanding public transportation facilities in growing communities;

o The costs of maintaining our aging roads and bridges;

Public transportation provides much needed mobility in large metropolitan regions, medium

and small cities, and rural communities.

While passenger fares, combined with state and local funding, pay for more than 80% of the

$61 billion in public transit expenditures each year, federal spending is a critical part of

paying for capital and operating expenses at public transportation systems nationally.

Recommended Action: It is recommended that Board adopt the proclamation.

Options/Alternatives: The Board may choose not to adopt the proclamation.

Fiscal Impact:

None

Attachments:

Proclamation

NORTH CENTRAL REGIONAL TRANSIT DISTRICT PROCLAMATION ESTABLISHING

STAND UP FOR TRANSPORTATION DAY

On April 9, 2015

WHEREAS April 9, 2015 marks the STAND UP FOR TRANSPORTATION DAY, a national

transportation infrastructure day that highlights the critical need to invest in updating our nation’s

transportation infrastructure;

WHEREAS transportation is the economic backbone of our nation’s economy and public

transportation is an important part of our nation’s transportation system, federal funding for

public transportation infrastructure needs to increase and Congress needs to pass a long-term,

multimodal transportation bill by May 31, 2015;

WHEREAS public transportation is a proven catalyst for economic growth since for every $1

invested in public transportation, $4 in economic returns is generated locally, creating

economically vibrant and prosperous communities;

WHEREAS public transportation offers millions of Americans access to economic opportunities

since nearly 60 percent of the trips taken on public transportation are for work commutes;

WHEREAS STAND UP FOR TRANSPORTATION DAY will be celebrated in small, medium,

and large communities across the United States, as a day that highlights the critical need for

funding transportation infrastructure, both public transportation and highway infrastructure;

THEREFORE BE IT RESOLVED THAT I, CHAIRMAN OF THE NORTH CENTRAL

REGIONAL TRANSIT DISTRICT proclaim April 9, 2015 as STAND UP FOR

TRANSPORTATION DAY and that the NCRTD will join with public transportation agencies

and business across the country to participate in STAND UP FOR TRANSPORTATION DAY to

encourage greater federal investment in public transportation infrastructure;

ALSO BE IT RESOLVED THAT NCRTD declares that quality public transportation services are

essential for the economic prosperity of our country, our communities and for individuals;

ALSO BE IT RESOLVED THAT WHERE PUBLIC TRANSPORTATION GOES,

COMMUNITY GROWS.

PASSED AND ADOPTED THIS 6TH DAY OF MARCH, 2015.

_____________________________

Daniel Barrone, NCRTD Chairman

Agenda Report


Agenda Item – C

Title: Resolution 2015-08 Adopting the NCRTD’s Title VI Program

Prepared By: Stacey McGuire, Projects and Grants Specialist

Summary: The attached resolution provides for the adoption of the FTA mandated Title VI

Program which prohibits discrimination on the basis of race, color, or national origin in federally

funded programs and activities. This Title VI Policy specifically addresses the NCRTD and its

position as a sub recipient under the New Mexico Department of Transportation (NMDOT) for

Federal funding.

Background: The NCRTD is mandated by FTA C 4702.1A to adopt Title VI regulations (49

CFR part 21). This program will integrate into the Districts programs and activities

considerations expressed in the Department’s Order on Environmental Justice (Order 5610.2),

and Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficient

(LEP) Persons (70 FR 74087, December 14, 2005). FTA requires this program in order to

receive grant funds that are passed through the New Mexico Department of Transportation

(NMDOT) and received by the NCRTD. The proposed Title VI program has been reviewed and

approved by NMDOT.

Recommended Action: It is recommended that Board move for approval of Resolution No

2015-08 and adoption of the Title VI program.

Options/Alternatives: N/A

Fiscal Impact: None

Attachments:

Resolution 2015-08

Title VI Program

North Central Regional Transit District (NCRTD)

Resolution 2015-08

A RESOLUTION ADOPTING THE NORTH CENTRAL REGIONAL TRANSIT

DISTRICT’S TITLE VI PROGRAM WHICH PROHIBITS DISCRIMINATION ON THE

BASIS OF RACE, COLOR, OR NATIONAL ORIGIN IN FEDERALLY FUNDED

PROGRAMS AND ACTIVITIES.

WHEREAS, the North Central Regional Transit District (NCRTD) is a subrecipient of

Federal funds from the Federal Transit Administration (FTA) that pass through the New Mexico

Department of Transportation (NMDOT) and;

WHEREAS, the NCRTD, as a subrecipient through NMDOT of Federal funding, is

mandated by FTA C4702.1A to adopt Title VI regulations (49 CFR part 21) and to integrate into

their programs and activities considerations expressed in the Department’s Order on

Environmental Justice (Order 5610.2), and Policy Guidance Concerning Recipients’

Responsibilities to Limited English Proficient (LEP) Persons (70 FR 74087, December 14,

2005).

NOW, THEREFORE, BE IT RESOLVED that the North Central Regional Transit

District Board of Directors hereby adopts the Title VI policy for subrecipients (through the

State), of Federal funding as shown in Exhibit “A” attached hereto and made part of this

resolution.

PASSED, APPROVED AND ADOPTED BY THE GOVERNING BODY OF THE

NORTH CENTRAL REGIONAL TRANSIT DISTRICT ON THIS 6TH DAY OF MARCH

2015.

______________________________

Daniel Barrone, Chair

Approved as to form:

_________________________

Peter Dwyer, Counsel

Title VI Program

Adopted March 6, 2015

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Table of Contents

NOTICE TO THE PUBLIC ................................................................................................................................. 1

COMPLAINT INSTRUCTIONS AND FORM ...................................................................................................... 2

TITLE VI COMPLAINTS, INVESTIGATIONS AND LAWSUITS ............................................................................ 2

PUBLIC PARTICIPATION ................................................................................................................................. 2

LIMITED ENGLISH PROFICIENCY (LEP) ........................................................................................................... 4

PLANNING AND ADVISORY BOARDS ............................................................................................................. 8

SUBRECIPIENTS ............................................................................................................................................. 9

FACILITY LOCATION EQUITY ANALYSIS ......................................................................................................... 9

FIXED-ROUTE SYSTEMWIDE SERVICE STANDARDS ....................................................................................... 9

FIXED-ROUTE SYSTEMWIDE POLICIES ......................................................................................................... 11

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TITLE VI PROGRAM QUESTIONNAIRE

The Federal Transit Administration (FTA) requires all recipients of FTA assistance to develop a Title VI

program. This is a new requirement. In the past, NMDOT’s program covered the State and its grantees.

Now, each grantee must have its own program. To help you develop a Title VI program, NMDOT has

developed this questionnaire, which will, once reviewed and accepted by NMDOT, become your Title VI

program. Once accepted by NMDOT, you will be required to submit the completed questionnaire to your

Board or council for approval and then provide evidence of the approval to NMDOT.

NOTICE TO THE PUBLIC

FTA requires that each grantee notify the public of its rights under Title VI and include the notice and

where it is posted in the Title VI program. The notice must include:

A statement that the agency operates programs without regard to race, color, and national

origin

A description of the procedures that members of the public should follow in order to request

additional information on the grantee’s nondiscrimination obligations

A description of the procedures that members of the public should follow in order to file a

discrimination complaint against the grantee

The notice can be a separate document, such as a posted sign, a statement that is in another document,

or a stand-alone document, such as a Title VI brochure.

Attachment A presents two notices developed by NMDOT, a longer “stand-alone” statement and a

shorter statement that can be included in another document, such as a bus schedule or as a placard in

the bus. You can use these notices or develop your own. If you develop your own, it must include the

three items discussed above.

At a minimum, a grantee must post a Title VI notice on its website and in the reception area and public

meeting spaces of its offices. FTA recommends that you place the notice in other locations, such as on

buses, on schedules or other printed materials, and at stations.

We recommend that you post the longer notice on your website and in your office where required in an

inexpensive frame.

1. Are you using either of NMDOT’s notice(s)? Which one(s)? If no, please provide a copy of your Title

VI notice(s). Yes; long notice in Office lobby and Board room. See attached for NCRTD website notice

and for short notice on bus schedules.

2. Where are the notices posted? Office lobby, Board room, website, public bus schedules.

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3. At a minimum, have you posted a Title VI notice on your website, in the reception area of your

office, and in the public meeting spaces of your office? Yes

COMPLAINT INSTRUCTIONS AND FORM

FTA requires each grantee to have instructions for the public to follow and a form for the public to use for

filing a Title VI complaint. Attachment B presents a form and instructions for filing a Title VI complaint

developed by NMDOT. You can use the NMDOT form and instructions or use your own.

4. Have you adopted the NMDOT-developed form and instructions for filing a Title VI complaint? If no,

please attach a copy of the form and instructions that you use. Yes

TITLE VI COMPLAINTS, INVESTIGATIONS AND LAWSUITS

FTA requires that the Title VI program include a list of transit-related Title VI complaints, investigations,

and lawsuits. NMDOT obtains this information with grant applications. Please note that EEO and ADA

complaints are not Title VI complaints so do not list them. If you are part of a city, county, or human

service agency, only list Title VI complaints, investigations, or lawsuits related to transit service.

5. Since submitting your last grant application to NMDOT, have you had any Title VI complaints,

investigations, or lawsuits related to your transit program? If yes, please complete the following

table. No

Type Date Summary Status Action(s) Taken

Complaints

Investigations

Lawsuits

PUBLIC PARTICIPATION ELEMENT

FTA requires that the Title VI program include a public participation plan that includes an outreach plan

to engage minority and limited English proficient (LEP) populations. The plan may include other

constituencies that are traditionally underserved, such as people with disabilities, low-income

populations, and others. Applicants to NMDOT for FTA assistance are required to comply with several

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requirements that help meet this Title VI requirement. These requirements include the published notice

of intent to apply to NMDOT for FTA assistance and participation in the public transit-human services

transportation coordinated plan development. Other public participation methods include open Board/

council meetings, council meetings of cities and counties that provide local funding, transit/client

advisory committees, public involvement efforts for transit development plans (TDPs), passenger surveys,

marketing efforts, such as booths at fairs, and presentations to service and other organizations.

6. Are Board/council meetings open to the public? Yes

7. How do you publicize the dates, times, and locations of Board/council meetings? Website- Board

meetings are held the first Friday of every month at 900am. In addition, the county clerks in each of

the four member counties post the Board meetings on their public notice boards and some of the on

their websites as well.

8. Where are Board/council meetings held? 1327 North Riverside Drive, Espanola, NM 87532

9. Is the location accessible to persons with disabilities? Yes

10. Is the location served by transit during the hours Board/council meetings are held? If yes, please

describe. If not, do you offer transportation to the meetings upon request? Yes; the Riverside route

stops in front of the building and operates on 30 minute headways.

11. What other efforts do you undertake to ensure that transit riders or clients can attend

Board/council meetings? Email outreach to mailing list, Board members notify their constituents.

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12. Do you rely on any counties or cities for funding? If yes, please describe how interested parties can

comment on your budget and services at city and town council meetings. The NCRTD and Los

Alamos County have an arrangement where the County contributes a set dollar amount toward

regional transit. This agreement is revisited periodically, and the funding amount is not guaranteed.

Los Alamos County constituents can either attend NCRTD Board meetings, request a meeting with

NCRTD management, or speak with the Los Alamos representative on the NCRTD Board. In addition,

a public hearing is held by the NCRTD Board on the proposed annual budget, so that interested

parties may comment on the draft budget.

13. Discuss any other outreach efforts, including transit advisory committees, procedures for soliciting

comments for fare increases and service changes, passenger surveys, public involvement for transit

development plans, presentations, etc. The NCRTD is involved with the area MPO and RPO, and

presents service changes to; drivers routinely engage riders for feedback; community outreach

meetings are held when significant changes such as a service plan update or fare change are

planned to occur; passenger surveys are utilized to garner feedback; the website allows for the

public to contact us and provide comments, Staff meets with stakeholders to discuss needs.

LIMITED ENGLISH PROFICIENCY (LEP) ELEMENT

FTA requires that the Title VI program include a plan for providing language assistance to LEP persons.

An LEP person is someone who speaks English less than very well. To document what languages are

spoken by LEP persons and to help determine what language assistance efforts you should undertake,

FTA requires that you analyze the following four factors:

the number and proportion of LEP persons served or encountered in your service area

the frequency with which LEP individuals come into contact with your transit service

the nature and importance of your transit service

the language assistance resources potentially available to assist LEP persons

By completing this questionnaire, you will have completed the required four-factor analysis.

The primary source data on LEP populations is the U.S. Census. We have provided a table for you to fill

with Census data. To look up the 2010 Census data:

Go to US Census Fact Finder

Search each county or city in your service area

Select American Community Survey “Education, Marital Status, Relationships, Fertility,…..”

http://factfinder2.census.gov/faces/nav/jsf/pages/index.xhtml?intcmp=sldr4

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Scroll down to “language spoken at home”

Please add columns, if needed.

Table 1 2010 Census Numbers for LEP Persons Residing within the Service Area

Population 5 Years and Over by Language Spoken at Home and Ability to Speak English

Rio Arriba County

Taos County

Santa Fe County

Los Alamos County

Total Percentage of

Population 5 Years and

Older

Population 5 Years and Over

37,431 31,009 136,135 17,055 221,630

Speak English less than “very well”

2529 1849 15,728 523 20,629 9.3

Spanish 20,232 11,680 43,824 907 76,643 34.6


2453 1637 14,906 228 19,224 8.7

Other Indo-European 204 200 2300 868 3572 1.6


0 9 341 57 407 0.2

Asian and Pacific Island 104 193 888 655 1840 0.8


0 129 281 238 648 0.3

All Other 2680 1253 1774 3 5710 2.6


76 74 200 0 350 0.2

Survey your staff, including bus drivers, reservationists/dispatchers, customer service agents, and office

personnel, to determine the frequency of contact with LEP persons, what languages are spoken by these

persons, and the foreign languages they speak and/or understand. Attachment C presents a sample

survey form. After conducting the survey, please complete the following table. If you are a 5310

provider and conducting the survey and completing the table does not make sense for you, please discuss

the frequency of contact with LEP persons and the languages spoken by these persons in the space

provided below.

Table 2 Frequency of Contact with LEP Persons

Frequency Language Spoken by LEP Persons

Daily- 3 Spanish- 95%

Weekly- 8 Native Tribal Languages- 5%

Monthly- 5

Less frequently than monthly- 1

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14. If you have not completed Table 2, discuss the frequency of contact with LEP persons and the

languages spoken by these persons. (5310 only) 17 Staff were surveyed; approximately 50% of

respondents stated that they encounter a non-English speaking person on a weekly basis, 20% on a

daily basis, and 30% on a monthly basis.

15. Provide a description of your service (type, days and hours) and list the major activity centers served

(communities, employers, Rail Runner stations, park and ride lots, government and human service

agencies, medical facilities, shopping centers, and recreational facilities). This information can be

found in your most recent grant application. The NCRTD is a flex-route and demand- response

service that operates Monday- Friday from 0530-1900. We serve the 10,000 square mile area of Los

Alamos, Rio Arriba, Santa Fe and Taos Counties and work regionally with Atomic City Transit, NM

Park & Ride, NM Rail Runner, Santa Fe Trails, Santa Fe Pick up, Chile Line, Red River Transit and

Popay Messenger Service. Specific locations served: Edgewood, Moriarty, Eldorado, NM Rail Runner

Stations (from 599 north), multiple Santa Fe government offices, Santa Fe County Courts, Santa Fe

Indian School, Indian Health Services, Cities of Gold Park & Ride, Espanola Park & Ride, Ohkay

Owingeh Resort and Casino, Rio Arriba County Courts, Taos County Courts, Holy Cross Hospital,

Presbyterian Hospital, multiple CYFD locations, multiple community schools, multiple Walmarts and

shopping centers, Sipapu Ski and Summer Resort. Additionally, the Taos Express route is operated

on the weekends from Taos to Santa Fe, from approximately 0900- 1230 and again from 1630-2015.

16. Discuss trip purpose from passenger surveys or transit development plans, if conducted. Essential

services such as medical, court/municipal business, grocery shopping, education, employment.

Recreational activity such as sight-seeing, visiting friends, shopping.

17. Does staff speak foreign languages? If so, what languages? Do you use staff to translate? Yes, the

majority of Staff understands basic Spanish, with approximately half considering themselves fluent

and capable of speaking Spanish. Staff currently translates English to Spanish and vice versa on a

regular basis.

18. Have you translated documents into Spanish or another language? If yes, please list the documents

and the languages they are translated into. Not at this time; in the future, schedules and vital

documents will be made available in Spanish.

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19. Do you use Google Translate for your web site? If yes, what languages? Yes, we utilize Google

Translate (translates over 85 languages).

20. What other language assistance efforts are you undertaking? None at this time. In the future, it is

planned to update our schedules to include Spanish and English. The website includes Google

Translate to facilitate comprehension for LEP individuals.

21. Have you made arrangements with other organizations to provide language assistance efforts? If

yes, what organizations and what services? No

22. How are LEP persons notified of language assistance services? A bilingual Staff member will

communicate the availability of language translation or interpretation upon request by the

individual. In the future, the website will include a link to a translation app or program.

