North Bay Elementary School Library 93670 Viking Lane ......Mar 12, 2012 · ramifications of...

Regular Meeting – Monday, March 12, 2012 Board of Directors North Bend School District #13 MEETING LOCATION:

North Bay Elementary School Library 93670 Viking Lane, North Bend

A Board tour of the North Bay Elementary School will begin at 6:30 p.m. on March 12, 2012, followed by the Regular meeting of the North Bend School District #13 Board of Directors beginning at 7:00 p.m., in the School Library.

Notice/Agenda

1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE

2. AGENDA CHANGES/ APPROVAL OF AGENDA

3. PUBLIC PARTICIPATION A. Public Comments

4. THANK YOU A. Donations

5. ACADEMIC FOCUS A. North Bay Elementary

6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Board Reports and Communication

i. Ecumenical Homeless Committee Anthony Collins ii. Other Reports

B. Student Representatives Chloe Jordan and Rachael Morris C. Association Reports

i. OSEA Robin Bridges ii. NBEA Robert Monroe

D. Business Manager Financial Report Sherri O’Connor Pages E. Superintendent BJ Hollensteiner F. North Bend School Foundation Deb Reid/Mike Forrester

7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes - February 13, 2012 B. Barbara Becker - request for continuation of leave of absence for one more year while continuing her

work with ORVA C. Surplus List

8. NEW BUSINESS DISCUSSION A. Policy Updates – First Read

i. IGBHE – Expanded Options Program ii. JED – Student Absences and Excuses

9. NEW BUSINESS ACTION A. AYA Evaluation Report

B. Resolutions for Budget Appropriation Transfers

i. Federal Programs Fund - Resolution 12-08 ii. General Fund - Resolution 12-09 iii. Capital Improvements Fund - Resolution 12-10

C. Review/Adopt Draft 2012-13 Trimester Calendar and Holiday Schedule

D. District-wide Phone System (Obsidian)

E. North Bend Foundation request to defer loan payment

10. OLD BUSINESS DISCUSSION

11. OLD BUSINESS ACTION A. Policy Updates – Second Read/Adoption

i. AD – Educational Philosophy ii. AE – District Goals iii. EBB – Integrated Pest Management iv. ECAB – Vandalism/Malicious Mischief/Theft v. IGBAB/JO – Education Records/Records of Students with Disabilities vi. IK – Academic Achievement vii. IKA – Grading System viii. IKF – Graduation Requirements ix. IKFB – Graduation Exercises x. JE – Attendance xi. JGAB – Use of Restraint and Seclusion xii. JHFE – Reporting of Suspected Child Abuse xiii. JN – Student Fees, Fines and Charges xiv. JO/IGBAB - Education Records/Records of Students with Disabilities xv. KBA – Public Records

B. TowerCo Site Lease

12. BOARD COMMENTS (Brief comments on items of interest)

13. INFORMATION ONLY A. Enrollment Numbers B. Special Board Meeting scheduled for March 19, 2012, 5:30-8:00 p.m., North Bend District Office

Conference Room to work on Board Goals and begin the Superintendent’s annual evaluation. C. Next Regular Board Meeting scheduled for Monday, April 9, 2012, 7:00 p.m., North Bend Council

Chambers.

14. EXECUTIVE SESSION The Board will meet in executive session for the purpose of consulting with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, pursuant to ORS 192.660(2)(h).

15. RETURN TO OPEN SESSION

16. ADJOURN

Regular Meeting – Monday, February 13, 2012 Board of Directors North Bend School District #13 A Regular meeting of the North Bend School District #13 Board of Directors was held Monday, February 13, 2012, beginning at 7:00 p.m., in the North Bend City Council Chambers at 835 California Street, North Bend, OR.

Minutes

1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In Attendance: Board Chair Megan Jacquot; Board Members: Deb Reid, Alane Jennings,

Doug Gauntz, Anthony Collins, and Kurt Brecheisen; Superintendent BJ Hollensteiner; Board Secretary Cheri Schreiber

2. AGENDA CHANGES/ APPROVAL OF AGENDA A. No changes; approved by consensus.

3. PUBLIC PARTICIPATION A. Public Comments

i. Caleb Noggle addressed the board regarding his concern about the marching band uniform colors. Black is a standard color and brown is outdated. He would like a different color altogether.

ii. Amber Mareski, North Bend Band Teacher and Director addressed the board regarding the band uniforms. So far, donations are at $19,000 and are expected to reach approximately $25,000 by mid March. The total cost for the uniforms is over $32,000. If the stock color of black is chosen the district could save over $100/pair of pants. If the custom color of brown is chosen for the pants, there would be an $8,000 shortfall. Would the district consider approving the $8000? The consensus of high school administrators was to stay true to the school colors of brown and gold. Ms. Mareski also informed the board that there will be a replacement plan in place for the purchase of several uniforms per year in the future. Sherri O‟Connor requested that Ms. Mareski get estimates from three different vendors before the money can be appropriated.

4. THANK YOU A. Donations – The North Bend School District appreciates all of the donors to the band uniform

fund.

5. ACADEMIC FOCUS – ORCO (6-12) A. None presented. ORCO will be the academic focus at the April 9, 2012 School Board

Meeting.

6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest

A. Board Reports and Communication i. Policy Committee Anthony/Kurt/Deb

MOTION: To approve request for $8,000 for the purchase of band uniforms.

Motion By: Alane Jennings Second by: Deb Reid Vote: Passed unanimously

i. The committee advanced 17 policy updates for a first read. Fifteen are being presented at this board meeting

ii. Ecumenical Homeless Committee Anthony Collins i. Anthony Collins reports that there is always a need for emergency toiletry kits. He

states there is a need in our community for shelter for single women and families. The ORCA group is soon to start an emergency family housing project.

iii. Other Reports - None B. Student Representative Chloe Jordan

i. Sports update: Swimming team took 2nd place at district meet for both boys and girls; Wrestler‟s took 2nd place at their district meet; Cheer team placed 3rd at state tournament; Boys varsity basketball won their recent game and are in first place in the Farwest league. Varsity girls lost their recent basketball game.

ii. Waves Dance performance was recently held at SOCC iii. „Shtick Happens‟ had a performance last Friday. iv. Iron Chef Competition was held on Saturday and helped raise $5200 for the North

Bend Interact Program C. Association Reports

i. OSEA – No Report Robin Bridges ii. NBEA Gabe Shorb

i. On February 20, 2012 there will be a Public Day of Action from 12:00 p.m. to 1:00 p.m. at the Coos Bay Boardwalk. This focuses on the importance of public education. There will be a 3-on-3 basketball tournament benefitting the South Coast Kids Foundation on March 17th. People are encouraged to volunteer to help with the tournament or enter a team.

D. Business Manager Financial Report Sherri O‟Connor i. State revenue forecasts are down but less than anticipated. Overall economic

indicators in Oregon are looking up. ii. The repair work on the high school gym floor has been completed ahead of

schedule and the floors will be sealed over spring break. E. Superintendent BJ Hollensteiner

i. Curriculum Director – BJ Hollensteiner feels that North Bend needs to hire an in-house Curriculum Director. Currently, North Bend is contracting some services from ESD and there are different people at North Bend doing a portion of the job. BJ is currently working on a job description and the job will be posted soon with the goal of hiring a highly-qualified candidate this Spring.

ii. ORCO Agreement Renewal – The current recommendation is for a one-year renewal of the ORCO Agreement. A task force is to be created to look into the ramifications of renewal vs. non-renewal for the 2013-2014 school year and beyond.

iii. Common Core – There have been three out of four meeting completed for introducing the Common Core changes for schools.

F. North Bend School Foundation Deb Reid/Mike Forrester i. The Foundation is in the midst of a raffle fundraiser. They have sold $2,000 in

tickets and need to sell $5,000 in tickets. They are working on getting the PayPal link fixed so that can be a payment option. The last day to buy tickets is March 5, 2012 with the drawing to take place March 8, 2012.

7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes

i. January 9, 2012 ii. January 23, 2012

B. Surplus List C. Renew or non-renew contracts of temporary, probationary and contracted teachers and

administrators. BJ Hollensteiner Each year the Board must approve the renewal or non-renewal of contracts for licensed staff for the coming year. Enclosed in the packet is the listing of teachers and administrators in

each category. I recommend approval of the listing as presented. All current licensed staff is recommended for rehire by their supervisors.

8. NEW BUSINESS DISCUSSION A. Policy Updates – First Read

i. AD – Educational Philosophy ii. AE – District Goals iii. EBB – Integrated Pest Management iv. ECAB – Vandalism/Malicious Mischief/Theft v. IGBAB/JO – Education Records/Records of Students with Disabilities vi. IK – Academic Achievement vii. IKA – Grading System viii. IKF – Graduation Requirements ix. IKFB – Graduation Exercises x. JE – Attendance xi. JGAB – Use of Restraint and Seclusion xii. JHFE – Reporting of Suspected Child Abuse xiii. JO/IGBAB - Education Records/Records of Students with Disabilities xiv. KBA – Public Records xv. JN – Student Fees, Fines and Charges

9. NEW BUSINESS ACTION A. Classified Employee Appreciation Week – March 5-9

i. Resolution 12-07 Classified Employee Appreciation Week

B. TowerCo Site Lease Over the last few weeks I‟ve been working with Jim Coffey on the renewal of the TowerCo lease. This lease is for the cell tower in the baseball field. This lease will extend the time from May 1, 2032 to May 1, 2047. In consideration, TowerCo will pay the district a one-time payment of $1,000. The District receives $690 per month for the use of the space at the baseball field.

C. Approve 2012-13 Budget Calendar Time for the budget process to begin thus the request for approval of the Budget Calendar.

MOTION: I move to approve the Action/Consent Agenda as presented.

Motion By: Doug Gauntz Second by: Anthony Collins Vote: Passed unanimously

MOTION to adopt Resolution 12-07 proclaiming March 5-9 as Classified Employee Appreciation Week By: Alane Jennings Second: Anthony Collins Vote: Passed unanimously

MOTION to TABLE the First Amendment to Site Ground Lease Agreement until more information is available By: Deb Reid Second: Doug Gauntz Vote: Passed unanimously

MOTION to approve the 2012-2013 Budget Calendar as presented. By: Deb Reid Second: Anthony Collins Vote: Passed unanimously

MOTION: To add xv. JN – Student Fees, Fines and Charges to policy updates list

Motion By: Deb Reid Second by: Megan Jacquot Vote: Passed unanimously

D. Appointment of Budget Committee Members Zone 1, Term Expires 2014 (3 year), currently held by Scott Roberts

Zone 2, Term Expires 2014 (3 year), currently held by Katherine Wash

Zone 4, Term Expires 2013 (1 year), currently vacant

Applicant: Harold Bailey

Zone 6, Term Expires 2014 (3 year), currently held by Diana Schab

E. Approve South Coast ESD Local Service Plan for 2012-2013 In years past the ESD Local Service Plan has only identified the Life Skills Program as part of the Local Service Plan. This year districts have the option to choose other programs the ESD offers. For example, district could chose to use resolution dollars for speech services, Life Skills services, or school improvement thus giving districts the ability to choose services the ESD can do better for a lesser cost than district can. Superintendents have worked with the ESD to identify some services that are within the “Tier I” or services that are common to all districts and all districts have agreed to use, the “Tier 2” services are those that district may choose to use or not. I am very pleased we have this option as it allows district to choose the most economical way to provide services to students. We are in the process right not of selecting the services we will want for next year. BJ recommended approval of the Local Service Plan for the 2012-2013 School Year.

