New York Faculty Council

Pace University New York, NY 10038

Meeting Minutes

April 3, 2019

12:20 P.M.

Bianco Room – One Pace Plaza

Daniel Strahs, Chairperson Janice Winch, 1st Vice Chairperson Darren Hayes, 2nd Vice Chairperson

Winifred C. Connerton, Secretary

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12:00 Lunch 12:20 Call to order

• Approval of minutes

Unanimously approved

• Introductions and Announcements (maximum 1 minute each)

o Kenan Faculty Development Fund application deadline April 10

o Vanessa Herman, Assistant VP of Government and Community Relations, introducing Rachana Shah, new Director of Government/Community Relations

o MaryJo Russell O’Grady, Associate Vice President/Dean for Students –upcoming events

April 4 – Film and Music Spectacular – Celebration of People with Disabilities in Film https://www.pace.edu/mypace/film-and-music-spectacular-nyc?mpc=cs

April 9 – Film screening of Keep the Change in the Student Center. Film stars an Alumna of Pace’s Oasis program.

April 26 – Walk Out Of Darkness for Suicide Prevention 8:30 am https://afsp.donordrive.com/index.cfm?fuseaction=donorDrive.event&eventID=5910

April 27 – 3 hour Mental Health First Aid training with certificate available https://activemindspace.timetap.com/ (click “next” on this link to see details).

o Matthew Bolton – Political Science department is proposing a resolution, which may be at the end of the meeting, upcoming discussion about how to make NYFC more diverse/respectful. Encouraging people to stay for that discussion.

o Gina Scutelnicu – the Public Administration Student Association, in conjunction with the NY Metropolitan chapter of the professional association, is hosting a Career Panel on April 12, from 5:30-7:30, Student Center West of 1 Pace Plaza. Pace alumni and combined degree partners will be there, please encourage students to attend.

• Ongoing self-nominations for committees on sign-up sheets along the wall. 12:27 Chair’s report (Dan Strahs)

Attachments: Written report and slide presentation Presentation highlights

• Reminder of upcoming meetings, including the Joint Faculty Council on May 3,

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with video streaming to PLV.

• Middle States oral report presentation appears successful, with no major findings and we appear to meet all the standards. [applauds] Delivering a thank you to the self-study team.

• The University Budget committee meeting on March 29. Presenting here on elements not included in upcoming Provost’s report, with a focus on findings particular to the NYC campus.

o After overhead is calculated, NYC shows a $22.9M profit and +9% operating margin. Auxiliary enterprises are about 50% of the overall school based structural costs, and even though they have little overhead costs, yet they operate with a net loss of $7.3 million (which reflects the expense of leased buildings). We encourage mitigating this loss by appropriate pricing exploiting the appeal of the downtown NYC location for summer rentals. [slide 2]

o Guide to Responsibility Centered Management (RCM) overhead analysis – certain costs can be assigned to individual departments/school, but other costs are spread out through the university (ITS, for example). These universal costs are assigned to schools through a calculation relating to the % credit hours for schools by campus. NYC assumes about 2/3 of the overhead spending for the University. [slides 3-5]

• Due to recent concerns regarding Commencement planning and student award decisions by the NYFC Student Affairs committee. We suggest that two faculty representatives from Student Affairs, one from each campus, participate in future commencement planning committees to facilitate communication and improve faculty engagement with commencement. [Verbal agreement by Provost and President with this recommendation]

• The provisional 2022-2023 calendar was approved by NYFC in November 2018, but rejected by WFC in January 2019. Calendar negotiations are proceeding, and if the revised calendar requires approval it will be returned for a vote.

• NYFC committees up for election – nearly all the committees are electing right now.

o 20 committees supported by the NYFC, and 18 have seats up for election (approx. 200 seats).

o 10 Alternate seats reserved for non-tenured faculty will be elected in the fall.

o Handover of committee work will occur at the end of the summer.