23. Discuss outreach programs, such as travel training, school presentations, and community

presentations and if these efforts potentially reach LEP persons. Tied in with our ongoing service

plan update, community outreach meetings and Board meetings have resulted in significant public

feedback.

24. Describe how language assistance efforts are monitored, evaluated, and updated. Periodically, the

Title VI Coordinator reviews the demographics of the NCRTD service area and its riders; dispatchers

are queried as to their day-to-day communication experiences. Upon assessment, the Title VI

Coordinator will update accordingly to maintain compliance.

25. Describe how employees are trained in language assistance efforts. The majority of NCRTD Staff

understand both English and Spanish, with about 50% stating they are fluent and capable speakers

of Spanish (as well as English). Given this, language assistance efforts have not been necessary thus

far.

26. Please provide an estimate of what language assistance efforts cost you annually. Currently, $0;

there are multiple free apps and programs that can be utilized to translate and interpret.

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PLANNING AND ADVISORY BOARDS

FTA requires that the Title VI program present the racial make-up of all transit-related, non-elected

planning boards, advisory councils or committees, or similar committees, the membership of which is

selected by the recipient, and a description of the efforts to encourage the participation of minorities on

such committees.

27. List all of your transit-related advisory boards and committees and the purpose of each. NCRTD

Board of Directors- consists of 13 member entities including City of Santa Fe, Santa Fe County, Taos

County, Tesuque Pueblo, Santa Clara Pueblo, San Ildefonso Pueblo, Rio Arriba County, City of

Espanola, Pojoaque Pueblo, Nambe Pueblo, Los Alamos County, Ohkay Owingeh Pueblo, Town of

Edgewood. The Board exercises and performs all powers, privileges, and duties vested in or imposed

upon the District as well as direct Staff. Finance Subcommittee- To provide Staff direction and

oversee financial practices and ensure transparency. Asset Disposal Committee- To provide direction

and ensure transparency in asset disposal. Tribal Subcommittee- To ensure Tribal needs are being

served, provide an opportunity to discuss any special circumstances related to providing transit

service to and within the Pueblos, and to ensure cultural sensitivities are respected and maintained.

28. How are members selected? Board of Directors: A Director shall be an elected official or official

designee, Tribal Governor or Tribal Council Member. The Director and official designee (if any) shall

be nominated by the chief elected official of the Member and approved by the governing body of

the Member. The Director shall hold such office until removed by the appointing Member, or until

the Director no longer holds elective office in the governing body of the appointing Member, or until

the Director submits a written resignation to the Chairman. Directors shall not serve a term longer

than 4 years unless re-appointed by their Member governing body. Subcommittee Members: The

Board appoints Committees to advise the Board. The members of these Committees may include

Directors, official designees, and Officers of the District as well as individuals not members of the

Board. When an Advisory Committee is formed, the Chair may appoint a regular member as its

chair, or may direct the Committee to elect a chair at its first meeting, or direct the Committee to

elect a chair at any time the chair of the Committee becomes vacant.

29. What is the racial makeup of each board and committee? NCRTD Board of Directors- 13 Members: 5

Hispanic, 4 Caucasian, 3 Native American (1 Member did not respond); Finance Subcommittee- 5

Members: 1 Native American, 3 Hispanic, 1 Caucasian; Asset Disposal Committee- 5 Members: 3

Hispanic, 2 Caucasian; Tribal Subcommittee- 6 Members: 3 Native American, 1 Hispanic, 1 Caucasian

(1 Member did not respond).

30. What efforts are undertaken to encourage participation of minorities on these committees? The

NCRTD Board of Directors consists of a diverse cross-section of representatives from Member

entities. Given the racial and ethnic diversity exhibited by our Board, resulting NCRTD

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subcommittees inherently reflect this as well; no encouragement is required to solicit non-Caucasian

Member participation.

SUBRECIPIENTS

FTA requires your Title VI program to include procedures for monitoring subrecipients for compliance

with Title VI.

31. Do you provide any FTA funds to any other transit-related agency? If yes, this is a subrecipient.

Please list them. How do you monitor them for compliance with Title VI? No

FACILITY LOCATION EQUITY ANALYSIS

FTA requires your Title VI program to include procedures for ensuring an equity analysis of facility

locations is conducted during the planning for a construction of a new facility. The Transit and Rail

Division ensures compliance with this requirement when providing FTA funding for a new facility.

FIXED-ROUTE SYSTEMWIDE SERVICE STANDARDS

The following questions only apply to operators of fixed-route service. Agencies that only provide

demand-response service can stop here. Please note that all 5310-provided service and route deviation

service are considered demand-response service for the purposes of Title VI.

FTA requires operators of fixed-route service to set systemwide service standards for each fixed-route

mode of service provided and include the standards in the Title VI program. The service standards must

address vehicle loads, headways, on-time performance, and service availability.

32. What types of fixed-route bus service do you provide (local, express, commuter)? N/A

Vehicle Load Standards

33. Have you adopted vehicle load standards? If yes, what are they? N/A

34. Do you allow standees on buses for each type of service provided? If no, please explain. N/A

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35. Do you allow standees on buses for at all times of the day (peak and off-peak)?

N/A

36. Have you adopted the manufacturers’ capacity standards for seated and standing passengers?

N/A

37. Do you regularly have standees on buses? If yes, do you have plans to increase the amount of

service to reduce the number of standees?

N/A

Vehicle Headway Standards

38. Have you adopted vehicle headway standards? If yes, what are they?

N/A

39. What are your headways for each type of fixed-route service?

N/A

40. Are the headways the same for peak and off-peak hours? If no, discuss the differences.

N/A

41. What are the headways for evening service?

N/A

42. What are the headways for Saturday and Sunday service?

N/A

43. How did you set the headways?

N/A

On-time Performance Standards

44. What are your on-time performance standard(s)?

N/A

45. Have you set a systemwide goal for on-time performance? If yes, what is the goal?

N/A

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46. Do you have problems with on-time performance?

N/A

Service Availability Standards

47. What criteria did you use to decide where to locate local fixed-route service?

N/A

48. Do you provide general public demand responsive service in areas service by fixed routes? If no,

how far from the fixed-routes do you provide general public demand-response service?

N/A

49. Discuss spacing of bus stops, if used.

N/A

50. Discuss your policy regarding activity centers served (employers, shopping centers, hospitals, clinics,

senior housing centers, Rail Runner stations, city halls, etc.)

FIXED-ROUTE SYSTEMWIDE POLICIES

FTA requires operators of fixed-route service to set systemwide policies for each fixed-route mode of

service provided and include the policies in the Title VI program. The policies must address distribution of

service amenities, such as passenger shelters, and the assignment of buses to garages and routes.

51. Describe your passenger amenities, such as passenger shelters, benches, and waste receptacles.

How many of each do you have and where are they located?

N/A

52. How do you determine where to place each type of passenger amenity?

N/A

53. How do you distribute route and schedule information?

N/A

54. What kind of route and schedule information, if any, do you provide at bus stops?

N/A

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55. Discuss implementation or plans for electronic/passenger information for bus departures and

arrivals, if any.

N/A

56. Discuss how many bus garages/storage locations you have, how buses are allocated to the different

locations? If you have only one location, respond “N/A”?

N/A

57. How do you assign buses to routes?

N/A

Attachment A

Title VI Notice to the Public

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Long Notice- English

The North Central Regional Transit District (NCRTD) operates its programs and services

without regard to race, color, or national origin in accordance with Title VI of the 1964 Civil

Rights Act. Any person who believes that she or he has been aggrieved by any unlawful

discriminatory practice under Title VI may file a complaint with our agency.

For more information on the NCRTD’s civil rights program, and the procedures to file a

complaint, please call phone #505.629.4713, email: [email protected]; or visit our

administrative offices at 1327 North Riverside Drive, Española, NM 87532. For more

information, visit www.ncrtd.org.

A complainant may file a complaint directly with the Federal Transit Administration (FTA),

Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th Floor-TCR,

1200 New Jersey Ave., SE, Washington, DC 20590. Phone #: 202.366.4043.

For more information on the New Mexico Department of Transportation’s civil rights program,

and the procedures to file a complaint, please call phone #1.800.554.0936 or 505.827.1774,

email: [email protected]; or visit our administrative offices at 1596 Pacheco St., Santa

Fe, NM 87505. For more information, visit www.dot.state.nm.us.

If this information is needed in another language, please contact the NCRTD at #505.629.4713.

http://www.ncrtd.org/

http://www.dot.state.nm.us/

Attachment A


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Long Notice- Spanish

El North Central Regional Transit District ofrece programas y servicios, sin distinción de raza,

color y origen nacional, según el Título VI de la Ley de Derechos Civiles. Cualquier persona que

cree que el o ella ha sido perjudicada por una práctica discriminatoria ilegal bajo el Título VI,

puede presentar una queja con la agencia.

Para obtener más información sobre el programa de derechos civiles del North Central Regional

Transit District o para obtener más información sobre los procedimientos para presentar una

queja, llame al #505.629.4713; o email el Director Ejectivo: [email protected]; o visite

nuestras oficinas administrativas en 1327 North Riverside Drive, Española, NM 87532. Para

obtener más información, visite www.ncrtd.org.

Un demandante puede presentar una queja directamente a la Administración Federal de Tránsito

(FTA), Oficina de Derechos Civiles, Atención: Coordinador del Programa de Título VI, East

Building, 5th Floor TCR, 1200 New Jersey Ave, SE, Washington. , DC 20590. Teléfono#:

202.366.4043.

Para obtener más información sobre el programa de derechos civiles del Departamento de

Transporte de Nuevo México o para obtener más información sobre los procedimientos para

presentar una queja, llame al #1.800.554.0936 o al #505.827.1774; email:

[email protected]; o visite nuestras oficinas administrativas en 1596 Pacheco St.,

Santa Fe, NM 87505. Para obtener más información, visite www.dot.state.nm.us.

Si necesita información en otro idioma, por favor póngase en contacto el NCRTD al

#505.629.4713.


http://www.dot.state.nm.us/

Attachment A


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Short Notice- English

The North Central Regional Transit District operates its programs and services without regard to

race, color, and national origin in accordance with Title VI of the 1964 Civil Rights Act. To find

out more about nondiscrimination obligations, to file a complaint, or to request this information

in another language please contact us at: North Central Regional Transit District, Executive

Director, 1327 North Riverside Dr. Española, NM 87532 or at #505.629.4713.

Alternatively, you can also contact the New Mexico Department of Transportation (NMDOT).

NMDOT operates its programs and services without regard to race, color, and national origin in

accordance with Title VI of the 1964 Civil Rights Act. To find out more about our

nondiscrimination obligations, to file a complaint, or to request this information in another

language, please contact us at NMDOT Title VI Coordinator, PO Box 1149, Santa Fe, NM

87504-1149; or call #1.800.554.0936 or #505.827.1774.

Short Notice- Spanish

El North Central Regional Transit District ofrece programas y servicios, sin distinción de raza,

color y origen nacional, según el Título VI de la Ley de Derechos Civiles. Para obtener más

información sobre el programa de derechos civiles del North Central Regional Transit District o

para obtener más información sobre los procedimientos para presentar una queja, escribe al

North Central Regional Transit District, Director Ejectivo, 1327 North Riverside Dr. Española,

NM 87532, o llame al #505.629.4713.

Si desea usar otra alternative para la solución, usted puede contactar El Departamento de

Transporte del estado de Nuevo México (NMDOT). NMDOT ofrece programas y servicios, sin

distinción de raza, color y origen nacional, según el Título VI de la Ley de Derechos Civiles.

Para obtener más información sobre el programa de derechos civiles del Departamento de

Transporte de Nuevo México o para obtener más información sobre los procedimientos para

presentar una queja, escribe al NMDOT Title VI Coordinator, PO Box 1149, Santa Fe, NM; o

llame al #1.800.554.0936 o al #505.827.1774.

Attachment B

Title VI Complaint Form and Instructions

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Title VI Complaint Procedures

The complaint procedures cover the following:

Title VI of the Civil Rights Act of 1964

Section 504 of the Rehabilitation Act of 1973

Civil Rights Restoration Act of 1973

Civil Rights Restoration Act of 1987

Americans with Disabilities Act of 1990

Executive Order 12898

Executive Order 13166

Any person believing he or she has been excluded from, denied participation in, denied the

benefits of, or otherwise has been subjected to discrimination under any NMDOT service,

program or activity (whether Federally funded or not) due to that person’s race, color, national

origin, gender, age, disability, economic status, or limited English proficiency has the right to file

a complaint.

Title VI Complaint Reporting

An individual, group of individuals or entity may file a formal Title VI complaint with NMDOT.

Complaints shall be submitted to the NMDOT Title VI Coordinator (at the OEOP) in writing,

signed and dated, within 180 days of the alleged discriminatory act (or latest occurrence). The

complaint should be submitted to the following address:

Attn: Title VI Coordinator

Office of Equal Opportunity Programs

1596 Pacheco Street

Suite 107

Santa Fe, NM 87505

The complaint should include the name, address, phone number and signature of complainant.

The formal complaint should describe the alleged discriminatory act that violates Title VI in

detail.

Title VI complaints may also be filed directly with the United States Department of

Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit

Administration (FTA), Federal Aviation Administration (FAA) or the Federal Railroad

Administration (FRA) within the 180 day period of the alleged discriminatory act (or latest

occurrence).

The Title VI Coordinator will be responsible for notifying the respondent(s) of the complaint

within five working days of receipt. A copy of the complaint will also be forwarded to the alleged

discriminatory sub-contractor official. The Title VI Coordinator’s name and telephone number

shall be included. Additionally the Title VI Coordinator will forward a copy of the complaint to

the NMDOT Office of General Counsel for review.

Attachment B


17

Title VI Complaint Investigations

An investigation by the Title VI Coordinator or an otherwise qualified investigator will be initiated

within 15 working days of receipt of the complaint.

The complainant should submit any documentation he/she perceives as relevant to proving

his/her complaint.

The respondent will be given the opportunity to respond to all aspects of the complainant’s

allegations.

The Title VI Coordinator or qualified investigator will determine, based on relevancy or

duplication of evidence, which witnesses will be contacted and questioned.

Once the investigation is completed, a final report will be provided to the respondent, the

complainant and the appropriate USDOT agency. The final report will include the following:

The written complaint containing the allegations, basis, and date of filing;

Summarized statements taken from witnesses;

Findings of fact;

Conclusions (based on all evidence in the record) that the complaint is substantiated or

unsubstantiated;

Action(s) the respondent must take to correct deficiencies and to ensure Title VI compliance

(if applicable);

If corrective action(s) is required the respondent will be given thirty (30) calendar

days to inform the Title VI Officer of the actions taken for compliance;

The respondent may implement corrective actions after the initial thirty (30) calendar

days with projected time period(s) in which those actions are scheduled to be

completed. All corrective actions must be implemented within sixty (60) calendar

days;

If the corrective action(s) have not been completed within the initial thirty (30) day

time period allowed, the respondent will be found to be in noncompliance with Title

VI and implementing rules and regulations, and a referral will be made to NMDOT

for further action in regards to noncompliance.

The complainant and respondent shall be notified of all appeal rights pursuant to 49 CFR 21.

Title VI Complaints Log

The NMDOT Title VI Coordinator shall maintain a log of Title VI complaints received. The log

shall include the date the complaint was filed, a summary of the allegations, the status of the

complaint, and actions taken in response to the complaint.

Attachment B


18

New Mexico Department of Transportation

Title VI Complaint Form

Section I

Name:

Address: Telephone (Home/Cell): Telephone (Work):

Email Address:

Section II

Are you filing this complaint on your own behalf: Yes No

*If you answered “yes” to this question, go to Section III.

If you answered “no” please enter the name and relationship of the person you are filing the complaint against:

Name:

Relationship:

If you are filing a complaint as a third party, please explain why in the space below:

Have you have obtained permission of the aggrieved party if you are filing on behalf of a third party: Yes No

Section III I believe the discrimination I experienced was based on (check all that apply):

Race Color National Origin

Date of Alleged Discrimination (Month, Day, Year):

Date:

Explain, as clearly as possible, that happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as the names and contact information of any witnesses. If more space is needed please attach

Attachment B


19

additional sheets to this form:

Section IV

Have you previously filed a Title VI complaint with the New Mexico Department of Transportation (NMDOT)? Yes No

Section V

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? Yes No If yes, please check and name all that apply: Federal Agency:______________________ Federal Court: _______________________ State Agency:________________________ State Court:_________________________

Attachment B


20

Local Agency:_______________________

Please provide information about a contact person at the agency/court where the complaint was filed. Name: _______________________________ Title:_________________________________ Agency:_______________________________ Address:_______________________________ Telephone:_____________________________

Section VI

Name of agency complaint is against:

Contact person: Title:

Telephone number:

Signature: ____________________________________ Date:____________________

Attachment B


21

Please submit this form in person at the address below, or mail form to: Damian Segura, NMDOT Title VI Coordinator 1596 Pacheco St. Suite 107 Santa Fe, NM 87505

Anthony J. Mortillaro, Executive Director


1327 N. Riverside Drive

Espanola, NM 87532

OR

Attachment B


22

Date

(Month, Day, Year)

Summary (Include basis of complaint: race,

color, or national origin) Status Actions(s) Taken

Investigations

1.

2.

3.

4.

Lawsuits

1.

2.

3.

