NOBLE-GL-Month End Close v2

7/29/2019 NOBLE-GL-Month End Close v2

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MONTH-END CLOSE STEPSDocument Name: GL Month-End CloseRevision Number: 2Test Summary: Month End Close

Step Navigation Test Case Expected Results Actual Results/Required Actions

Pass CheckMark/ FailRevisionNumber

Initials Date

1 ACCOUNTSPAYABLE

AP: Other Requests Run

Validate Invoices:Run Request: Invoice Validation

Run Invoices on Hold Report to find thelist of invoices on hold for the period.

Run Invoice Register report with theparameter for Unvalidated Invoice as

Yes

Fix invoices on hold or unvalidated andrun validation process again if needed.

Account for Invoices:Run request: Payables AccountingProcess

Run Unaccounted Transactions Reportto find the list of invoices on hold for theperiod.

Fix any unaccounted transactions andre-run accounting process if needed.

Transfer to GL:Run Request: Payables Transfer toGeneral Ledger

Post Journals(Navigation: General Ledger -> PostJournal)

AP should betransferred to theGL. Mass

Additions shouldbe created in FA.

Req. ID:

View reports online.

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2 AP: Other Requests Run

Accounts

Payable TrialBalance

This report is mandatory to reconcile APto the GL. Use the AP Trial Balancereport to verify that the AP liability

accounts equal those in the GL.

Run Account Analysis report in GL for the AP Liability account.

AP should balanceto the GL.

Req. ID:

View report online.


Posted InvoiceRegister

This report is mandatory to reconcile APto the GL. It is used to review invoicesposted in a particular period.

The report shouldassist in the

AP/GL balance.

Req. ID:

View report online.


Posted

PaymentRegister

This report is mandatory to reconcile APto the GL. Use it to review paymentsposted in a particular period.


AP/GL balance.

Req. ID:

View report online.


Invoice AgingReport(TimeSensitive )

Use the Invoice Aging Report to analyzecash flow of your unpaid invoices.

Note: Time Sensitive reports must berun on the last day of the month.


AP/GL balance.

Req. ID:

View report online.

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6 --- Reconcile Month End Accounts PayableTrial Balance to the General Ledger account balance.

The equation for verifying the month end Accounts Payable Trial Balance is asfollows:

Previous Months AP Trial Balance+ Current Months Posted InvoiceRegister - Current Months Posted PaymentRegister

Current Months AP Trial Balance

AP balancesshould reconcile toGL postings.

7 --- Reconcile Month End Accounts PayableTrial Balance to the Invoice Aging.

The equation for verifying the month end Accounts Payable Trial Balance equalsInvoice Aging is as follows:

Accounts Payable Ending Trial Balance+ Posting Hold Report

(including undistributed items)+ Invoice Register (unapproved invoices)

Invoice Ending Aging

You should beable to reconcile.

8 AP: Accounting ControlPayablesPeriods

Close last Payables period. Open nextperiod.

Navigation: Accounting -> ControlPayables Period

The prior periodshould be closed,and the nextperiod should beopened.

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9 PROJECTSPA: Other Requests Run

Run the process to transfer projectinformation from Payables to Projects(PRC: Interface Supplier Costs).

Concurrentprocess completeswithout error.

Report holds noexceptions.

View reports online

10 PA:Expenditures,TransactionImport, ImportTransactions

Import OTL transactions into Projects. Labor transactionsimported withouterror.

11 PA: Other Requests Run

Run the streamline process to distributeand transfer labor costs to GL.

PRC: Submit Interface StreamlineProcesses

Select parameter option:DXL: Distribute and Interface Labor Costs to GL

The streamlineconcurrentprocess willschedule andsubmit four

additionalconcurrentprocesses. Eachprocess shouldcomplete normal.Check each outputreport for anyexceptions.

View reports online

12 PA:Expenditures,TransactionImport, Import

Transactions

Import Inventory transactions intoProjects.

Inventorytransactionsimported withouterror.


Create the burden amounts againstapplicable transaction costs.PRC: Create and Distribute BurdenTransactions

Concurrentprocess completesnormal withoutexceptions.

View reports online


Run the process to update the projectsummary (PRC: Update ProjectSummary)


View reports online


Run the report for unprocessedtransactions (EXC: TransactionException Summary by PA Period)


View reports online

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Run the report for unprocessedtransactions (EXC: TransactionException Detail) if the summary report

returns any data from Step 46.


View reports online


Run the report (AUD: Project Subledger Summary)


View reports online


Run the report (AUD: Project Subledger:Detail by Expenditure Type)


View reports online


Run the report (AUD: Project Subledger:Detail by Project)


View reports online


Run the report (AUD: ProjectExpenditure Adjustment Activity)

Concurrentprocess completes

without error.