• Please stay as long as possible today to engage in discussion about the Middle

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States results and the 2020-2025 Strategic Plan. 12:40 D. Strahs – Motion to move the agenda to New Business to accommodate the

resolution from the Political Science department addressing civility in NYFC meetings

• Motion to move to new business

o 1 opposed, no abstention, motion APPROVED 12:42 New Business

Matthew Bolton and Amy Friedman from Political Science Department: Presentation highlights

• As researchers and teachers of governance, the Political Science department faculty have seen decision making bodies address high-stakes topics with respect, inclusivity and professionalism. When a community is faced with difficult and complex decisions broader participation ensures that crucial concerns are not ignored.

• We believe that you the NYFC faculty are no less capable than this, but we are not entirely convinced that during the NYFC meetings we are hearing the richness of this diversity of this body.

• Meetings do not automatically become inclusive. That climate must be cultivated to allow people to feel free to share their concerns and ideas; and that when they do that they will be treated with the dignity they deserve. This requires self-reflection by those of us with authority, privilege, and experience about how our words are shaped by power, and how our words are received. Encouraging participation fosters horizontal communication among us, while building understanding and potential consensus.

• Seeking to encourage the development of a more participatory faculty council the NYC Political Science department has unanimously endorsed this resolution for introduction here. We aim to establish normative principals for discussions. This resolution places responsibility for respectful conversation not only on the chair, but on all of us.

• We know some of you are considering reforms to faculty decision-making. This does not preclude or necessarily lead to other forms of action.

• Please support this resolution so that conversations about our shared academic are more representative of all of us.

Resolution: Whereas, NYFC benefits from open, diverse, representative, participatory, collaborative and respectful discussion, Be It Resolved, that NYFC Commits to ensuring more open, diverse, representative, participatory, collaborative and respectful discussions in its meetings,

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Invites and welcomes the participation of those who have been underrepresented,

Encourages faculty, staff and administrators to engage respectfully with the meeting’s participants, refraining from making personal attacks, questioning people’s character, making generalized comments about groups, or interrupting others’ interventions,

Invites speakers to be mindful of how much they are speaking (to avoid dominating the discussion), and, when making multiple interventions, whether their views might be expressed by someone else,

Encourages senior and tenured faculty to facilitate expression of the views of junior, non-tenured and contract faculty, in a respectful manner, sensitive to power dynamics,

Invites the Chair to use their discretion, when recognizing those wishing to speak in a meeting, to prioritize those faculty members who have not yet spoken, and Requests the Chair and all meeting participants to take responsibility for reminding the body of the norms outlined in this resolution at appropriate moments.

Seconded by Executive Committee Discussion on the resolution

V. Barrella – I embrace the intent of this resolution. Given the length of the resolution, I suggest that it be sent to Faculty Affairs committee for discussion and review and have them return a report at the next NYFC meeting.

Motion – to move discussion of this resolution to Faculty Affairs committee, by V. Barrella. Seconded – Walter Antognini

Discussion on the motion

D. Athanasopoulos – I am in favor of the document, only concern is that it is an attempt to adjust the culture of the meeting. There are some elements of the meeting that can be regulated, but this proposal doesn’t need to be reviewed by Faculty Affairs committee. Can the proposers offer more concrete ideas that can be applied to achieve the goals?

D. Strahs – the resolution does include some recommendations, which are supported by the chair. I’d like to hear more discussion. M. Nayak – Following the recommendation within the resolution I want to explicitly encourage any junior or contract faculty want to speak about what they think of this particular resolution. A. Crosby – This is a lot to think of at short notice. It is a reasonable request to have this introduced now and think about it until the next meeting.

A. Toomey – I strongly endorse this movement, speaking at this meeting can be intimidating for non-tenured faculty. I’ve also noticed in these meetings that women speak up less often than men do. Research has shown that when women speak up first at meetings it encourages more women to speak up throughout the meeting. With

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that in mind I kindly request that our male colleagues encourage their female colleagues when both have similar perspectives to share. I think we could vote on this now. W. Antognini– At best this proposal says nothing, and at worst stifles free speech. Nothing in here that isn’t covered by Robert’s Rules of Order, and I think it is unnecessary. I support that it should be sent to Faculty Affairs.