4.

Complaints

1.

2.

3.

4.

Attachment C

Staff Survey Form

23

STAFF LEP SURVEY

The NCRTD is studying the language assistance needs of its riders so that we can better communicate

with them and increase ridership. Please complete the following survey and return it to X by X.

How often do you come into contact with passengers who do not speak English or have trouble

understanding you when you speak English to them? (Circle one)

Daily Weekly Monthly Less frequently than monthly

What languages do these passengers speak? Please list.

What foreign languages other do you understand or speak?

Would you be willing to serve as a translator when needed?

Agenda Report


Agenda Item – D

Title: Discussion and Consideration of Approval of the Fleet Vehicle Maintenance Agreement

between the North Central Regional Transit District and the County of Rio Arriba

Prepared By: Mike Kelly, Transit Operations and Facilities Director; Gary Guinn, Fleet and

Facilities Manager

Summary: The proposed Fleet Vehicle Maintenance Agreement is for the repair and maintenance

of the NCRTD’s Medium Heavy Duty and Medium Duty, diesel powered fleet at the Rio Arriba

County vehicle maintenance facility located in Alcalde, New Mexico.

Background: The NCRTD currently has a fleet of 50 vehicles. Ten of those are classified as

Medium Heavy Duty and Medium Duty and are diesel powered. In the time the District has had

diesel buses, the repairs and maintenance has been performed by shops located in Espanola. Those

shops are primarily designed and set up for smaller sized vehicles which suitably service the

majority of the NCRTD’s fleet. However, servicing and repairing the larger vehicles at these

locations takes place partially or totally outside in the elements, as these shops were not constructed

to house the larger vehicles. Recently, the NCRTD experienced a large bus breakdown that was

the result of poor workmanship at one of the shops. This then led to additional, expensive repairs

as well as concerns for public safety and a potential increase in the District’s liability.

In general, large vehicle repairs and warranty repairs have required that the buses be sent to

Albuquerque where vendor and manufacturer specific shops and certified technicians are able to

administer the necessary repairs. This costs the District time and money to travel to and from and

usually requires 2 drivers: 1 to drive the vehicle needing repair and 1 to drive the shuttle vehicle.

The procedure is repeated when the repair is complete and the bus is ready for pick up. Towing is

an expensive alternative and only utilized when the vehicle is inoperable. There are only a couple

of qualified shops in Santa Fe but those have limited options for services.

The newly constructed Rio Arriba County Maintenance facility is located 6 miles from the Jim

West Transit Center in Alcalde. The facility has contemporary repair equipment and meets state

and federal safety requirements. The County has employed certified technicians and performs pre-

employment and random drug and alcohol testing on safety sensitive staff. The County desires to

fully utilize their facility and personnel, and has welcomed service opportunities with the NCRTD;

County Commissioners approved this Fleet Vehicle Maintenance Agreement between the NCRTD

and the County on January 29, 2015, subject to the NCRTD Board’s approval.

The cost per hour will be $85.00 for repairs which is more than the local shops at $40.00 and

$60.00 per hour but lower than shops in Santa Fe and Albuquerque at $110.00 and $127.00. Given

the savings in the reduction of travel time and towing, a moderate savings or “break even” in the

fleet maintenance budget is expected. The reduction in repair turnaround time, repairs being done

correct the first time, as well as an increased level of safety for our drivers, passengers and the

general public, and reduced liability to the District are paramount.

Please keep in mind this is a stop gap arrangement. It is still the intent of the District to be able to

fund the construction and operate its own fleet maintenance facility, which was discussed with the

Board on February 1, 2103, and since then a conceptual design plan was reviewed and accepted

by the Board.

Recommended Action: Approval of the Fleet Vehicle Maintenance Agreement between the North

Central Regional Transit District and the County of Rio Arriba.

Options/Alternatives: The Board could choose not to approve this Agreement, which could result

in higher maintenance and wages costs for the District and additional safety concerns with a

possible increase in liability.

Fiscal Impact: Moderate increase or break even in the Fleet Maintenance Budget

Attachments:

Fleet Vehicle Maintenance Agreement between the North Central Regional Transit District

and the County of Rio Arriba

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FLEET VEHICLE MAINTENANCE AGREEMENT BETWEEN THE NORTH

CENTRAL REGIONAL TRANSIT DISTRICT AND THE COUNTY OF RIO ARRIBA

This agreement, made and entered into as of the date of the signature by and between the

North Central Regional Transit District, a political subdivision, hereinafter referred to as

"District'', and the County of Rio Arriba, hereinafter referred to as "County" a political subdivision

(together sometimes referred to as the "Parties")

WITNESSETH:

WHEREAS, the parties have mutually negotiated this Fleet Vehicle Maintenance

Agreement (the "AGREEMENT”) to service and maintain District’s vehicle fleet on an as needed

basis.

NOW THEREFORE, and in consideration of the foregoing and of the mutual promises

hereafter expressed, the parties do mutually agree as follows:

SECTION 1. GENERAL.

1.1 Subject to the terms and conditions set forth in this AGREEMENT, and as authorized by New

Mexico State Law the COUNTY shall provide to the DISTRICT the services described and

incorporated herein, at the time and place and in the manner specified herein in order to timely

and professionally maintain the District’s vehicle fleet on an as needed basis.

1.2 The DISTRICT hereby agrees to engage the COUNTY to provide, and/or coordinate the

necessary provisions to service and maintain the DISTRICT’s vehicles on an as needed

basis.

1.3 The vehicle maintenance shall be required to comply with all requirements set forth by the

United States Department of Transportation (DOT) and the Federal Transit Administration

(FTA) for general public, para-transit Vehicles and scheduled fixed route general public

transit vehicles.

1.4 The DISTRICT vehicles and COUNTY maintenance facility shall be subject to inspection

by designated representatives of the New Mexico Department of Transportation, Rails and

Transit Division (NMDOT) and FTA Officials, in accordance with applicable law and

regulations.

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SECTION 2. TERM OF SERVICES.

The term of this AGREEMENT shall be for a period of four (4) years commencing on October

1, 2014, through September 30, 2018, but may be extended by written notice between the parties

per Section 14.1 of this agreement.

SECTION 3. SCOPE OF SERVICES.

3.1 General - Repairs and Service. COUNTY hereby agrees to perform repairs and

maintenance services necessary to maintain the DISTRICT’s fleet in good operating

condition when requested by the DISTRICT’s Fleet and Facilities Manager. COUNTY

shall coordinate scheduling of repairs with the DISTRICT by scheduling time for repairs

within a reasonable period after the request is made by DISTRICT.

3.2 Repair Facility Access. The COUNTY will allow the DISTRICT to access the

COUNTY Service Center at #47 County Road 138, State Road 68, Alcalde, New Mexico

during normal operating hours.

3.3 Transport of Vehicles. The District will be responsible for transporting

DISTRICT vehicles in need of maintenance, repairs to the COUNTY Service Center site

located at: #47 County Road 138, State Road 68, Alcalde, New Mexico.

3.4 Personnel. COUNTY shall employ, train and/or sub-contract personnel required to

perform the maintenance services. Employees and contractors responsible for the

maintenance and repairs of the vehicles shall possess the appropriate trainings/certifications

and be qualified to provide such services under applicable laws and regulations.

Maintenance personnel and contractors, responsible for test driving vehicles shall possess

the minimum required New Mexico Driver’s License and be qualified to operate said

vehicles without passengers. Personnel responsible for shuttling vehicles shall possess the

minimum required New Mexico Driver’s License and be qualified to operate said vehicles

without passengers.

It should be noted that all mechanics and supervisory personnel shall be subjected to Drug

and Alcohol Testing in accordance with mandates set forth by the Federal Transit

Administration (FTA) per 49 CFR Parts 653 and 654 for general public transit operators.

Expenditures associated with such compliance shall be the responsibility of the COUNTY.

Such testing shall include:

1. Pre-Employment;

2. Reasonable Suspicion;

3. Post-Accident;

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4. Random; and

5. Return-to-Duty.

If a COUNTY employee or contractor fails to pass a drug or alcohol test, they shall be

prohibited from performing any tasks on the District’s fleet under this Agreement. The COUNTY

may deal with their employee or contractor pursuant to their own policies and procedures.

SECTION 4. COMPENSATION, BILLING AND PAYMENT FOR SERVICES.

The compensation to the COUNTY for parts and services under this Agreement shall not exceed

the amounts stipulated herein. DISTRICT has no responsibility to pay any sums beyond the

compensation set forth in this Agreement. This amount may be amended by mutual written

agreement between the DISTRICT and the COUNTY. DISTRICT shall pay COUNTY for services

rendered pursuant to this Agreement at the time and in the manner set forth herein the payments

specified below shall be the only payments from DISTRICT to COUNTY for services rendered

pursuant to this Agreement. COUNTY shall submit all invoices to the DISTRICT in the manner

specified herein.

4.1 Repair Estimates. The COUNTY will provide a written list of work that is to be

performed on DISTRICT vehicles prior to commencing work. COUNTY shall provide

DISTRICT with a Repair Estimate so that the DISTRICT can determine what work it wishes

to have performed. No hourly rate will be charged for estimates that are prepared within

45 minutes.

4.2 Work Orders. It is understood and agreed that the DISTRICT will require written

approval for any repair or maintenance work. The DISTRICT will provide the COUNTY

with a written Work Order. Work Orders will be issued by the DISTRICT’s Fleet and

Facilities Manager or authorized designee before the COUNTY is authorized to proceed

with any repair or service job task.

4.3 Invoices. Within ten (10) days following completion of the work covered by a Work

Order COUNTY shall submit an itemized invoice to the DISTRICT. The Invoice shall set

forth the cost for services performed and reimbursable costs incurred prior to the invoice

date. Invoices shall contain the following information:

4.3.1 The dates of the service and repairs performed, the vehicle unit number, and

vehicle mileage.

4.3.2 A copy of the Work Order.

4.3.3 A detailed billing of all labor, parts, fluids and supplies for services provided by

the COUNTY required to complete the tasks per the Work Order.

4.3.4 Documentation to show that all parts and materials used are new and meet

specifications for the vehicle’s maintenance.

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4.4 Service Fees. The DISTRICT agrees to pay the COUNTY for all labor, parts, and supplies,

for services provided on the District’s Vehicle(s). Labor, fuel, material and subcontract costs

with associated markups will be consistent with the COUNTY's established billing rates for

internal departments. Rates will be re-established and mutually agreed upon renewal of each

contract extension on October 1 of each fiscal year. The COUNTY will invoice the

DISTRICT for actual service(s) provided in accordance with the rates set forth in Exhibit

“A”.

Invoices and billings by other independent vendors, under the COUNTY's direction, shall

be coordinated by COUNTY maintenance personnel for recordkeeping and accountability

requirements.

4.5 Payment by District. DISTRICT shall make payment on all undisputed bill amounts within

thirty (30) days from receipt of said bill.

SECTION 5. STATUS OF COUNTY.

5.1 The County as Independent Contractor. It is understood that the COUNTY

shall be an independent contractor and the COUNTY shall not be an employee of

DISTRICT. DISTRICT shall have the right to control the COUNTY only insofar as

the results of COUNTY's services rendered pursuant to this Agreement; however,

DISTRICT shall not have the right to control the means by which COUNTY

accomplishes services rendered pursuant to this Agreement.

5.2 Not an Agent. Except as DISTRICT may specify in writing, COUNTY shall have

no authority, express or implied, to act on behalf of DISTRICT in any capacity

whatsoever as an agent. COUNTY shall have no authority, express or implied,

pursuant to this Agreement to bind DISTRICT to any obligation whatsoever.

SECTION 6. GOVERNING LAW.

The laws of the State of New Mexico shall govern this Agreement. This does not waive any

obligations to comply with FTA, NMDOT or other applicable state and federal

requirements.

SECTION 7. COMPLIANCE WITH LAWS, RULES AND REGULATIONS

The parties make mutual assurances to one another that the assurances and warranties which were

signed as part of the DISTRICTS §5311grant application are to their knowledge true and correct.

Both parties shall comply with all other Federal, State and local laws, ordinances, rules and

regulations applicable to the performance of this AGREEMENT and the work hereunder. All

Federal and State regulations, laws and documents referenced in this AGREEMENT are to be

considered as though fully written herein.

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SECTION 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA)

TERMS

The preceding provisions include, in part, any Standard Terms and Conditions required by the FTA,

whether or not expressly set forth in the preceding AGREEMENT. Anything to the contrary herein

notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with

other provisions contained in this AGREEMENT. The parties shall comply with FTA mandated

terms and conditions. The parties shall not perform any act, fail to perform any act, or refuse to

comply with any request which would cause either party to be in violation of FTA terms and

conditions.

SECTION 9. FEDERAL CHANGES

The parties shall at all times comply with all applicable changes to FTA regulations, policies,

procedures and directives.

SECTION 10. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS

AND RELATED ACTS

10.1 The parties acknowledge that the provisions of the Program Fraud Civil Remedies Act of

1986, as amended, 31 U.S.C. §3801 et seq. and U.S. DOT regulations, "Program Fraud Civil

Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this AGREEMENT. Upon

execution of the underlying contract, the parties each certify or affirm the truthfulness and

accuracy of any statement it has made, it makes, it may make, or causes to be made,

pertaining to the underlying contract or the FTA assisted project for which this contract

work is being performed. In addition to other penalties that may be applicable, the

SUBGRANTEE further acknowledges that if it makes, or causes to be made, a false,

fictitious, or fraudulent claim, statement, submission, or certification, the Federal

Government reserves the right to impose the penalties of the Program Fraud Civil Remedies

Act of 1986 on the SUBGRANTEE to the extent the Federal Government deems

appropriate.

10.2 The parties also acknowledge that if they make, or cause to be made, a false, fictitious, or

fraudulent claim, statement, submission, or certification to the Federal Government under

a contract connected with a project that is financed in whole or in part with Federal

assistance originally awarded by FTA under the authority of 49 U.S.C. §5307, the

Government reserves the right to impose the penalties of 18 U.S.C. §1001 and 49 U.S.C.

§5307(n) (1) on the SUBGRANTEE, to the extent the Federal Government deems

appropriate.

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10.3 The parties agree to include the above two clauses in each subcontract financed in whole

or in part with Federal assistance provided by FTA. It is further agrees that the clauses

shall not be modified, except to identify the subcontractor who will be subject to the

provisions.

SECTION 11. CIVIL RIGHTS LAWS AND REGULATIONS COMPLIANCE

The parties shall comply with all federal, State and local laws and ordinances applicable to the work

called for herein. The parries further agree to operate under and be controlled by Title VI and Title

VII of the Civil Rights Act of 1964, the Age Discrimination Employment Act, the Americans with

Disabilities Act of 1990, the Environmental Justice Act of 1994, the Civil Rights Restoration Act

of 1987, the New Mexico Human Rights Act, and Executive Order No. 11246 entitled “Equal

Employment Opportunity“, as amended by Executive Order 11375 and as supplemented by the

Department of Labor regulations (41 CFR 60). Accordingly, 49 CFR 21 is applicable to this

AGREEMENT and incorporated herein by reference.

SECTION 12. INSURANCE

12.1 The DISTRICT and the COUNTY shall both secure and maintain throughout the term of

this Agreement, adequate insurance for their respective vehicles, persons and property.

12.2 The COUNTY shall immediately report any and all accidents involving DISTRICT

vehicles, property or personnel to the DISTRICT Executive Director as they occur during a

test drive operated by County personnel or while parked or in possession of, or on County

property. A written report, using District’s Accident Form shall be submitted within twenty

four (24) hours of the occurrence. The accident/incident shall be rated under the following

classifications: "preventable" or "non-preventable"; "at- fault" or "not-at-fault" to assist in

risk management follow-up and on-going in-service training of all employees. The

COUNTY shall assume any and all liability for non-compliance with this provision.

12.3 The COUNTY will also be responsible to pay for the repair of any damage to DISTRICT

vehicles and their restoration to pre-accident condition within two weeks of the vehicle incur

the damage where the COUNTY, its agents or employees are determined to be at fault.

SECTION 13. TERMINATION AND MODIFICATION.

13.1 The DISTRICT or COUNTY may terminate this Contract, or any portion of it, upon 30

days prior written notification to the other party.

13.2 Waiver of Remedies - In the event that either party elects to waive its remedies for any

breach by the other party of any covenant, term or condition of this Agreement, such

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waiver by the party shall not limit that party's remedies for any succeeding breach of that or

of any other term, covenant, or condition of this Agreement.

13.3 Preservation of DISTRICT Property - If this Agreement is terminated while the

COUNTY has any of District’s property in its possession, the COUNTY shall

promptly return the property to the DISTRICT. The COUNTY shall protect and

preserve the property until surrendered to the DISTRICT or its agent. The COUNTY

and DISTRICT may agree on payment for the preservation and protection of

District’s property if the DISTRICT does not promptly retrieve its property.

13.4 Payment upon Termination. In the event that the COUNTY or DISTRICT

terminates this Agreement, the DISTRICT shall compensate the COUNTY for all

outstanding costs and reimbursable expenses incurred for work satisfactorily

completed and for any parts purchased for District vehicles that would be non-useable

by the County thereafter, as of the date of written notice of termination. COUNTY

shall maintain adequate documentation to verify costs incurred to that date.

