New StudentOrientation

Waseda Business School2020 Fall

Contents

1. Office Hour & Announcements

2. Student Number & ID Card

3. Applications & Submissions

4. Tuition Fees & Payment

5. Scholarship for International Students

6. Facilities

7. Study Abroad

8. Upcoming Important Schedule

9. Contact Information

10. WBS FACEBOOK

11. WBS Honor Code

Office Hour & Announcements

WBS office opens between the following time:

Main office（3F, Bldg. 11）Monday – Friday : 10:00am – 4:00pmSaturdays : 11:00am – 3:00pm

Evening office（10F, Bldg. 11）Monday - Friday, 5:00pm – 10:00pm

Announcements from the WBS office Announcements will be provided through Waseda mail, MyWaseda or

bulletin boards on 3F, Bldg. 11.

Make sure to complete settings that automatically transfer Waseda mailsto your private mailbox, so that you won’t miss important information.

Information of class cancellation is available on WBS website as well.

Student Number & ID Card

The student card is consisted of 9 digits. The first 8-digits will be your studentnumber during your stay at Waseda

Student card works as your official ID, please bring it with you at all times.There is a sticker provided together with your ID which has your name andaddress printed. Please put it on back of your ID.

Please confirm the information of your MyWaseda account. If any correction isneeded or any changes occurred, please contact the WBS office.

Upon graduation, you will be requested to return the ID card to the university.2,000 yen will be charged for re-issue so please keep it safely with you.

You will need to scan your ID when entering study room or PC-rooms. Toprevent malfunction, please do not put the ID together with magnets orcellphones. In case of malfunction, free ID exchange is provided.

５ ７ 2 0 × × × × ― ×

School Code(means WBS)

Admission Year Personal Number CD

←-------------------- Student ID Number -----------------→

Applications & Submissions

Change on Personal InformationYou can change your address, phone number, bank account information or so onthrough MyWaseda. The system will contact WBS office automatically if you havechanged your address, and we will create a new backside sticker for your ID.Please visit the office to pick it up the next day after you made the change.

Certificate & Discount Ticket for Japan Railway (JR)Certificates and discount tickets for JR can be issued at vending machines oncampus. Discount tickets are used for long distance travel of more than 100kmfor a single ride. One can apply for up to four tickets a day, ten tickets a year.Validity is three month from the issued date. Machines can be found at:

• 1F, Bldg. 7, close to Portal Office

• 1F, Bldg. 14, open space in the lobby

• 1F, Bldg. 25, lobby of Okuma Garden House

Student Commutation Pass for JR and SubwayPasses can be purchased at the station with student ID. You can only purchase apass between the nearest station to your home and the Waseda station.

Applications & Submissions

Submission of Residence Status（for international students）The university has the obligation to keep data of international students’ latest residencestatus. Please submit the photocopy (or send picture) of both sides of your residencecard to WBS office by September 30th（Wed）. This information will also be used forscholarship screening, as most scholarship requires candidates to hold the residencestatus of “College Student（留学）”.

Permission for Part-time Job（for international students）Before starting any part-time job, application for a permission at Immigration Bureau isnecessary, unless you have already received it upon entrance to Japan. Information forthe application is available at the Center for International Education (CIE) on 4F, Bldg. 22.

Leave of Absence / Withdrawal / Study AbroadSubmission of application forms in person to the WBS is needed. If submission by postalmail is necessary for unavoidable reasons, please contact with us in advance. For furtherdetails such as deadlines and designated forms, please inquire with the WBS officerespectively.

Tuition Fees & Payment

Payment for tuition fees can be completed by either paper transfer slip orautomatic bank transfer. If you wish to change the payment method thatyou chose upon enrollment procedure, please contact the WBS office.

Payment by Paper Transfer Slip

Payment by Automatic Bank Transfer

Semester Notice Sending Scheduled Date

Spring Mid-April Beginning of May

Fall Mid-September Beginning of October

Semester Slip Sent in Payment Deadline

Spring Beginning of April Mid-April

Fall Mid-September Beginning of October

Scholarships for International Students

Generally, there are two kinds of scholarship; some require the nomination of WBS, andthe others don’t. The application methods are different, and information are providedthrough different channel as well.

Nomination-Required Scholarship Provider of these scholarships could be university, Japanese government, NGOS or

private companies. Instead of publicly recruiting candidates, request of studentnomination will directly be sent to the WBS from the provider.