F. Schedule Special Board Meeting to work on Board goals and begin Superintendent evaluation process.

10. OLD BUSINESS DISCUSSION

11. OLD BUSINESS ACTION A. Policy – Second Read

i. JECB – Admission of Nonresident Students

B. Open Enrollment: Establish the number of non-resident students to whom consent will be

given for the 2012-2013 school year

It is the intention of the board to set the number of non-resident students the district will

accept at zero (0) unless something changes and then the Board would hold a Special

Meeting on February 28 or 29 to re-evaluate this position.

MOTION to re-appoint Budget Committee Members Scott Roberts to Zone 1, Katherine Wash to Zone 2, and Diana Schab to Zone 6, and to appoint Harold Bailey to the vacant Zone 4 position. By: Alane Jennings Second: Deb Reid Vote: Passed unanimously

MOTION to approve the 2012-2013 South Coast ESD Local Service Plan as presented. By: Deb Reid Second: Anthony Collins Vote: Passed unanimously

March 19, 2012, 5:30-8:00 p.m. was set for a Special Board Meeting to work on Board goals and begin the Superintendent evaluation process. By consensus.

MOTION to adopt Policy JECB as amended and presented. By: Anthony Collins Second: Kurt Brecheisen Vote: Passed unanimously

12. BOARD COMMENTS (Brief comments of items of interest)

13. INFORMATION ONLY A. Enrollment Numbers B. Next Regular Board Meeting scheduled for Monday, March 12, 2012 at the North Bay School

Library with a school tour to begin at 6:30 and the meeting to begin at 7:00 p.m.

14. ADJOURNED at 9:05 p.m.

MOTION to set the number of non-resident students to whom consent will be given for the 2012-2013 school year at zero (0), with the intention of holding a Special Meeting before March 1, 2012 to re-evaluate this if something were to change. By: Deb Reid Second: Alane Jennings Vote: Passed by majority 5/1 with Anthony Collins opposed

March 2012 Surplus List

Zenith TV (North Bay)

High School Athletic Dept. (Basketball)

"80's" White Uniforms

12 Jersey's

25 Shorts

"80's" Brown Uniforms

4 Jerseys

8 Shorts

"90's" Gold Uniforms

34 Jerseys

24 Shorts

"90's Brown Uniforms

25 Jerseys

22 Shorts

90's Warm-ups

7 Tops

5 Pants High School Old band uniforms

Expanded Options Program - IGBHE

1-6

Oregon School Boards Association Selected Sample PolicyNorth Bend

School District

Code: IGBHE Adopted:

Expanded Options Program The Board is committed to providing additional options to students enrolled in grades 11 and 12 to continue or complete their education, to earn concurrent high school and college credits and to gain early entry into post-secondary education. The district’s Expanded Options Program will comply with all requirements of Oregon law. Eligible Students Eligible students may apply to take courses at a post-secondary institution through the Expanded Options Program. A student is eligible for the Expanded Options Program if he/she: (1) is 16 years or older at the time of enrollment in a course under the Expanded Options Program; (2) is in grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but the district has allowed the student to participate in the program; (3) has developed an educational learning plan; and (4) has not successfully completed the requirements for a high school diploma. A student who has graduated from high school may not participate. Student Notification Prior to February 15 of each year, the district shall notify all high school students and the students’ parents of the Expanded Options Program for the following school year. The district will notify a transfer high school student or a returning dropout of the Expanded Options Program if the student enrolls after the district has issued the February 15 notice. The district will notify a high school student who has officially expressed an intent to participate in the Expanded Options Program, and the student’s parent or guardian, of the student’s eligibility status within 20 business days of the expression of intent. The notice must include the following: 1. The definitions below:

a. Eligible Students: A student who is enrolled in an Oregon public school and who is:

(1) Is Sixteen 16 years or older at the time of enrollment in a course under the Expanded

Options Program; (2) Is Iin grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but

the district has allowed the student to participate in the program; (3) Has developed an educational learning plan as described in this policy; and (4) Has not successfully completed the requirements for a high school diploma.

An eligible student who has completed course requirements for graduation but has not received a diploma, may participate.

An eligible student does not include a foreign exchange student enrolled in a school under a cultural exchange program;


2-6

b. Eligible Post-Secondary Institution: A community college, a state institution of higher education listed in ORS 352.002 and the Oregon Health and Science University;

c. Eligible Post-Secondary Course: Any nonsectarian course or program offered through an eligible post-secondary institution if the course or program may lead to high school completion, a certificate, professional certification, associate degree or baccalaureate degree. An eligible post-secondary course does not include a duplicate course offered at the student’s resident school. Eligible post-secondary courses include academic and professional technical courses and distance education courses.

2. Purposes of the Expanded Options Program which include the following:

a. To create a seamless education system for students enrolled in grades 11 and 12 to:

(1) Have additional options to continue or complete their education; (2) Earn concurrent high school and college credits; and (3) Gain early entry into post-secondary education.

b. To promote and support existing accelerated college credit programs and to support the

development of new programs that are unique to a community’s secondary and post-secondary relationships and resources;

c. To allow eligible students who participate in the Expanded Options Program to enroll full-time or part-time in an eligible post-secondary institution; and

d. To provide public funding to the eligible post-secondary institutions for educational services to eligible students to offset the cost of tuition, fees, textbooks, equipment and materials for students who participate in the Expanded Options Program.;

e. To increase the number of at-risk students earning college credits or preparing to enroll in a post-secondary institution.

3. Financial arrangements for tuition, textbooks, equipment and materials; 4. Available transportation services; 5. The effect of enrolling in the Expanded Options Program on the student’s ability to complete high

school graduation requirements; 6. The consequences of failing or not completing a post-secondary course; 7. Notification that participation in the Expanded Options Program is contingent on acceptance by an

eligible post-secondary institution; 8. District time lines affecting student eligibility and duplicate course determinations; 9. The following information about eligibility for the Expanded Options Program:

a. Eligible students may not enroll in eligible post-secondary courses for more than the equivalent of two academic years, and eligible students who first enroll in grade 12 may not enroll in eligible post-secondary courses for more than the equivalent of one academic year;

b. A student who has completed the requirements for a high school diploma may not participate in the Expanded Options Program.


3-6

10. Notice(s) of any other program(s), agreements(s) or plan(s) in effect that provides access for public high school students to post-secondary courses;

11. The district’s responsibility for providing any required special education and related services to the

student; 12. The number of quarter credit hours that may be awarded each school year to eligible students by the

resident high school; 13. The Board’s process for selecting eligible students to participate in the Expanded Options Program if

the district has not chosen to exceed the credit hour cap and has more eligible students who wish to participate than are allowed by the cap;

14. Information about program participation priority for at-risk students; 15. Exclusion of duplicate courses as determined by the district; 16. The process for a student to appeal the district’s duplicate course determination to the

Superintendent of Public Instruction or the Superintendent’s designee; 17. Exclusion of post-secondary courses in which a student is enrolled if the student is also enrolled full

time in the resident secondary school; and 18. Exclusion of foreign exchange students enrolled in a school under a cultural exchange program. It is a priority for the district to provide information about the Expanded Options Program to high school students who have dropped out of school. The district shall establish a process to identify and provide those students with information about the program. The district shall send information about the program to the last-known address of the family of the student. Enrollment Process Prior to May 15 of each year, a student who is interested in participating in the Expanded Options Program shall notify the district of his/her intent to enroll in post-secondary courses during the following school year. A high school transfer student or returning dropout has 20 business days from the date of enrollment to indicate interest. The district shall review with the student and the student’s parent the student’s current status toward meeting all state and district graduation requirements and the applicability of the proposed post-secondary course to the remaining graduation requirements. A student who intends to participate in the Expanded Options Program shall develop an educational learning plan in cooperation with an advisory support team. An advisory support team may include the student, the student’s parent and a teacher or a counselor. The educational learning plan may include: 1. The student’s short-term and long-term learning goals and proposed activities; and 2. The relationship of the post-secondary courses proposed under the Expanded Options Program and

the student’s learning goals. A student who enrolls in the Expanded Options Program may not enroll in post-secondary courses for more than the equivalent of two academic years. A student who first enrolls in the Expanded Options


4-6

Program in grade 12 may not enroll in post-secondary courses for more than the equivalent of one academic year. If a student first enrolls in a post-secondary course in the middle of the school year, the time of participation shall be reduced proportionately. If a student is enrolled in a year-round program and begins each grade in the summer session, summer sessions are not counted against the time of participation. Duplicate Courses The district will establish a process to determine duplicate course designations. The district will notify an eligible student and the student’s parent or guardian of any course the student wishes to take that the district determines is a duplicate course, within 20 business days after the student has submitted a list of intended courses. A student may appeal a duplicate course determination to the Board Superintendent based on evidence of the scope of the course. The scope of the course refers to the depth and breadth of course content as evidenced through a planned course statement, including content outlines, applicable state content standards, course goals and student outcomes. The [Board] [Board’s designee] will issue a decision on the appeal within 30 business days of receipt of the appeal. If the appeal is denied by the Board, the student may appeal the district’s determination to the Superintendent of Public Instruction. Expanded Options Program Annual Credit Hour Cap The number of quarter credit hours that may be awarded by a high school under the Expanded Options Program is limited to an amount equal to the number of students in grades 9 through 12 enrolled in the high school multiplied by a factor of 0.33. For example, the cap for a high school with 450 students in grades 9 through 12 would be 148.5 (450 X 0.33 = 148.5). (The caps must be established separately for each high school.) At the district’s discretion, the district may choose to exceed both the individual high school level cap and the aggregate district level cap. If the district chooses not to exceed the cap it will has more eligible students than are allowed under the credit hour cap the district shall establish a process for selecting eligible students for participation in the program. The process will give priority for participation to students who are “at risk.” An “at-risk student” means: (1) a student who qualifies for a free or reduced price lunch program; or (2) an at-risk student as defined by rules adopted by the State Board of Education if it has adopted rules to define an at-risk student. An “at-risk” student includes a student who meets state or federal thresholds for poverty as indicated by eligibility for services under any of the following provisions of the No Child Left Behind Act: (1) Title I - Improving Academic Achievement of the Disadvantaged, Part A - Improving Basic Programs Operated by Local Educational Agencies; (2) Title I, Part C - Education of Migratory Children; (3) Title I, Part D - Prevention and Intervention Programs for Children and Youth Who are Neglected, Delinquent, or At-Risk; (4) Title III - Language Instruction for Limited English Proficient and Immigrant Students; and (5) and Title X - Repeals, Redesignations, and Amendments to Other Statutes, Part C - Education of Homeless Children and Youth Program (amending subtitle B of title VII of the McKinney-Vento Homeless Educational Assistance Act). If the district has not exceeded the credit hour cap, the district shall ensure that all eligible at-risk students are allowed to participate in the Expanded Options Program and may allow eligible students who are not at-risk to participate in the program. Post-Secondary Institution Credit