SECTION 14. PROVISIONS FOR RENEGOTIATION OF THIS AGREEMENT

The DISTRICT and the COUNTY may renegotiate the Agreement to provide for the extension of

the terms of the Agreement, which may include, but are not limited to: modifying the level of

services and modifying cost of service.

14.1 Extensions. The Parties may extend this AGREEMENT in writing and said extension shall

be effective when signed by the Contract Administrator of each Party.

14.2 Amendments. The Parties may amend this Agreement only by a signed amendment

executed by the Contract Administrator for each Party.

14.3 Survival. All obligations arising prior to the termination of this AGREEMENT shall

survive the termination of this AGREEMENT.

SECTION 15. MISCELLANEOUS PROVISIONS.

15.1 Breaches, Dispute Resolution and Opportunity to Cure. - Prior to filing suit for any

claim under this AGREEMENT for any alleged breach, the aggrieved Party shall first give

the other Party an opportunity to cure the alleged breach by sending written notice to the

breaching party and giving the breaching party a minimum of thirty (30) days from the receipt

of notice to cure the alleged violation.

15.2 Claims and Disputes - The Parties shall make good faith efforts to resolve any and all

Claims and disputes in a timely manner that may from time to time arise during the term of

this AGREEMENT.

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15.3 Performance During Dispute - Both parties shall continue performance under this Contract

while matters in dispute are being resolved.

15.4 Applicable Law. Contractor shall abide by all applicable federal and state laws and

regulations, and all rules and regulations of the District. In any action, suit or legal

dispute arising from this Agreement, the Contractor agrees that the laws of the State of

New Mexico shall govern. The parties agree that any action or suit arising from this

Agreement shall be commenced in the First Judicial District for the State of New

Mexico.

15.5 Severability. In case any one or more of the provisions contained in this Agreement

or any application thereof shall be invalid, illegal or unenforceable in any respect, the

validity, legality, and enforceability of the remaining provisions contained herein and

any other application thereof shall not in any way be affected or impaired thereby.

15.6 Waiver. The failure of any party to enforce, at any time or for any period of time, the

provisions hereof shall not be construed as a waiver of such provisions or of the rights

of any party to enforce each and every provision.

15.7 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this

Agreement does not constitute a waiver of any other breach of that term or any other term

of this Agreement.

15.8 Successors and Assigns. The provisions of this Agreement shall inure to the benefit

of and shall apply to and bind the successors and assigns of the Parties. The requirements

and benefits of this Agreement may not be assigned, transferred or delegated without the

written consent of all parties hereto. This agreement does not create any third party rights

or interests.

15.9 Contract Administration. The County's County Manager and the District’s

Executive Director shall be designated as each party's "Contract Administrator".

This Agreement shall be administered by and correspondence shall be directed to these

Contract Administrators or their authorized designees.

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15.10 Notices. Any notices required to be given under this Agreement shall be in writing and

served by personal delivery or by mail, postage prepaid, to the parties at the following

addresses. Notices may also be provided by electronic transmissions such as facsimiles or

e-mails. However, the burden of proof to establish that notice was received shall be on the

party electing to utilize electronic transmissions of notifications. Notice under this

Agreement shall be deemed given on the day personally delivered or three (3) days after

deposit in the United States Mail, first class postage pre-paid, or on the date sent and

received if sent by electronic mail. Notices by regular mail shall be sent to a party at the

address set forth below:

Executive Director


Espanola, NM 87532

County Manager

112 Industrial Park Road

Española, NM 87532

15.11 Integration and Precedence of Documents. This Agreement, including the Exhibits

attached hereto and incorporated herein, is the entire and integrated agreement between

COUNTY and DISTRICT and supersedes all prior negotiations, representations, or

agreements, either written or oral. In event of a conflict, the body of the agreement shall

control the Exhibits.

15.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which

shall be an original and all of which together shall constitute one agreement.

COUNTY

_________________________ ______________________

Danny Garcia Date

Chair – Rio Arriba County Board of County Commissioners

DISTRICT

_________________________ _______________________

Daniel Barrone Date

Chair – North Central Regional Transit District

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APPROVED AS TO FORM

_________________________

Peter A. Dwyer,

Legal Counsel – North Central Regional Transit District

__________________________

Legal Counsel – Rio Arriba County

EXHIBIT “A”

County Rate per Hour for Maintaining District

Buses………………………………………………..$85.00

The $85.00 per hour rate includes shop/materials fees and environmental fees.

Filters and parts will be supplied by the County and sold to the District at the County’s cost.

Any warranty specific part or fluid specified/required by a chassis/bus manufacturer for a District owned

vehicle will be supplied to the County by the District.

Agenda Report


Agenda Item – E

Title: A discussion of the NCRTD Social Media Policy and adoption of Resolution No. 2015-04

adopting the NCRTD Social Media Policy.

Prepared By: Jim Nagle, Public Information Officer

Summary: After being presented to the Board for discussion at the February Board meeting and

upon input from that discussion, the following NCRTD Social Media Policy reflects the request that

that Policy serve only as a vehicle for the NCRTD to disseminate information to the public.

The use of social media amongst transit agencies has become a standard means of disseminating

information to riders and stakeholders. It allows the NCRTD to share information beyond the

conventional website experience and creates a platform for addressing issues important to its riders

and those who might use the system.

Background: The launch of the Intelligent Transportation System is going to appeal to a potentially

new and expanded ridership already comfortable with digital technologies and who tend to be users

of social media.

Recommended Action: It is recommended that the Board approve Resolution No. 2015-04 which

authorizes the establishment of a social media program for the District.

Options/Alternatives: Not approving the policy could place us at a disadvantage for information

sharing through digital forums that have becoming an increasingly popular means for gaining

information.

Fiscal Impact: Minimal cost could be incurred (less than $1000) if promotion to increase

viewers/followers were to be engaged.

Attachments:

Resolution No. 2015-04 Adopting the NCRTD Social Media Policy

The NCRTD Social Media Policy

North Central Regional Transit District (NCRTD)

Resolution No. 2015-04

ADOPTION OF THE NCRTD SOCIAL MEDIA POLICY

WHEREAS, the NCRTD’s presence on social media platforms create a forum for

information about issues that are important to customers; and

WHEREAS, social media allows the NCRTD to share information beyond the

conventional website experience; and

WHEREAS, social media as a means of obtaining and sharing information has grown

exponentially in a few short years and is expected to continue; and

WHEREAS, the use of social media amongst transit agencies has become a standard

means of disseminating information to riders and stakeholders; and

WHEREAS, the launch of the Intelligent Transportation System is going to appeal to a

new and expanded ridership, comfortable with digital technologies, who tend to be users of

social media; and

WHEREAS, the NCRTD desires to implement and move forward with a stated social

media policy.

NOW THEREFORE BE IT RESOLVED BY THE NCRTD BOARD THAT, the

NCRTD Social Media Policy is approved and adopted as amended and attached hereto as

“NCRTD Social Media Policy” on this 6th day of March, 2015.

_________________________

Daniel Barrone, Chair

Approved as to form:

___________________________

Peter Dwyer, Counsel

1


Social Media Policy

The North Central Regional Transit District’s (NCRTD) presence on social media platforms

creates a medium for sharing information about issues that are important to customers. Social

media allows the NCRTD to share information beyond the conventional web experience.

However, the NCRTD encourages anyone interested in more information to visit its official

website, ncrtd.org.

Social media venues could include, but are not limited to, Facebook, Twitter, Instagram,

YouTube, Google+ and LinkedIn, and all applicable rules and guidelines will be applied to those

and appropriate new platforms.

The NCRTD's use of social media is intended to disseminate information from the District to the

user.

Privacy

The NCRTD’s social media accounts are not official NCRTD websites, but rather its presence on

a third-party service provider’s platform, which means NCRTD has limited control over how

each platform uses personal data provided by users. Users are encouraged to read the privacy

policy of each social media platform in advance of engaging with NCRTD via these platforms.

Applicability

The NCRTD Social Media Policy is meant to be used by NCRTD Employees and staff as a

guideline for its social media program. It is also meant to provide information to riders and

members of the public who might be interested in following or participating in the program and

it therefore will be posted for that purpose on the NCRTD website’s Social Media page.

This policy is not meant to address personal usage of social media by NCRTD employees while

in the workplace which is addressed in the NCRTD Technology and Telecommunications

Systems Policy of December 12, 2011 under the section titled Internet Usage. Further to that, it

should be stated that this Policy does not authorize employees to spend NCRTD time and

resources on activities that do not directly benefit the NCRTD, regardless of how they access the

internet or the social media platform.


2

Additional Information

If you are looking for more information about the District, visit ncrtd.org

Contact Information

The NCRTD’s social media accounts are managed by its Public Information Office. Contact us

at [email protected]

Media Inquiries

If you are a member of the media seeking information, formal comment or an interview with

NCRTD, please contact Public Information Officer, Jim Nagle 505-629-4707, [email protected].

Facebook Content

NCRTD will establish an official Facebook page. People who follow or “like” the District’s

Facebook page can expect regular posts covering some or all of the following:

Information about special events and promotions

Updates on time-sensitive service updates

Reminders about NCRTD policies and practices

Alerts about impending route or schedule changes

News releases and links to stories about NCRTD happenings

Information about public meetings

Polls and opportunities to provide feedback on NCRTD initiatives

Shared content from other organizations that partner with NCRTD

Shared content

NCRTD may also occasionally share content from other Facebook users or websites it thinks

may be of interest to its followers, and that support NCRTD goals.

Links to other resources are provided solely for the convenience of users and are intended to

point users to additional information that may add perspective for users. NCRTD is not

responsible for the accuracy, currency, or reliability of the content of these links. It does not offer

any guarantee in that regard and is not responsible for the information found through these links,

nor does it explicitly or implicitly endorse these sites or their content.

Posting frequency

The number of posts per day will vary. Most posts and responses will occur weekdays between 8

a.m. and 5 p.m. MST.

Availability


mailto:[email protected]

http://www.facebook.com/metrotransitmn

3

NCRTD's Facebook updates are subject to downtime that may be out of its control, because

Facebook servers are managed by a third party. NCRTD accepts no responsibility for the

Facebook network becoming unresponsive or unavailable.

Liking and sharing

NCRTD follows and likes other District-related Facebook pages, pages of local governments

throughout the region, and relevant state and federal agencies. NCRTD may also “like”

organizations it has partnered with for specific efforts or whose work is relevant to its mission.

NCRTD's decision to “like” a particular Facebook page, or the appearance of a user as a follower

of NCRTD, does not imply endorsement of any kind.

NCRTD content is also intended to be shared, and users are encouraged to share content it finds

relevant or interesting.

The NCRTD does not allow comments on its Facebook page. For questions regarding this

policy or interacting with NCRTD regarding its Facebook page, contact us at [email protected].

Twitter Privacy

NCRTD’s Twitter account is not an official website. It represents NCRTD’s presence on Twitter,

a third-party service provider. Users are encouraged to read Twitter’s privacy policy.

Content

NCRTD’s official Twitter account, alerts transit customers to service changes, touts promotional

activities and keeps followers up-to-date with NCRTD happenings.

If you follow the NCRTD Twitter feed you can expect regular broadcasts (tweets) covering some

or all of the following among others:

Notifications of special events and promotions

Updates on time-sensitive service updates



News releases and links to stories about NCRTD happenings

Retweets and Links to Other Websites

We may also occasionally tweet or retweet (RT) content from other users we think may be of


http://www.twitter.com/metrotransitmn

4

interest to our followers and that share NCRTD’s goals. Generally speaking, that content will

originate from:

NCRTD member entities

Organizations partnering with NCRTD

Transportation-related agencies

Stakeholders and non-profit organizations

The NCRTD views Twitter as a tool for providing information. Links to other resources are

provided solely for the convenience of users and are intended to point users to additional

information that may add perspective for users. The NCRTD is not responsible for the accuracy,

currency or reliability of the content of these links. The NCRTD does not offer any guarantee in

that regard and is not responsible for the information found through these links, nor does it

explicitly endorse these sites or their content.

Tweet Frequency

The number of tweets per day will vary. Followers can expect to receive tweets regularly on

weekdays between 8 a.m. to 5 p.m. MST. Activity during holidays, after regular business hours,

and on weekends is less frequent. During a significant service disruption, you can expect tweets

be issued regardless of time or day.

Availability

The NCRTD’s Twitter updates are also subject to downtime that may be out of its control,

because Twitter servers are managed by a third party. We accept no responsibility for the Twitter

network becoming unresponsive or unavailable.

Following and unfollowing

The NCRTD follows other transit- and transportation-related Twitter accounts and the accounts

of cities and counties within the region. We may also follow partner organizations and other

organizations whose work is relevant to the mission of the NCRTD.

The NCRTD’s decision to follow a particular Twitter account, or the appearance of a user as a

follower, does not imply endorsement of any kind. Generally speaking, NCRTD does not follow

individuals, except those who act as spokespeople for relevant partner organizations.

Direct messages

Since NCRTD does not follow individual users, it may be difficult to conduct a conversation on

Twitter. We encourage individuals to send questions to [email protected]. Information that results

from these inquiries may be posted to Twitter at a later date for the benefit of all NCRTD

followers.


5

Instagram Content

The NCRTD’s Instagram profile will be accessed through the Instagram app available in the App

Store on iTunes or on Google Play. The NCRTD’s Instagram profile will contain a stream of

images and videos depicting the District transit system including, but not limited to the

following:

Behind-the-scenes photos/videos

Information about special events, promotions and contests

Updates on transit improvement projects


Links/previews of stories and news related to NCRTD

Information about public meetings

Historical media


Shared content from other organizations that partner with NCRTD

Shared content from other Instagram users who grant NCRTD permission to repost

images or videos

Images and videos of NCRTD customers

Shared Content

NCRTD may occasionally share content from other Instagram users or websites it thinks may be

of interest to its followers, and that support the NCRTD's goals. NCRTD will first seek

permission in these cases.

NCRTD is not responsible for the accuracy, currency, or reliability of the content of such shared

media. It does not offer any guarantee in that regard and is not responsible for the information

found through such shared media, nor does it explicitly or implicitly endorse these users or their

content.

Liking and Re-posts

The NCRTD follows other Instagram users and may like or comment on their content from time-

to-time. NCRTD may also follow organizations it has partnered with for specific efforts or

whose work is relevant to its mission.

The NCRTD's decision to follow a particular Instagram user, or the appearance of a user as a

follower of the NCRTD, does not imply endorsement of any kind.

The NCRTD does not allow comments on its Instagram page. For questions regarding this policy

or interacting with NCRTD via Instagram, contact us at [email protected].

http://itunes.apple.com/us/app/instagram/id389801252?mt=8

http://itunes.apple.com/us/app/instagram/id389801252?mt=8

http://play.google.com/store/apps/details?id=com.instagram.android&hl=en


http://www.instagram.com/MetroTransitMN

6

Direct Photo Sharing

The NCRTD may sometimes choose to share content directly with a single user or group of

Instagram users in order to reach a defined audience or otherwise make contact without pushing

out content to the general public. It should be noted that such content is intended for the chosen

user(s) and sharing such content is not the intent.

Posting Frequency

The number of posts per day will vary. Most posts and responses will occur weekdays between 8

a.m. and 5 p.m. MST.

Availability

The NCRTD’s Instagram images and profile are subject to downtime that may be out of its

control, because Instagram servers are managed by a third party. The NCRTD accepts no

responsibility for the Instagram app becoming unresponsive or unavailable.

Following and Unfollowing

The NCRTD will follow other transit- and transportation-related Instagram accounts and the

accounts of cities and counties within the region. We may also follow partner organizations and

other organizations whose work is relevant to the mission to the NCRTD. The District’s decision

to follow a particular Instagram account, or the appearance of a user as an NCRTD follower,

does not imply endorsement of any kind.

YouTube

Content

People who subscribe or view the NCRTD’s YouTube channel can expect video content that

relates to The NCRTD’s mission and goals.

Shared Content

The NCRTD may occasionally share content from other YouTube channels or websites it thinks

may be of interest to its followers, and that support its goals.

Links to other resources are provided solely for the convenience of users and are intended to

point users to additional information that may add perspective for users. The NCRTD is not

responsible for the accuracy, currency, or reliability of the content of these links. The NCRTD

http://www.youtube.com/mymetrotransit

7

does not offer any guarantee in that regard and is not responsible for the information found

through these links, nor does it explicitly or implicitly endorse these sites or their content.

Posting Frequency

The NCRTD will post videos regularly, as they are produced.

Availability

The NCRTD's YouTube Channel is subject to downtime that may be out of its control, because

YouTube servers are managed by a third party. The NCRTD accepts no responsibility for the

YouTube network becoming unresponsive or unavailable.

Accessibility

The NCRTD strives to post accessible content both on its web pages and third-party, social

media platforms. The District uses YouTube’s built-in closed-captioning feature, which requires

occasional editing for accuracy and clarity. Upon request, videos may be translated into other

languages. If the captioning on a video needs adjusting, for more information about accessibility

standards or to ask a question, contact [email protected].

Liking and Sharing

The NCRTD will follow other YouTube channels, channels of local governments throughout the

region, and relevant state and federal agencies. The NCRTD may also follow organizations it has

partnered with for specific efforts or whose work is relevant to its mission.

