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September 1, 2010
e 1, Is
Ruby Roland 05th Ginger Johnson 09th Jessica Dumars 10th Emma Hall 13th Gwendolyn Ferguson 14th Deidra Wood 28th Marseia Roland 29th Celebrants will receive free admission to the Norton Arts Museum “Art After Dark”
on Thursday, September 16, 2010 5:00 pm to 9:00 pm
All sorors are encouraged to attend and
will receive half off admission. Come out with your family and enjoy music, film,
special tours, etc in celebration of our birthday Sorors. Visit: www.norton.org
Zeta Tau Omega
2010 Theme Zeta Tau
Omega developing an unprecedented sisterhood of power
“Pink”Inside This Issue 28th Supreme Basilieus 2
The Ivy List Featured Soror of the Month 3 Refresh, Rejoice, Rejuvenate in Sisterhood 3
Connections Community Youth Outreach 4 Fashionetta 4 Cluster One Conference 4 Voter’s League 4 Soror Work Out/Walk 4 Live your Best Life Monthly Quiz/Winner 5 Women, Food and God 5 Empowering your Brain 5 Monthly Calendar 5 Delegates Reports 6-20
Welcome Back Sorors! We hope you enjoyed a relaxed and exhilarating summer. Our journey begins with each of you Sorors; as we embark yet again and transition into a new administration with our 28th International Supreme Basileus, Soror Carolyn House Stewart and Soror Marsha Lewis Brown, South Atlantic Regional Director. Awareness, advocacy and action are the primary vehicles for the worldwide delivery of our 2010‐2014 service initiatives. As a chapter, let us plan to do everything within our power to accept this great mission: Global Leadership Through Timeless Services. Soror Supreme Basileus, Carolyn House Stewart’s new administration has challenged each of us to move forward for the advancement of our great sisterhood, Alpha Kappa Alpha Sorority, Incorporated.
In an effort to improve our sisterly relations, we salute and take our hats off to Soror Sabrena Cooper and the Membership Committee for a well‐planned, fun‐filled and well‐organized Retreat. Hopefully, the Retreat left us with rejuvenated minds as we continue to remember our mission of “Service to All Mankind”, and as we work toward the betterment of service to our community because we recognize lives are enriched by lives touched.
Please take a moment to reflect on our many accomplishments. Our chapter’s website is now up and running, thanks to the chairmanship of Soror Chelsey Towns and the Technology Committee, who spent many hours working to pull the site together. Please visit www.akazto.com and let us know your thoughts and suggestions. We will also be expanding our horizons, and venturing into the social network of Facebook. Please lend your support and suggestions as we push forward into the age of the information super‐highway.
Soror Una James and the Connections Committee have joined forces with the Women Voter’s League, and we are pursuing a partnership with the Norton Arts Museum. Also, Community Outreach under Soror Monica McCoy is rapidly approaching. The Fashionetta Committee under Soror Charlotte Leonard, and Cluster One Conference chaired by Soror Delores Calloway will be our October focus. Our SARC Delegate reports are highlighted in this issue of the Pink Press for your perusal.
Sorors we are moving forward and I am humbled for I realize the steps we take this day will strengthen our great sisterhood to even higher heights, for we know, if there is “NO Vision there will be NO Victory”.
Soror Maxine Perry Du Pont
Developing an unprecedented sisterhood of power and efficiency 2
The International Programs 2010 - 2014 "Global Leadership Through Timeless Service"
As we transition from our ESP program focus, for the next four years we move into our international focus on “Global Leadership through Timeless Service.”
Program Initiatives Inspired by a dedicated investment of human capital and a bold commitment to the principles of basic human rights, we shall devote our talent and resources to this cause. Awareness, advocacy and action are the primary vehicles for the worldwide delivery of our service initiatives. We invite you to join us on this journey and accept this great mission: Global Leadership through Timeless Service.
Signature Program Initiatives
I. Emerging Young Leaders (EYL) Initiatives ~ This signature program will impact the lives of 10,000 girls in grades six through eight by providing leadership development, civic engagement, en-hanced academic preparation and character building. The increasing demands of the twenty-first century mandate our youth to be better leaders at a younger age making smart choices with positive conse-quences.
II. Health Initiatives ~ These initiatives encourage personal fitness and healthy life styles. We will support organizations which advance access to treatment and coordinate awareness and advocacy cam-paigns to reduce health disparities, save lives and impact health related legislation. Co-sponsored health forums will address: diseases which disproportionately affect women and minorities, prevention and treatment options.
A. Asthma Prevention and Management Initiative ~ This signature health program will benefit children and families enrolled in Head Start and Early Head Start programs. The goal is early diagnosis, treatment awareness and parental education and advocacy. B. Environmental Stewardship and Sustainability ~ This initiative, through commu-nity forums and activities, promotes strategies and awareness campaigns to encourage energy efficiency, conservation, eco-living, reforestation, urban gardening, education and empowerment of consumers with limited resources, “go green-living green” eco-tourism, opportunities for women owned businesses, environmental zones in urban communities and advocacy for and legislation related to public health and environ-mental justice.
III. Global Poverty ~ The goals for this initiative are to end hunger, preserve the environment and em-power women. The program will provide food production skills and training in self-reliance through gifts of seeds, livestock and training in environmentally sound agriculture. Education in sustainable food practices will make women equal partners in ending poverty and hunger. Alpha Kappa Alpha will con-tinue its membership and consultative status with UNESCO (United Nations Educational Scientific and Cultural Organization). We have global partners for self-help projects and awareness campaigns within the United States and abroad.
