WHAT YOU AND YOUR WHAT YOU AND YOUR RESEARCHERS NEED TO KNOWRESEARCHERS NEED TO KNOW

WHAT YOU AND YOUR WHAT YOU AND YOUR RESEARCHERS NEED TO KNOWRESEARCHERS NEED TO KNOW

What the policy isWhat the policy isWhom it affectsWhom it affectsHow to complyHow to comply

What the policy isWhat the policy isWhom it affectsWhom it affectsHow to complyHow to comply

*FOR INFORMATION: NIH Public Access Policy FAQhttp://publicaccess.nih.gov/FAQ.htm*FOR INFORMATION: NIH Public Access Policy FAQhttp://publicaccess.nih.gov/FAQ.htm

Health Sciences Libraries, University of MichiganHealth Sciences Libraries, University of MichiganHealth Sciences Libraries, University of MichiganHealth Sciences Libraries, University of Michigan

WHAT DOES IT SAY?WHAT DOES IT SAY?

The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: “Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.”

The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: “Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.”

REASON BEHIND THE POLICYREASON BEHIND THE POLICY

Ensure public’s access to publicly funded Ensure public’s access to publicly funded

research.research.

Advance science and improve human Advance science and improve human

health.health.

http://publicaccess.nih.gov/http://publicaccess.nih.gov/

All research funded wholly or in part by an NIH grant or All research funded wholly or in part by an NIH grant or cooperative agreement active in Fiscal Year 2008 (October cooperative agreement active in Fiscal Year 2008 (October 1, 2007-September 30, 2008) and beyond.1, 2007-September 30, 2008) and beyond.

All All final, peer-reviewed manuscripts accepted for accepted for publication afterpublication after April 7, 2008.

Directly funded by the NIH Intramural Program.Directly funded by the NIH Intramural Program. If NIH pays your salary.If NIH pays your salary. Principal investigators and their institutions are responsible Principal investigators and their institutions are responsible

for compliance, for compliance, even if the PI is not an author or co-author of the paper.

The policy applies to journal articles only.The policy applies to journal articles only.

THE POLICY APPLIES TO…THE POLICY APPLIES TO…THE POLICY APPLIES TO…THE POLICY APPLIES TO…

1. Researcher should retain copyright. Authors own copyright until they sign it away! They should retain, at least, the right to have a copy of the peer-

reviewed manuscript deposited in PubMed Central. Authors and institutions add an addendum to copyright

agreements with publishers in order to comply with the policy. There are tools to assist in retaining the copyright allowing for

deposit to comply with the NIH Public Access Policy.

STEPS FOR COMPLIANCESTEPS FOR COMPLIANCESTEPS FOR COMPLIANCESTEPS FOR COMPLIANCE

*NIH suggests an addendum be added to the publisher’s copyright. Example:

“Journal [name] acknowledges that Author [name] retains the right to provide a copy of the peer-reviewed manuscript to the NIH upon acceptance for journal publications, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal [name].”

*NIH suggests an addendum be added to the publisher’s copyright. Example:

“Journal [name] acknowledges that Author [name] retains the right to provide a copy of the peer-reviewed manuscript to the NIH upon acceptance for journal publications, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal [name].”

2. Submitting the final manuscript Publishers can do this for the authors. Or authors can do it themselves. The University of Michigan MLibrary

has a pilot project to submit thepeer-reviewed manuscript for our researchers.

STEPS FOR COMPLIANCESTEPS FOR COMPLIANCESTEPS FOR COMPLIANCESTEPS FOR COMPLIANCE

How it works: UM researchers funded by NIH can: Send an email to

nihms-library-support@umich.edu asking that their peer-reviewed manuscript be submitted on their behalf

They should include:

1. Corresponding PI name and grant number(s).

2. Name of the journal and if known, but not necessary, any embargo period the publisher requires.

3. The manuscript and any supplemental data or images associated with it.

UNIVERSITY OF MICHIGAN UNIVERSITY OF MICHIGAN MLIBRARY PILOTMLIBRARY PILOT

UNIVERSITY OF MICHIGAN UNIVERSITY OF MICHIGAN MLIBRARY PILOTMLIBRARY PILOT

Some journals or publishers will deposit on author’s behalf: If so, nothing needs to be done. http://publicaccess.nih.gov/submit_process_journals.htm

Author can deposit the manuscript: Use the NIH Manuscript Submission system (NIHMS). UM MLibrary pilot will deposit for our researchers into

both PubMed Central and if they choose in Deep Blue (UM’s digital repository) as well.

The options for depositing are:

AUTHOR SUBMITS THE FINALAUTHOR SUBMITS THE FINAL

PEER-REVIEWED MANUSCRIPTPEER-REVIEWED MANUSCRIPT

AUTHOR SUBMITS THE FINALAUTHOR SUBMITS THE FINAL

PEER-REVIEWED MANUSCRIPTPEER-REVIEWED MANUSCRIPT

eRA Commons NIHPublisherHHMImyNCBIorMLibrary Pilot

eRA Commons NIHPublisherHHMImyNCBIorMLibrary Pilot

For UM ResearchFor UM Research

As of As of May 25, 2008May 25, 2008, you must , you must include the PMCID in include the PMCID in allall NIH NIH applications, proposals, and applications, proposals, and progress reports that fall under the progress reports that fall under the Policy and arose from an NIH Policy and arose from an NIH award.award.

3. CITE THE PMCID3. CITE THE PMCID3. CITE THE PMCID3. CITE THE PMCID

PMID:PMCID converter translates one type of ID to the other:http://www.ncbi.nlm.nih.gov/sites/pmctopmid

FINDING THE PMCIDFINDING THE PMCIDFINDING THE PMCIDFINDING THE PMCID

In PMC participating journal before PMCID is In PMC participating journal before PMCID is assigned:assigned:Sala-Torra, O., et al., Connective tissue growth factor Sala-Torra, O., et al., Connective tissue growth factor (CTGF) expression and outcome in adult patients with (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. acute lymphoblastic leukemia. Blood.Blood. 2007 April 1; 2007 April 1; 109(7): 3080–3083. 109(7): 3080–3083. PMCID: PMC Journal - In ProcessPMCID: PMC Journal - In Process

In non-PMC journal before PMCID is assigned:In non-PMC journal before PMCID is assigned:Cerrato, A., et al., Genetic interactions between Cerrato, A., et al., Genetic interactions between Drosophila melanogasterDrosophila melanogaster menin and Jun/Fos. menin and Jun/Fos. Dev BiolDev Biol. . 2006 Oct 1; 298(1): 59-70. 2006 Oct 1; 298(1): 59-70. NIHMSID: NIHMS44135NIHMSID: NIHMS44135

Above article, after PMCID is assigned:Above article, after PMCID is assigned:Cerrato, A., et al., Genetic interactions between Cerrato, A., et al., Genetic interactions between Drosophila melanogasterDrosophila melanogaster menin and Jun/Fos. menin and Jun/Fos. Dev Biol.Dev Biol. 2006 Oct 1; 298(1): 59-70. 2006 Oct 1; 298(1): 59-70. PMCID: PMC2291284PMCID: PMC2291284

HOW TO CITE THE PMCIDHOW TO CITE THE PMCIDHOW TO CITE THE PMCIDHOW TO CITE THE PMCID