Z. Burai – is there anyone from Faculty Affairs to tell us if their plate is full with more important things, and whether this would be appropriate to take this up there? K. Dwyer – as chair of the Faculty Affairs committee I want to know what the committee would like to do. T. Yarbrough – I also support this proposal. In my experience, since starting at Pace, the tenor of NYFC is not conducive to the goals laid out in this document. As a junior, untenured faculty I absolutely support this. Y. Rafferty –This is not a legal document. The words are “encourage”, ‘Invite” we’re talking about making requests, not rules. I strongly support this document. E. Salzer – I am an untenured clinical faculty member. I see no reason for further discussion that can’t be done here today. I strongly recommend its adoption. D. Strahs – vote on the Faculty Affairs motion called V. Barrella – call for a secret ballot

Seconded Voting and counting in progress while presentations continue

1:00 Public relations (Ipshita Ray) Attachments: event flyer Presentation highlights

• The Public Relations committee decided to launch a community engagement event that would introduce our students to alumni from across the university.

• Goal: to show students what alumni have done in the 5-6 years following their graduation.

o 15 alumni from a variety of private and public companies.

o 50-60 students are expected to attend.

• PACE: Pace Alumni Community Engagement on April 16 at 163 William St., 5:30-7:00

• This will be an ongoing effort. The committee expects these events will help with retention, and will help promote deeper engagement of the alumni with the university.

Questions/comments

R. Tekula – This looks great. With 40% of our alumni working in government and non-profits it would be nice to include non-profits and government groups within the representative groups, and in the advertising of the event. ANS – Several non-profits

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and government groups will be attending. Also welcome to any specific suggestions for others to include.

1:06 Security initiatives (Brian Anderson and Dustin Williams) Attachments: slide presentation Presentation highlights

• Pace Alert system

o Campus visitors can also register for alerts www.pace.edu/visitoralert

• Pace Safe App

o Friend walk feature

o Evacuation maps

o Emergency procedures

o Incident reporting (contact 911 if an immediately dangerous emergency or call the security office to report it)

• Trainings

o Active shooter webinar on April 8

o NARCAN training

• Revamped website www.pace.edu/safety

• Informacast – safety updates broadcast through all IP phones

o Further tests coming in June.

• Dustin Williams – NYC campus director of Security

o Turnstiles now active in Pace Plaza and 41 Park Row

o Email if there are problems with access security@pace.edu

o IT helpdesk tickets for:

Visitors pass

Keys through the IT helpdesk Questions/comments

K. Collica-Cox – will we be able to get visitors passes from the front desk at 1 Pace Plaza? ANS – yes, they will soon be available through self-service kiosks at all the entrances. No exact date, likely near the end of the semester. Z. Burai – I had my bike seat stolen from the bike parking area for 1 Pace Plaza. There was no camera facing that area. Any plans to install a camera there until B&G gets a bike rack. ANS – yes. That camera was just ordered.

1:15 Results of motion to remove discussion to the Faculty Affairs committee:

• 16 yes move motion to Faculty Affairs

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• 88 no discussion remains in the NYFC meeting

• 2 abstain

• Motion failed – discussion remains in NYFC meeting.

Discussion to resume following Provost and President’s presentations. 1:16 Provost Update (Vanya Quiñones)

Attachments: slide presentation Presentation highlights

• I’m still celebrating our achievements for the Middle States evaluation. This is a significant achievement and represents the work of many people. We should celebrate.

• Working on improved communication between the faculty and administration. All the pieces are there, we just need them to work more efficiently/effectively. There are already committees that do this, but sometimes the information is not distributed well, and sometimes we (administration) find it hard to answer faculty members’ questions efficiently.

o Proposing a new Academic Affairs committee

Administrators, deans, department chairs

Campus faculty council chairs and chairs of the Faculty Affairs committee.

Expect monthly meetings

o Committee information site (not yet sure of the medium, expect it to be effective next semester). Will include:

Common calendar

Committee membership with chairs identified

Minutes/discussion points

o Requesting that the WFC and NYFC map their respective committees to clarify areas of responsibility to facilitate communication.