IV. Economic Security Initiative ~ This effort expands the current programs related to wealth building and allocation of resources, home ownership, estate planning, support and empowerment of female owned businesses and urban enterprise zones.
V. Social Justice and Human Rights Initiative ~ These initiatives will address gender equality issues including: human trafficking and domestic violence, services for children with incarcerated parents, youth aging out of foster care and children in homeless shelters. Voter empowerment; access to technol-ogy; training of parents as advocates for educational and health care needs of children and support of the arts will be emphasized.
VI. Internal Leadership Training for External Service Initiative ~ This initiative will afford Alpha Kappa Alpha members leadership training at all levels within the organization. It will serve as a catalyst for members to reach their fullest potential as skilled leaders in service to Alpha Kappa Alpha and other organizations and institutions.
28th Supreme Baslieus Carolyn House Stewart
SORORITY MEETING Saturday, September 11, 2010
10:00 PM 1755 Tiffany Drive, Mangonia Park, FL 33407
The Ivy List
September’s Featured Soror
Developing an unprecedented sisterhood of power and efficiency 3
Soror Delores Calloway, a native of Washington, D.C., moved to Hobe Sound, Florida (Martin County) at an early age. She completed her formative education at Dunbar Elementary School in Hope Sound. After graduating from high school, Soror Delores attended Florida A and M University in Tallahassee, FL, where she received the Bachelor of Science Degree in Education, and later received a Master’s Degree from Florida Atlantic University in Boca Raton, FL. After college, Soror Delores began a career in educating young students in Orlando, FL. Soon after, she returned home to teach. Later she became assistant principal, then principal of a new school. Under her guidance, and with a diligent staff, all of her schools earned an A grade. Finally, in her career she became the Executive Director of Instructional Services to the Martin County School System. Currently, Soror Delores is retired after thirty-five years of exemplary service to the school system and to the community. Soror Delores was initiated into Beta Alpha Chapter at FAMU in 1972. She became active in Zeta Tau Omega Chapter in 1979, and has remained very active. As a Life Member, Delores has actively served the chapter in many capacities: First Anti-Basileus, Chairman of Membership, Chairman Mother-Daughter Luncheon, Chairman Cluster, and has served on many other committees. Because of her hard work, she was voted the Soror of the Year. As a great team supporter, Soror Delores gives the very best she can to benefit Zeta Tau Omega Chapter, and happily assists wherever she is needed. She is very helpful in aiding her senior sorors. .. Soror Delores is an active member of Mt.Olive Missionary Baptist Church, in Riviera, and serves faithfully on the Unsung Heroes’Award Committee, the Torch Bearers’ Award Committee, and a presenter for the Back-To- School Workshop. Currently, Soror Delores serves as an interpreter of student’s test scores to parents at Mt. Olive. This committee is ongoing. Soror Delores is an avid reader, and enjoys nutrition, and fashion. Delores is presently vice-president of Links,Inc., and will become president in 2011. Delores is married to the very personable Daniel Calloway.
Congratulations Delores!!! YOU ARE SO DESERVING OF THIS HONOR.
Refresh, Rejoice, Rejuvenate in Sisterhood 2010 Retreat
The chapter’s annual Retreat was held on Saturday, August 21 at the Airport Hilton. Soror Gwen Ferguson led the sorors in an ice breaker which gave everyone the opportunity to learn a little more about each other. Following the ice breaker, the Membership Committee led participants in an activity entitled, A Commitment to Our Pearls. Sorors were given the opportunity to share the strengths of the chapter and areas where we could improve. After collaborating with their group, sorors came up with ways to improve those areas. Sorors were then provided with paper hearts to write something that made their heart hurt and pin it on their sleeves. After sorors moved silently among the group to read what was written on the hearts, they collaborated with their groups to address one of the hurts and ways to deal with that situation.
Finally, sorors were give a white paper circle (pearl) to write one thing that they would do to re-commit to our great sisterhood.
After a delicious lunch, sorors participated in games from the television show, “A Minute to Win It”. The Retreat was enjoyed by the 54 sorors in attendance. Please extend a huge Pink and Green “thank you” to Soror Sabrena Cooper and the Membership Committee for a job well done.
Brotherly/Sisterly Love Please support the Delta Delta Lambda Chapter
of Alpha Phi Alpha Fraternity, Inc
Connections Save The Date
Saturday, October 30, 2010
MISS FASHIONETTA PAGEANT
Theme: “A PASSION
Palm Beach Lakes High School
Performing Arts Center
Delta Delta Lambda Men of Tomorrow on the 2010-2011
Induction and Rededication
held on August 29, 2010
Calling all Cluster I Sorors!Calling all Cluster I Sorors!Calling all Cluster I Sorors!
Mark your Calendars and Save the Date!Mark your Calendars and Save the Date!Mark your Calendars and Save the Date!
What: Cluster I Meeting 2010What: Cluster I Meeting 2010What: Cluster I Meeting 2010 When: October 15When: October 15When: October 15---16, 201016, 201016, 2010
Where: PGA National Resort & SpaWhere: PGA National Resort & SpaWhere: PGA National Resort & Spa 400 Avenue of the Champions400 Avenue of the Champions400 Avenue of the Champions
Palm Beach Gardens, FL 33418 Palm Beach Gardens, FL 33418 Palm Beach Gardens, FL 33418 Zeta Tau Omega ChapterZeta Tau Omega ChapterZeta Tau Omega Chapter---West Palm Beach, Host ChapterWest Palm Beach, Host ChapterWest Palm Beach, Host Chapter
Please plan to bring your registration fee of $60.00
to Saturday’s Sorority meeting, as we will register for the conference as a chapter
Developing an unprecedented sisterhood of power and efficiency
The Connection Committee of Zeta Tau Omega has invited the League of Women Voter’s of the United States to provide us with the particulars on how and why we should take responsibility for setting the course for our community. Some of the questions that we may have could be on fair district drawing lines, addressing referendum items. What is the best way to approach the 10 ballot questions and/or what is gerrymandering really all about and how does it affect my neighborhood, to name a few. Please email Una James at [email protected] two (2) or more issues/questions that you would like the presenter to address that are important to you and your community.