5-6

Prior to beginning a post-secondary course, the district shall notify the student of the number and type of credits that the student will be granted upon successful completion of the course. If there is a dispute between the district and student regarding the number or type of credits that the district will or has granted to a student for a particular course, the student may appeal the district’s decision using an appeals process adopted by the Board. Credits granted to a student shall be counted toward high school graduation requirements and subject area requirements of the state and the district. Evidence of successful completion of each course and credits granted shall be included in the student’s education record. A student shall provide the district with a copy of the student’s grade in each course taken for credit under the Expanded Options Program. The student’s education record shall indicate that the credits were earned at a post-secondary institution. Financial Agreement The district shall negotiate in good faith a financial agreement with the eligible post-secondary institution for the payment of actual instructional costs associated with the student’s enrollment, including tuition and fees and the costs of textbooks, equipment and materials. A district may request a waiver from the Superintendent of Public Instruction if: 1. Compliance would adversely impact the finances of the district; or 2. The district offers dual credit technical preparation programs (i.e. two-plus-two programs, advanced

placement or International Baccalaureate programs). Student Reimbursement Students are not eligible for any state student financial aid, but students may apply to the district for reimbursement for any textbooks, fees, equipment or materials purchased by the student that are required for a post-secondary course. All textbooks, fees, equipment and materials provided to a student and paid for by the district are the property of the district. Transportation Services The district may provide transportation services to eligible students who attend post-secondary institutions within the education service district boundaries of which the district is a component district. Special Education Services The district of a student participating in the Expanded Options Program shall be responsible for providing any required special education and related services to the student. “Related services” includes transportation and such developmental, corrective and other supportive services as are required to assist a student with a disability to benefit from special education and is consistent with Oregon administrative rules on special education. “Special education” means specifically designed instruction consistent with Oregon administrative rules to meet the unique needs of a student with a disability by adapting, as appropriate, the content, methodology, or delivery of instruction to address the unique needs of the student that result from the student’s disability and to ensure access of the student to the general curriculum. If a post-secondary institution intends to provide special education and related services to an Expanded Options Program participant, the institution shall enter into a written contract with the district of the student. The contract shall include the following at a minimum:


6-6

1. Allowance for the student to remain in the program during the pendency of any special education due process hearing unless the parents and district agree otherwise;

2. Immediate notification to the district if the institution suspects that a student participating in the

program may have a disability and requires special education or related services; 3. Immediate notification to the district if the student engaged in conduct that may lead to suspension

or expulsion; and 4. Immediate notification to the district of any complaint made by the parents of the student regarding

the student’s participation in the program at the institution. District Alternative Programs The Expanded Options Program does not affect any program, agreement or plan that existed on January 1, 2006 between the district and a post-secondary institution, which has been continued or renewed. Any new program, agreement or plan that is developed after January 1, 2006 may be initiated at the discretion of the district and the post-secondary institution. END OF POLICY Legal Reference(s): ORS 329.035 ORS 329.485 ORS 332.072 ORS 336.615 - 336.665 ORS Chapter 340

OAR 581-022-1363 to-1373

HR9/29/11│RS

http://landru.leg.state.or.us/ors/329.html




http://arcweb.sos.state.or.us/rules/OARS_500/OAR_581/581_022.html

Student Absences and Excuses** - JED

1-1


School District

Code: JED

Adopted:

Student Absences and Excuses** (Version 1)

It is the student’s responsibility to maintain regular attendance in all assigned classes. Absence from

school or class will be excused under the following circumstances:

1. Illness of the student;

2. Illness of an immediate family member when the student’s presence at home is necessary;

3. Emergency situations that require the student’s absence;

4. Field trips and school-approved activities;

5. Medical (dental) appointments. Confirmation of appointments may be required;

6. Other reasons deemed appropriate by the school administrator when satisfactory arrangements have

been made in advance of the absence.

Each school shall notify parents/guardians by the end of the school day if their child has an unplanned

absence. The notification will be either in person, by telephone or another method identified in writing by

the parent/guardian. If the parent/guardian cannot be notified by the above methods, a message shall be

left, if possible.

Additionally, the superintendent will develop procedures whereby those students who are considered

truant may be subject to the following penalties: detention, suspension, expulsion and/or ineligibility to

participate in athletics or other activities.

END OF POLICY

Legal Reference(s):

ORS 109.056

ORS 332.107

ORS 339.030

ORS 339.055

ORS 339.065

ORS 339.420

OAR 581-021-0046

OAR 581-021-0050

OAR 581-023-0006(11)

HB 3197 (2011)

R8/01/11│PH


http://www.leg.state.or.us/ors/332.html








1

ALTERNATIVE EDUCATION PROGRAMS TOOLKIT for

ANNUAL PROGRAM APPROVAL/DISAPPROVAL by the DISTRICT’S SCHOOL BOARD

Offered by the Oregon Department of Education

“As used in ORS 336.615 to 336.665, „alternative education program‟ means a school or separate class group designed to best serve students‟ educational needs and interests and assist students in achieving the academic standards of the school district and the state.” ORS 336.615. “School districts shall adopt policies and procedures for the approval and annual evaluation of alternative education programs under ORS 336.615-336.665 (Alternative Education Programs) that receive public funds.” OAR 581-022-1350(2). This toolkit is intended to provide a resource for school districts and school district boards for their approvals of the public and private alternative education programs that they will operate or contract with. This toolkit may be copied into other word files. The text boxes are expandable. This toolkit may be updated periodically in response to changes in Oregon Revised Statutes, Oregon Administrative Rules, or in response to comments from districts or programs. Links to the ORS and OAR cited in the toolkit are available on the Department of Education‟s webpage on alternative education at http://www.ode.state.or.us/search/results/?id=78. The list of registered private alternative education programs and the standards adopted by the State Board of Education for those programs are also available on that page. Please direct questions or comments to

Drew Hinds Oregon Department of Education Phone: 503.947.5799 FAX: 503.378.5156 E-mail: [email protected]

Last updated December 19, 2006.

http://www.ode.state.or.us/search/results/?id=78

mailto:[email protected]

2

DISTRICT: _______NORTH BEND SCHOOL DISTRICT __________________________ SCHOOL YEAR: ______2011-2012______________________________________________ ALTERNATIVE EDUCATION PROGRAM: _ALTERNATIVE YOUTH ACTIVITIES, INC._____ (CHECK ONE) PUBLIC PROGRAM: ______ PRIVATE ALTERNATIVE PROGRAM: __X___

PROGRAM APPROVAL by DISTRICT SCHOOL BOARD: OAR 581-022-1350(2)

Standard Status C = In compliance

E = Exemplary NC = Not-in compliance

NA = Not Applicable

Explanation(s) C: List Indicators E: List Indicators

NC: Outline Compliance Plan NA: Explain

The school district has policies and procedures for the annual approval of alternative education programs under ORS 336.615-665 that receive public funds. Approval of this program ensures the following.

C

(OSBA Sample Policy References: IGBHA, IGBHA-AR(1), IGBHA-AR(2))

The Private Alternative Program

Prior to contracting with or distributing public funds to a private alternative program, the district confirmed that the program is registered with the Oregon Department of Education as required by OAR 581-021-0072.

C

The private alternative program‟s annual statement of expenditures has been reviewed consistent with ORS 336.635(2). See the ODE alternative education webpage for model expenditure statement formats.

C

Before contracting with a private alternative program for special education services, the district confirmed that the private program is approved by the ODE to provide those services.

NA

District provides Special Education

The district has determined that the private alternative program enhances or will enhance the ability of the district and its students to achieve district and state standards.

C

Consistent with OAR 581-023-0006(8), Private Alternative Programs, the contracted private alternative program is required to do the following.

C

Maintain records of school attendance, group sizes, and other information required by the contracting district.

C

Report required school finance accounting information to the district at least twice yearly, once each for October 1 through December 31 and for ten days after the end of the school year.

C

Bills sent to District 4 times per year. Student counts for ODE on a regular basis.

Retain student attendance records for at least two years.

C

3



NA = Not Applicable



The contract between the district and the private alternative education program states that suspension or revocation by the ODE of the private program‟s registration will suspend or terminate the district‟s contract with and distribution of public funds to the program for the term of the suspension or termination of the registration.

C

The contract between the school district and the private alternative education program states that non-compliance with a rule or statute implemented by OAR 581-022-1350 may result in the termination of the contract.

C

The private alternative program is in compliance with its contract with the district, including each statute, rule, or school district policy that is specified in the contract.

The Public Alternative Program

The public alternative program complies with all state statutes and rules and federal laws that apply to public schools.

Each Public or Private Alternative Program

The program implements an education plan and education profile for each student that meet the requirements of OAR 581-022-1120(3)(a) and (b) and 581-022-1130(3).

C

Each student‟s education plan includes criteria for determining if, when, where, and how the student may transition from the alternative program.

C

A transportation plan is in place ensuring that the program is accessible to each student approved for placement in the program.

C

The program complies with each eligible student‟s IEP.

C District supervises

The program assists the district in meeting its comprehensive K-12 instructional program.

C

The program ensures that students receive adequate instruction in the educational standards adopted by the State Board of Education for the grade level(s) the program serves for students to meet state and local benchmark standards.

C

(OSBA Sample Policy References: IGBHG, IGBHB-AR)

4



NA = Not Applicable



The program ensures that each student participates in district and state assessments of student achievement.

C

(OSBA Sample Policy Reference: IGBHA-AR(2))

The results of student performance on state assessments are reported annually to students, parents, and the school district.

C

High School sends out information to parents

The program collects and reports to the district each student‟s local and state assessment, attendance, behavior, graduation, dropout, and other data required by the district and the state.

C

District reports

The program serves students who are in one or more of these subgroups. Students

who are suspended, expelled, or considered for suspension or expulsion.

whose attendance is so erratic that they are not benefiting from school.

who have not met or who have exceeded benchmark academic standards.

whose parent or legal guardian applies for a student‟s exemption from compulsory school attendance on a semiannual basis consistent with OAR 581-021-0076, Exemption From Compulsory Attendance.

who are under 21 prior to the start of the district‟s school year and who need additional instruction to earn a diploma; or

who are individually approved for placement consistent with the district‟s board policies regarding the placement.

C

Activities provided by the public or private alternative education program and claimed for state school funds, and the diploma credits allowed for those activities, are only those approved by the district consistent with OAR 581-023-0008, Accountable Activities for Alternative Education Programs. The allowable activities are listed in the contract with the private alternative program.

C

Uses District reporting system

Students receiving online instruction are accounted for consistent with reporting guidelines published in the Oregon Student Personnel Accounting Manual.

NA

5



NA = Not Applicable



Each claim of state school funds is made consistent with OAR 581-023-0006, Student Accounting Records and State Reporting, and with the Oregon Student Personnel Accounting Manual at http://www.ode.state.or.us/sfda/docs/studaccman.pdf.

C

Consistent with ORS 336.635 (2) and OAR 581-022-1350(3), the alternative education program in which the student enrolls with the districts‟ approval notifies the student‟s resident district. It may bill the district for tuition. The billing is annually or at the end of each term or semester of the program. For each full-time equivalent student enrolled in the alternative education program, the school district pays the actual cost of the program or an amount at least equivalent to 80 percent of the district‟s estimated current year‟s average per student net operating expenditure, whichever is lesser. Each alternative education program is accountable for the expenditures of all State School Fund and other local school support moneys. It provides the school district with an annual statement of such expenditures. See the ODE alternative education webpage for model expenditure statement formats.