View reports online


Run the report (MGT: ExpendituresDetail)


View reports online


Run the report (AUD: Cost Audit Report) Concurrentprocess completeswithout error.

View reports online

23 PA: Setup System PAPeriods

Close last Projects period. Open nextperiod.

24 JOINTVENTUREACCOUNTING

GL Sweep to JVA and FA (Request set)

25 JVA Financial Sweep (Request Set)26 JVA Allocations (Request Set)27 JVA Transfer JVA JEs to GL28 JVA GL Import29 JVA Post Journal Entries30 JVA GL Sweep to JVA and FA (Request set)31 JVA Financial Sweep (Request Set)32 JVA Distribution (Request Set)33 JVA Overhead Fixed Process (Request set)

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34 JVA Overhead Percent/ITD process(Request Set)

35 JVA Utilization Vehicles (Request set)

Non-AFE transactions36 JVA Utilization Equipment(request set)-Non-AFE transactions

37 JVA Transfer JVA JEs to GL (single request)

38 JVA Transfer Projects JEs to GL

39 JVA GL Import Process (GL form)

40 JVA Post Journal Entries(single request fromform)

41 JVA GL Sweep to JVA and FA (request set)

42 JVA Financial Sweep(request set)

43 JVA Cash Calls LOE(request set)

44 JVA Cash Calls - Manual(Invoicing requestset)

45 JVA Distribution(request set)

46 JVA Invoicing End-of-Period(request set) JIB Invoice printing included in thisprocess

47 JVA Sweep JVA to Projects48 JVA Transfer JVA JEs to GL

49 JVA Transfer JVA Invoices to ARInterface(single request)

50 JVA GL Import(single request)

51 JVA Post Journal Entries(GL form)

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52 ACCOUNTSRECEIVABLE

AR: Control

Requests Run IncompleteInvoices

Run the Incomplete Invoices report andverify if any incomplete invoices existand need to be completed or voided.

Re-run the report to verify there are nomore incomplete invoices for the period.

Possibly someincompleteinvoices that will

be completed or voided, asapplicable. Finalreport for periodwill not have anyincompleteinvoices.

Req. ID:

See attached copy of report

53 AR: Control Requests Run

UnpostedItems Report

Run the Unposted Items Report for theperiod and verify if there are any itemsthat have not been posted (transferred tothe GL).

Resolve all issueswith unposteditems. Final reportafter interface toGL is run should

not have anyunposted items for the period.

Req. ID:


54 AR: Interfaces Auto Invoice

Run Auto Invoice. Print new invoicesand finalize all transactions if applicable.

JIB and other source systeminvoices importedinto Receivables,if any.

Req. ID:

See attached copy of report,as applicable.

55 AR: Interfaces General Ledger

Finalize all receivables transactions in AR. Transfer Accounts Receivable toGL.

No errors. Req. ID:

See attached copy of report56 AR: Reports

Accounting ARReconciliationReport

This report is mandatory to balance AR.

If the report balances, then theTransaction Register, Receipt Register and Adjustment Register are optional. If the report does not balance, then thereports will have to be run to aid indetermining the problem.

Report should be

balanced. If not,run the individualregisters andsearch for problems.

Req. ID:



TransactionRegister

This report is mandatory to reconcile ARto the GL. It is used to check the postingstatus of all items reflected on your SalesJournal. It is also used to balancerevenue accounts to the AR aging.

Report will displayinvoices. Activityshould tie to the

AR ReconciliationReport.

Req. ID:


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Receipt

Register

This report is mandatory to reconcile ARto the GL. It is used review a list of receipts for the dates you specify.

Shows appliedreceipts. Activityshould tie to the


Req. ID:



AdjustmentRegister

This report is mandatory to reconcile ARto the GL. It is used to review approvedadjustments.

Should be blankunlessadjustments weremade. Activityshould tie to the


Req. ID:



Aging 7Buckets by Account

This report is mandatory to reconcile ARto the GL. It is used to review

information about open items.

Aging informationwill only show for

customers withinvoicing/receiptactivity. Activityshould tie to the


Req. ID:



InvoiceExceptionReport

The Invoice Exception report is used tohelp match revenue accounts to

Accounts Receivable. Thesetransactions appear on the transactionregister but not on the aging.

Should be blank,except for voidedtransactions.

Activity should tieto the ARReconciliation

Report.

Req. ID:



AppliedReceiptsRegister

Use the Applied Receipt Register Reportto review a list of receipts for thespecified date range.

Will show receiptsagainst invoicesand transactions.

Activity should tieto the ARReconciliationReport.

Req. ID:


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Unapplied

receipts Register

The Unapplied Receipts Register is usedto review detailed information aboutcustomers on-account and unapplied

payments for a given date. In addition,this report can be used to determine howmuch your customer owes after takinginto consideration all on-account andunapplied amounts.