Sat, Sept 25th
Live Your Best Life
Who is the first attorney to lead Alpha Kappa Alpha, Sorority, Inc.
June’s Question Who wrote the sorority’s pledge and
when was it adopted?
Answer: The sorority's pledge was written by Grace Edwards and was
adopted by the 1920 Boulé
No Winner this month
Please submit your answers to [email protected]
The first soror to answer correctly will win free admission to Norton Arts
Museum, “Art After Dark”
11 Empowering Ways To Strengthen Your Brain
1. Volunteer 2. Work Out 3. Learn A Skill 4. Keep the Weight Off 5. Wiggle your Eyes 6. Take a Snooze 7. Eat Brain Foods — rich in B12,
Antioxidants or essential fatty acid 8. Chronic Stress—decrease 9. Cholesterol — go nuts on nuts 10. Sleep Apnea — decrease 11. Hypothyroidism
Women Food and God This is a must read if you are ready to change the way you eat. This book is mesmerizing, dazzling, funny, comforting, wise and profoundly spiritual. It maps the journey from the darkness of obsession to the pure sense of being
in prose so insightful and astonishing. It will leave you breathless.
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
Sorority Meeting 10:00 am
Community Outreach 8:15 AM
Art After Dark Norton 5:00 PM
Worship Mt. Olive MB Church 11:00 AM
Workout/Walk Centennial Park 8:30 AM
Delegate Overview Report Submitted by: Soror Maxine Du Pont, Basileus
Zeta Tau Omega Chapter First and foremost, please allow me to take this opportunity to say thank you to the members of Zeta Tau Omega Chapter for providing me the opportunity to serve as a delegate for the 57th South Atlantic Regional Conference. My experience was very rewarding, insightful and informative. In this report you will find information regarding plenary sessions and workshops. As of this date, all reports can be found online at www.akasouthatlanticregion.org. Thursday, April 22, 2010 – Chapter Basilei Chat Designed only for Basilei Presenter – Soror Vivian Brown Dowdy (handout available). The following information was addressed:
Duties & Responsibilities Basilei Concerns, Challenges, Accomplishments Sharing of sisterly relationships and ideas Updates to help Basilei stay current and aware
Public Meeting – Soror Ella Springs Jones, South Atlantic Regional Director, Presiding Program format (attached with biographical sketch of honorees) The following individuals were honored:
Platform I – Non Traditional Entrepreneur – Mrs. Joyce Denise Greene Barlow, RN Platform II – The Economic Keys to Success – Dr. Rosalie Hill Platform III- The Economic Growth of the Black Family- Gamma Omicron Lambda Chapter Alpha Phi Alpha Fraternity, Inc.
Albany, GA Platform IV – The Undergraduate Signature Program – Sigma Tau Omega, Savannah, GA Platform V – Health Resource Management & Economics – Dr. Juanita Williams
Friday, April 23, 2010 – Opening Plenary Session – Rededication
Opening Plenary Session was called to order by Soror Ella Springs Jones with the adoption of agenda, conference officers appointments, seating of delegates and the rededication ceremony.
Membership – SARC was #1 in the Reactivation of lost pearls. ESP – Reached over 17 million individuals through the Heart of ESP EAF – Zeta Tau Omega received the Platinum Award for monetary contributions. 100% participation rate Finance Committee – No recommendations for increase of fees at this time
Soror Barbara McKenzie, Supreme Basileus was introduced by Soror Patricia McCloud Soror Barbara State of the Sorority address:
SARC membership consist of 10,000 members with 164 chapters Change is an agent with new reform models August 2009 New MIP initiated New Protocol Manual Evaluations by Regional Heritage Committee – 77% passed in SARC SARC Economic Impact $975,000. $40,000. Donated for Haiti Relief No Hazing lawsuit
Saturday, April 24, 2010 – I observed the following three workshops:
Going Green at Work, Green at Home and Green in Service, A Practical Guide to Green Living Board Responsibility/Code of Conduct Protocol 102: Exemplary Sorority Protocol
The workshops were orderly and timely and I left with new ideas and suggestions to explore within our chapter. Once again thank you for the opportunity to serve, Soror Maxine Du Pont
Delegate Report Submitted by Soror Judy Thomas
Zeta Tau Omega Chapter Below please find highlights from plenary sessions and conference workshops attended during the regional conference. Friday, April 23: Opening Plenary Session- Rededication (9:30 a.m. – 12:30 p.m.) • Meditation- Sorors joined hands and were led in prayer for continuous strength to fulfill the mission of this great sisterhood. • Opening plenary called to order at 10:10a.m. by Soror Ella Springs-Jones. The agenda was adopted, conference officers were appointed, seating of the delegates, and
rededication ceremony. Following the rededication ceremony, conference rules were presented. Minutes of the 56th South Atlantic Regional Conference were adopted. • The following international committee reports were presented: Nominating, Program, Membership, Finance, Strategic Planning, and Regional Heritage. Written handouts
are available from the program, strategic planning, and finance committee reports. • Membership committee shared that the South Atlantic Regional Conference was number one in reactivating lost pearls with a total of 3,970 sorors. Zeta Tau Omega re-
ceived the ‘Two Heart Beats’ Reclamation Award. • Program committee reported that over 17 millions individuals have been reached through the Heart of ESP: An Extraordinary Service Program. • South Atlantic Regional Conference had a 100% EAF participation rate. Zeta Tau Omega received the Platinum Award for EAP contributions. Written EAF report is avail-
able. • Finance committee reported that there were no recommendations for fee increases. There are currently 187 foundations in 9 regions, with 164 in SARC. No other founda-
tions will be established until the audit process is complete. • The Regional Heritage committee indicated that the mentoring system is not being used as outlined. Furthermore, members are not reading chapter documents. Improve-
ment is needed in transitioning offices/positions within chapters. • Soror Patricia Russell-McCloud introduced Soror Barbara A. McKinzie, Supreme Basileus for the State of the Sorority address.