C

The program and district maintain education records for each student in a public or private alternative education program consistent with OAR 581-022-1660(3) and with OAR 581-021-0210 through 581-021-0440. See the Student Records Handbook at http://www.ode.state.or.us/search/results/?id=318

C

District maintains student records. Regular and special education credits sent directly to school district

The program and district include data for each student in reports required by the ODE.

C

http://www.ode.state.or.us/sfda/docs/studaccman.pdf

http://www.ode.state.or.us/sfda/docs/studaccman.pdf

http://www.ode.state.or.us/search/results/?id=318

6



NA = Not Applicable



Example Indicators of Compliance for Use Above:

Current district policies Minutes of school district or education service district board Contract(s) with the private alternative program/school Written evaluations of the public and private program/school Reviewed financial statement(s) from the private alternative program/school Curriculum mapping/alignment documents from the alternative program/school Reports of state and local assessment administration schedules Student performance results on state and local assessments Student attendance and behavior records Interviews and focus groups with students, parents, staff Other indicator(s) required by the contract between the district and the private alternative

program/school

Go to next page

7

DISTRICT: NORTH BEND SCHOOL YEAR: 2011-2012 ALTERNATIVE EDUCATION PROGRAM: ALTERNATIVE YOUTH ACTIVITIES, INC. (CHECK ONE) PUBLIC PROGRAM: PRIVATE ALTERNATIVE PROGRAM: X Date of Approval by District Board: Date(s) of Evaluations: February 23, 2012 Evaluator(s): BJ Hollensteiner EVALUATION: COMENTS and RECOMMENDATIONS

NORTH BEND SCHOOL DISTRICT 2012-2013 TRIMESTER SCHOOL CALENDAR

FALL TERM

WINTER TERM

SPRING TERM

AUGUST M T W TH F

23a 24a

27● 28● 29● 30 ▲ 31▲

DECEMBER M T W TH F

03 04 05 c 06 07

10 11 12 c 13 14

17 18 19■ 20■ 21■

24■ 25■ 26■ 27■ 28■

31■

MARCH M T W TH F

11 12 13 c 14 15 ♦

18 19 20 c 21 22

25■ 26■ 27■ 28■ 29■

SEPTEMBER M T W TH F

03 ▲ 04 05 c 06 07

10 11 12 c 13 14

17 18 19 c 20 21

24 25 26 c 27 28

JANUARY M T W TH F

01■ 02 c 03 04

07 08 09 c 10 11

14 15 16 c 17 18

21▲ 22 23 c 24 25

28 29 30 c 31

APRIL M T W TH F

01 02 03 c 04 05

08 09 10 c 11 12

15 16 17 c 18 19

22 23 24 c 25 26

29 30

OCTOBER

M T W TH F

01 02 03 c 04 05

08 09 10 c 11 12

15 16 17 c 18 {19*}

22 b 23 b 24 b/c 25 b 26 ♦

29 30 31 c

FEBRUARY M T W TH F

01

04 05 06 c 07 08

11 12 13 c 14 15

18▲ 19 20 c 21 22

25 26 27 c [28*] (pm only)

(7-12 only)

MAY M T W TH F

01 c 02 03

06 07 08 c 09 10

13 14 15 c 16 17

20 21 22 c 23 24

27▲ 28 29 c 30 31

NOVEMBER M T W TH F 01 02

05 06 07 c 08 09

12▲ 13 14 c 15 16

19 20 21■ 22▲ 23■

26 27 28 c 29 30●

MARCH M T W TH F 01

04 05 06 c 07 08●

JUNE M T W TH F

03 04 05 c 06 07

10 11 12●

Contract Days = 68 Contract Days = 59 Contract Days = 64

Teaching Days = 58 (7-12)

57 (K-6)

Teaching Days = 56.5 (7-12)

57 (K-6) Teaching Days = 60 (K-12)

Total Teacher Contract Days = 191

Total Teaching Days = 174.5 (7-12)

174 (K-6)

a = Two days for teachers new to district only. This is in addition to the 191 contract days

b = Elementary School Parent Conference (Elementary Student Early Release)

Regular kindergarten schedule (October 22-25)

c = 1 hour Early Release every Wednesday, district wide

September 4,2012 is the first day of school

June 11, 2013 is the last day of school

June 12, 2013 is an In-service day for teachers

June 07, 2013 is graduation

▲ = Paid Holiday (8)

■ = Non-Paid Day/No School (19)

● = Non-student Day/Teacher Work Day (In-service) (6) (pre-school prep, conf. prep, grading days) (8/27, 8/28, 8/29, 11/30, 3/8, 6/14)

{19*} = Elementary conference prep/conferences (gr. 1-6) (10/19)

(regular school day for grades 7-12)

♦ = District Staff Development Day (2.5) (10/26, 3/15)

[28*] Staff Development pm only - grades 7-12 only ( 2/28)

(regular school day for grades K-6)

9/4-6 Kindergarten Orientation

3/13-15 Kindergarten Conferences

To: All Personnel

From: Superintendent of Schools

Subject: 2012-2013 Holiday Schedule

The following schedule of paid holidays is in effect for the 2012-13 fiscal year for all regular

employees.

ELEMENTARY PRINCIPALS 12 MONTH ALL

ALL TEACHERS EMPLOYEES OTHERS

Wednesday, July 4 X

Thursday, August 30 X X X

Friday, August 31 X X X

Monday, September 3 X X X

Monday, November 12 X X X

Thursday, November 22 X X X

Friday, November 23 X

*Friday, December 21 X X

Monday, December 24 X

Tuesday December 25 X

Tuesday, January 1 X

Monday, January 21 X X X

Monday, February 18 X X X

*Friday, March 29 X X

Monday, May 27 X X X

*Board selected holiday as per OSEA contract

Administrative Reg. 3450.2/4450.2

Educational Philosophy - AD

1-1


School District

Code: AD

Adopted:

Educational Philosophy (Version 1)

The Board believes:

1. That education is a major civilizing influence on the development of a humane, responsible and

informed citizenry, able to adjust and grow in a rapidly changing world;

2. That students must be encouraged to learn their heritage and their place in the global society;

3. That all students learn;

4. That all students should be held to rigorous academic content standards proficient in the knowledge

and skills of their current grade level;

5. That all students can be expected to succeed;

6. That access to quality education must be provided for all students regardless of linguistic

background, culture, race, sex, sexual orientation, capability or geographic location;

7. In an educational experience that supports academic growth beyond proficiency in established

academic content standards and encourages all students to attain aspirational goals that are

individually challenging;

8. In supporting the physical and cognitive growth and development of all students.

To this end, staff members will strive to aid each student’s intellectual, physical, character, emotional and

social growth so that he/she may become a responsible community member and lead a personally

rewarding life.

END OF POLICY

Legal Reference(s):

ORS 329.025

ORS 329.035

ORS 329.485

ORS 332.107

OAR 581-022-1020

9/29/11│RS






District Goals - AE

1-2


School District

Code: AE

Adopted:

District Goals (Version 2)

The district shall maintain a coordinated K-12 program that supports the physical and cognitive growth

and development of students, is designed to improve student achievement, supports the academic growth

beyond proficiency in academic content standards students becoming proficient in the knowledge and

skills of the student’s current grade level and encourages the attainment of individual goals.

The following practices contribute to achieving this goal.

The district will develop a partnership with staff, parents and community members [through 21st Century

Schools Councils, local school committees and advisory committees] to identify and revise goals

consistent with the goals adopted by the State Board of Education. To successfully prepare students to

function effectively in a rapidly changing world and for the futures they choose to pursue, goals adopted

by the district will:

1. Ensure that all students, regardless of linguistic background, culture, race, sex, sexual orientation,

capability or geographic location, have access to a quality education in a safe, motivating

environment;

2. Hold all students to rigorous academic standards and expect them to succeed;

3. Provide students with opportunities to demonstrate their achievement in knowledge and skills;

4. Encourage parental and community involvement in their student’s education;

5. Develop in students lifelong academic skills to prepare them for an ever-changing world;

6. Develop in students the core ethical values that our diverse society shares and holds important,

including but not limited to: respect, responsibility, caring, trustworthiness, justice, fairness, civic

virtue and citizenship;

7. Equip students with the knowledge and skills necessary to pursue the future of their choice and to

prepare students to function effectively in various life roles[.][; and]

[8. Utilizes valid and reliable data for evaluating the success of curriculum, instruction, resource

allocation and school improvement.]

END OF POLICY

District Goals - AE

2-2

Legal Reference(s):

ORS 174.100

ORS 192.630

ORS 329.025

ORS 329.485

ORS 332.107

ORS 659.850

ORS 659A.003

ORS 659A.006

ORS 659A.030

OAR 581-022-1020

OAR 581-022-1030

OAR 839-003-0000

HR9/29/11 | RS







http://www.leg.state.or.us/ors/659a.html






Integrated Pest Management - EBB

1-3


School District

Code: EBB Adopted:

Integrated Pest Management To ensure the health and safety concerns of student, staff and community members, the district shall adopt an integrated pest management plan (IPM)

1 which emphasizes the least possible risk to students, staff and

community members and shall adopt a list of low-impact pesticides for use with the IPM plan. The IPM plan is a proactive strategy that: 1. Focuses on the long-term prevention or suppression of pest problems through economically sound

measures that:

a. Protect the health and safety of students and staff; b. Protect the integrity of district buildings and grounds; c. Maintain a productive learning environment; and d. Protect local ecosystem health.

2. Focuses on the prevention of pest problems by working to reduce or eliminate conditions of property

construction, operation and maintenance that promote or allow for the establishment, feeding, breeding and proliferation of pest populations or other conditions that are conducive to pests or that create harborage for pests;

3. Incorporates the use of sanitation, structural remediation or habitat manipulation or of mechanical, biological and chemical pest control measures that present a reduced risk or have a low-impact and, for the purpose of mitigating a declared pest emergency, the application of pesticides that are not low-impact pesticides;

4. Includes regular monitoring and inspections to detect pests, pest damage and unsanctioned pesticide

usage; 5. Evaluates the need for pest control by identifying acceptable pest population density levels; 6. Monitors and evaluates the effectiveness of pest control measures; 7. Excludes the application of pesticides on a routine schedule for purely preventive purposes, other

than applications of pesticides designed to attract or be consumed by pests; 8. Excludes the application of pesticides for purely aesthetic purposes; 9. Includes school staff education about sanitation, monitoring, inspection and pest control measures; 10. Gives preference to the use of nonchemical pest control measures;

1See Model Integrated Pest Management Plan for Oregon Schools at

http://www.ipmnet.org/tim/IPM_in_Schools/Model_School_IPM_Plan_Main_Page.html


2-3

11. Allows the use of low-impact pesticides if nonchemical pest control measures are ineffective; and 12. Allows the application of a pesticide that is not a low-impact pesticide only to mitigate a declared

pest emergency or if the application is by, or at the direction or order of, a public health official. The district shall designate the [maintenance supervisor] as the Integrated Pest Management Plan Coordinator[s] and give them the authority for overall implementation and evaluation of the IPM plan. Integrated Pest Management Plan Coordinator The IPM Plan Coordinator[s] shall: 13. Attend not less than six hours of IPM training each year. The training shall include at least a general

review of integrated pest management principles and the requirements of IPM as required by Oregon statute;

14. Ensure appropriate prior notices are given and posted warnings have been placed when pesticide

applications are scheduled; 15. Oversee pest prevention efforts; 16. Ensuring Ensure identification and evaluation of pest situation; 17. Determine the means of appropriately managing pest damage that will cause the least possible

hazard to people, property and the environment; 18. Ensure the proper use and application of pesticide applications when non-pesticide controls have

been unsuccessful; 19. Evaluate pest management results; and 20. Keep for at least four years following the application date, records of applied pesticides that include:

a. A copy of the label; b. A copy of the Material Data Safety Sheet; c. The brand name and USEPA registration number of the product; d. The approximate amount and concentration of pesticide applied; e. The location of where the pesticide was applied; f. The type of application and whether the application was effective; g. The name(s) of the person(s) applying the pesticide; h. The pesticide applicator’s license numbers and pesticide trainee or certificate numbers of the

person applying the pesticide; i. The dates and times for the placement and removal of warning signs; and j. Copies of all required notices given, including the dates the IPM Coordinator gave the notices.