The NCRTD's decision to follow or subscribe to a particular channel, share a video, or the

appearance of a user as a follower of the NCRTD, does not imply endorsement of any kind.

Comment Policy

The NCRTD does not allow posting of comments on its YouTube channel.


North Central Regional Transit District Financial Summary

As of February 26, 2015

Summary: The North Central Regional Transit District (NCRTD) is currently reporting nearly eight months of financial activity. The standard for expenses/revenues that should be reported for the period through February 26, 2015, is 66.6% of the budget. The month of February does not reflect all activity because the Finance Department will continue to process invoices and revenue deposits until mid-March when the Finance Department closes the month. There is a two month lag in receiving gross receipts tax revenue (GRT) and approximately one to two months in federal revenues. NCRTD follows GASB (Governmental Accounting Standards Board) standards and utilizes accrual basis of accounting. The monthly budget figures for the federal grant revenues and expenditure figures from the charts/tables have been divided using a straight-line method (1/12 increments). The GRT monthly budget figures are allocated utilizing trends from the last five fiscal years. NCRTD reports financials that follow GAAFR (Governmental Accounting, Auditing, and Financial Reporting). The charts/tables compare the current year revenues and expenditures to the previous year.

Financial Highlights

Revenue: As of February 26, 2015, total revenue of $5,325,848 has been received, which is 51.9% of budgeted revenues. Of this amount, NCRTD has received $3,645,475 in GRT through the month of December 2014. Other revenues include $876,278 from federal funds, $400,000 from Los Alamos County, and miscellaneous revenue of $49,337. Expenditures: As of February 26, 2015, NCRTD recognized expenditures totaling $4,609,870, which is 47.2% of total budgeted expenditures. NCRTD will continue processing invoices for the month of February until mid-March. Of the $4,609,870 spent, $608,262 was in Administration, $3,749,048 in Operations and $252,560 in Capital Outlay. Administration has spent 49.2%, Operations 50.7% and Capital Outlay 22% of its budgets. Other Matters: N/A

This Financial Summary should be reviewed in conjunction with the Monthly Board Financial Report

Budget Revenue

FY15

Current Year

FY15 Actuals

Revenue

Budget

Expenses FY15

Current Year

FY15 Actuals

Expense

July 813,327 1,093,443 813,327 234,157

August 813,327 1,083,444 813,327 529,407

September 813,327 872,709 813,327 542,600

October 813,327 691,616 813,327 1,331,874

November 813,327 699,824 813,327 366,311

December 813,327 781,595 813,327 275,634

January 895,694 103,217 895,694 549,894

February 895,694 895,694 779,993

March 895,694 895,694 -

April 895,694 895,694 -

May 895,694 895,694 -

June 895,692 895,692 -

Totals 10,254,126$ 5,325,848$ 10,254,126$ 4,609,870$

Expenses Revenue

MONTHLY BOARD REPORTFY2014 (July 1, 2014 to June 30, 2015)

NCRTD Revenue and Expenses vs. Budget


- 200,000 400,000 600,000 800,000

1,000,000 1,200,000 1,400,000

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

em

ber

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

Overall Revenue/Expenses FY 15

Current Year FY15Actuals Revenue

Current Year FY15Actuals Expense

2012 2013 2013 2014 2014 2015 2015

Actual Budget Actual Budget Actual Budget ActualGross Receipt 7,083,927$ 7,013,800$ 6,871,271$ 6,757,529$ 6,941,122$ 6,809,100$ 3,645,475$ 53.5%

Fed Grant 2,566,482$ 1,917,879$ 1,957,128$ 2,198,429$ 1,902,036$ 2,465,268$ 876,278$ 35.5%

State Capital/Outlay -$ -$ -$ 170,000$ 161,188$ 175,000$ 0.0%

Local Match 600,000$ 500,000$ 500,000$ 450,000$ 450,000$ 400,000$ 400,000$ 100.0%Cash Bal Budgeted -$ 333,000$ -$ -$ 354,758$ 354,758$ 100.0%

Misc Rev 38,859$ -$ 24,312$ 60,500$ 67,725$ 50,000$ 49,337$ 98.7%

TOTAL 10,289,268$ 9,764,679$ 9,352,711$ 9,636,458$ 9,522,071$ 10,254,126$ 5,325,848$ 51.9%

Budget to Actual FY2014

($ thousands)

% of

Actual vs

budget


NCRTD Revenue by Sources


$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

2012 Actual

2013 Budget

2013 Actual

2014 Budget

2014 Actual

2015 Budget

2015 Actual

2/27/2015 Unaudited finanicals-For Board and Management purposes/review

Date

Received Actual Budget

Actual Revenue %

of Monthly

Budget

Jul-14 118,858$ 107,130$ 111% 8.27%

Aug-14 94,019$ 124,617$ 75% 9.62%

Sep-14 218,509$ 231,099$ 95% 17.84%

Oct-14 29,878$ 50,780$ 59% 3.92%

Nov-14 81,022$ 91,973$ 88% 7.10%

Dec-14 84,289$ 91,196$ 92% 7.04%

Jan-15 -$ 97,025$ 0% 7.49%

Feb-15 -$ 72,413$ 0% 5.59%

Mar-15 -$ 83,424$ 0% 6.44%

Apr-15 -$ 145,992$ 0% 11.27%

May-15 113,995$ 0% 8.80%

Jun-15 85,755$ 0% 6.62%

YTD Total 626,575$ 1,295,400$ 48% 100.00%


Gross Receipts Revenue By County

LOS ALAMOS COUNTY

$-

$50,000

$100,000

$150,000

$200,000

$250,000

Jul-

14

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

De

c-1

4

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Actual

Budget

2/27/2015 Unaudited financials-For Board and Management purposes/review

Date


Actual Revenue %

of Monthly

Budget

Jul-14 48,852$ 49,882$ 98%

Aug-14 49,585$ 51,509$ 96%

Sep-14 48,926$ 50,208$ 97%

Oct-14 55,224$ 49,394$ 112%

Nov-14 49,545$ 43,593$ 114%

Dec-14 57,339$ 50,641$ 113%

Jan-15 -$ 38,984$ 0%

Feb-15 -$ 36,002$ 0%

Mar-15 -$ 40,719$ 0%

Apr-15 -$ 39,255$ 0%

May-15 42,454$ 0%

Jun-15 49,557$ 0%

YTD Total 309,472$ 542,200$ 57%



RIO ARRIBA COUNTY

$-

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

Jul-

14

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

De

c-1

4

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Actual

Budget


Date


Actual Revenue %

of Monthly

Budget

Jul-14 391,422$ 364,140$ 107%

Aug-14 369,825$ 374,220$ 99%

Sep-14 374,721$ 362,460$ 103%

Oct-14 368,292$ 343,140$ 107%

Nov-14 331,342$ 328,020$ 101%

Dec-14 428,710$ 406,140$ 106%

Jan-15 -$ 307,440$ 0%

Feb-15 -$ 295,260$ 0%

Mar-15 -$ 350,280$ 0%

Apr-15 -$ 326,340$ 0%

May-15 -$ 346,500$ 0%

Jun-15 -$ 396,060$ 0%

YTD Total 2,264,312$ 4,200,000$ 54%

** Note one-half of the SF County GRT is allocated to Rio Metro



SANTA FE COUNTY

$-

$100,000

$200,000

$300,000

$400,000

$500,000Ju

l-1

4

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

De

c-1

4

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Actual

Budget


Date


Actual Revenue %

of Monthly

Budget

Jul-14 81,492$ 70,824$ 115%

Aug-14 73,069$ 66,889$ 109%

Sep-14 69,591$ 65,655$ 106%

Oct-14 70,706$ 63,340$ 112%

Nov-14 62,494$ 55,702$ 112%

Dec-14 87,765$ 85,019$ 103%

Jan-15 -$ 57,554$ 0%

Feb-15 -$ 59,637$ 0%

Mar-15 -$ 66,658$ 0%

Apr-15 -$ 52,231$ 0%

May-15 58,403$ 0%

Jun-15 69,589$ 0%

YTD Total 445,116$ 771,500$ 58%

TAOS COUNTY



$-

$20,000

$40,000

$60,000

$80,000

$100,000

Jul-

14

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

De

c-1

4

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Actual

Budget


Budget Actual

Actual Revenue %

of Monthly Budget

July 591,976$ 640,624$ 108%

August 617,236$ 586,498$ 95%

September 709,422$ 711,747$ 100%

October 506,654$ 524,099$ 103%

November 519,289$ 524,404$ 101%

December 632,997$ 658,103$ 104%

January 501,004$ -$ 0%

February 463,312$ -$ 0%

March 541,081$ -$ 0%

April 563,817$ -$ 0%

May 561,352$ -$ 0%

June 600,962$ -$ 0%

6,809,100$ 3,645,475$ 54%

Prior Year Current Year

Inc/Dec from Prior

Year to Current

Year

FY2014 FY2015

July 631,877$ 640,624$ 8,747$

August 628,640$ 586,498$ (42,142)$

September 716,096$ 711,747$ (4,349)$

October 513,320$ 524,099$ 10,779$

November 518,926$ 524,404$ 5,478$

December 606,606$ 658,103$ 51,497$

January 528,397$ -$ (528,397)$

February 498,296$ -$ (498,296)$

March 569,093$ -$ (569,093)$

April 656,754$ -$ (656,754)$

May 503,533$ -$ (503,533)$

June -$ -$ -$

6,371,538$ 3,645,475$ (2,726,063)$

Prior Year vs. Current Year

($ thousands)

($ thousands)


Gross Receipts Revenue Thru June 30, 2015


$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

Budget

Actual


Budget14 Actual 14 Budget FY15 Actual FY15

Actual Revenue

% of Monthly

Budget

July 176,767$ 81,096$ 173,366$ 98,061$ 57%

August 176,767$ 127,744$ 173,366$ 96,946$ 56%

September 208,261$ 195,614$ 173,366$ 160,962$ 93%

October 176,767$ 113,855$ 173,366$ 167,516$ 97%

November 392,503$ 150,353$ 173,366$ 126,083$ 73%

December 176,767$ 102,402$ 173,366$ 123,492$ 71%

January 176,767$ 107,988$ 237,512$ 103,217$ 43%

February 176,767$ 123,056$ 237,512$ 0%

March 176,767$ 108,684$ 237,512$ 0%

April 176,767$ 91,455$ 237,512$ 0%

May 176,767$ 71,069$ 237,512$ 0%

June 176,767$ 148,465$ 237,513$ 0%

2,368,429$ 1,421,779$ 2,465,268$ 876,278$ 60%

Actual Actual Actual

Inc/Dec from

Prior Year to

Current Year

FY2013 FY2014 FY2015

July 12,892$ 81,096$ 98,061$ 68,204$

August 156,324$ 127,744$ 96,946$ (28,581)$

September 20,023$ 195,614$ 160,962$ 175,590$

October 98,589$ 113,855$ 167,516$ 15,266$

November 84,275$ 150,353$ 126,083$ 66,078$

December 130,478$ 102,402$ 123,492$ (28,076)$

January 126,499$ 107,988$ 103,217$ (18,511)$

February 214,632$ 123,056$ -$ (91,576)$

March 275,465$ 108,684$ -$ (166,781)$

April 248,497$ 91,455$ -$ (157,043)$

May 237,820$ 71,069$ -$ (166,751)$

June 254,362$ 148,465$ -$ (105,897)$

1,859,857$ 1,421,779$ 876,278$

($ thousands)


($ thousands)

Prior Year vs. Current Year


Grant Revenue

$-

$100,000

$200,000

$300,000

$400,000

Budget14

Actual 14


2014 BUDGET 2014 Expenses 2015 Budget 2015 Expenses

Year to Date

Budget

Variance

48.77%

$ $

1 Salaries 1,902,117$ 1,701,197$ 1,899,860$ 1,132,994$ 59.6%

2 Employee Benefits 843,665$ 705,752$ 821,427$ 514,655$ 62.7%

3 Health & Wellness/Promotions -$ -$ 12,000$ 1,561$ 13.0%

4 Vehicle Maintenance, Repairs 184,920$ 192,710$ 200,200$ 135,064$ 67.5%

5 Utilites (phone, gas, electric, cell) 44,298$ 38,486$ 41,426$ 22,385$ 54.0%

6 Advertising 70,440$ 61,620$ 73,970$ 31,157$ 42.1%

7 Insurance (property, WC Ins, gen liab, vehicle, civil rights)135,000$ 87,589$ 174,281$ 58,258$ 33.4%

8 Equipment & Building Expense 46,036$ 23,003$ 56,700$ 25,478$ 44.9%

9 Office Expenses 56,470$ 36,948$ 43,041$ 25,895$ 60.2%

10 Operating Expenses 35,700$ 15,024$ 65,030$ 16,267$ 25.0%

11 Travel, meetings, lodging and per diem 34,712$ 28,914$ 44,088$ 14,408$ 32.7%

12 Contractual Services 506,233$ 333,948$ 310,146$ 131,727$ 42.5%

13 Audit 23,433$ 23,219$ 25,000$ 23,433$ 93.7%

14 Dues, Licenses and Fees 9,486$ 5,826$ 10,666$ 13,845$ 129.8%

15 Fuel 430,000$ 367,694$ 415,000$ 211,774$ 51.0%

16 Training & Registration fees 18,513$ 8,825$ 13,624$ 5,118$ 37.6%

17 Railrunner, City of SF and Los Alamos 4,242,874$ 3,104,765$ 4,415,094$ 1,960,086$ 44.4%

18 Capital Expenses 1,075,994$ 715,120$ 1,138,373$ 285,765$ 25.1%

TOTAL 9,659,891$ 7,450,641$ 9,759,926$ 4,609,870$ 47.2%

(6,575,071)$ (9,759,926)$

-

MONTHLY BOARD REPORTNCRTD Expenses by Type

Comparative Expenses by Type

As of February 26, 2015Year to Date Budget Variance 48.77%

$- $500,000

$1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000

2014 BUDGET

2014 Expenses

2015 Budget

2015 Expenses


Prior Year FY13

ActualBudget FY2014

Current Year FY14

ActualBudget FY15

Current Year FY15

Actual

Inc/Dec of Budget vs

Actual

July 311,578$ 777,664$ 546,007$ 813,327.17$ 234,157$ 579,171$

August 250,791$ 777,664$ 464,828$ 813,327.17$ 529,407$ 283,920$

September 683,194$ 809,158$ 313,124$ 813,327.17$ 542,600$ 270,727$

October 326,905$ 777,664$ 294,912$ 813,327.17$ 1,331,874$ (518,547)$

November 936,614$ 1,030,164$ 783,580$ 813,327.17$ 366,311$ 447,016$

December 414,507$ 777,664$ 625,552$ 813,327.17$ 275,634$ 537,693$

January 381,446$ 798,164$ 1,534,559$ 813,327.17$ 549,894$ 263,433$

February 446,430$ 777,664$ 287,772$ 813,327.17$ 779,993$ 33,334$

March 528,488$ 777,664$ 429,154$ 813,327.17$ -$ 813,327$

April 859,345$ 777,664$ 640,596$ 813,327.17$ -$ 813,327$

May 1,534,149$ 777,664$ 934,795$ 813,327.17$ -$ 813,327$

June 292,818$ 777,664$ 572,544$ 813,327.17$ -$ 813,327$

6,966,265$ 9,636,458$ 7,427,422$ 9,759,926$ 4,609,870$ 5,150,056$ 47.2%


Expenses ($ thousands)


NCRTD BUDGET EXPENDITURES OVERALL

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

Budget FY2014

Current Year FY14 Actual

Budget FY15



Budget FY14 Actual FY14 Budget FY15 Actual FY15

Inc/Dec of Budget

vs Actual

Year to Date

Budget

Variance

July 94,856$ 99,342$ 102,935$ 42,939$ 59,996$ 41.7%

August 94,856$ 56,248$ 102,935$ 69,027$ 33,908$ 67.1%

September 94,856$ 77,618$ 102,935$ 79,531$ 23,404$ 77.3%

October 94,856$ 77,447$ 102,935$ 107,450$ (4,515)$ 104.4%

November 94,856$ 84,993$ 102,935$ 90,150$ 12,785$ 87.6%

December 94,856$ 63,622$ 102,935$ 69,775$ 33,160$ 67.8%

January 94,856$ 110,423$ 102,935$ 81,812$ 21,123$ 79.5%

February 94,856$ 76,028$ 102,935$ 67,577$ 35,358$ 65.7%

March 94,856$ 72,862$ 102,935$ 102,935$ 0.0%

April 94,856$ 83,438$ 102,935$ 102,935$ 0.0%

May 94,856$ 102,701$ 102,935$ 102,935$ 0.0%

June 94,856$ 50,357$ 102,935$ 102,935$ 0.0%

1,138,276$ 955,079$ 1,235,221$ 608,262$ 626,959$ 49.2%

Budget to Actual FY2014/FY2015 Comparative

($ thousands)


Administration Expense Summary

$(20,000)