• Soror McKinzie gave an important sisterly reminder, “If you can’t render service to your soror—you are not serving mankind.” The following highlights were shared during her address:
• 49,000 active sorors, 975 chapters • 10, 000 members in SARC, 164 chapters • We have been change agents who have instituted new reform models.
• No hazing lawsuits during this administration • Embracing Separated Pearls • New MIP started August 2009 • New Protocol Manual • Evaluation of 458 chapters by 2010 • Evaluated by Regional Heritage committee, 77% of chapters passed evaluation in SARC • Improved standards reporting process • 656,000 individuals impacted in 2009 due to AKA programs, SARC made a $975,000 economic impact $40,000 donated for Haiti Relief Friday, April 23: Second Plenary (3:00 – 5:00 p.m.) • International Constitution committee recommendation: Change the academic requirement for membership from C+ to B- . • Connections committee shared that the SARC registered 38,065 new voters • EAF reported 1,900 scholarships have been presented to date • Candidates presented the campaign speeches, delegates scheduled to vote on Saturday, April 24th. Saturday, April 24: Third Plenary (3:00 – 5: 30 p.m.) • 179 Graduate Advisors certified during regional conference • SARC regional account: Income - $1,307,092.62, Expenses - $926,785.39, Balance- $992,788.58. • Specific proposed constitution and bylaws recommendations were presented. • Time and place report:
• 2011 Cluster I Miami • 2012 Cluster VII South Carolina • 2013 Cluster IV Georgia • 20114 Cluster III Jacksonville • 2015 Cluster VI South Carolina • 2016 Cluster IV Georgia • 2017 Cluster II Florida • 2018 Cluster VII South Carolina
Registration Total present: 4, 855 (3,824 graduates, 799 undergraduates, 94 guests)
Delegate strength: 776 (235 Florida, 251 Georgia, 186 South Carolina) Tellers • 654 sorors voted • Soror Marsha Lewis Brown 384 votes • Soror Earlene Striggles Horne 260 votes
Saturday, April 24: Conference Workshops • Session I: Platform V: Emotional Empowerment (8:45 – 10: 15 a.m.)
Presenter: Dr. Melvina Norwood, Licensed Psychologist [email protected]
• Goals of workshop:
• Self-awareness/efficacy • Support for others
Sharing of information gained with sorority
• Focus: • Emotional empowerment • Social support
• Overview: • Every Emotion Serves a Purpose
• What we do with that emotion is what causes problems. • We all have emotional ‘soft spots’, however, if we take care of them over time they will harden (strengthen)
Presentation format: • Soror Norwood presented an icebreaker: ‘Taking a Look in the Mirror- Looking Within.’ Each soror received a pink handout with a picture of a mirror, with the words…Taking a Look in the Mirror. This handout was used throughout the presentation to encourage each soror to focus on self, as the following thought provoking questions were presented.
What creates emotional ‘soft spots’ for you?
How do ‘soft spots’ cause change in your relationships?
How does energy of the emotion from the ‘soft spot’ impact others?
What should you do based on how others react to or interact with you? To avoid a negative impact what can be done?
Accepting and owning our ‘soft spots’ and dealing with them is very important in examining how we interact with others.
• Summary/key points to remember: • Strengthening our ‘soft spots’ improves our effectiveness, we are empowered to take action
• Improved self-efficiency helps us to recognize and address ‘soft spots’ by knowing:
• How to stay away from quick sand areas (areas where we are overwhelmed) • When to take time out for self to limit negative impact on others • What is appropriate and inappropriate communication • When to appreciate the needs of others and to forgive others • We can’t change the past; the only thing we can change is how we view the situation. • How to set your own limits and boundaries—know what you can’t do! The importance of putting yourself and family first, over other obligations
Know when professional help is needed. Be aware of patterns of behavior and symptoms over a long period of time
Increase your sensitivity toward others by living by the Golden Rule, showing empathy (tender moments for other sorors), using discretion, being respectful, and being encourag-ing.
• Enhanced service to sorority (We help each other)
• Develop more intimate relationships with sorors (i.e. sister to sister partners, mentoring, pairing new and enriched sorors) • Bringing professionals to meetings to deal with emotional help
Encourage self pleasures
Emotional balance Make a date with self Have a self motto Learn to laugh Develop a hobby, enjoy it!
• Session II: Protocol 102: Exemplary Sorority Protocol – Beyond the Basics (10:30- 12:00p.m.)
Presenters: Angela Harper Mahome and Victoria Jenkins
Resources: The Official Guide to Alpha Kappa Alpha Protocol, Revised July 2008. A guide to correct protocol in conducting chapter meetings, hosting sorority functions or spon-soring major public events, and more. [email protected]
Focus of workshop: Importance of doing the right thing at the right time. This sets the tone of the meeting.