3-3

21. Respond to inquires about the IPM plan and refer complainants to [Board policy KL - Public

Complaints]; 22. Conduct outreach to district staff about the district’s IPM plan. END OF POLICY Legal Reference(s): ORS 634.116

SB 637 (2009)

R9/29/11 | RS


Vandalism/Malicious Mischief/Theft** - ECAB

1-1

Oregon School Boards Association Selected Sample Policy North Bend

School District

Code: ECAB Adopted:

Vandalism/Malicious Mischief/Theft** Students and citizens are urged to cooperate in reporting any incidents of vandalism/malicious mischief/theft and the name or names of the person or persons believed to be responsible. Each district employee will should report to the principal or other person in authority incidents of vandalism/malicious mischief/theft and the name of the person or persons responsible, if known. Principals will submit a report of any vandalism/malicious mischief/theft or damage to their buildings, to the superintendent. The superintendent will report to the Board regarding major vandalism/malicious mischief/theft or damage to district property. [The district may offer a reward to an individual(s) who provides information that results in the apprehension of a person(s) guilty of vandalism/malicious mischief/theft or other criminal acts against the district. The amount of reward shall be determined by the superintendent on a case-by-case basis within any guidelines set by the Board.] The superintendent is authorized to sign a criminal complaint and to press charges against those committing acts of vandalism/malicious mischief/theft of or against district property. Because incidents of willful or malicious abuse, destruction, defacing and theft of district property are clearly contrary to the best interests of the district and injurious to the rights and welfare of the entire community, it is the policy of the Board to seek all legal remedies against persons found to have committed such acts. Full restitution for the damage will be sought from such persons, or, in the case of minors, from their parents. Grade reports, diplomas and records may be withheld for failure to make restitution for assessed damages.Until such fees or restitutions are paid, certain restrictions and/or penalties may be imposed. Records requested by another district to determine a student’s appropriate placement may not be withheld. Students who willfully destroy district property through vandalism/malicious mischief/theft or arson, who commit larceny or who create a hazard to the safety of other people on district property will be disciplined in accordance with state law and the Board’s policy on student suspensions/expulsions and referred to law enforcement authorities. END OF POLICY Legal Reference(s): ORS 30.765 ORS 164.345 ORS 164.365

ORS 326.575 ORS 332.107 ORS 339.260

ORS 339.270 ORS 419C.680

9/29/11│PH








http://landru.leg.state.or.us/ors/419c.html

Education Records/Records of Students with Disabilities** - IGBAB/JO

1-2


School District Code: IGBAB/JO

Adopted:

Education Records/Records of Students with Disabilities**

Education records are those records maintained by the district that are directly related to a student.

[The primary reason for the keeping and maintaining of education records for students is to help the

individual student in his/her educational development by providing pertinent information for the student,

his/her teachers and his/her parents. These records also serve as an important source of information to

assist students in seeking productive employment and/or post-high school education.]

The district shall maintain confidential education records of students in a manner that conforms with state

and federal laws and regulations.

Information recorded on official education records should be carefully selected, accurate, verifiable and

should have a direct and significant bearing upon the student’s educational development.

The district annually notifies parents or adult students that it forwards educational records requested by an

educational agency or institution in which the student seeks to enroll or receive services, including special

education evaluation services.

The district shall withhold the grade reports, diploma and records of students or former students who owe

fees, fines or damages of $50 or more, and may withhold the grade reports, diplomas records of students or

former students who owe less than $50, until those fees, fines or damages are paid.The district may impose

certain restrictions and/or penalties until fees, fines or damages are paid. Records requested by another

district to determine a student’s appropriate placement may not be withheld. Students or parents will

receive written notice at least 10 days in advance of withholding stating the district’s intent to withhold

records of any restrictions and/or penalties to be imposed until the debt is paid. The notice will include the

reason the student owes money to the district, an itemization of the fees, fines or damages owed and the

right of parents to request a hearing. The notice will also state that tThe district may pursue the matter

fees, fines or damages through a private collection agency or other method available to the district. The

district may waive fees, fines and charges if the student or parents cannot pay, the payment of the debt

could impact the health and safety of the student or if the cost of collection would be more than the total

collected or there are mitigating circumstances, as determined by the superintendent.

The district shall comply with a request from parents or an adult student to inspect and review records

without unnecessary delay. The district provides to parents of a student with a disability or to an adult

student with a disability the opportunity at any reasonable time to examine all of the records of the district

pertaining to the student’s identification, evaluation, educational placement and free appropriate public

education. The district provides parents or an adult student, on request, a list of the types and locations of

education records collected, maintained and used by the district.

The district annually notifies parents of all students, including adult students, currently in attendance that

they have to right to:

Education Records/Records of Students with Disabilities** - IGBAB/JO

2-2

1. Inspect and review the student’s records;

2. Request the amendment of the student’s educational records to ensure that they are not inaccurate,

misleading or otherwise in violation of the student’s privacy or other rights;

3. Consent to disclosures of personally identifiable information contained in the student’s education

records, except to the extent that the student educational record rules authorize disclosure without

consent. (See Board policy JOB – Personally Identifiable Information);

4. File with the U.S. Department of Education a complaint concerning alleged failures by the district to

comply with the requirements of the Family Educational Rights and Privacy Act; and

5. Obtain a copy of the district’s education records policy.

Regarding records to be released to district officials within the agency, the district’s notice includes criteria

for determining legitimate educational interest and the criteria for determining which school officials have

legitimate educational interests.

The district annually notifies parents and adult students of what it considers to be directory information

and the disclosure of such. (See Board policy JOA – Directory Information).

The district shall give full rights to education records to either parent, unless the district has been provided

legal evidence that specifically revokes these rights. Once the student reaches age 18 those rights transfer

to the student.

A copy of this policy and administrative regulation shall be made available upon request to parents and

students 18 years or older or emancipated and the general public.

END OF POLICY

Legal Reference(s):

ORS 30.864

ORS 107.154

ORS 326.565

ORS 326.575

ORS 339.260

ORS 339.270

ORS 343.177(3)

OAR 166-400-0010 to 166-450-0010

OAR 581-021-0220 to -0430

OAR 581-022-1660

OAR 581-022-1670

Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 - 1427 (2006).

Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2006); Family Educational Rights and Privacy, 34

C.F.R. Part 99 (2006).

Assistance to States for the Education of Children with Disabilities, 34 C.F.R. § 300.501 (2006).

R9/29/11│PH












Academic Achievement** - IK

1-1


School District

Code: IK

Adopted:

Academic Achievement**

The Board believes it is important that teachers have as much accurate knowledge of student achievement

as possible to assess students’ needs and growth; thus, a sharing of information among parent, teacher and

student is essential.

The district shall ensure that all students have the opportunity to demonstrate progress toward achieving

academic content standards becoming proficient in the knowledge and skills of the student’s current grade

level. Students who have not yet met or who exceed all of the standards at any grade level, will be offered

additional services or alternative public education options.

The Board directs staff to follow these guidelines in measuring and reporting student progress:

1. Parents will be informed regularly, at least [four] times a year, of their student’s progress in school;

2. Parents will be alerted and conferred with as soon as possible when a student’s performance or

attitude becomes unsatisfactory or shows marked or sudden deterioration;

3. Grades and/or portfolio content assessment will be based upon academic performance and will not

include student attitude. Grades will not be used for disciplinary purposes. Absenteeism or

misconduct shall not be the sole criterion for the reduction of a student’s grade;

4. At comparable levels, the school system will strive for consistency in grading and reporting except

when this consistency is inappropriate for certain classes or certain students;

5. When no grades are given but the student is evaluated in terms of progress, the school staff also will

provide a realistic appraisal of the student’s standing in relation to his/her peers;

6. The staff will take particular care to explain to parents the meaning of marks and symbols used to

reflect student performance.

END OF POLICY

Legal Reference(s):

ORS 107.154

ORS 329.485

ORS 339.260

ORS 343.295

OAR 581-021-0022

OAR 581-022-1660

OAR 581-022-1670

R9/29/11│RS








Grading System - IKA

1-1


School District Code: IKA

Adopted:

Grading System

The district’s grading system shall be based on Board-adopted course content and is designed to enable the

student and parent to clearly know how well the student is achieving course requirements at the student’s

current grade level, and be based on the student’s progress toward becoming proficient in a continuum of

knowledge and skills.

Letter grades will be used in the district.

Grading will be on a [nine-week]trimester basis. The [nine-week]trimester grade will be based on many

factors, such as: basic assignments, both oral and written; class participation; special assignments;

research; activities of various types and kinds; and special contributions.

At the beginning of the grading period students and parents will be informed regarding the basis of the

grades and the methods to be used in determining them.

END OF POLICY

Legal Reference(s):

ORS 329.485

ORS 339.260

OAR 581-022-1670

9/29/11│RS




Graduation Requirements - IKF

1-7


School District

Code: IKF

Adopted:

Graduation Requirements (Version 1)

The Board will establish graduation requirements for the awarding of a high school diploma, modified diploma, extended diploma and alternative certificate which meet or exceed state requirements. A student may satisfy graduation requirements in less than four years. The district will award a diploma to a student fulfilling graduation requirements in less than four years upon the student’s request and, if required, if consent is received by the student’s parent or guardian consents or by the student if they are 18 years of age or older or emancipated. Diploma A high school diploma will be awarded to students in grades 9 through 12 who complete equal to a minimum of 24 credits which include at least: 1. Three credits of mathematics; 2. Four credits of English (one unit in written comprehension); 3. TwoThree credits of science; 4. Three credits of social sciences; 5. One credit in health education; 6. One credit in physical education; and 7. OneThree credit in career and technical education, the arts or second language.

North Bend High School Credits

State Recommended Credits

Mathematics 9 Equal to 3

English 12 Equal to 4

Science 9 Equal to 3

Social Sciences 9 Equal to 3

Health Education 3 Equal to 1

Physical education 3 Equal to 1

Career and technical education, the arts or second language

9 Equal to 3

The district shall offer students credit options provided the method for obtaining such credits is described in the student’s personal education plan and the credit is earned by meeting requirements described in OAR 581-022-1131.