There should beno unappliedreceipts, or any

existing unappliedreceipts areidentified andapplied to theappropriatecustomer accounts or transactions.

Req. ID:



MiscellaneousReceipts

Register

This report is mandatory to reconcile ARto the GL. It is used review a list of receipts for the dates you specify.

The report shouldbalance to the GL.

Req. ID:


65 AR: Reports Accounting Journal EntriesReport

Use the Journal Entries Report to reviewthe journal entries created for receivables activity for the specified daterange. Use to help reconcile AR to theGL.

The report shouldreflect all journalentries created for the periodselected.

Req. ID:


66 GL: Inquiry - Accounts

Reconcile Accounts Receivable to theGeneral Ledger:

The following is the formula for reconciling the Accounts Receivableactivity roll-forward:

Beginning AR Aging+ Transaction Register Receipt Register +(-) Adjustment Register Ending AR Aging

The AR subledger should balance tothe GL postings.

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67 AR: Control Accounting Open/Close

Periods

Close last Receivables period. Opennext period.

The prior periodshould be closedand the next

period should beopen.68 ASSETS

FA: Mass Additions FA: Mass

Additions Create

Run Mass Additions Create process tobring in FA invoices from AP

Mass Additionsshould be created.

69 FA: Mass Additions Prepare Mass

Additions

Prepare Mass Additions. Mass Additionsshould beprepared.

70 FA: Mass

Additions PostMass Additions

Post Mass Additions. Mass Additions

should be posted.

71 FA: Mass Additions Delete Mass

Additions

Delete Mass Additions. The asset lineshould be deleted.

72 FA: Assets AssetWorkbench

Retire Assets. Retired assetsshould bereflected.

73 FA: Assets AssetWorkbench

Make any adjustments needed for costor location assignments

Any adjustmentsshould berecorded.

74 FA:Depreciation RunDepreciation

Run Depreciation. Select Close Periodwhen ready to close FA for the period.

Depreciationshould berecorded for theperiod.

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75 FA: JournalEntries Standard

Post Entries to GL; create GL JournalEntries.

Recommended reports to run:Cost Detail ReportCIP Detail Report

Asset Addition ReportCost Adjustment Report

Asset Retirements Report Assets Reclassification ReconciliationReport

Asset Transfer Reconciliation ReportCIP Capitalization ReportCIP Assets ReportUnposted Mass Additions Report

Review all reports. Req. ID:


76 PURCHASING Enter all Purchase Order/Receivingtransactions, and delivery receipts. All outstandingpurchase ordersshould be entered.

All receipts shouldbe received anddelivered to their final destination.

77 PUR: Reports Run MatchingHolds Report byBuyer Report

Check for discrepancies betweeninvoices, purchase orders, and quantitiesthat caused invoices to be placed onhold. It helps you understand why aninvoice is on hold and provides

information needed to solve the problem.

The Holds reportshould be blank.If it is not, identifyand make allpossible

corrections.78 PUR: Reports Run PurchaseOrder DistributionDetail Reportand PurchaseOrder andReleases DetailReport

Use the reports to review all, specificstandard, or planned purchase orders.Compare the quantity ordered to thequantity received, and view the quantitythe supplier has billed.

Any outstandingreceipts andbillings should beidentified.

Req. ID:


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79 GL: Journals Import Run

Reports Request Standard Program-CreateJournals

Journals Post

GENERAL LEDGER:Import and Post Purchasing transactionsto the General Ledger.

Purchasing journals should beposted to the GL.

Req. ID:


80 PUR: Setup Financials

Accounting,ControlPurchasing

Periods

Close current Purchasing period andOpen next Purchasing period.

The previousperiod should beclosed. The nextperiod should beopened.

81 INVENTORYINV:

Open the next Inventory Organizationperiod.

The next periodshould be opened.

82 GENERALLEDGERGL: Journals Post

Reports Request Standard

Journals-General(132char)

Insure all journal entries are posted, re-run reports, and verify balances if applicable. Run Journals-General reportfor posting status = Error and resolveany errors, then post and rerun thisreport until there are no errors for theperiod.

All journals fromthe subledgersshould be postedwithout any errors.

Req. ID:


83 GL: Reports Request Financial/Standard

Run the FSG Reports, such as BalanceSheet, Income Statement, etc. Runstandard reports such as Trial Balances,etc.

Month-endfinancial reportsshould begenerated.

Req. ID:


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84 GL: Setup Open/Close

Close last general ledger period. Opennext period.

The previousperiod should beclosed. The next

period should beopened.85 Run final reports

for applicablemodules

Run all month-end reports for allmodules, as needed.

All month-endreports should begenerated.

Req. ID:


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NOBLE-GL-Month End Close v2

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