May 5, 2016

Noncredit SSSP MIS Reporting

Chris Graillat, SSSP Specialist Todd Hoig, MIS Director

• Timeline for Noncredit SSSP • Updates to SSSP Data Elements to Allow

Noncredit Reporting • Clarification of specific changes: Noncredit

SEP, follow-up services • Comments/Questions

Agenda

Timeline (to present)

2014-15 System-level Planning

• Noncredit SSSP Workgroup convened to develop new allocation formula, noncredit SSSP plan template (narrative and budget), revised MIS data elements

• Biannual legislative report due July 1, 2014

2015-16 District/College-level Planning

• Colleges submit program plans October 2015

• Noncredit SSSP committee convenes

• Peer review of submitted plans and budgets

• Allocations based on FTES • Proposed Noncredit SSSP

MIS elements retooled by CCCCO and noncredit SSSP committee

Timeline (future)

2016-17 District/College-level Planning/Implementation

• Program plans/budgets due October 2016

• Peer review of submitted plans and budgets

• Updated SSSP MIS elements

• Noncredit SSSP MIS reporting optional

• Allocations based on FTES

• Biannual legislative report due July 1, 2016

2017-18 Implementation

• Program plans/budgets due October 2017

• Peer review of submitted plans and budgets

• Noncredit SSSP MIS reporting required

• Allocations based on FTES

• Title 5 section 55000(m) program requirements begin

2018-19 Implementation

• Program plans/budgets due October 2018

• Peer review of submitted plans and budgets

• Noncredit SSSP MIS reporting required

• Allocations based on new formula/2017-18 MIS data with 80% prior year funding guarantee

• Biannual legislative report due July 1, 2018

Noncredit SSSP Funding Formula (to be implemented 2018-19)

• Base of 5 percent of the total allocated for noncredit SSSP divided by the number of programs

Plus • 35 percent unduplicated head count • 60 percent core services

• 15 percent initial orientation • 15 percent initial assessment • 30 percent noncredit SEP • 20 percent counseling/advising • 20 percent follow-up and other services

Noncredit SSSP Funding Qualifications

• Must be one of four program types • English as a Second Language (ESL) • Elementary and Secondary Basic Skills • Short-Term Vocational • Workforce Preparation

• Must provide core SSSP services in accordance with title 5 and submit data to MIS

• Must submit a certification form annually

Noncredit Program Parameters (beginning 2017-18)

• Meet the definition of program under title 5, section 55000(m)

• Serve students in one of the four program areas • Have a sequence of at least two courses leading

to a certificate or diploma • Be approved by the Chancellor’s Office in

accordance with title 5, section 55150 or 55155, whichever is applicable

Student Success Domain Report a Student Success record for each credit and/or noncredit student who:

(1) enrolled in at least one class as of first census or later for daily or weekly census classes or (2) attended at least one meeting of a positive attendance class or (3) enrolled in at least one class that resulted in a notation on the student's official record or (4) received pre-enrollment matriculation services.

A Student Basic record must be submitted for each student reported.

Services are to be reported in the term they were received.

Current SS Data Elements

SS01 STUDENT-EDUCATIONAL-GOAL SS02 STUDENT-COURSE-OF-STUDY SS03 STUDENT-INITIAL-ORIENTATION-EXEMPT-STATUS SS04 STUDENT-INITIAL-ASSESSMENT-EXEMPT-STATUS SS05 STUDENT-EDUCATION-PLAN-EXEMPT-STATUS SS06 STUDENT-INITIAL-ORIENTATION-SERVICES SS07 STUDENT-INITIAL-ASSESSMENT-SERVICES-PLACEMENT SS08 STUDENT-COUNSELING/ADVISEMENT-SERVICES SS09 STUDENT-EDUCATION-PLAN SS10 STUDENT-ACADEMIC-PROGRESS-PROBATION-SERVICE SS11 STUDENT-SUCCESS-OTHER-SERVICES

SS Data Elements (effective Summer 2016)

SS01 STUDENT-EDUCATIONAL-GOAL SS02 STUDENT-CREDIT-COURSE-OF-STUDY SS03 STUDENT-CREDIT-INITIAL-ORIENTATION-EXEMPT-STATUS SS04 STUDENT-CREDIT-INITIAL-ASSESSMENT-EXEMPT-STATUS SS05 STUDENT-CREDIT-EDUCATION-PLAN-EXEMPT-STATUS SS06 STUDENT-CREDIT-INITIAL-ORIENTATION-SERVICES SS07 STUDENT-CREDIT-INITIAL-ASSESSMENT-SERVICES-PLACEMENT SS08 STUDENT-CREDIT-COUNSELING/ADVISEMENT-SERVICES SS09 STUDENT-CREDIT-EDUCATION-PLAN SS10 STUDENT-CREDIT-ACADEMIC-PROGRESS-PROBATION-SERVICE SS11 STUDENT-CREDIT-SUCCESS-OTHER-SERVICES SS12 STUDENT-NONCREDIT-COURSE-OF-STUDY SS13 STUDENT-NONCREDIT-INITIAL-ORIENTATION-EXEMPT-STATUS SS14 STUDENT-NONCREDIT-INITIAL-ASSESSMENT-EXEMPT-STATUS SS15 STUDENT-NONCREDIT-EDUCATION-PLAN-EXEMPT-STATUS SS16 STUDENT-NONCREDIT-INITIAL-ORIENTATION-SERVICES SS17 STUDENT-NONCREDIT-INITIAL-ASSESSMENT-SERVICES-PLACEMENT SS18 STUDENT-NONCREDIT-COUNSELING/ADVISEMENT-SERVICES SS19 STUDENT-NONCREDIT-EDUCATION-PLAN SS20 STUDENT-NONCREDIT-SUCCESS-OTHER-SERVICES

Changes to SS Data Elements

• No change to existing SS01 STUDENT-EDUCATIONAL-GOAL • Existing SS02 through SS11 elements updated to capture data specific to

CREDIT services • e.g. SS02 STUDENT-COURSE-OF-STUDY becomes SS02 STUDENT-

CREDIT-COURSE-OF-STUDY

• New elements SS12 through SS20 will capture data specific to NONCREDIT services

Student Success Data Elements

Reporting Timeline for new Noncredit Data Elements: Optional for Academic Year 2016-17 Mandatory beginning Summer 2017 Funding Timeline for new Noncredit Data Elements: Current formula for Fiscal Years 2015-16 through 2017-18 New funding formula for Fiscal Year 2018-19 based on 2017-18 data

Data Element Dictionary Components

Definition Coding Notes

Field Checks Integrity Checks Quality Checks

Change History

Noncredit Student Ed Plan (NSEP)

• NSEP developed by end of second term of attendance - should be developed as soon as possible in the student’s course of study

• Distinct from abbreviated/comprehensive SEP • Currently counted as comprehensive in MIS

element SS09

Counseling, Advising, and Other Education Planning Services

Services can include: • Assistance identifying education/career goal & course of

study • Providing information to enable informed choices • Development of an additional education plan • Follow-up services for noncredit students

• No course of study • Enrolled in Basic Skills

• Currently counted under SS11, will go under SS18

Questions/Comments

SSSP Chris Graillat

cgraillat@cccco.edu 916-322-7988

MIS Elements

cccmisedit@cccco.edu

Thank You