• Overview: • Protocol is: • Hard work • Careful planning • Attention to detail • The protocol committee should be operational in every chapter, see page 17 of the protocol guide. • Protocol should be intertwined with all committees, such as program, hostess, transportation, logistics, hospitality, courtesy, etc. • Include protocol committee members in all local event planning sessions • Reminders: • Chapter names should follow Alpha Kappa Alpha Sorority, Inc., Alpha Delta Omega Chapter, see page 28 of protocol guide. • The words “sister” or “member of Alpha Kappa Alpha” should be used in lieu of “soror” for formal public events see page 26 of protocol guide. All sorors should purchase an updated protocol guide for a review of the appropriate guidelines. It would be helpful to have a workshop presented by the protocol committee.
I would like to express my sincere appreciation to the officers and members for giving me an opportunity to serve as a delegate of Zeta Tau Omega Chapter at the 57th South Atlanta Regional Conference. The experience was most rewarding and enriching. Sisterly submitted,
Soror Judy Thomas
Zeta Tau Omega Chapter of
Alpha Kappa Alpha Sorority, Incorporated
57th South Atlantic Regional Conference
Delegate Report - April 2010
Prepared by Gretchen Johnson (Notes)
Knowing Your Rituals • Never print sorority traditions in newsletters • Rehearse songs before use • MIP process should be practiced • No pictures should be taken of any rituals • Wear white dresses or skirts (No sleeveless! Jackets preferred) • Pants or pant suits are unacceptable at rituals • Songs for rituals should be memorized • National hymn should be sung to an upbeat tempo • Circle formed, hold hands, (right over left) no swaying • “to thy honor” (correct way) • Pledge stated after the hymn Know and memorize the (7) secrets
First Time Attendees
• Be aware of items that don’t represent AKA (bunnies, etc…) • Dispose of sorority sensitive materials properly (badges, t-shirts, paperwork, etc…) • Be careful with electronic communications • Use Alpha Kappa Alpha Sorority-Zeta Tau Omega on written correspondence • Written correspondence must go through the Basileus • No line names/numbers are to be used • Observe proper seating areas at events • Business attire should be worn at meetings • Be aware of proper forms of addressing officers • Soror is the official term used to show membership • Rituals should be conducted with dignity • Rituals are closed to the public • Rituals are closed to non-active sorors • Know the pledge and national song • Never print pledge on anything • Know proper attire for rituals, anyone out of compliance should be asked to leave (Tactfully!) • All sorors must stand to greet Regional Director and past Supreme Basilei when introduced • Know proper procedures when attending plenary sessions (entrance/exit/punctuality, etc…) • Turn in evaluations • Practice restraint when shopping at vendors • Use conference as a networking tool!!!
Zeta Tau Omega Chapter of
Alpha Kappa Alpha Sorority, Incorporated
57th South Atlantic Regional Conference
Delegate Report - April 2010
Prepared by LaShonda Overstreet Sisterly Relations Our organization was founded first on sisterhood. There was a need to have and help each other, pray for each other and have each other’s back. It is important to respect each other even if we can’t be the best of friends. Most sorors/chapters fall out over:
• Money • MIP • Elections
Keep in mind that what you see will not always be what you get. A soror may be dealing with something that has nothing to do with you. However each soror should be conscience of what she does and how she does it and SAYS it. Remember the pledge/promise made to be sisterly. The following words should come to mind when thinking about sisterly relations: SISTERLY RESPECTFUL KIND TRUSTING GRACIOUS THANKFUL GENEROUS You invest a lot of money and time in the organization and being a part of the organization should never make you unhappy. You don’t get paid to be an AKA. Remember these key elements: Communication Go Directly to the source Allow sorors to lift you Keep family business in the family (read the lawsuit) When considering an MIP, examine the climate of your chapter. If you are split, have serious issues and or the community knows your business then you shouldn’t have an MIP. Doesn’t matter if you like the person but you should respect the position. Many didn’t like President Bush but they didn’t leave the country. If there is hostility in the chapter someone needs to stand up and say, “This needs to stop!” There are 975 chapters. AKA is bigger than you and your chapter. When all else fails: TREAT PEOPLE THE WAY YOU WANT TO BE TREATED
Standards: The Essence of Excellence
The Standards committee helps chapters become and remain compliant as outlined in the governing documents. Everything about the standards is done following the governing documents. The Governing Documents are:
• Constitution and Bylaws • Local Chapter Bylaws • So Now You're Elected • Fiscal Fitness Guide
The final report evaluation is:
1. Above Average 2. Meets Requirements 3. Needs Improvement (some areas need tightening)
Currently 95% of the chapters are compliant. The top 5 Issues or Areas of Concern 1. Financial Problems - there should be separate accounts--2 different bank accounts. 2. Audits--There should be an internal audit and an external audit. Though external audits are expensive they may be worth it. It is extremely recommended. It could be done at the end of a term. Someone outside of the chapter should do the audit. For example, a soror not in the chapter who is a CPA could conduct the audit. Audits typically run between $3,000 and $4,000. 3. Bonding-- This insurance needs to be provided for the financial officers as prescribed in the governing documents. 4. Graduate and Undergraduate relations-- There is a lack of mentoring by graduate sorors. There is a lack of joint meetings as prescribed by the documents. 5. Foundations--There should be no co-mingling of chapter funds and foundation funds. Make sure foundations are separate and distinct from AKA. You should have separate meetings for the foundation. There should be separate record keeping etc. Self-Assessment Checklist What is your I.Q.?