$-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

Budget FY14

Actual FY14

Inc/Dec of Budget vs Actual


Budget 14 Actual 14

Budget FY15Current Year

FY15 Actual Inc/Dec of Budget

vs Actual

Year to Date

Budget

Variance

48.77%

July 611,224$ 446,665$ 615,611$ 167,230$ 448,381$ 27.2%

August 611,224$ 408,580$ 615,611$ 412,405$ 203,206$ 67.0%

September 611,224$ 204,531$ 615,611$ 415,094$ 200,517$ 67.4%

October 611,224$ 217,465$ 615,611$ 1,169,240$ (553,629)$ 189.9%

November 611,224$ 602,638$ 615,611$ 273,967$ 341,644$ 44.5%

December 611,224$ 561,929$ 615,611$ 205,859$ 409,752$ 33.4%

January 611,224$ 1,304,199$ 615,611$ 392,837$ 222,774$ 63.8%

February 611,224$ 211,744$ 615,611$ 712,416$ (96,805)$ 115.7%

March 611,224$ 350,376$ 615,611$ 615,611$ 0.0%

April 611,224$ 395,970$ 615,611$ 615,611$ 0.0%

May 611,224$ 736,145$ 615,611$ 615,611$ 0.0%

June 611,224$ 323,722$ 615,611$ 615,611$ 0.0%

7,334,688$ 5,763,965$ 7,387,333$ 3,749,048$ 3,638,285$ 50.7%

($ thousands)


Operating Expense Summary


$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

Budget 14

Actual 14

Budget FY15



Budget FY14 Actual FY14 Budget FY15 Actual FY15

Inc/Dec of

Budget vs Actual

Year to Date

Budget

Variance

48.77%

July 71,583$ -$ 94,781$ 23,987$ 70,794$ 25%

August 103,077$ -$ 94,781$ 47,975$ 46,806$ 51%

September 71,583$ 30,974$ 94,781$ 47,975$ 46,806$ 51%

October 71,583$ -$ 94,781$ 55,184$ 39,597$ 58%

November 236,583$ 95,949$ 94,781$ 2,194$ 92,587$ 2%

December 71,583$ -$ 94,781$ -$ 94,781$ 0%

January 92,083$ 119,937$ 94,781$ 75,245$ 19,536$ 79%

February 71,583$ -$ 94,781$ -$ 94,781$ 0% 22

March 71,583$ 5,916$ 94,781$ 94,781$ 0%

April 71,583$ 161,188$ 94,781$ 94,781$ 0%

May 71,583$ 95,949$ 94,781$ 94,781$ 0%

June 71,583$ 198,465$ 94,781$ 94,781$ 0%

1,075,994$ 708,378$ 1,137,373$ 252,560$ 884,813$ 22%

($ thousands)


Capital Expense Summary


$-

$50,000

$100,000

$150,000

$200,000

$250,000

Budget FY14

Actual FY14

Budget FY15

Actual FY15


January 23, 2015 North Central Regional Transit District Finance Subcommittee Meeting Agenda Page 1 of 1

NORTH CENTRAL REGIONAL TRANSIT DISTRICT (NCRTD)

FINANCE SUBCOMMITTEE

January 23, 2015

9:00 a.m. - 11:00 a.m.

Executive Conference Room


Espanola, NM 87532

AGENDA

CALL TO ORDER: Tim Vigil, Chair

Roll Call:

ITEMS FOR DISCUSSION/RECOMMENDATION

A. Discussion and Review of FY2015 Mid-Year Budget

Sponsor: Anthony Mortillaro, NCRTD Executive Director and Pat Lopez, (Acting) Finance

Director. Report will be issued on Tuesday, January 20, 2015.

B. Minutes from December 19, 2014 Draft Minutes.

MATTERS FROM THE SUBCOMMITTEE

ADJOURN

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language

Interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing of the

meeting, please contact the NCRTD Executive Assistant at 505-629-4702 at least one week prior to the

meeting, or as soon as possible. Public documents, including the agenda and minutes, can be provided in

various accessible formats.

January 23, 2015 North Central Regional Transit District Finance Subcommittee Meeting Minutes Page 1 of 4

Finance Subcommittee

Meeting January 23, 2015

9:00 a.m.

Board Members Present: Commissioner Miguel Chavez – Santa Fe County (Telephonically),

Councilor Pete Sheehey – Los Alamos County, Leandro Cordova - Taos County (Telephonically,

Tim Vigil – Pueblo of Pojoaque

Staff Present: Anthony Mortillaro – Executive Director, Pat Lopez – Interim Finance Director,

Dalene Lucero – Executive Assistant

Guest(s) Present:

Absent: Commissioner Barney Trujillo - Rio Arriba County

Transcribed By: Dalene E. Lucero – Executive Assistant

ROLL CALL

APPROVAL OF AGENDA

CALL TO ORDER

A regular Finance Subcommittee meeting was called to order on the above date by Mr. Vigil at

9:08 a.m.

ITEMS FOR DISCUSSION/RECOMMENDATION

A. Discussion and Review of FY2015 Mid-Year Budget

Mr. Mortillaro noted that the District has always done a mid-year budget review with the Finance

Subcommittee members and Board of Directors. This is done to show where the District stands in

terms of beginning projections and actuals.

Mr. Mortillaro then asked Mr. Lopez to continue with the mid-year review.

Mr. Lopez asked the Finance Subcommittee members to turn over to page three (3) of the packet

noting the financial narrative for the review. He then referenced page (5) of the document by

which he proceeded to go over revenues.

Mr. Lopez noted that The North Central Regional Transit District (NCRTD) is currently reporting

six months of financial activity. The standard for expenses and revenues for the six-month period

is 50% of the budget.

The total budget is $10,254,126, which includes a $494,200 budget increase that was approved by

the Board of Directors at its January 9, 2014 meeting. The increase consists of $384,878 in FTA

5311 federal funding for tribal transit operating expenditures and $109,322 in cash balance

carryover to purchase a bus and for a service contract to implement the five-year short-range

service plan.


Mr. Lopez then referenced page five (5) and six (6) of the packet as he continued to go over

revenues in further detail. The NCRTD is projected to have a surplus of $92,441 in gross receipts

tax (GRT) revenue in FY15. Revenues from federal funds, Los Alamos contributions, state

capital outlay appropriations and miscellaneous income are expected to meet budget.

Mr. Lopez then referenced page seven (7) of the document by which he proceeded to go over

federal grant revenue. He noted that there was an increase in January as a result of the budget

adjustment increase of $384,878 that was approved by the Board for 5311 federal grant awards

for Tribal Transit Grants; which is inclusive of San Ildefonso, Santa Clara, Tesuque and

Pojoaque. That helps to offset some of the District’s expenditures for Gross Receipts Tax; this

was able to be allocated into Driver salaries, vehicle maintenance and so forth.

Mr. Mortillaro noted that the money was not allocated to anything that does not serve those

particular Pueblos.

Mr. Lopez moved on to page nine (9) to discuss Gross Receipts Tax (GRT) Revenue by county.

He proceeded to discuss Los Alamos County. There was a revenue deficit of $52,362 for the first

four months of FY15. An all-time low of $29,878 (other than months with credits) was collected

for the month of October, due partially to the start of the new federal fiscal year for the Los

Alamos National Laboratory. The revenue for the remainder of the fiscal year is projected to be

10% below budget (averaging 10.2% below budget for the first 4 months), which results in a

deficit of $134,448 by year end.

Mr. Mortillaro asked if there were any questions or comments.

Councilor Sheehey stated that he was pleasantly surprised by the County’s budget. He noted that

due to limited spending at Los Alamos National Laboratory, the County is also having to adjust

their budget.

Commissioner Chavez noted that GRT is never guaranteed.

Mr. Mortillaro asked if there was any uptick from the new Smith’s.

Councilor Sheehey said there was some, but he did not think that it would make up from the

Lab’s shortfall.

Further discussion continued on this item.

Mr. Lopez continued to page ten (10) of the document to discuss Rio Arriba County. It is

anticipated that the District is anticipated to receive approximately $543,794 in GRT, which has

dwindled slightly from previous years. He noted that the first four months of FY15 actual revenue

is averaging nearly 1% above budget. Revenues for the remaining eight months are projected at

100% of the budget, a surplus of $1,594 by the end of FY15.

There were no questions or comments regarding Rio Arriba County.

Mr. Lopez proceeded to page eleven (11) of the packet to further discuss Santa Fe County. The

District is anticipated to receive approximately $4.3 million in GRT, an increase from previous

Fiscal Years. The average for the first four months of FY15 is 4% above budget, and 3.5% above

the budget for the remainder of FY15. The FY15 end-of- the year surplus is projected to be

$156,761. Half of this surplus will be transferred to the Rio Metro Transit District for the Rail

Runner operation, which is reflected in the expenditure projections.


Councilor Sheehey asked Commissioner Chavez if he knew why Santa Fe County was doing so

well.

Commissioner Chavez stated that he did not know, but that he would have to do more research to

determine that. He noted that he would get with the Finance Director to determine what sectors

might be generating more revenue than others.

There were no further questions or comments regarding Santa Fe County.

Mr. Lopez went on to reference page twelve (12) of the packet, stating that the District is

anticipated to receive approximately $840,033, which has increased from $737,499 in FY2012.

The first four months of FY15 is averaging 10.1% above the budget and 8% for the remainder of

FY15. The FY15 end-of-the year surplus is projected to be $68,533.

Mr. Cordova noted that the Taos Ski Valley installation of the Kachina Lift has helped Taos

County tremendously. He also stated that the recent snowfall has increased tourism. Mr. Cordova

continued, stating that the closing of the mine in Questa has not yet impacted Taos.

Commissioner Chavez asked if he saw an impact in the housing market or construction.

Mr. Cordova stated that it picked up in certain places.

Further discussion went on regarding this item.

Mr. Lopez moved on to page fourteen (14), to discuss the District’s expenditures. He noted that

the District has spent approximately 34% of the budget for FY15, by which there is a total of

$6,588,997 projected for the remainder of the fiscal year, and a total of $10,153,591

expended/projected by the end of the year. The NCRTD accounted for all the expenditures as of

December 31, 2014 and closely reviewed all the line items related to Administration, Operations,

Non-RTD and Capital accounts. NCRTD is closely monitoring its current and projected

expenditures for the remainder of FY15.

The NCRTD will have an expenditure surplus of $100,535 at the end of FY15 due to vacancy

savings and supplemental tribal federal fund allocations. The deficit in the Non-RTD

expenditures of $78,381 is offset from the revenue that is anticipated from Santa Fe County since

half of GRT income goes to the Rail Runner (Rio Metro Transit District).

Mr. Lopez moved on to page fifteen (15) of the document stating that the District is anticipating

to spend all of its capital outlay funding. He stated that the Capital Expense Summary is inclusive

of a budget increase as improved by the Board in the amount of $75,245. This will be used to

purchase additional fleet.

Mr. Mortillaro noted that a Budget Amendment would be included on the February Board agenda

to purchase three (3) new buses.

Mr. Lopez stated that the overall surplus of expenditures and revenues for FY15 is forecasted to

be $192,976. NCRTD will continue operating as budgeted by monitoring cash flow, and no plan

of action is recommended at this time. The NCRTD staff will keep the board apprised of any

significant changes that might occur during the FY15 budget.

Councilor Sheehey made a motion to accept the Mid-Year Budget Review as presented and

recommended that it be forwarded to the Board of Directors for review. Commissioner

Chavez seconded the motion and it passed by unanimous voice vote (4-0).


B. Minutes from December 19, 2014

Mr. Vigil asked the Finance Subcommittee to review and approve the minutes from December

19, 2014.

Commissioner Chavez made a motion to approve the minutes from December 19, 2014.

Councilor Sheehey seconded the motion and it passed by unanimous voice vote (4-0).

MATTERS FROM THE SUBCOMMITTEE

Mr. Mortillaro noted that the development of the FY16 budget would be starting shortly. A preliminary

budget will be brought to the Finance Subcommittee Members in May.

Mr. Mortillaro also stated that the new ITS system would be launching in March.

Additionally, Mr. Mortillaro noted that the District has taken over the Taos Express Route and runs on

weekends from Taos to Santa Fe and back. He noted that there is a mid-point stop in Espanola.

The Subcommittee members went on to discuss Dial-A-Ride Service.

ADJOURN

The Finance Subcommittee meeting was adjourned at 10:11 a.m.

The next Finance Subcommittee meeting will be held on February 27, 2015 at 9:00 a.m.

EXECUTIVE REPORT

EXECUTIVE REPORT

February 2015

EXECUTIVE

Reviewing applications from Finance

Director.

Held long range plan weekly review

call.

Participated in Long Range Strategic

Plan outreach meeting.

Continuing discussion with staff

regarding ITS roll out.

Participated in MPO Transit Master

Plan review

Attended NMTA Board meeting.

Attended Bus Transit Summit,

Jacksonville, FL.

Commenced Fiscal Year 2016 Budget

process.

Participated in review of various bus

camera systems and demonstrations.

Continued participation in new route

reviews.

Attended Rio Metro Board meeting.

Continued review of outstanding site

property issues with Attorney and

Land Use consultant.

Attended MPO TCC meeting.

Discussion with Town of Taos Town

Manager, Mayor and Councilor

regarding acquisition of Chile Line

Services by NCRTD.

Prepared annual evaluation of key

team members.

Prepared legislative visit talking

points.

Met with Attorney and Staff

regarding various legal issues and

associated documents.

Prepared Board and Finance

Subcommittee meeting materials.

Met weekly with Board Chair

Barrone on various issues.

Continued review, revision and

creation of various NCRTD policies.

Maintained continuous

communication with board members,

subcommittee members, and Chair.

Attendance at various NCRTD staff

and subcommittee meetings,

including Board, Finance and Tribal

subcommittees meeting.

Addressed a variety of employee

human resources issues and prepared

memorandums to document district

actions.

MARKETING/PUBLIC INFORMATION

Created and designed a rack card and

business card take away for the

March 16 ITS launch

Developed two 30-second radio

scripts – one appealing to an older

demographic and another to a

younger demographic, to promote the

ITS launch

Began researching and creating

artwork for a Billboard to run along

Highway 285/84 for a six month buy,

to promote the ITS launch

Held two meetings with Griffin and

Associates on the marketing plan for

the ITS launch

Began collaboration with Los Alamos

County and Atomic City Transit for

joint marketing efforts on the ITS

launch

EXECUTIVE REPORT

Developed a new “5 Reasons to Ride

the RTD” ad to run in the February

legislative edition of Round the

Roundhouse

Submitted stories to Round the

Roundhouse on the successful FY14

audit, the NCRTD five-year

anniversaries and the LRSP public

meetings

Issued a rider alert on service to be

provided on President’s Day this year

Issued a press release on the Long

Range Service Plan community

meetings

Issued reminder PSAs to radio

stations regarding the LRSP

community meetings

Rosemary Romero appeared on

KSWV, Tuesday, February 17, to talk

about the Santa Fe LRSP community

meeting

A story appeared in the Taos News

on the LRSP community meeting.

Information also appeared on the Los

Alamos County website and Santa Fe

County reissued our press release to

their email list

Attended the APTA Marketing and

Communications Workshop in West

Palm Beach, FL February 22 to 25

Redrafted the NCRTD Social Media

Policy to reflect the discussion at the

February Board meeting

Began organization and preparation

for Transportation Day at the State

Legislature which will be held March

12 and participated in the Legislative

Reception hosted by Santa Fe

Chamber of Commerce. NCRTD co-

sponsored along with Rio Metro RTD

and Santa Fe Trails.

Began working with Real Time

Solutions on the re-design of

NCRTD.org and approved design

templates for the site which will

launch by March 16

Provided various updates and rider

alerts to ncrtd.org throughout the

month

KDCE – 950 AM radio in Espanola,

:30 sec radio spot and sponsorship of

the 7:30 AM news ran 17 days in

February excluding Saturdays and

Sundays

KSWV 810-AM in Santa Fe, :30 sec

spot ran 20 times in February as well

as 30 :20 sec promos announcing

RTD sponsorship during the 7:30 AM

½ hour

KTAOS 101.9 FM in Taos, 14 :30

sec radio spots ran each week in

February

50 30-sec radio spots ran on KXMT

in Taos during the last week of

December and first week of February

Two ads ran in February in the Santa

Fe New Mexican, Rio Grande Sun,

Los Alamos Monitor and the Taos

News

A ¼ page ad ran in Green Fire Times

in February

A newly re-designed ad ran in the

Chama Valley Times in February

issue

SERVICE DEVELOPMENT

January 2015 5311 Ridership Report

Participated in the Employee

Recognition Committee

ITS AVL/CAD project work

including:

o Continued biweekly concalls

to discuss progress

o Ongoing Staff training and

teambuilding throughout

organization

EXECUTIVE REPORT

o StrataGen/Adept paratransit

and Avail data entry and

oversight

o Continued QR code

discussions and strategizing

regarding implementation

o Schedule, routing and map

finalization ongoing

TAP FY14 and FY15- weekly

conference calls to update: site

assessments ongoing, GIS to follow

shortly, facility templates for future

implementation expected shortly as

well

Ongoing work with NCRTD legal,

FTA, and member Pueblos to

complete FY14 TTP award MOA

process

Reviewed schedule brochures and

system map from KFH Group

Ongoing discussions with landowner

representative and property manager

regarding potential bus bench

placement at the bus stop southbound

on Riverside at Chili’s; NMDOT

included in discussion; new stop

requested through District 5 and

awaiting NMDOT approval

Worked with Joe Eldredge of NTD

regarding NTD reports and Tribal

reporting for 2015; worked with

member Pueblos to designate User

Manager and begin set up process in

the new NTD reporting system;

submitted formal request for

reporting extensions on behalf of

Nambe, Santa Clara and San

Ildefonso, expected completion

March 31, 2015

Met with District 5 to determine new

bus stops locations tied to route

modifications expected to rollout in

March 2015; Taos, Tres Piedras,

Questa, Red River, NM68 in

Espanola stops visited

Visited with Santa Claran Hotel and

Casino management regarding bus

stop and shelter relocation; NMDOT

District 5 consulted on alternative

stop location in vicinity, stop

requested and awaiting NMDOT

approval

Continued discussion regarding Town

of Taos request for Chile Line

analysis within NCRTD framework

Participated in Taos community

meeting led by FHU regarding the

District’s Long Range Strategic Plan

Attended City of Santa Fe Finance

Committee meeting regarding the

City’s potential funding commitment

to the requested transit service to Ski

SF- SFNF

Coordinated with Sandra Maes of

Tesuque Pueblo in attempts to

schedule a meeting to further discuss

Tribal concerns related to the request

for transit service to Ski SF- SFNF

Met with owner at Michael’s Mini-

mart in Velarde to discuss possible

bench or shelter install at stop;

determined that upgrade will occur

after ongoing ADA assessment

completed

OPERATIONS

Assisted with public meeting for

Long Range Transit Plan.