2-7

The district may award a diploma to a student who does not satisfy above math and English requirements if the student has exceeded the academic content standards for or displays proficiency in mathematics or English, as demonstrated on Oregon state assessments. Students first enrolled in grade 9 during the 2008-09 or 2009-10 school year will need to complete three credits of science, three credits in the arts, career/technical education or a second language (in any one or combination thereof) and six credits of electives. Students first enrolled in grade 9 during the 2010-11 school year must complete their math credits at the Algebra I level and higher. To receive a diploma or modified diploma, in addition to credit requirements, as outlined in OAR 581-022-1130 and OAR 581-022-1134, respectively, a student must: 8.1. Demonstrate proficiency in the essential skills

1;

9.2. Develop an education plan and build an education profile; 10.3. Demonstrate extended application through a collection of evidence; 11.4. Participate in career-related learning experiences. ELL Accommodations for Essential Skills The district [will][will not] allow English Language Learner (ELL) students to demonstrate proficiency in the Essential Skill of Apply Mathematics, in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year are: 12.1. On track to meet all other graduation requirements; and 13.2. Unable to demonstrate proficiency in the Essential Skills in English. The district [will][will not] allow ELL students to demonstrate proficiency in Essential Skills other than Apply Mathematics, in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year: 14.1. Are on track to meet all other graduation requirements; 15.2. Are unable to demonstrate proficiency in the Essential Skills in English; 16.3. Have been enrolled in a U.S. school for five years or less; and 17.4. Receives at least a level 3 (Intermediate) on the English Language Proficiency Assessment (ELPA). [The district will develop procedures to provide assessment options as described in the Test Administration Manual, in the ELL student’s language of origin for those ELL students who meet the criteria above, and will develop procedures to ensure that locally scored assessment options administered in an ELL student’s language of origin are scored by a qualified rater.]

1This graduation requirement applies to students who receive a high school diploma on or after Sept 1, 2011, as adopted by the

State Board of Education. Each student shall demonstrate proficiency in essential skills adopted by the State Board of Education as provided in OAR 581-022-0615. Proficiency is required in reading in 2012, writing in 2013 and apply math in 2014.


3-7

[Essential Skills Appeal The district will [establish an appeal process] [follow Board policy KL - Public Complaints] in the event of an appeal for the denial of a diploma based on the Essential Skills graduation requirement. The district will retain student work samples and student performance data to ensure that sufficient evidence is available in the event of an appeal.] The requirements for a student who began grade nine during the 2005-06 school year and who attended school during the 2006-07, 2007-08 and 2008-09 school years are the same, except for needing 3 credits in English and 2 credits in math and a total of 22 credits, if the student graduates prior to July 1, 2010. Modified Diploma A modified diploma will be awarded only to students who have demonstrated the inability to meet the full set of academic standards established by the State Board of Education for a diploma while receiving reasonable modifications and accommodations. On or after July 1, 2009, a A modified diploma may only be awarded to a student who meets the eligibility criteria below: 18.1. Has a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or 19.2. Has a documented history of a medical condition that creates a barrier to achievement. For a student who entered grade nine before July 1, 2007, the student’s team shall decide whether the student must meet the unit of credit requirements set by the State Board of Education or the credit requirements specified by the district for a modified diploma at the time the student entered grade nine. Having met the above eligibility criteria, a modified diploma will be awarded to students, who while in grade nine through completion of high school, complete 24 credits which shall include: 20. Three credits in English; 21. Two credits in mathematics; 22. Two credits in science; 23. Two credits in social sciences; 24. One credit in health; 25. One credit in physical education; and 26. One credit in career technology, the arts or a second language.







4-7

Social Sciences 96 Equal to 32



Career and technical educationtechnology, the arts or second language

93 Equal to 31

Districts may make modifications to the assessment for students who seek a modified diploma when the following conditions are met: 27.1. For a student on an IEP, any modifications to work samples must be consistent with the requirements established in the IEP. Modifications are changes to the achievement level, construct, or measured outcome of an assessment. This means that IEP or school teams responsible for approving modifications for a student’s assessment may adjust the administration of the assessment and/or the assessment’s achievement standard. 28.2. For a student not on an IEP, any modifications to work samples must have been provided to the student during their instruction in the content area to be assessed; and in the year in which the student is being assessed and modifications must be approved by the school team that is responsible for monitoring the student’s progress toward the modified diploma. Students not on an IEP or a 504 Plan may not receive a modified OAKS assessment. A student’s school team shall decide that a student should work toward a modified diploma no earlier than the end of grade six and no later than two years before the student’s anticipated exit from high school. A student’s school team may decide to revise a modified diploma decision. A student’s school team may decide that a student who was not previously working towards a modified diploma should work towards one when the student is less than two years from anticipated exit from high school if the documented history has changed. Extended Diploma Beginning in the 2009-10 school year, aAn extended diploma will be awarded only to students who have demonstrated the inability to meet the full set of academic content standards for a diploma while receiving modifications and accommodations. To be eligible for an extended diploma, a student must: 29.1. While in grade nine through completion of high school, complete 12 credits, which may not include more than six credits in a self-contained special education classroom and will include: a. Two credits of mathematics; b. Two credits of English; c. Two credits of science; d. Three credits of history, geography, economics or civics; e. One credit of health; f. One credit of physical education; and g. One credit of the arts or a second language.




5-7




Social SciencesHistory, Geography, Economics, or civics

9 Equal to 3



Career and technical education, tThe arts or second language

93 Equal to 31

30.2. Have a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or 31.3. Have a documented history of a medical condition that creates a barrier to achievements; and 32.4. Participate in an alternate assessment beginning no later than grade six and lasting for two or more assessment cycles; or 33.5. Have a serious illness or injury that occurs after grade eight, that changes the student’s ability to participate in grade level activities and that results in the student participating in alternate assessments. Alternative Certificates Alternative certificates will be awarded to students who do not satisfy the requirements for a diploma, modified diploma or extended diploma if the students meet minimum credit requirements established by the district. Alternative certificates will be awarded based on individual student needs and achievement. A student who receives a modified diploma, extended diploma or alternative certificate will have the option of participating in a high school graduation ceremony with the student’s class. Other District Responsibilities The district will ensure that students have onsite access to the appropriate resources to achieve a diploma, modified diploma, extended diploma or alternative certificate at each high school. The district will provide age appropriate and developmentally appropriate literacy instruction to all students until graduation. The district may not deny a student, who has the documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers, or of a medical condition that creates a barrier to achievements, the opportunity to pursue a diploma with more stringent requirements than a modified diploma or an extended diploma for the sole reason the student has the documented history. The district may award a modified diploma or extended diploma to a student only upon the written consent of the student’s parent or guardian. The district shall receive the written consent during the school year in which the modified diploma or extended diploma is awarded. This requirement does not apply to aA student who is emancipated or has reached the age of 18 at the time the modified diploma or extended diploma is awarded may sign the consent. A student shall have the opportunity to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in either four years after starting the ninth grade, or until the student reaches the age of 21, if the student is entitled to a public education until the age of 21 under state or federal law.


6-7

A student may satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years but not less than three years. In order to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years, the student’s parent or guardian or a student who is emancipated or has reached the age of 18 must provide written consent which clearly states the parent, guardian or student is waiving the fourth year and/or years until the student reaches the age of 21. A copy of the consent will be forwarded to the district superintendent who will annually report to the Superintendent of Public Instruction the number of such consents. Beginning in grade five, the district will annually provide information on the availability of a modified diploma, an extended diploma, and an alternative certificate and the requirement for the diplomas and certificate to the parents or guardians of a student taking an alternate assessment. A student who receives a modified diploma, extended diploma or alternative certificate will have the option of participating in a high school graduation ceremony with the student’s class. A student who receives a modified diploma, extended diploma or alternative certificate shall have access to individually designed instructional hours, hours of transition services and hours of other services that equals at least the total number of instructional hours that is required to be provided to students who are attending a public high school, unless reduced by the IEP team. The district will award to students with disabilities a document certifying successful completion of program requirements. No document issued to students with disabilities educated in full or in part in a special education program shall indicate that the document is issued by such a program. When a student who has an individualized education program (“IEP”) completes high school, the district will give the student an individualized summary of performance. Eligible students with disabilities are entitled to a Free Appropriate Public Education (“FAPE”) until the age of 21, even if they have earned a modified diploma, an extended diploma, an alternative certificate or completion of a General Education Development document. The continuance of services for students with disabilities for a modified diploma, extended diploma or alternative certificate is contingent on the IEP team determining the student’s continued eligibility and special education services are needed. Students and their parents will be notified of graduation and diploma requirements. [The district will review graduation requirements biennially in conjunction with the secondary school improvement plan. Graduation requirements may be revised to address student performance.] The district will issue a high school diploma, upon request, to a person who served in the Armed Forces

2,

as specified in Oregon law, if the person was discharged or released under honorable conditions and has

2The policy applies to any person who:

1. Served in the Armed Forces of the U.S. at any time during: a. World War I; b. World War II; c. The Korean Conflict; or d. The Vietnam War; 2. Served in the Armed Forces of the U.S. and was physically present in: a. Operation Urgent Fury (Grenada); b. Operation Just Cause (Panama); c. Operation Desert Shield/Desert Storm (Persian Gulf War); d. Operation Restore Hope (Somalia); e. Operation Enduring Freedom (Afghanistan); or


7-7

received either a General Educational Development, a post-secondary degree or has received a minimum score on the Armed Services Vocational Aptitude Battery. END OF POLICY Legal Reference(s):

f. Operation Iraqi Freedom (Iraq); 3. Served in the Armed Forces of the U.S. in an area designated as a combat zone by the President of the U.S.

ORS 329.095 ORS 329.451 ORS 332.107 ORS 332.114 ORS 338.115 ORS 339.115 ORS 339.505 ORS 343.295

OAR 581-021-0071 OAR 581-022-0615 OAR 581-022-0617 OAR 581-022-1130 OAR 581-022-1131 OAR 581-022-1133 OAR 581-022-1134

OAR 581-002-1135 OAR 581-022-1210 OAR 581-022-1215 OAR 581-022-1350

TEST ADMINISTRATION MANUAL, APPENDIX L-REQUIREMENTS FOR ASSESSMENT OF ESSENTIAL SKILLS. R9/29/11|RS




















Graduation Exercises - IKFB

1-1


School District

Code: IKFB

Adopted:

Graduation Exercises

Because the Board believes that completion of the requirements for a diploma, a modified diploma,

extended diploma or alternative certificate from the public schools is an achievement that improves the

community as well as the individual, the Board wishes to recognize that achievement in a publicly

celebrated graduation exercise.

Accordingly, appropriate graduation programs may be planned by [ North Bend High School ] on the date

selected by [the Board]the district calendar committee.

The district’s valedictorian(s), salutatorian(s) or others at the discretion of the principal or designee may be

permitted to speak as part of the district’s planned graduation program. All speeches will be reviewed and

approved in advance by the principal or designee.

All students in good standing who have successfully completed the requirements for a senior high school

diploma, a modified diploma, extended diploma or alternate certificate may participate in graduation

exercises.