• Budget update

o I’ve gotten questions about the faculty and administration expenses.

o Projections for 2019 are positive following the budget cutting efforts (slide 8). Expect a stable budget by the end of this year.

o Responding to questions regarding the numbers of staff and faculty. The numbers of staff has been going down over the last 5 years, and faculty numbers have been going up. We are still hiring, maybe not in all departments, but hiring is going on (slides 10-11).

o If you have questions ask them so we can share the information you

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want.

• Updates

o Next steps in Middle States visit – conclusions not available until May, with decision in June.

o Suggestions presented in the oral report are things we’re already addressing, which puts us in a good position.

• Strategic plan

o Steering committee will begin planning over the summer

o Dialog in the fall

o Draft for dissemination of the plan in Spring 2020

o Appendix of assessment in summer

o Implementation in 2020

o Seeking representatives for a year-long commitment from the location councils.

• Ongoing searches

o Library search

3 internal candidates

o Associate Dean for Research

35 candidates (so far), committee has already met

o Chief Diversity Officer

Committee will begin sorting the 51 candidates soon.

o Upcoming Dean searches

Searches will be open

Dyson search aim to have a nomination committee by May with job description and candidates visiting in the fall, and the position filled in Spring 2020.

• Student success initiatives

o Catalog updates

Creating templates for departments

Seeking a vendor to create the new catalog

o Pace Path

Updating the Major Maps for each of the departments

Interactive tool being developed

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Coding student activities for tracking

o Admin-Hub/T-bone

Artificial intelligence answer system for most FAQ

Beginning April 2019 for current students, and in the Fall for admitted students.

Documented to improve retention and student success. 1:33 President’s update (Martin Krislov)

Presentation highlights:

• Asks the Middle States self-study committee to stand for thanks [applauds].

• The accreditor chair’s opening statement was a strong endorsement in what we do here.

• How the next 2 years will unfold/Strategic planning

o Wanted the strategic plan to be informed by the middle states team recommendations/suggestions. We have that information now. Jean Gallagher will begin working on this right away.

o Given the climate of rapid change in academia we may not be able to do very long term strategic plans – we may think of a shorter timeline (3 years). Aiming for achievable goals

o Also working on a campaign to ensure the financial stability of the institution working on revenue generation and reducing costs. Conducting a feasibility study to talk with our donors to see what their priorities are for us.

There is an active role for faculty in this process!

This financial process will also be informed by the strategic plan.

o All these efforts will inform how we move forward as one strong Pace.

• We’ve been concerned by lack of information, inaccurate rumors, and a general sense that communication is not working [with the faculty].

o Going to start meeting with junior faculty to begin exchanging information in a relaxed environment with tea and coffee.

o Getting information on frustration with processes, it is helpful to know what isn’t working.

o Let us know if you hear something that seems like it isn’t right. You can send us email directly if you need. We will be responsive to you.

• One of the goals for the institution, and the NYC campus in particular, is to use our space and open up to the outer world. Several events upcoming will do

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that.

o Opportunity Zone conference on April 23rd

o House of worship security symposium in June

o We are open for business with the wider community.

Our dorms and space are available! Questions/comments

W. Antognini – two questions related to the budget: 1- is a salary increase included, and what amount salary increase? 2-what change related to benefits, specifically health care benefits. ANS – B. Almon: the 2020 budget not resolved until June. Planning on a 2% merit increase, but this is not set until November after admission numbers are available. A small increase (5-6%) included for health benefits – there’s an expectation for a modest increase. G. Scutelnicu – Are RCM going to be shared with departments to help with planning? ANS V. Quiñones – the RCM being sent to all the Deans, and we’re also providing enrollment, student success, and other data to each department in April. V. Barrella – 1-what does the Assoc. Provost for research job entail. Is this a new position…? ANS – V. Quiñones – the Assistant Provost for research is in charge of the IRB, submitting grants. 2--Opportunity zone on 4/23, did you think of bringing anyone from the tax department here to be part of the conference? M. Krislov – There are some faculty involved, but I will ask Vanessa Herman to follow up with you. K. Sen – Can we have those charts with employee head counts, can we have those charts divided in dollars by employee categories, rather than head counts from your presentation? ANS V. Quiñones – will send via the Budget committee. B. Almon – you will see that faculty represent ½ of the salary dollars, but only represent 1/3 of the employees. VQ will release to the budget committee.