Continue working with Avail and

team on ITS, AVL & CAD testing.

Continued working on run cuts for

new route structure and schedules for

March 16 New Service Launch

Interviewed and hired a new driver

for the Chama route.

Worked with other management staff

on the Town of Taos opportunities.

EXECUTIVE REPORT

Worked with staff to provide

additional bus on Peñasco route on

Fridays for Taos Academy students.

1

Performance Measures

for

Fiscal Year 2015

January 2015

Performance Measures for Fiscal Year 2015

The performance measures that were developed are designed to provide data that can be evaluated in a logical manner. It

allows the District to identify areas in which its performance may need to be improved and to understand the characteristics

and factors that impact that performance. In addition, to the extent feasible a peer comparison or a benchmark has been

included as available or appropriate. This performance data is important since many times the District’s costs, efficiencies

and productivity is not measured against any benchmark or standard or attempts are made to compare it against systems

that bear no similarities in mission, complexity or service area. Therefore, the data presented should provide some context

in which to assess the District and its efforts to deliver services based upon its mission, goals and objectives.”

The report data collected is grouped into 3 areas: Administrative, Fleet and Customer Related:

1. Administrative:

A. Ridership, All Funded Routes

B. Ridership, NCRTD Operated Routes

C. Monthly Expenditures

D. Cost Per Mile

E. Cost Per Trip

2. Fleet:

A. Vehicle Back Up Ratio

B. Average Vehicle Age

C. Percentage of “On-Time” PM / Inspections

C. Accidents, Major/Minor Tracking

3. Customer Relations:

A. Complaints

B. Incidents

The In-state/local comparable is Sandoval/Valencia Counties which are operated by the Rio Metro Regional Transit District. This

benchmark/peer entity was chosen since they are within New Mexico and somewhat similar to rural transit service. The FTA

benchmarking data used originates from the Rural Transit Fact Book 2013. The data is for 2011 in FTA Region 6, rural providers

which includes New Mexico, Texas, Oklahoma, Arkansas and Louisiana.

2

Performance Measure - Administrative:

Ridership Tracking of All NCRTD Funded Routes

Tracking ridership is the #1 way a public transportation agency can gauge its effectiveness of the service it provides. Ridership data for all

routes funded by the NCRTD are collected by City of Santa Fe and Los Alamos County. This data is forwarded and combined with the

data from the District’s operated routes. These numbers are then compiled into a monthly ridership report. This measurement tracks the

number of one way trips taken on all the routes within the district. This graph shows the NCRTD combined total ridership numbers, and

compares them each month, identifying any increases or decreases in the number of monthly trips. This also indicates how well the

regional district is continuing to address the issue of accessible mobility by routes that are in areas where there is public demand.

Sandoval/Valencia counties are used local/in-state comparison benchmark, as they are similar in service but smaller in size: a two county

service of the Rio Metro Transit District.

3

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

FY 10-11 26,655 23,679 27,202 32,325 29,835 31,743 30,570 29,368 38,395 35,114 35,480 33,845

FY 11-12 36,666 37,522 39,298 37,650 30,923 27,051 34,236 35,541 39,611 33,474 40,027 39,942

FY 12-13 41,135 43,836 36,784 44,720 35,825 30,576 35,214 33,352 35,549 38,724 43,060 57,985

FY 13-14 48,552 49,624 49,034 46,976 37,369 36,320 40,271 40,871 44,627 44,335 43,930 39,934

FY 14-15 46,374 50,295 46,680 47,164 34,702 35,509 37,422

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000 Ridership All Funded Routes

Ridership Tracking of NCRTD Operated Routes

This ridership data is collected by the NCRTD drivers for all routes operated by the District. This includes 20 fixed and commuter routes as

well as the demand response routes. Totaling the number of one way trips on NCRTD routes, allows staff to evaluate effectiveness and to

ensure that the service is reaching areas in the district that have high demand for accessible mobility. Sandoval/Valencia counties were

selected as a local/in-state comparison benchmark.


4

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

FY 10-11 9,942 11,300 11,614 11,011 10,885 11,504 12,824 11,709 14,356 13,299 14,586 14,516

FY 11-12 13,081 15,739 16,397 15,567 14,886 14,167 17,274 17,071 15,650 15,178 16,244 14,573

FY 12-13 15,200 16,995 15,052 17,943 15,317 13,872 16,642 15,471 15,729 17,465 17,285 15,653

FY 13-14 17,504 17,934 18,033 19,205 14,792 15,069 17,102 17,380 18,719 19,804 18,021 16,187

FY 14-15 17,415 17,419 17,781 17,855 13,155 14,933 14,545

0

5,000

10,000

15,000

20,000

25,000

Ridership NCRTD Operated Routes

Monthly Expenditures for Administrative and Operating

The NCRTD’s Finance Department provides the administrative and operating expenses in a monthly budget status report. It is important

to measure the expenditures to maintain a balanced budget, as well as tracking the administrative and operating margins. This data is

used in determining the cost per trip and the cost per mile. Tracking the budget and monitoring operational costs allows management to

target specific dollar amounts when creating future budgets and requesting federal funding from the NM Department of Transportation.


5

July Aug Sept Oct Nov Dec Jan Feb March April May June

Admin $36,674 $20,438 $72,053 $90,731 $57,990 $70,179 $81,812

Operating $144,466 $188,698 $193,661 $262,769 $222,771 $193,855 $208,691

Total $181,140 $209,136 $265,714 $353,500 $280,761 $264,034 $290,503 $0 $0 $0 $0 $0

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

Monthly Expenditures FY 13-14

Operational Cost per Vehicle Mile

Cost per vehicle mile is the total operating costs per month in relation to the total vehicle miles per month traveled on NCRTD routes. The

mileage data is logged daily for each route and compiled into a monthly report. Monthly operating costs are obtained from the Monthly

Expenditures (chart above) and the number of miles travelled for NCRTD operated routes. As a cost efficiency measure, operating costs

per vehicle mile assesses the financial resources needed for the District’s route operations. This measurement is a beneficial tool for the

planning and operation’s departments. The NM Department of Transportation uses this as one of their performance measures in the state-

wide transit guide published annually. Additionally this is used when NMDOT evaluates a transit system for the state-wide awards of 5311

funding. This is a management tool to track our cost per mile vs. the amount of budget being spent to operate a particular route as well as

collectively for all routes. Sandoval and Valencia counties’ annual average are used as a local/in state comparable benchmark, even

though their system is smaller than NCRTD. Data from the 2013 Rural Transit Data Fact Book, specifically FTA’s District 6 (our district)

annual cost per mile is included as a benchmark.


6

1 2 3 4 5 6 7 8 9 10 11 12

Monthly Cost per Mile $1.79 $2.47 $2.45 $3.18 $3.51 $2.50 $2.77

Sandoval/Valencia $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07 $4.07

Region 6 Total Cost Per Mile $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17 $2.17

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50

$4.00

$4.50

$5.00

$5.50

$6.00

Operating Cost Per Vehicle Mile


Operating Cost per Trip

When transit data is collected, passengers, riders and rides are counted and referred to as “trips.” One passenger can generate several

trips in a day, and these are counted individually. Example, a particular rider may board in Questa (1 trip) and transfer to the Taos to

Espanola bus (1 trip) and again transfer to the Santa Fe bus in Espanola (1 trip) for a total of three trips. The cost per trip is computed on

a monthly basis by dividing the monthly operating costs from the Monthly Expenditures (chart above), by the total monthly number of trips

(ridership). NM Department of Transportation uses this as one of their performance measures to the state-wide transit guide published

annually. Additionally this is used when NMDOT evaluates a transit system for the state-wide awards of 5311 funding. This is a

management tool to track our cost per trip vs. the amount of budget being spent to operate a particular route as well as collectively for all

routes. Sandoval and Valencia counties’ annual average are used as a local/in state comparable benchmark, even though their system is

smaller than the NCRTD. Data from the 2013 Rural Transit Data Fact Book, specifically FTA’s District 6 (our district) annual cost per trip

is included as a benchmark.

7

1 2 3 4 5 6 7 8 9 10 11 12

Monthly Cost per Trip $8.30 $10.83 $10.89 $14.72 $16.93 $12.98 $14.35

Sandoval/Valencia $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24 $21.24

Region 6 Total Cost Per Trip $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79 $15.79

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00 Operating Cost Per Trip/Passenger

Spare Vehicle Ratio/Combined all Vehicles

FTA defines the spare ratio as the percentage of spare vehicles in comparison to the number of vehicles required for annual maximum

service. Recommended FTA spare vehicle ratio is 20% for fleets over 50 vehicles. NCRTD’s fleet totals 35 and is exempt from this

guideline but it is a good benchmark to keep in place. With an annual maximum service of 27 and a backup fleet of 8, the backup ratio is

30%. This higher number is needed and reasonable due to the variety of passenger seating requirements for specific routes throughout the

District. These backup vehicles ensure consistent coverage of all routes when vehicles are off line due to routine maintenance or

unexpected breakdowns.

Performance Measure - Fleet:

8

July Aug Sept Oct Nov Dec Jan FebMarc

hApril May June

Spare Vehicles 11 11 11 11 11 11 11

# Needed to run 26 26 26 26 26 26 26

Spare Ratio 42.31% 42.31% 42.31% 42.31% 42.31% 42.31% 42.31%

Recommended 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00%

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

0

5

10

15

20

25

30

35

40

Spare Vehicle Ratio/Combined All Vehicles

Average Fleet Age

The FTA allows the use of years or mileage to attain usable life. The District uses mileage rather than the year of manufacture because of

the large area of the district and the high number of miles traveled on an annual basis. This compares the age of specific kind of vehicles

by mileage in accordance to the FTA guidelines. This is useful in fleet replacement planning. The numbers will vary month to month as

mileages increase and old vehicles are replaced by new.


9

-

350,000

200,000

150,000 100,000

-

118,486 126,180

100,270 111,876 114,203

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

Mile

age

Average Fleet Age in Miles by FTA Category

FTA Minimum Life in Miles

RTD Average Age in Miles

Percentage of “On-Time” PM / Inspections

The federal benchmark for the percentage of “on-time” preventative maintenance (PMs) and inspections for the fleet is 87%.

Inspections are required to be conducted within certain mileage timeframe by vehicle manufacturers for the various sizes of

vehicles. Manufacturer’s recommended maintenance schedules may range in mileage due to the component makeup of a

particular vehicle. The FTA recommends they be conducted within the manufacturer’s recommended maintenance schedule.

However, as a sub recipient of NMDOT we are allowed varied standards as approved by NMDOT. With the variety of sizes

and component makeup of District vehicles, we have determined and hold to a standard of 6000 mile intervals for the light

and medium gasoline powered fleet and 7000 miles for the diesel powered medium-heavy fleet. This ensures frequent safety

inspections and PM services at reasonable intervals that result in a more dependable and safer fleet. This data is collected

and tracked by the Fleet Maintenance Manager.


10


FY 13-14 RTD Maintenance 95 92 95 92 95 100 97

FTA Recommendation 87 87 87 87 87 87 87 87 87 87 87 87

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Percent of Preventative Maintenance Completed Within Scheduled Mileage

Accidents per Month

This measurement shows us how many accidents occur within a month and to what frequency they occur. These are logged as minor or

major accidents. A minor accident for example, is one where a driver hits a stationary object while backing but there is minimal damage. A

major accident is one where there may be significant damage and/or injury, and a FTA Post accident drug screen is required. All accidents

are reported to the Operations and Maintenance Manager to decide on what corrective action needs to be taken. There are established

internal reporting and follow up procedures. All accidents, major or minor, are investigated and documented, and dealt with accordingly by

the operations management team. As a result, disciplinary measures and/or driver re-training may be required by the outcome of the

investigation.


11

Last Minor Accident - January 8, 2015 Miles Driven since last Minor Accident - 56,560

Last Major Accident - October 22, 2013 Miles Driven since last Major Accident - 1,377,640

0

1

2

3

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Number of Major/Minor Accidents per 84,840 Miles Avg. Driven Monthly

Major Accidents Minor Accidents

1. Person called in, upset, claiming the Riverside driver passed them by as they were running and waving at the bus from the Santa Claran

Casino. He said he was going to sue the District because he was only 20’ away from the stop. / Driver was questioned and said she did

not see anyone at the stop at that time. Video from the bus did not show anyone in the vicinity of the stop.

2. A concerned person (non Passenger) brought a concern and stressed not a complaint… regarding the Chimayo bus driver for swerving

on and off the road, rolling stop signs and tailgating. / Spoke with driver and she had no recalls of such. Security video showed no

evidence of the actions described.

3. The same concerned person again (very agitated) complained. This time of the same kinds of unsafe driving of the Chimayo bus. / Video

again was reviewed and no bad driving habits were observed.

Complaints per Month

This performance tracks monthly the number and type of complaints received by the Operations Division of the NCRTD. The complaints

are received by the Operations and Maintenance Manager. These are categorize by the type of complaint, and evaluated as to the

seriousness of the complaint and whether or not a course of action needs to be taken, i.e. driver reprimand, driver retraining, vehicle

maintenance, etc. This measure is intended to measure the percentage of complaints versus the total ridership for the month. Driver

performance can be graded and we can see if more drivers training needs to be scheduled for particular drivers. Customers also have

complained about routes, stops, dispatch, bus cleanliness and other various categories.

Performance Measure – Customer Relations:

12

13


Complaints per Month

FY 14-15 Number of Complaints

Total Schedule Issues Driver Performance Against other Passengers Miscellaneous* Percent VS Ridership

July 3 3 0.02%

August 2 2 0.01%

Sept 1 1 0.01%

Oct 1 1 0.01%

Nov 2 1 1 0.01%

Dec 3 1 1 1 0.02%

January 3 3 0.02%

Feb 0

March 0

April 0

May 0

June 0

0

Total 15 2 10 0 3

Customer Incidents

This performance measure calculates the number of customer incidents reported to the Operations and Maintenance Manager on a monthly basis.

Customer incidents are any serious occurrence that may have an outcome that could be potentially hazardous to the driver or other passengers. These

situations could be anything such as two passengers arguing over something, or a rider threatening a driver, or a non rider harassing a driver for not

being on time. It could also be a passenger falling down on the bus, or a passenger stepping in front of the bus as it pulls away from the curb to stop it to

get on the bus. This data is collected by the driver writing an incident report and turning it in to the Operations and Maintenance Manager. This is

intended to measure the types of situations that arise and how frequently they arise on the various routes of service provided by the NCRTD. This

measurement tells us the frequency of incidents versus the number of monthly riders. We can then see if additional training needs to be implemented for

the driver to avoid or control incidents that may occur on his route.


14

1. Santa Clara – Driver refused 2 riders service at Park & Ride in Espanola due to extreme intoxication and disruption at the stop.

2. Santa Fe - A man using foul language on the bus towards another passenger seemed to be inciting a fight. Driver got them to sit back

down. One man claimed the other had been drinking.

3. Chama – Denied service to a man at the Chama visitor’s center, who had too much luggage, due to no available space and safety concerns

for other passengers.

4. Santa Fe – A passenger sat in a wet seat where someone had spilled a cup of coffee. Apparently another passenger had snuck one on

board earlier and spilled it without letting the driver know.