END OF POLICY

Legal Reference(s):

ORS 329.035

ORS 329.451

ORS 329.465

ORS 332.105

ORS 332.107

ORS 332.114

ORS 339.115

ORS 339.505

ORS 343.295

OAR 581-021-0071

OAR 581-022-1130

OAR 581-022-1350

31 OR. ATTY. GEN. OP. 428 (1964)

Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681-1683 (2006); Nondiscrimination on the Basis of Sex in

Education Programs or Activities Receiving Federal Financial Assistance, 34 C.F.R. Part 106 (2006).

Kay v. David Douglas Sch. Dist. No. 40,1987); cert. den., 484 U.S. 1032 (1988).

Doe v. Madison Sch. Dist. No. 321, 177 F.3d 789 (9th Cir. 1999).

Lee v. Weisman, 505 U.S. 577 (1992).

9/29/11 | RS













Attendance** - JE

1-1

Oregon School Boards Association Selected Sample Policy North Bend

School District

Code: JE

Adopted:

Attendance**

Goals of attendance requirements are to:

1. Contribute to the academic success of students;

2. Inform parents about their students’ class attendance or nonattendance;

3. Place the responsibility for attendance in the hands of students and their parents;

4. Aid students in making decisions and accepting the responsibilities and consequences resulting from

those decisions;

5. Stress that punctual and regular attendance is a learned function necessary in coping with life;

6. Stress attendance may impact grades and credit;

7. Meet Oregon graduation requirements.

Each school shall notify parents/guardians by the end of the school day if their child has an unplanned

absence. The notification will be either in person, by telephone or another method identified in writing by

the parent/guardian. If the parent/guardian cannot be notified by the above methods, a message shall be

left, if possible.

The Board directs the superintendent to develop rules and regulations which meet these objectives and to

publish those rules and regulations annually for students and their parents.

END OF POLICY

Legal Reference(s):

ORS 336.010

ORS 339.020

ORS 339.030

ORS 339.055

ORS 339.065

ORS 339.260

OAR 581-021-0050

OAR 581-022-1130

HB 3197 (2011)

8/01/11│PH









Use of Restraint and Seclusion - JGAB

1-3


School District

Code: JGAB

Adopted:

Use of Restraint and Seclusion

The Board is dedicated to the development and application of best practices within the district’s public

educational/behavioral programs. It is the intent of the Board to establish a policy that defines the

circumstances that must exist and the requirements that must be met prior to, during and after the use of

restraint and/or seclusion as an intervention with district students.

Definitions

1. “Physical restraint” means the restriction of a student’s movement by one or more persons holding

the student or applying physical pressure upon the student. “Physical restraint” does not include

touching or holding a student without the use of force for the purpose of directing the student or

assisting the student in completing a task or activity. The definition of “physical restraint”does not

include the use of mechanical, chemical or prone restraint of a student as these methods are

prohibited by Oregon law.

2. “Seclusion” means the involuntary confinement of a student alone in a room from which the student

is physically prevented from leaving. Seclusion does not include “time out.”

“Time out” means the Seclusion does not include the removal of a student for a short period of time

to provide the student with an opportunity to regain self-control, in a setting from which the student

is not physically prevented from leaving.

3. “Serious bodily injury” means any significant impairment of the physical condition of a person, as

determined by qualified medical personnel, whether self-inflicted or inflicted by someone else.

4. “Mechanical restraint” means a device used to restrict the movement of a student or the movement

or normal function of a portion of the body of a student.

“Mechanical restraint” does not include:

a. A protective or stabilizing device ordered by a licensed physician; or

b. A vehicle safety restraint when used as intended during the transport of a student in a moving

vehicle.

5. “Chemical restraint” means a drug or medication that is used on a student to control behavior or

restrict freedom of movement that has not been prescribed by a licensed health professional or other

qualified health care professional acting under the professionals scope of practice.

6. “Prone restraint” means a restraint in which a student is held face down on the floor.


2-3

The use of physical restraint and/or seclusion is only permitted as a part of a behavioral support plan when

other less restrictive interventions would not be effective and the student’s behavior poses a threat of

imminent, serious physical harm to the student or others.

Except in the case of an emergency, only staff current in the required training in accordance with the

district-designated physical restraint and seclusion training program will implement physical restraint or

seclusion with a student. In an emergency, physical restraint and/or seclusion may also be used by a

school administrator, teacher or other school employee [or volunteer] as necessary to prevent a student

from harming his/herself, students, staff or others or from causing damage to district property when the

student’s behavior imposes a reasonable threat of imminent, serious bodily injury to the student or to

others. The use of physical restraint/seclusion under these circumstances is only allowed so long as the

student’s behavior poses a threat of imminent, serious physical harm to themselves or to others or to

district property. Any student being restrained or secluded within the district whether in an emergency or

as a part of a plan shall be constantly monitored by staff for the duration of the intervention. Any room

used for seclusion of a student must allow staff full view of the student in all areas of the room and be free

of potentially hazardous conditions such as unprotected light fixtures and electrical outlets.

The district shall utilize the [Oregon Intervention System (OIS)] training program of physical restraints

and seclusion for use in the district. As required by state regulation, the selected program shall include:

behavioral support, prevention, de-escalation and crisis response techniques. Any program selected by the

district must be in compliance with state and federal law with respect to the use of restraint and/or

seclusion.

An annual review of the use of physical restraint and seclusion, including a review of all district cases

involving restraint and/or seclusion, shall be completed to ensure compliance with district policies and

procedures. The results of the annual review shall be documented. and shall include at a minimum:

7.1. The total number of incidents of restraint;

8.2. The total number of incidents of seclusion;

9.3. The total number of seclusions in a locked room;

10.4. The total number of students placed in physical restraint;

11.5. The total number of students placed in restraint and/or seclusion more than 10 times in a school year;

12.6. The total number of restraint and seclusion incidents carried out by untrained individuals;

13.7. The demographic characteristics of all students upon whom physical restraint and/or seclusion was

imposed.

This report shall be made available to the Board and to the public at the district’s main office and on the

district’s website.

At least once each school year the public shall be notified as to how to access the report.


3-3

The district shall investigate all complaints regarding the use of restraint and/or seclusion practices

according to the procedures outlined in Board policy KL and KL-AR - Public Complaints.

The superintendent shall develop administrative regulations to carry out the requirements set forth in this

policy and to meet any additional requirements established by law related to the use, reporting and written

documentation of the use of physical restraint or seclusion by district personnel.

END OF POLICY

Legal Reference(s):

ORS 161.205

ORS 339.250

OAR 581-021-0061

OAR 581-021-0062

R9/29/11│JW





Reporting of Suspected Child Abuse - JHFE

1-2


School District

Code: JHFE

Adopted:

Reporting of Suspected Child Abuse

Any district employee who has reasonable cause to believe that any child with whom he/she has come in

contact has suffered abuse or neglect, as defined in state law, or that any adult with whom he/she is in

contact has abused a child, will immediately notify the Oregon Department of Human Services or the local

law enforcement agency. The district employee shall also immediately inform his/her supervisor,

principal or superintendent.

Child abuse by district employees will not be tolerated. All district employees are subject to this policy

and the accompanying administrative regulation. If a district employee is a suspected abuser, reporting

requirements remain the same. The district will designate the [personnel director][superintendent] to

receive reports of child abuse by district employees and specify the procedures to be followed upon receipt

of a child abuse report. The district will post in each school building the name and contact information of

the person designated to receive child abuse reports, as well as the procedures the [personnel director]

[superintendent] will follow upon receipt of a report. When the [personnel director][superintendent] takes

action on the report, the person who initiated the report must be notified.

Upon request, the district shall provide records of investigations of suspected child abuse by a district

employee or former district employee to law enforcement, Department of Human Services or Teachers

Standards and Practices Commission.

Any district employee participating in good faith in the making of a report, pursuant to this policy and

Oregon law and who has reasonable grounds for the making thereof, shall have immunity from any

liability, civil or criminal, that might otherwise be incurred or imposed with respect to the making or

content of any such report. Further, the initiation of a report in good faith about suspected child abuse may

not adversely affect any terms or conditions of employment or the work environment of the complainant.

If a student initiates a report of suspected child abuse by a district employee in good faith, the student will

not be disciplined by the Board or any district employee. Intentionally making a false report of child

abuse is a Class A violation.

The district shall establish written procedures to provide annual training: 1) for district staff in the

prevention and identification of child abuse and on the obligations of district employees under ORS

419B.005 as directed by Board policy to report suspected child abuse; 2) for parents and legal guardians of

students attending district schools on the prevention, identification of child abuse and the obligation of

district employees to report suspected child abuse, separate from district staff training; and 3) designed to

prevent child abuse available to students attending district operated schools.

Reporting of Suspected Child Abuse - JHFE

2-2

The superintendent shall implement such regulations as are necessary to accomplish the intent of this

policy and to comply with state law.

END OF POLICY

Legal Reference(s):

ORS 339.370

ORS 339.372

ORS 339.375

ORS 339.377

ORS 418.746 to-418.751

ORS 418.990

ORS 419B.005 to-419B.04550

OAR 581-022-0711

Letter Opinion, Office of the OR Attorney General (May 25, 1984)

Letter Opinion, Office of the OR Attorney General (Aug. 18, 1986)

Greene v. Camreta, 588 F.3d 1011 (9th Cir. 2009).

R9/29/11│RS







http://landru.leg.state.or.us/ors/419b.html


Student Fees, Fines and Charges** - JN

1-2


School District

Code: JN

Adopted:

Student Fees, Fines and Charges**

The Board recognizes the need for student fees to fund certain school activities which are not sufficiently

funded by the district.

No student will be denied an education because of his/her inability to pay supplementary fees.

No student, however, is exempt from charges for lost or damaged books, locks, materials, supplies

and equipment.

All student fees and charges, both optional and required, will be listed and described annually in the

student/parent handbook, or in some other written form, and distributed to each student. Students will be

advised of the due dates for such fees and charges as well as of possible penalties for failure to pay them.

In accordance with the law and with Board policy, the district shall withhold the grade reports, diploma

and records of any student or former student who owes $50 or more. Such records may also be withheld

for any student or former student who owes less than $50 restrictions and/or penalties may be imposed

until such fees, fines or charges are paid. Documents withheld will be released upon payment of the debt.

[The district may waive all or a portion of the debt if one of the following conditions are met:

1. The district determines that the student or the parent or guardian of the student is unable to pay

the debt;

2. The payment of the debt could impact the health or safety of the student;

3. The cost to notify the student and his/her parents would cost more than the potential total debt

collected relating to the notice; or

4. There are mitigating circumstances as determined by the superintendent of the district that preclude

the collection of the debt.]

Education records shall not be withheld for student fees, fines and charges if requested in circumstances

described in ORS 326.575 and applicable rules of the State Board of Education or such records are

requested for use in the appropriate placement of a student.

Student Fees, Fines and Charges** - JN

2-2

Prior to collection of debts, the superintendent will ensure that notice has been provided as required by

ORS 339.260 and 339.270.

END OF POLICY

Legal Reference(s):

ORS 326.565

ORS 326.575

ORS 339.115

ORS 339.155

ORS 339.260

ORS 339.270

R9/29/11│PH







Education Records/Records of Students with Disabilities** - JO/IGBAB

1-2


School District

Code: JO/IGBAB

Adopted:

Education Records/Records of Students with Disabilities**

Education records are those records maintained by the district that are directly related to a student.