Whenever the WBS receives a request, we will select nominees from our candidate listand contact them directly. In order to become a candidate, you are required tocomplete an on-line application from the link below by Sunday, September 27th.https://www.waseda.jp/fcom/wbs/en/applicants/tuition

Most scholarships provided to international students require the recipient to hold“College Student” residence status. If you are holding a different residence status, youwill not be regarded as potential candidates for these scholarships.

The on-line application is valid within a single academic year, which starts from April toMarch the next year. To remain on the candidate list, you need to complete theapplication once an academic year.

Publicly-Recruited Scholarship

These scholarships are usually provided by private companies or organizations outsideof the university. Information that the university received will be posted on thebulletin board outside of the WBS main office on 3F, Bldg. 11.

To apply, simply following the instructions on the poster or the scholarship providers’webpage and apply directly. Information of scholarship exclusively provided forinternational students will be in yellow posters. White posters are scholarship only forJapanese students or for all students, please make sure to confirm through the content.

In most cases, information on the poster are in Japanese language only. This is usuallybecause the provider is a Japanese organization, and applicants with certain level ofJapanese proficiency are preferred（partly because the application form must bewritten in Japanese or the interview is conducted in Japanese）.

In the case that a recommendation letter is required upon application, usually studentswill ask for help from their supervisors. If the scholarship provider has other specificrequirement, please feel free to consult with the WBS office.

Scholarships for International Students

Facilities

Study Room

Basement, Bldg. 11 & 6F, Bldg. 26Student Lockers

PC Room

Student Lounge Basement, Bldg. 11

Reading Room10F, Bldg. 11

Faculty of Commerce Library

MBA students are provided with key-style lockers in B1 of Bldg. 11, while financestudents are provided with dial-style ones on 6F of Bldg. 26. For instruction on howto use the locker, please refer to the paper enclosed with the key in your package.

Your locker keys must be returned when your study at WBS finished, and a re-issuecharge will occur if you lost it. If you do not wish to use your locker, we suggest thatyou return your key as soon as possible.

Other university facility that you may find helpful including Portal Office, CentralLibrary, W-Space…etc. Please refer to distributed documents for more information.

Major Facilities Exclusively for Faculty of Commerce Students

Study Abroad (General Info)

There are three types of study abroad programs:

Programs Exclusively for WBS Students

Under the departmental agreement

Students are able to study at WBS’s partner schools, which provide courses

focusing on business, management, finance and economics.

Period：a) 3 – 5 months (one semester） b) 1 week – 1 month

Contact：WBS International Team

Program Open to All Waseda Students Under the university-wide agreement Period：6 months – 1 year Contact：Center for International Education (CIE)

Self-Arranged Study AbroadStudents select the destination and conduct the procedure on their own.

Study Abroad (Exclusively for WBS Students)

Semester Study-Abroad Program Destination choice: 33 partner schools (As of April 2019)

Period: 3-5 months（Spring or Fall Semester）

Orientation: Scheduled in December for students who plan to

study abroad in Fall Semester the next year

Short-Term Study-Abroad Program Destination choice: Part of the partner schools（i.e. UCLA, EM Lyon）

Period : 1 week - 3 weeks (Spring semester or Summer break)

Time of Application： When partner schools send us its program

recruiting information (around mid-January)

Up-coming Important Schedule

Class Starts：Sep 25

Course “Management Game”：TBA

Course Registration：Sep 17, 10:00am - Sep 21, 11:59pm

Course Cancellation：Oct 6, 10:00am - Oct 7, 11:59pm

Scholarship Registration:〜 Sep. 27（Sun）

Submission of Residence Status: 〜Sep. 30（Wed）

★If you change or update your visa/residence status,

please report it to the WBS office ASAP.

Contact Information

Should you require any information or assistance from the WBS office,please do not hesitate to contact with us through the following :

Academic Affairs: wbs-ac@list.waseda.jp

For questions from course registration to curriculum confirmation,administrative applications or inquiries and so on.

Scholarship: wbs-scholarship@list.waseda.jp

For questions concerning scholarship application, nominee decision,official procedures for scholarship and so on.

Job-Hunting: wbs-career@list.waseda.jp

Others: wbs@list.waseda.jp

For questions that you are not sure which address to inquire with.

WBS Facebook

Waseda Business School

Information of WBS events, open seminars, media exposure of WBS facultymembers are shared on our Facebook. Please “LIKE” us on FACEBOOK now!

Student Honor Codefor WBS Courses