1. Do you know a chapter's requirements for the Standards End of the Year Report? 2. What are the facts about the Election Process? 3. Does your chapter operate by the numbers? 4. Do you know the information in your governing documents or are you relying on the knowledge of others?
The following items should be shredded or burned. Governing Documents
• Paraphernalia • Constitution and Bylaws • Manual of Standard Procedures • Rituals
If you are using shared electronic equipment, please save sorority information on a jump/flash drive.
Zeta Tau Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated 57th South Atlantic Regional Conference
Delegate Reports – April 24, 2010 Prepared by Soror Elrika Richards, Founder’s Day Chairman
Conference and Event Planning Soror JoAnn S. Brown, International Chairman, Conference Planning
Ten Steps to Make Your Event a Success I. Planning – Pre-planning allows you to select from the best locations, hotels and entertainment if you book early. II. Budget – Establish your budget early and make line items for EVERY element of your event, even the little things. III. Sub-Committees – Determine you sub-committees early. IV. Location, Location, Location – It can really make or break your event. Find a place that suits your group. If the venue is new, it will generate more interest in your event. V. Support – Do your homework and make sure your vendors are well respected, reliable and qualified. VI. Public Relations – Positive results should be communicated to your chapter, attendees, the public and the media. VII. Responsibility Sheets – Create a combination responsibility sheet and timeline. Keep it updated and circulate revised and dated versions to your commit-tee. VIII. Site Visit – Once you have selected your location, visit the site a minimum of three times before the event, depending on the complexity of the event. IX. Final Meeting – Arrange a meeting two weeks prior to go over all of the logistics, confirm details and to check for problem areas. X. Details – Pay extra attention to the finer things that will make your event special, from candles in the ladies room to exceptional favor bags. If you have a theme, keep everything within your theme. Basic Information √ Ticket prices – start with the budget; use previous events as a guide; event must pay for itself; don’t out price the community √ Arrange meeting with Hotel Sales Manager √ Information that should be prepared:
• Name of event • Purpose of event • Date of event • Chapter’s point of contact • Number of attendees at function • Outline of your program • Staging requirements • Themes, color scheme, logos, etc. • Audio visual needs
√ Food and Beverage – Have hotel come up with menus based on amount group wants to spend per person
√ Concessions (Must Haves): • Complimentary microphone • Complimentary suite (for speaker, chapter president, chapter use) • Round-trip airport limousine transfer for speaker • 25% Discount on any AV equipment • Discount on valet and self-parking on top of complimentary parking for the worker bees
√ Contract Language: • Utilize Sorors with legal expertise to review contracts. • Protect the group from the following clauses: attrition, cancellation, renovations/construction, new ownership – they must let you know and give
you the option to cancel. • Specify authorized signers
√ Post Event – Survey attendees and share results with responses to comments Note: A CD was sent to every chapter which includes checklists and clauses for negotiating with hotels in September 2007.
Knowing Your Rituals
Soror Tari Bradford, Former South Central Regional Director General Guidelines
Confidential Use latest edition (August 2008) Never alter or adapt Never make available to non-sorors Never print or post on websites Basileus should review yearly with the chapter Rehearse songs prior to ceremony Be familiar with procedures in every ritual ceremony MIP ritual must be reviewed & practiced prior to MIP No pictures No photos with wreaths during MIP Conservative white dresses – never sleeveless No pants Ivy Beyond the Wall—available to any deceased member including non-financial sorors Commit to memory all ritual songs National Hymn
• Upbeat tempo • Do not sway • Circle if logistics permit • Hold hands right over left • “by merit and culture” • “we strive and we do” – not as we do • “to thy honor” – not for thy honor
The Pledge • Repeat after the hymn if not in a public setting • Continue holding hands after the hymn • Conclude with a gentle, inconspicuous hand squeeze before releasing hands • Should never be written, reproduced, or recited in public • No “s” on strength • Clasped hands in front when recited independently
Chapter Chartering • Conservative white dress, shoes, hosiery • Followed by organization meeting
Officer Installation • End of December chapter meeting or separate meeting • If unable to attend, officers are installed in absentia • Soror whose achievement and standing are of significance should install
Ceremonies Rededication – Long Form
• Founders Day/any other desirable time (sorors only) • Designated sorors needed
• Soror to bring in a lighted candelabra • Sorors to carry candles graded in size to represent national founders, national officers, regional director, charter members of the
local chapter, and chapter basileus • Soft music including “Ivy Hymn” should be played throughout the service • Material as listed in Rituals must be used • Attire – no pants, dress for the occasion • Form a semi-circle, as permitted
Rededication – Short Form
• Regional conferences, chapters seeking to reactivate sorors, and a chapter meeting • Participants include Regional Director (regional level), Basileus (local), and sorors • Material as listed in Rituals must be used • Soft music included “Ivy Hymn” should be played throughout the service • Attire – no pants, dress for the occasion • Sorors stand throughout ceremony unless physically unable to do so
Initiation of New Members
• No pants or hats • Attire for The Pledge, Initiation Ritual, Final Commitment:
• White conservative (church-going) dress – sorors • Black conservative (church-going) dress – candidates
• Sorors should know: • National Hymn” • “Pledge” • “Initiation Hymn”
• Designated sorors should memorize and present the seven secrets during the final commitment on Sunday: • Motto • Colors • Symbols • Coat of arms • Grip • Sign of recognition • Password
• Colors • Symbols • Coat of arms • Grip • Sign of recognition • Password
• Adhere to material and setting requirements as listed in Rituals (August 2008) • Workshops – business casual – no jeans, no sneakers
Memorial Service – Ivy Beyond the Wall
