NEW YORK STATE DEPARTMENT OF TRANSPORTATION

Interstate 81 Bridges Over Route 80Town of Tully, New YorkRegion 3PIN 3501.76, Contract No. D900023Onondaga County

Draft Request for Proposals

RFP Informational MeetingSeptember 3, 2014

Catherine TrainaAttn: Interstate 81 Bridges Over Route 80

in R3 Design-Build ProjectOffice of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Catherine.Traina@dot.ny.gov

Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023) Rules of Contact

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023) Agenda

Project Overview Department’s Goals & Project Requirements Scope of Work Status of ROW and Utilities General Contract Information Procurement Schedule RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)General Location

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Interstate 81 over Route 80Town of Tully, Onondaga County

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)BIN 1030661

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Interstate 81 SBOver

Route 80 (BIN 1030661)

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)BIN 1030662

Interstate 81 NBOver

Route 80 (BIN 1030662)

Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Goals

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Ensure a long service life for all Project elements to satisfy long term preservation goals

Ensure the safety of the traveling public Maximize the impact of public investment by:

Providing cost-effective solutions that maximize value over the lifespan of the project

Sequencing construction to minimize effects on vehicular traffic operations

Reducing future maintenance requirements

Minimizing effects on the local community

Minimizing impacts on the environment

Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Goals (Continued)

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Deliver the Project safely, on schedule, and within budget

Ensure coordination with utility owners, third parties, the surrounding community, Project stakeholders, and any adjacent construction projects

Ensure compliance with the Project’s environmental commitments and conditions

Provide best value to the Department

Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)General Scope of Work Full bridge replacement (substructures and superstructures) of the following bridges: BIN 1030661 – I-81 SB over Route 80 BIN 1030662 – I-81 NB over Route 80

Removal of existing substructures and superstructures, including potential remediation and disposal of lead paint and asbestos-containing materials

Approach roadway reconstruction as required to connect the existing roadways to the new bridges, including guide rail replacement

Construction of asphalt paths on the north and south sides of Route 80 between the Route 11 intersection and the Route 11A intersection

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)General Scope of Work (Continued) Cleaning of existing ditches along both sides of

Route 80 between the Route 11 intersection and the Route 11 A intersection

Replacement of ground-mounted signs along Route 80 between the Route 11intersection and the Route 11A intersection

Coordination of utility relocation and/or preservation of existing utilities with utility owners

Development of a Work Zone Traffic Control Plan Any additional Environmental and Construction

Related Permits by Design-Builder

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Right-of-Way The Department owns all Right-of-Way for the existing

structures. No additional Right-of-Way acquisitions or temporary

easements are anticipated to be required for this project. Any Right-of-Way fencing damaged or removed by the

Design-Builder during construction shall be replaced with new Right-of-Way fencing meeting current Department standards.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Utility Coordination – Existing UtilitiesIn accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations Identifying & resolving any conflicts not yet

documented Coordinating with utility owners for utility

relocations Providing stakeout and final layout of utility

relocations Protecting existing utilities Cost of repairing damages to utilities caused by

Design-Builder Informing the Department of all meetings and

correspondence with utility owners

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Utility Coordination – Existing Utilities

Known utilities located in the Project area: National Grid

6-Inch gas line 18’+/- south of Route 80 centerline

Primary aerial lines on the north side of Route 80 that cross over Interstate 81

Verizon of NY Duct bank 28’+/- north of Route 80 centerline

Time Warner Aerial lines on the north side of Route 80

attached to the National Grid poles - These cross under Interstate 81 and are attached to the underside of the Interstate bridges.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Utility Coordination – Existing Utilities

Time Warner Cable shall be responsible for any necessary relocation of its aerial facilities within the project limit. The Design-Builder shall be responsible for negotiating a three-party agreement between the utility, the Department and the Design-Builder.Impact on other utilities is dependent on the approach taken by the Design-Builder.A meeting will be scheduled between the utilities and the short listed firms. The Department will invite the short listed firms and the utilities within the project limits to this meeting within the next two weeks.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Contract Information Project Completion Date shall be the earlier of:

October 31, 2016 or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Special Provision 6 -

Liquidated Damages will be imposed for not meeting the Project completion date and for days in excess of the number of calendar days indicated to complete the Milestones shown on Form SCD.