[The primary reason for the keeping and maintaining of education records for students is to help the

individual student in his/her educational development by providing pertinent information for the student,

his/her teachers and his/her parents. These records also serve as an important source of information to

assist students in seeking productive employment and/or post-high school education.]

The district shall maintain confidential education records of students in a manner that conforms with state

and federal laws and regulations.

Information recorded on official education records should be carefully selected, accurate, verifiable and

should have a direct and significant bearing upon the student’s educational development.

The district annually notifies parents or adult students that it forwards educational records requested by an

educational agency or institution in which the student seeks to enroll or receive services, including special

education evaluation services.

The district shall withhold the grade reports, diploma and records of students or former students who owe

fees, fines or damages of $50 or more, and may withhold the grade reports, diplomas records of students or

former students who owe less than $50, until those fees, fines or damages are paid.The district may impose

certain restrictions and/or penalties until fees, fines or damages are paid. Records requested by another

district to determine a student’s appropriate placement may not be withheld. Students or parents will

receive written notice at least 10 days in advance of withholding stating the district’s intent to withhold

records of any restrictions and/or penalties to be imposed until the debt is paid. The notice will include the

reason the student owes money to the district, an itemization of the fees, fines or damages owed and the

right of parents to request a hearing. The notice will also state that tThe district may pursue the matter

fees, fines or damages through a private collection agency or other method available to the district. The

district may waive fees, fines and charges if the student or parents cannot pay, the payment of the debt

could impact the health and safety of the student or if the cost of collection would be more than the total

collected or there are mitigating circumstances, as determined by the superintendent.

The district shall comply with a request from parents or an adult student to inspect and review records

without unnecessary delay. The district provides to parents of a student with a disability or to an adult

student with a disability the opportunity at any reasonable time to examine all of the records of the district

pertaining to the student’s identification, evaluation, educational placement and free appropriate public

education. The district provides parents or an adult student, on request, a list of the types and locations of

education records collected, maintained and used by the district.

The district annually notifies parents of all students, including adult students, currently in attendance that

they have to right to:

Education Records/Records of Students with Disabilities** - JO/IGBAB

2-2

1. Inspect and review the student’s records;

2. Request the amendment of the student’s educational records to ensure that they are not inaccurate,

misleading or otherwise in violation of the student’s privacy or other rights;

3. Consent to disclosures of personally identifiable information contained in the student’s education

records, except to the extent that the student educational record rules authorize disclosure without

consent. (See Board policy JOB – Personally Identifiable Information);

4. File with the U.S. Department of Education a complaint concerning alleged failures by the district to

comply with the requirements of the Family Educational Rights and Privacy Act; and

5. Obtain a copy of the district’s education records policy.

Regarding records to be released to district officials within the agency, the district’s notice includes criteria

for determining legitimate educational interest and the criteria for determining which school officials have

legitimate educational interests.

The district annually notifies parents and adult students of what it considers to be directory information

and the disclosure of such. (See Board policy JOA – Directory Information).

The district shall give full rights to education records to either parent, unless the district has been provided

legal evidence that specifically revokes these rights. Once the student reaches age 18 those rights transfer

to the student.

A copy of this policy and administrative regulation shall be made available upon request to parents and

students 18 years or older or emancipated and the general public.

END OF POLICY

Legal Reference(s):

ORS 30.864

ORS 107.154

ORS 326.565

ORS 326.575

ORS 339.260

ORS 339.270

ORS 343.177(3)

OAR 166-400-0010 to 166-450-0010

OAR 581-021-0220 to -0430

OAR 581-022-1660

OAR 581-022-1670

Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 - 1427 (2006).

Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2006); Family Educational Rights and Privacy, 34

C.F.R. Part 99 (2006).

Assistance to States for the Education of Children with Disabilities, 34 C.F.R. § 300.501 (2006).

R9/29/11│PH












Public Records** - KBA

1-3


School District

Code: KBA Adopted:

Public Records** “Public record” includes any writing containing information relating to the conduct of the district’s business. means any information that: 1. Is prepared, owned, used or retained by the district; 2. Is related to an activity, transaction or function of the district; and 3. Is necessary to satisfy the fiscal, legal, administrative or historical policies, requirements or needs of

the district. Writing means handwriting, typewriting, printing, photographing and every means of recording, including letters, words, pictures, sounds or symbols or combination thereof, and papers, maps, files, facsimiles, electronic recording and e-mail, including deleted e-mail on backup. Public record does not include messages on voice mail or on other telephone message storage and retrieval systems or spoken communication that is not recorded. Board meetings and records will be matters of public information subject to such restrictions as are set by federal law or regulation, by state statute or by pertinent court rulings. The Board’s official minutes, its written policies and its financial records will be available at the superintendent’s office for inspection by any citizen desiring to examine them during hours when the superintendent’s office is open. All such information will be made available to individuals with disabilities in any appropriate format upon request and with appropriate advanced notice. Auxiliary aids and services available to ensure equally effective communications to qualified persons with disabilities may include large print, Braille, audio recordings, readers, assistance in locating materials or other equally effective accommodations. The Board supports the right of the people to know about programs and services of their schools and will make every effort to disseminate information. Each principal is authorized to use all means available to keep parents and others of his/her particular school’s community informed about the school’s program and activities. No records will be released for inspection by the public or any unauthorized persons – either by the superintendent or any other person designated as custodian for district records – if such disclosure would be contrary to the public interest, as described in state law. If a copy of a record is requested, the district will provide a single certified copy. If a request to inspect a record is made and the public record is maintained in a machine readable or electronic form, the custodian shall provide the record in the form requested, if available. If not available in the form requested, it will be provided in the form the public record is maintained. If a person who is a party to a civil judicial proceeding to which the district is a party or who has filed notice under ORS 30.275 (5)(a), asks to inspect or to receive a copy of a public record that the person knows relates to the proceeding or notice, the


2-3

individual must submit the request in writing to the designated custodian of district records and at the same time to the district’s attorney. Employee and volunteer addresses, electronic addresses, social security numbers, dates of birth and telephone numbers contained in personnel records maintained by the district are exempt from public disclosure pursuant to ORS 192.445 and ORS 192.502 (3). Such information may be released only upon the written request of the employee or volunteer or as otherwise provided by law. This exemption does not apply to a substitute teacher, as defined in ORS 342.815, when requested by a professional education association of which the substitute teacher may be a member. Additionally, the district will not disclose the identification badge or card of an employee without the employee’s written consent if the badge or card contains the employee’s photograph and the badge or card was prepared solely for internal use by the district to identify district employees. A duplicate of the photograph used on the badge or card shall not be disclosed. Upon receipt of a request, the district will respond as soon as practicable and without unreasonable delay. The response must acknowledge the receipt of the request and one of the following: 1. A statement that the district does not possess, or is not the custodian of, the public record; 2. Copies of all requested public records for which the district does not claim an exemption from

disclosure under ORS 192.410 to 192.505; 3. A statement that the district is the custodian of at least some of the requested public records, an

estimate of the time the district requires before the public records may be inspected or copies of the records will be provided and an estimate of the fees that the requester must pay as a condition of receiving the public records;

4. A statement that the district is the custodian of at least some of the requested public records and that

an estimate of the time and fees for disclosure of the public records will be provided by the district within a reasonable time;

5. A statement that the district is uncertain whether the district possesses the public record and that the

district will search for the record and make an appropriate response as soon as practicable; 6. A statement that state or federal law prohibits the district from acknowledging whether the record

exists or that acknowledging whether the record exists would result in the loss of federal benefits or other sanction. A statement under this paragraph must include a citation to the state or federal law relied upon by the district.

The district may request additional information or clarification from the requester for the purpose of expediting the district’s response to the request. The Board reserves the right to establish a fee schedule which will reasonably reimburse the district for the actual cost of making copies of public records for the public. There will be no additional charge for auxiliary aids and services provided for qualified persons with disabilities.


3-3

Requests for copies of documents shall be in writing and will be presented to the [superintendent’s office]. The district shall retain and maintain its public records in accordance with OAR 166, Division 400. END OF POLICY Legal Reference(s): ORS Chapter 192 OAR 137-004-0800(1) OAR 166-400

Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006). OR. DEP'T OF JUSTICE, OR. ATT'Y GENERAL'S PUBLIC RECORD AND MEETINGS MANUAL.

HR9/29/11│RS




SC

HO

OL

PR

OJ.

SE

PT

SE

PT

(1st

Fri

day)

SE

PT

OC

TN

OV

DE

CJA

NF

EB

MA

RA

PR

MA

YJU

NE

No

rth

Bay E

lem

en

tary

185

208

203

201.5

198

203

200

Hil

lcre

st

Ele

men

tary

524

517.5

517.5

521

524.5

520.5

517.5

NB

Mid

dle

Sch

oo

l591

606

609

605

613

613

606

NB

Hig

h S

ch

oo

l645

662

660

657

674

660

635

Pro

jecte

d F

TE

**1945

1993.5

1989.5

1984.5

2009.5

1996.5

1958.5

00

00

0

FT

E D

iffe

ren

ce

48.5

44.5

39.5

64.5

51.5

13.5

Lig

hth

ou

se C

hart

er

204

207

207

205

209

209

199.5

OR

VA

1196

1196.5

1335.5

1313.5

1287.5

1319

1410

SO

AS

TC

11

14

11

12

14

14

AY

A/T

R23

30

30

14

29

31

FT

E3345

3431

3576

3544

3532

3567.5

3613

00

00

0

**P

roje

cte

d F

TE

for

budgeting p

urp

oses

GR

AD

EN

ort

h B

ay

Hil

lcre

st

NB

MS

NB

HS

OR

CO

To

tal

NB

Lig

hth

ou

se

OR

VA

AY

A/T

RS

OA

ST

C

ST

UD

EN

T

CO

UN

T

FT

E

CO

UN

T*

K*

56

105

161

23

106

290

145

133

104

137

25

101

3266

266

230

131

161

25

97

4287

287

348

111

159

25

106

290

290

430

119

149

24

107

1281

281

531

132

163

25

105

1294

294

680

69

149

20

169

1339

339

783

90

173

22

191

1387

387

871

81

152

22

244

2420

420

9113

59

172

154

21

329

329

10

103

53

156

83

7246

246

11

92

46

138

7145

145

12

129

40

169

15

184

184

TO

TA

L E

NR

OL

LM

EN

T228

570

366

437

438

2039

211

1463

31

14

3758

FT

E200

517.5

366

437

438

1958.5

199.5

1410

31

14

3613

*Inclu

des K

stu

dents

counte

d a

t .5

0 F

TE

Sections

En

roll

men

t: N

um

ber

of

actu

al

stu

den

ts e

nro

lled

K

=

73rd

= 6

6th

= 5

**F

TE

: fu

ll t

ime e

qu

ivale

nt

stu

den

ts**

1st

=

64th

= 5

2nd

= 6

5th

= 6

NO

RT

H B

EN

D S

CH

OO

L D

IST

RIC

T

FT

E F

OR

2011-1

2

1/3

1/2

012

ST

UD

EN

T E

NR

OL

LM

EN

T 2

011-1

2

North Bay Elementary School Library 93670 Viking Lane ......Mar 12, 2012 · ramifications of...

Documents

Transcript of North Bay Elementary School Library 93670 Viking Lane ......Mar 12, 2012 · ramifications of...