• Basileus should contact family member to ask if family would like ceremony; organize. • Sorority badge should be buried with deceased soror, given to designated soror according to her wishes or retained by the family. Corporate
office should be notified in writing of the disposition. • Put it in your will – where all of your things should go (paraphernalia) • The ivy is placed in a basket – not on/in the coffin • Don’t stand in front of the casket – she’s a part of the circle • “The Alpha Chapter Song” to the tune of Perfect Day • Silence prevails during the entire ceremony • Sprig of ivy is given as sorors enter • “The Sigma Omega Chapter Song” should be sung in the tune of “Trees” • Basileus & 2-3 sorors – brief bio, prayer • Service ends with “The National Hymn
Diamond, Golden, and Silver Sorors • Attire – Appropriate for the occasion • Boule – Conducted by the Supreme Basileus or her designee
• Diamond – receives faux diamond crowns • Silver – receives certificates
• Regional – Conducted by the Regional Director or her designee • Diamond – receives faux diamond crowns • Silver – receives faux silver crowns
Greek Medley • Condenced score • Playing time – approximately 5 minutes and 44 seconds • Play in Greek Alphabetical Order*
• Alpha Kappa Alpha • Alpha Phi Alpha • Delta Sigma Theta • Zeta Phi Beta • Iota Phi Theta • Kappa Alpha Psi • Sigma Gamma Rho • Phi Beta Sigma • Omega Psi Phi
*When AKA is hosting, play last
57th South Atlantic Regional Conference Atlanta, Georgia April 22-25, 2010
Soror Marcia D. Foster, First Time Delegate
I attended the Archives Committee workshop in Atlanta, Georgia and I am grateful for the opportunity afforded to me from the sorors of Zeta Tau Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated. I look forward to attending many more conferences. The meeting began as a panelist discussion with questions and answers. The audience was members full of intelligent African American AKA women who asked questions of the panel members (also AKA”s) regarding the subject of preserving our memorabilia in a local archive in their town. It was suggested that members of the Alpha Kappa Alpha Sorority, Incorporated update their memorabilia periodically. Some sorors mentioned that their displays of memorabilia could be seen in local libraries, universities, and museum. In order for memorabilia to be protected and preserved sorority members should: • Designate or send a representative to check on and update the displays periodically. Some members of the
sorority mentioned that some displays and memorabilia had been stolen so it would be beneficial if mem-bers would continue to check on the preservation of our historical artifacts.
• Place the abundance of records and information on a disc or jump-drive in order to decrease the load of records in storage centers.
• Laminate pictures and information compiled by the historian of the sorority to preserve materials that may age and wear due to the handling.
Once again, thank you for the opportunity to represent Zeta Tau Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated as a voting delegate. I thoroughly enjoyed the meetings, workshop and the sisterly interactions. Submitted by: Soror Marcia D. Foster
2010 ALPHA KAPPA ALPHA SORORITY, INC.
July 9-16, 2010 St. Louis, Missouri
Delegate 64th Overview Boule Report
Submitted by: Soror Maxine Du Pont, Basileus Zeta Tau Omega Chapter
Sunday, July, 11, 2010 at 8:30AM we journeyed to St. Louis, Missouri for the 64th bi-annual Alpha Kappa Alpha Sorority, Incorporated Boule. As your delegate, I attended and enjoyed all seven (7) Plenary sessions, forum and workshop.
For your Review:
64th Boule Public Meeting America’s Convention Center Greetings: AKA Central Regional Director National Pan-Hellenic Council, St. Louis Mayor, Greek Presidents Award Presentations: International Service Award Michaelle Jean, & Ellen Johnson Sirleaf Anna Eleanor Roosevelt Medallion of Honor Shawn (Jay-Z) Carter Founders Graduate Service Award Peggy Lewis LeCompte Ethel Hedgeman-Lyle Undergraduate Service Award Lauryn A. Pollard Carey B. Preston Leadership Award Faye B. Bryant Septima Poinsette Clark Award Vice Admiral Regina M. Benejamin & Lisa A. Newman, M.D. Rosa L. Parks-Coretta Scott King Award Clara Kirk Presidents Award Brigadier General Barbaranette T. Bolden
Brigadier General Julia J. Cleckley Major General Marcelite J. Harris Brigadier General Belinda Pinckney Brigadier General Velma Richardson Congresswoman Eddie Bernice Johnson Congresswoman Sheila Jackson Lee
Presidents Award (con’t) Brigadier General Allyson R. Solomon
Congresswoman Diane E. Watson
(Pictures and Biographical sketches available upon request)
Each Plenary Session began with 15 minutes of Musical Preludes. Below you will find a brief synopsis of each plenary session:
• Plenary 1 & 2 - Monday, July 12, 2010 ROCK N’ ROLL DAY Soror Barbara A. McKinzie, Supreme Basileus Presiding Official Opening, Report of Rules Committee, Presentation of 2008 Boule Minutes, Ratification of Committee Appointments, Official Presentation of Boule Reports ” Leadership Is An Action, Not A Position” Address - Soror Mattelia B. Grays, 18th Supreme Basileus –Quotes “Leadership is an Action, Not a Position,
“Lead with a purpose” ” Leaders bring creativity which will bring success” The Candidate Speak Voting Instruction
• Plenary 3 & 4 – Tuesday, July 13, 2010 HIP-HOP DAY Soror Melanie C. Jones, 2nd Supreme Basileus & Soror Barbara McKenzie, Presiding Mediation, International Technology, Communications, Conference Planning Committee Presentations Soror Patricia Russell McCloud, presented Soror Barbara A. McKinzie Soror Barbara addressed sorors with dignity and respect. Soror Barbara’s speech entitled “Promises Made/Promises Kept”. Quotes
“That which is measurable gets done” ” Lessons learned through leadership” “Leadership you do the best you can with what you have”
• Plenary 5 & 6 – Wednesday, July 14, 2010 JAZZ DAY
Soror Barbara A. McKinzie, Presiding Ivy Beyond the Wall Ceremony, Meditation, Report of Executive Director, International Finance Committee, Strategic Planning, Honorary member Induction, Rededication, Directorate Recommendations, Tellers/Constitution and Bylaws, Election of Officers
• Forum/Workshops – Thursday, July 15, 2010 RHYTHM & BLUES DAY Forum: Twenty (20) Pearls – Panelist discussion with former Supreme Basilei. This forum was well attended by sorors and it was suggested that all
Boules utilize a similar forum approach. Former Supreme Basilei shared their wisdom and explored suggested ideas for the betterment of our great sisterhood. Workshop: Sex Brain Body: Make the Connection. Educational Tool Kit to be shared with interested sorors.