15

Customer Incidents

FY 14-15 Number of Customer Incidents

Total Driver-Non Rider Rider-Rider Driver-Rider Rider % of Ridership

July 4 2 2 0.02%

Aug 10 3 7 0.06%

Sept 9 1 8 0.05%

Oct 11 1 10 0.06%

Nov 12 1 2 7 2 0.09%

Dec 11 1 8 2 0.07%

Jan 4 2 2 0.03%

Feb 0

March 0

April 0

May 0

June 0

Total 61 2 9 44 6

January 1, 2015 through January 31, 2015

This Year

Jul-14 22

Aug-14 21

Sep-14 21

Oct-14 22

Nov-14 17

Dec-14 21

Jan-15 20

Feb-15

Mar-15

Apr-15

May-15

Jun-15

This Year Last Year %Change This Year Last Year Difference %Change

NCRTD Operated 14,545 17,102 -14.95% 113,091 119,639 -6,548 -5.47%

NCRTD Funded 22,877 23,169 -1.26% 185,043 188,507 -3,464 -1.84%

All Systems

Funded Total 37,422 40,271 -7.07% 298,134 308,146 -10,012 -3.25%

This Year Last Year % Change

727 855 -14.97%

1,144 1,158 -1.21%

1871 2013 -7.05%

July-14 -5.00%

August-14 -2.00%

September-14 -3.00%

October-14 -2.00%

November-14 -3.00%

December-14 -3.00%

January-15 -3.25%

February-15

March-15

April-15

May-15

June-15

NCRTD Funded

Systems Total

Total Ridership YTD % Change

NCRTD Monthly Ridership Summary

NCRTD Operated

Calendar Operating Days

Monthly System Totals Year to Date Totals

System Daily Averages

-10%

-5%

0%

5%

10%

15%

20% Total Ridership YTD % Change

Ridership Report

Jan-2015

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

FY 11-12 23585 21783 22901 22083 16037 12884 16962 18470 23961 18296 23783 25369

FY 12-13 25935 26841 21732 26777 20508 16704 19235 17881 19820 21259 25775 26679

FY13-14 31,048 31,690 31,001 27,771 22,577 21,251 23,169 23,491 25,908 24,531 25,909 23,747

FY14-15 28,959 32,876 28,899 29,309 21,547 20,576 22,877

0

5000

10000

15000

20000

25000

30000

35000 Comparative Ridership NCRTD Funded Routes


FY 11-12 13081 15739 16397 15567 14886 14167 17274 17071 15650 15178 16244 14573

FY 12-13 15200 16995 15052 17760 15317 13872 16642 15471 16315 17465 17285 15653

FY13-14 17,504 17,934 18,033 19,205 14,792 15,069 17,102 17,380 18,719 19,804 18,021 16,187

FY14-15 17,415 17,419 17,781 17,843 13,155 14,933 14,545

0

5000

10000

15000

20000

25000 Comparative Ridership NCRTD Operated Routes Only

FY11-12= 185,827 / FY12-13= 193,027 / FY13-14= 209,750 / FY14/15= 113,091

FY11-12= 246,114 / FY12-13= 269,146 / FY13-14= 312,093 / FY14-15= 185,043


FY11/12 662 642 1158 1376 1157 775 1380 1342 1000 1147 975 587

FY12/13 616 654 1170 1459 1179 1056 1250 1267 1127 1474 1068 593

FY13/14 552 665 1116 1371 787 833 1125 1151 830 962 824 576

FY14/15 443 608 1158 1230 775 870 915

0200400600800

1000120014001600

Questa to Taos Route

FY11-12= 12,201 / FY12-13= 12,913 / FY13-14= 10,792 / FY14/15= 5,999


FY-11/12 662 778 709 660 629 776 705 803 796 630 690 859

FY-12/13 930 953 565 847 700 648 818 735 708 769 812 704

FY-13/14 733 681 697 759 618 400 516 608 702 736 674 583

FY14-15 436 551 600 680 576 632 583

0200400600800

10001200 Penasco to Taos Route


FY- 11/12 1002 1186 1012 935 841 922 1033 1028 1050 1055 1093 1012

FY-12/13 1051 1126 849 1009 879 722 742 668 750 883 942 879

FY-13/14 985 998 928 907 652 627 792 830 813 930 872 909

FY14-15 986 891 911 948 637 734 712

0

200

400

600

800

1000

1200

1400 Taos to Espanola Route

FY11-12= 12,169 / FY12-13= 10,500 / FY13-14= 10,243 / FY14/15= 5,819

FY11-12=8,697 / FY12-13= 9,189 / FY13-14= 7,707 / FY14/15= 4,058


FY-11/12 3474 3720 3447 3357 3185 2813 3921 3395 3356 3051 3630 3158

FY-12/13 3526 3848 3257 3631 3139 2820 3468 3224 3324 3550 3799 3884

FY-13/14 4382 4145 4001 4213 3220 3548 3687 3890 4716 4962 4354 3825

FY14-15 4479 4405 4422 4146 2902 3572 3509

0

1000

2000

3000

4000

5000Riverside Drive Route

FY11-12= 40,507 / FY12-13= 41,470 / FY13-14= 48,943 / FY14/15= 27,435


FY-11/12 363 416 583 376 381 500 574 635 580 594 434 437

FY-12/13 517 543 445 455 609 534 576 510 743 576 589 548

FY-13/14 538 550 498 580 622 750 690 718 677 835 676 684

FY14-15 814 892 833 782 528 596 603

0

200

400

600

800

1000 Espanola to Chimayo Route

FY11-12= 5,873 / FY12-13= 6,645 / FY13-14= 7,818 / FY14/15= 5,048


FY-11/12 111 130 173 197 150 142 165 190 230 179 191 194

FY-12/13 172 202 168 158 204 143 192 165 223 210 214 145

FY-13/14 181 205 150 238 142 210 201 173 158 235 210 208

FY14-15 271 239 271 244 188 201 141

0

50

100

150

200

250

300Las Trampas Route

FY11-12= 2,052 / FY12-13= 2,196 / FY13-14= 2,311 / FY14/15= 1,555


FY-11/12 1013 1346 1363 1156 1128 837 1175 1230 975 859 1054 926

FY-12/13 936 1193 1113 1186 966 745 1125 1193 1288 1123 1184 1307

FY-13/14 1321 1305 1402 1437 972 902 1281 1388 1374 1467 1319 1225

FY14/15 1239 1345 1111 1082 846 912 933

0

200

400

600

800

1000

1200

1400

1600

Westside Route

FY11-12= 13,062 / FY12-13= 13,359 / FY13-14= 15,393 / FY14/15= 7,468


FY-11/12 285 274 295 310 288 310 358 344 407 469 371 438

FY-12/13 438 422 396 480 441 355 441 433 371 424 363 312

FY-13/14 488 435 407 463 347 358 434 414 438 436 365 395

FY14/15 393 380 396 372 245 341 235

050

100150200250300350400450500

El Rito to Espanola Route

FY11-12= 4,149 / FY12-13= 4,876 / FY13-14= 4,980 / FY14/15= 2,362


FY-11/12 95 181 106 164 177 199 157 161 171 125 163 188

FY-12/13 269 266 188 281 287 207 343 224 273 313 334 307

FY-13/14 362 363 346 396 263 238 377 282 254 326 291 336

FYFY14/15 287 179 315 301 230 266 197

0

100

200

300

400Chama Route

FY11-12= 1,887 / FY12-13= 3,292 / FY13-14= 3,834 / FY14/15= 1,775


FY 11/12 1773 2144 1953 1732 1776 1912 2563 2229 1939 2037 2016 2096

FY 12/13 2151 2316 1867 2265 1960 1934 2096 1890 2067 2217 2146 2377

FY 13/14 2620 2671 2583 2583 2179 2102 2123 2325 2700 2718 2531 2508

FY14/15 2744 2529 2374 2536 1855 1987 1831

0

500

1000

1500

2000

2500

3000 Espanola to Santa Fe Route

FY11-12 = 24,170 / FY12-13= 25,286 / FY13-14= 29,643 / FY14/15= 15,856


FY-11/12 422 550 586 552 588 528 560 642 640 600 826 528

FY-12/13 515 452 448 542 527 470 649 699 802 812 789 520

FY-13/14 655 737 663 691 549 596 690 586 781 864 713 502

FY14/15 532 413 424 534 369 413 469

0

200

400

600

800

1000 Santa Clara to Espanola/Santa Fe Route

FY11-12= 7,022 / FY12-13 =7,225 /FY13-14= 8,027 / FY14/15= 3,154


FY-11/12 109 120 115 102 100 103 93 114 117 121 103 120

FY-12/13 156 159 118 116 96 105 108 94 93 143 113 160

FY-13/14 174 147 142 135 96 105 133 100 153 164 167 169

FY14/15 178 217 179 210 170 158 133

0

50

100

150

200Espanola to Los Alamos Route

FY11-12 =1,317 / FY12-13 = 1,461 / FY13-14= 1,685 / FY14/15= 1,245


FY-11/12 686 693 619 627 600 576 564 620 586 497 543 565

FY-12/13 485 519 548 756 541 513 669 522 666 771 734 800

FY-13/14 822 829 831 916 802 820 995 937 938 928 825 805

FY14/15 865 834 777 831 649 684 711

0

200

400

600

800

1000

1200 Tesuque Santa Fe Route

FY11-12 = 7,176 / FY12-13 = 7,524 / FY13-14= 10,448 / FY14/15= 5,351


FY-11/12 189 277 190 237 297 426 279 338 272 296 332 266

FY-12/13 299 260 236 305 266 291 325 286 270 323 269 217

FY-13/14 167 241 223 308 264 233 202 201 263 276 289 284

FY14/15 171 163 133 163 139 173 153

0

100

200

300

400

500San Ildefonso Pueblo Route

FY11-12= 3,399 / FY12-13= 3,347/ FY13-14= 2,951 / FY14/15= 1,095


FY-11/12 0 154 394 304 309 240 307 317 362 308 367 26

FY-12/13 6 247 437 410 375 268 343 392 363 295 379 0

FY-13/14 0 292 563 480 359 325 377 381 379 348 407 0

FY14/15 0 227 367 354 319 216 233

0

100

200

300

400

500

600Demand Response Pojoaque Students

FY11-12= 3,088 / FY12-13= 3,515 / FY13-14 = 3,911 / FY14/15= 1,716


FY-11/12 350 373 333 322 272 524 534 597 438 254 406 487

FY-12/13 403 421 291 358 336 521 614 538 467 423 452 495

FY-13/14 511 404 284 304 241 484 437 372 336 234 279 494

FY14/15 572 329 216 187 133 304 308

0

100

200

300

400

500

600

700 Red River Route

FY11-12= 4,890 / FY12-13= 5,319 / FY13-14= 4,380 / FY14/15= 2,049


FY-11/12 373 589 836 750 728 584 699 722 674 687 744 376

FY-12/13 432 636 586 656 670 613 695 671 747 937 782 434

FY-13/14 418 603 696 802 699 663 794 734 743 764 766 348

FY14/15 431 565 683 656 500 538 691

0

200

400

600

800

1000 Demand Response Route

FY 11-12= 7,762 / FY12-13= 7,849 / FY13-14= 8,030 / FY14/15= 4,064


FY-11/12 350 410 364 280 333 338 229 184 145 165 157 212

FY-12/13 221 181 140 259 182 121 119 160 176 166 179 131

FY-13/14 159 156 128 135 96 54 93 109 115 139 107 98

FY14/15 146 109 96 85 101 97 129

0

100

200

300

400

500

600Pojoaque/Nambe Route

FY11-12= 3,167 / FY12-13= 2,035 / FY13-14= 1,389 /FY 14/15= 763


FY-11/12 530 732 664 703 575 447 553 567 464 491 569 557

FY-12/13 623 598 458 596 475 470 563 458 371 469 429 389

FY-13/14 669 655 594 585 467 498 526 559 713 727 745 700

FY14/15 852 773 733 869 682 962 789

0

200

400

600

800

1000

1200NM 599 Route

FY11-12= 6,852 / FY12-13= 5,899 / FY13-14= 7,438 / FY14/15= 5,660


FY-11/12 486 726 761 718 663 574 673 761 729 769 718 665

FY-12/13 544 799 689 745 521 484 546 518 584 552 576 487

FY-13/14 564 642 670 697 485 409 576 598 565 528 484 418

FY14/15 441 524 527 492 410 397 393

0200400600800

1000Eldorado Route

FY11-12= 8,243 / FY12-13= 7,045 / FY13-14= 6,636 / FY14/15= 3,184


FY-11/12 353 455 438 396 455 496 496 581 618 658

FY-12/13 699 743 608 663 563 479 572 481 586 640 804 730

FY-13/14 933 894 733 783 648 720 794 693 779 817 888 930

FY14/15 897 912 794 750 606 691 738

0

100

200

300

400

500

600

700

800

900 Edgewood Route

FY11-12= 4,946 / FY12-13= 7,568 / FY13-14= 9,612 / FY14/15= 5,388


FY-11/12 146 297 383 254 271 245 297 356 223 263 244 218

FY-12/13 211 457 475 583 401 373 388 343 316 395 328 234

FY-13/14 270 316 378 422 284 194 259 331 292 408 235 190

FY14/15 238 334 461 391 295 189 0

0

100

200

300

400

500

600UNM Klauer Route - Services were discontinued as of December 31, 2014

FY11-12= 3,197 / FY12-13= 4,504 / FY13-14= 3,579 / FY14/15= 1,908


FY14/15 0 0 0 0 0 0 139

020406080

100120140160

Taos Express - Services began of January 2, 2015

FY14/15= 139

Los Alamos, 133, 1%

Rio Arriba, 1867, 13%

Taos, 2657, 18%

Tribal, 1462, 10%

Santa Fe County, 3984,

27%

Espanola, 4442, 31%


FY-11/12 3576 6579 6785 6403 5492 3899 5711 6178 6875 5487 5922 3913

FY-12/13 3920 6907 6809 7549 5529 4072 5381 5021 6572 6196 5908 2659

FY-13/14 3075 4278 4637 5556 3851 3588 4592 4508 5273 3869 4705 3216

FY14/15 3481 4772 5945 5965 4231 3965 4614

010002000300040005000600070008000

Los Alamos Enhanced

FY11-12= 66,820 / FY12-13= 66,523 / FY13-14= 51,148 / FY14/15= 32,973


FY-11/12 0 417 750 850 745 436 690 774 796 690 782 0

FY-12/13 0 477 672 771 655 536 669 642 742 662 966 0

FY-13/14 0 458 709 649 576 517 575 627 770 601 748 0

FY14/15 0 641 1019 655 701 527 864

0200400600800

10001200

Los Alamos Route 11 formerly route 10

FY11-12= 6,930 / FY12-13= 6,792 / FY 13-14= 6,230 / FY14/15= 4,407


FY-11/12 3640 3946 2903 2755 2523 1264 2641 2856 3356 2884 3413 5171

FY-12/13 4936 4294 2859 2937 2628 2217 2808 2630 2924 3068 4068 10639

FY-13/14 11310 10405 8837 9433 6994 6408 7464 7736 8834 9206 9092 10952

FY14/15 9937 9092 8663 8308 5673 6280 7083

0

2000

4000

6000

8000

10000

12000 Los Alamos Route 2

FY11-12= 37,352 / FY12-13= 46,008 / FY13-14= 106,671 / FY14/15= 55,036


FY-11/12 7894 3691 3927 3188 3169 3016 3229 3200 5137 3309 3956 5057

FY-12/13 6160 4116 4276 3929 4348 3700 3457 3447 1016 4094 4700 5139

FY-13/14 5224 4716 6556 4539 4099 3934 3483 3229 2824 3224 3822 3743

FY14/15 5218 6743 3404 3534 3685 3902 3615

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12000Santa Fe Route 2

FY11-12= 48,773 / FY12-13= 48,382 / FY13-14= 49,393 / FY14/15= 30,101


FY-11/12 851 964 1095 835 890 853 766 804 1288 940 988 842

FY-12/13 785 902 808 818 1128 475 757 801 854 782 985 920

FY-13/14 976 1183 1585 1135 894 963 855 707 967 659 899 720

FY14/15 913 835 667 756 829 736 726

0200400600800

10001200140016001800

Santa Fe Route 4

FY11-12= 11,116 / FY12-13= 10,015 / FY13-14= 11,543 / FY14/15= 5,462


FY-11/12 421 481 1001 1050 616 446 554 913 879 1002 835 752

FY-12/13 739 965 1155 1074 928 475 844 1092 904 1105 973 671

FY-13/14 645 879 1483 1453 899 568 703 1191 670 963 223 641

FY14/15 502 699 1065 904 633 420 511

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1600Santa Fe Route 22

FY11-12= 8,950 / FY12-13= 10,925 / FY13-14= 10,318 / FY14/15= 4,734


FY 11-12 7203 5705 6440 7002 2602 2967 3371 3755 5630 3984 7887 9634

FY 12-13 9395 9180 5153 9699 5292 5046 5319 4248 6808 5352 8175 6651

FY13-14 9818 9771 7194 5006 5264 5273 5120 5493 6570 6009 6420 4475

FY14/15 8908 10094 8136 9187 5795 4746 5464

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12000Santa Fe Pick Up

FY11-12= 66,180 / FY12-13= 80,318 / FY13-14= 76,413 / FY14/15= 52,330


FY-11/12 39,322 37,307 32,420 30,251 23,730 25,517 24,593 24,466 29,909 27,813 30,816 33,932

FY-12/13 36,767 33,994 30,270 33,336 25,750 25,194 26,887 26,541 30,434 29,068 30,278 31,021

FY- 13/14 35,176 33,786 30,401 31,949 25,522 27,034 27,692 28,176 29,859 29,724 29,930 31,020

FY14/15 34,454 33,020 29,923 30,811 23,537 27,502 25,101

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Rail Runner Ridership

FY11-12= 360,076 / FY12-13= 309,115 / FY13-14= 360,269 / FY14/15= 204,348

NORTH CENTRAL REGIONAL TRANSIT DISTRICT BOARD … · North Central Regional Transit District Board...

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