NIH Public Access Policy May2008
-
Upload
iumedlibweb -
Category
Technology
-
view
1.780 -
download
0
Transcript of NIH Public Access Policy May2008
What you need to know to comply
NIH Public Access PolicyRequirements
Beth Whipple
May 2008
NIH Public Access Policy* All investigators funded fully or in part by the NIH
* Submit the final, peer-reviewed manuscripts upon acceptance for publication to PubMed Central (PMC)
-- different from final, published version (includes
formatting, copyediting changes)
* Make publicly available no later than 12 months after date of publication
* Effective for papers resulting from grant funding and accepted for publication starting April 7, 2008,
Three Elements for Fulfilling Requirements:
1. Retention of author rights to submit manuscript to PubMed Central
- Possible issues with copyright and publisher policies
2. Manuscript submission to PubMed Central
- Using the NIH Manuscript Submission (NIHMS) System
3. Proof of compliance on grant applications and reports
- Will impact continued or future funding
* The NIH-funded PI is the one ultimately responsible for approval of manuscripts to PMC—regardless of if they are authors on that paper
* Check out author rights/copyright info before submitting
* Don’t submit, then worry about copyright laterSave yourself a headache!
Retention of author rights/copyright
Retention of author rights: Journal/publisher scenarios
1. NIH compliant, submit on author’s behalfEx. Blood, Molecular & Cellular Biology
2. NIH compliant, don’t submit on author’s behalf --however, author allowed to submit--note any embargo period (6, 12 months most
common)Ex. Cancer Research, DNA Repair
3. NIH compliant, embargo/cost optionsEx. Journal of Biological Chemistry
4. Not NIH compliantEx. European Respiratory Journal
http://publicaccess.nih.gov/submit_process_journals.htm
Quick check for NIH compliance
1. NIH compliant, submit on author’s behalf--Blood
1. NIH compliant, submit on author’s behalf--Blood
1. NIH compliant, submit on author’s behalf--Blood
2. NIH compliant, don’t submit on author’s behalf—Cancer Research
2. NIH compliant, don’t submit on author’s behalf—Cancer Research
3. NIH compliant, embargo/cost options—Journal of Biological
Chemistry
3. NIH compliant, embargo/cost options—Journal of Biological
Chemistry
3. NIH compliant, embargo/cost options—Journal of Biological
Chemistry
http://www.jbc.org/misc/Publishing_Options.shtml
* Deposits for you w/embargo of 12 monthsFree for ASBMB members$50 for non-ASBMB members
* Paid option (“Author’s Choice”) for the paper to be released immediately in PMC$1500 for ASBMB members$2000 for non-ASBMB members
* These options are selected at the time of the manuscript submission
3. NIH compliant, embargo/cost options—Journal of Biological
Chemistry
4. Not NIH compliant—European Respiratory Journal
4. Not NIH compliant—European Respiratory Journal
Options?1. Choose a different journal2. Submit an “author addendum” with the
signed author agreement. *3. Submit a “submission letter” with the
manuscript notifying journal the publication falls under the NIH Public Access Policy.*
* Should be included with electronic manuscript when using a journal’s electronic manuscript submission system.
4. Not NIH compliant journals/publishers
Author Addendum* Submit manuscript and copyright transfer
agreement with a signed Author Addendum.The NIH website provides sample language:
"Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal."
<http://publicaccess.nih.gov/FAQ.htm#c3>
4. Not NIH compliant journals/publishers
Submission Letter* Submit manuscript with a signed Submission
Letter.IUSM has drafted a model letter that can be
used (based on Duke University’s model letter): http://www.medicine.iu.edu/documents/RLML/iusubmissionletter.doc
4. Not NIH compliant journals/publishers
“Submission Letter”* Submit manuscript with a signed Submission
Letter.IUSM has drafted a model letter that can be
used (based on Duke University’s model letter): http://www.medicine.iu.edu/documents/RLML/iusubmissionletter.doc
4. Not NIH compliant journals/publishers
* NIH page for Journals that Submit Articles to PMChttp://publicaccess.nih.gov/
submit_process_journals.htm
* SHERPA/RoMEOhttp://www.sherpa.ac.uk/romeo.php
Publisher policy database
* Journals/publishers agreements are the authority
Online Resources available
Three Elements of Fulfilling Requirements:
1. Retention of author rights to submit manuscript to PubMed Central
- Possible issues with copyright and publisher policies
2. Manuscript submission to PubMed Central- Proper embargo period selected per publisher
policy- Proper manuscript version is submitted
3. Proof of compliance on grant applications and reports
- Will impact continued or future funding
* Who submits?* Author—may or may not be the PI
If author is not PI, PI has to approveeRA commons login
* Research Assistant or other third-party submitterPI has to approveMyNCBI account
* JournalPI has to approve
* NIH Manuscript Submission (NIHMS) System vs. PubMedCentral
* Whomever submits to NIHMS will receive the NIHMS ID at that time, as well as the PI
Manuscript Submission
http://www.nihms.nih.gov/
* Ex. Michael Rubart’s paper25 April
SubmitTitle of paper JournalNIH grant #NIH MS System found grant w/Rubart as PI
Rubart receives email to confirm
Manuscript Submission
From: [email protected] [[email protected]]
Sent: Friday, April 25, 2008 9:50 AM
To: Rubart-von der Lohe, Michael
Subject: [nihms] Manuscript #47844: Please review PDF
Dear Michael Rubart-Van Der Lohe:
The manuscript "Adult Bone Marrow-derived Cells Do Not Acquire Functional Attributes of Cardiomyocytes When Transplanted into Peri-infarct Myocardium" has been submitted to the NIH Manuscript Submission System (NIHMS) in support of the NIH Public Access Policy.