Up to 3 Early Completion Bonuses will be awarded: For the number of calendar days that all traffic in permanently

transferred onto each new structure earlier than the respective Interim Completion Milestone Dates (with no further lane closures) and/or

For the number of calendar days that Project Completion is achieved earlier than the Project Completion Date

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Contract Information (Continued) Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Payment Schedule provided in the RFP Stipend to Unsuccessful Proposers - 50% of Qualified

Costs up to $45K* max. (Must satisfy criteria in ITP General Instructions)

Escrow Submission of Bid Documents for Successful Proposer

Buy America Clause Iran Divestment Act Clause DBE Participation Goal - 12%

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Anticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting September 3, 2014

Final RFP to Shortlisted Firms September 19, 2014

Final Date for Requests for Changes to Proposer’s Organization and Personnel November 24, 2014

Final Date for Receipt of Proposer Questions November 26, 2014

Issue Date for Final Addendum and/or Answers to Proposer Questions December 3, 2014

Proposals Due December 22, 2014

Post Proposal Meetings (if required) TBD

Selection of Best Value Mid-January 2015

Execution of Contract Award Late February 2015

Notice to Proceed March 12, 2015

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Request for Proposals (RFP) Documents RFP Documents:

Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal Requirements• Appendix C – Technical Submittal Requirements• Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms• Appendix F – Conflict of Interest Policy• Appendix G – Abbreviations and Definitions

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Request for Proposals (RFP) Documents (Continued) Part 1: D-B Agreement

Part 2: General Provisions, Section DB 100 and Appendices

Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB

Specifications) Part 9: Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents on Department’s web site (Not part of the Contract Documents)

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Quality Control (QC)

QC is Design-Builder’s Responsibility. Design-Builder shall appoint a QC Manager responsible for

the QC Plans for both Design and Construction. Design QC shall be performed by the Designer in

accordance with the QC Plan. Construction Inspection shall be performed by an

Independent Engineering Firm hired by the Design-Builder. Materials Testing shall be performed by an Independent

Materials Testing Firm or Laboratory hired by the Design-Builder.

The Materials Testing Firm shall report to the Construction Inspection Firm.

Offsite Plant Quality Control shall be performed by the Department.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Quality Assurance (QA) Design and Construction QA is the Department’s

Responsibility. The Department may perform QA on any of the

Design-Builder’s Design and Construction activities. The Department will utilize an Independent

Consultant to perform QA of the Design-Builder’s Designs.

Construction QA will be performed by Department staff.

Offsite Plant Quality Assurance will be performed by the Department.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)RFP Evaluation and SelectionPass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (30 points) Management Approach (25 points)

Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points)

Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)

Project Support (5 points) Proposal Format(5 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation factors

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not assume the Department “knows” your firm

and its experience/qualifications.

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Additional Information – Submission Guidelines Submit ALL Forms required.

Do not alter any Form unless indicated on the Form.

Do not add any appendices or attachments to the Forms.

Do not include photographs or illustrations unless specifically indicated.

Do not submit: Form SA (Stipend Agreement) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site.

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject10 Reference Documents include:

Design Report (When Available) Bridge Inspection Reports Record Plans Asbestos Survey Reports Soil Boring Logs Archaeological Monitoring and Data Recovery Plan (Pending)

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Catherine TrainaAttn: Interstate 81 Bridges over Route 80

in R3 Design-Build ProjectOffice of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Catherine.Traina@dot.ny.gov

Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023)Rules of Contact

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Interstate 81 Bridges Over Route 80 in Region 3Design-Build Project (PIN 3501.76; D900023) Questions and Answers

Questions ?

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