• Plenary 7 – Friday, July 16, 2010 OLD SCHOOL DAY VOTING - Elected Officers: 1st Anti Supreme Basileus - Soror Dorothy Buckhanan Wilson 2nd Anti Supreme Basileus – Soror Jocelyn R. McDaniel Supreme Grammateus - Soror Susan Sims Marsh Supreme Tamiouchos - Soror Delores Y. McKinley Undergraduate Member at Large- Soror Kiana Abram & Jamila C. Hall Regional Directors – Soror Gisele M. Casanova, Central Region Soror LaVern M Swain Tarkington, Far Western region Soror Charlene Truitt Nelson, Great Lakes Region Soror Linda Henry Gillliam, Mid Atlantic Region Soror Maggieann W. Green, Mid-Western Region Soror Constance R. Pizarro, North Atlantic Region Soror Marsha Lewis Brown, South Atlantic Region Soror Gwendolyn J. Brinkley, South Central Region Soror Adrienne Pope-Kelly, South Eastern Region Soror Evelyn Sample Oates, International Region Nominating Committee- Soror Deborah A. Underwood, Central Region Soror Lynette P. Henley, Far Western Region Soror Rhonda L. Tallaferro, Great Lakes Region Soror Maria Encarnacion, International Region Soror Aden A. Abate, Mid-Atlantic Region Soror Anika A. Wilson, Mid-Western Region Soror Anessa L. Howell, North Atlantic Region Soror Cherell A. Ponder, South Atlantic Region Soror Katina M. Semien, South Central Region Soror C. Denise Wright, South Eastern Region Amendment #1 – Article IV-Section13, Page 31 & Section 29, Page 35-Membership Status Classification
NO for Proposed Amendment
Amendment#2 – Article III-Section 20, Page 24 – Chapters Incorporating Separating Entities YES for Proposed Amendment
Amendment#3-Article 1-Section 15, Page16-Standing Committee
YES for Proposed Amendment
Amounts stated in millions All Funds combined
2006 2007 2008 2009 Cash $ 2.5 $ 4.1 $10.9 $10.7 Investments $10.0 $12.2 $10.0 $11.4 Total Assets $16.7 $20.4 $24.6 $25.6 Total Liabilities $ 1.5 $ 2.4 $ 2.5 $ 2.5 Total Fund Balance $15.2 $18.0 $22.0 $23.1 Liabil/Fund Balance $16.7 $20.4 $24.5 $25.6 Soror Barbara A. McKinzie, “As President, I took office after a failed, publicly acknowledged, vicious, slanderous attack manipulated through a convicted felon and former leaders who are the lead plaintiffs in these lawsuits. I moved forward to lead this sisterhood that is a Corporation, improving our internal controls and keeping the Directorate informed---these plaintiffs, their followers and others did not. The results speak for themselves.
(Complete Audit Summary available upon request)
Budget – Accomplishments include the following: • Prepared for 2011-2013 proposed budgets for the general fund. These budgets do not include fee increases • The accounting firm of James Williams & Company, LLC issued a clean opinion on the audited financial statements for the year ended
December 31, 2008 • Refined the course in Chapter Financial Management • Continue our collaboration with the Regional Accounting Task Force Chairman • Continue support of the 2002 strategic planning and endowment campaign through 2008-2010 budgets that provide for this administration to add
one million dollars annually • Collaborated and supported the Building and Properties Committee through financing various capital improvement project • Prepared and presented financial presentations for the Regional Conference and Leadership Seminar
(Complete Budget Summary available upon request) TIME/PLACE BOULE 2012 San Francisco, California 2014 Charlotte, North Carolina 2016 Atlanta, Georgia 2018 Denver, Colorado 2020 International Region 2022 South Central Region (City – TBA) January 14-16, 2011 National Founders’ Day - Little Rock, Arkansas July 11-13, 2010 Leadership Seminar - Atlanta, Georgia SOROR SUPREME CAROLYN HOUSE STEWART’S ADDRESS Power-House, Powerful are words I would use to describe our Soror Supreme Basileus Carolyn. Please review Soror Carolyn’s program at www.aka1908.com. The 2010-2014 Theme: Global Leadership Through Timeless Service. I am excited and confident in Soror Carolyn’s leadership. It is my hope we support wholeheartedly our Soror Carolyn and journey favorably with her the next four (4) demanding years ahead. Once again thank you for the opportunity to serve, Soror Maxine Du Pont