This manuscript is associated with your grant R01 HL075165-03.
Please approve this submission, which will include it in your eRA Commons profile, by logging in to the NIHMS using the information provided below:
Please open your Web browser and go to the NIHMS login page https://commons.era.nih.gov/commons/publicaccess/login.jsp?http://www.nihms.nih.gov?login=eRA (You can copy and paste this address into the "Location" window of your browser, and press Enter). A Forgot Password capability is also provided from this web address.
If the URL provided doesn't work, make sure it is complete and hasn't been broken over multiple lines. If the URL spans more than one line, make sure you are entering all of it in the location window of your browser. Use the eRA Commons route to log in to the system.
Your user name is: XXXXXXX
For account related questions or problems, please call or email the eRA Commons Helpdesk at 301-402-7469 or 866-504-9552 or email [email protected].
For questions or problems with the manuscript approval process, please contact the NIHMS Help Desk from the following URL: http://www.nihms.nih.gov/db/sub.cgi?page=email
Thank you for your time and effort.
Sincerely,
The NIHMS Help Desk
* Ex. Michael Rubart’s paperApril 28
Approve submitted manuscriptMark embargo period of 6 months“Sign off” on the manuscript
Currently (May 9)Waiting for web version to be readyApprove web version
Manuscript Submission
Manuscript Submission: Role of the PI
* PI is the one ultimately responsible for submission of manuscripts to PMC—regardless of if they are authors on that paper
* How does the PI comply?* Sign off on the submitted paper (if author not PI)* Indicate embargo period (3, 6, 9, 12 months)* Approve web version for PubMed Central (PMC)
Three Elements of Fulfilling Requirements:1. Retention of author rights to submit
manuscript to PubMed Central- Possible issues with copyright and publisher policies
2. Submission of manuscript to PubMed Central- Proper embargo period selected per publisher
policy- Proper manuscript version is submitted
3. Proof of compliance on grant applications and reports
- Will impact continued or future funding
Proof of Compliance
* How to show compliance:Papers you wrote fall under this NIH policyCiting those papers for NIH applications, proposals,
and progress reports Include PMCID (or NIHMS ID) for those papers
This policy includes applications submitted to the NIH for the May 25, 2008 due date and subsequent due dates. ”
Proof of Compliance: Citing* List PubMed Central reference number (PMCID) at
end of citation.
* If PMCID not available, use NIH Manuscript Submission reference number (NIHMS ID) instead.
Examples:Scherschel JA, Soonpaa MH, Srour EF, Field LJ, Rubart M
(2008) Adult Bone Marrow-derived cells do not acquire functional attributes of Cardiomyocytes When Transplanted into Peri-infarct Myocardium, Molecular Therapy, epub April 22, 2008. NIHMSID:47844
Proof of Compliance: Find ID numbers* NIHMS ID
After the PI confirms the correct manuscript has been submitted, the PI (or third party delegate) is issued the NIHMS ID.
* NIHMS ID vs. PMCID NIHMS ID used until PMCID assigned PMCID is not assigned until paper is released
and accessible in PubMed Central* PMCID
1. Search for paper in PubMed Central:http://www.pubmedcentral.nih.gov/index.html
2. PMCID is located in the citation as well as in the record
Important Dates* April 7, 2008
As of April 7, 2008, all papers arising from NIH funds must be submitted to PubMed Central upon acceptance for publication.
* May 25, 2008As of May 25, 2008, NIH applications, proposals, and progress reports must include the PubMed Central reference number when citing a paper that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator’s NIH award. This policy includes applications submitted to the NIH for the May 25, 2008 due date and subsequent due dates.
http://library.medicine.iu.edu/nihhttp://library.medicine.iu.edu/nih
Resources:* IUSM Medical Libraries:
Beth Whipple, MLS, Research Informationist(317) [email protected]://library.medicine.iu.edu/nih
* NIH Public Access Policy Website:http://publicaccess.nih.gov/
* NIHMShttp://www.nihms.nih.gov/