1:50 Resuming discussion about Civility Proposition Motion to accept the proposed resolution as written: D. Athanasopoulos

Seconded In Favor – many Opposed 2 Abstain 2

Motion to accept the civility proposal passed 1:51 Middle States debrief/Strategic plan (open discussion facilitated by Executive

committee) Discussion highlights

• D. Strahs – During the Middle states open forums with faculty – one question from the team: where are the faculty in the 2015 strategic plan?

o Faculty do appear in the plan, in 2 sentences https://www.pace.edu/sites/default/files/files/strategic-plan/pace-2015-

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20-strategic-plan.pdf see page 13:

Motivate and empower faculty, administrators, and staff to be connected to Pace’s core mission and ensure that their contributions to the University are relevant and valued.

Recruit and retain faculty committed to excellence in teaching and research.

Build effective faculty development programs to enhance the quality of teaching.

o The Strategic Plan was oriented around Pace Path and trying to enhance the experience for our students.

o When assessing the impact of the Strategic Plan for the Middle States self-study there was a tepid response. It became clear that the Strategic Plan had not necessarily helped do what it was supposed to do, and the Pace Path was underfunded, and not lots of support to support the ideas in it including the faculty support.

• The Middle States self-study highlighted 4 innovations which are expected to be the basis for the Strategic Plan.

• V. Quiñones – the expectations are that the community will come up with three goals, they don’t have to come from the Middle States report. The Middle States report will inform the Strategic Plan, but it will be the community’s agenda. This is why we want lots of participation by the faculty.

• D. Strahs – what does the Strategic Plan offer to a department that is already engaged with its own vision? Maybe the Strategic Plan can empower departments that don’t have an articulated vision. We don’t want a laundry list of wants. The Strategic Plan should be something of vision and initiative. The Strategic Plan should engage with the faculty to move it forward.

• S. Suchday -- I would like to see the Strategic Plan process start at the department level. If every department has a Strategic Plan that would feed into the larger plan to make the process more ground-up. In addition to the representatives, we need to be doing work on the ground at the department level.

• M. Topol – I believe there are units in the university that engage in Strategic Planning at the school level. Schools have constitutions, there are policy and planning committees. These committees may be a good place to begin. We may benefit from reports from Op-Com to understand what’s moving. I don’t want to create a new body to do something if it is already being done elsewhere. Maybe we can get members of the administration to report on how the plan is evolving.

• D. Strahs – the Strategic Plan committee will be created no matter what we do. We will get requests to nominate people to the Strategic Plan committee. This

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discussion will continue at later meetings. 1:50 Old Business – none. 2:04 Adjournment

Attendees (118): Name Department Abergil, Inbal Art Amaya, Ana Health Science Amper, Barry Education Antognini, Walter Legal Studies & Taxation Athanasopoulos, Demosthenes Chemistry & Physical Sciences Bachenheimer, Bruce Management & Management Science Becket, Charlotte Fine Arts Berg, Abbey Communication Sciences & Disorders Bishop, Susan Management & Management Science Bolton, Matthew B. Political Science Brenner, Eric Biology Byrne, John C. Management & Management Science Cappelmann, Susan Physician Assistant Program Carozza, Linda Communication Sciences & Disorders Castagna, James Legal Studies & Taxation Chang,Eric Chemistry & Physical Sciences Chowdhury, Imran G. Management & Management Science Chung, Kwang-Hyun Accounting Colella, Frank Legal Studies & Taxation Collica-Cox, Kimberly A. Criminal Justice & Security Compagnone, Agnes Physician Assistant Program Connerton, Winifred C. Nursing Covino, Jean Physician Assistant Program Cramer, Lauren Film and Screen Studies Crispo, Erika Biology Crosby, Andy Public Administration Dai, Zhaohua Chemistry & Physical Sciences Deng, Nanjie Chemistry & Physical Sciences Di Gennaro, Kristen K. English Drury, Lin Nursing Drury, Mark Sociology & Anthropology Dwyer, Cathy Information Systems Evans, Brian Education Fain, Deborah Marketing Farber, Lisa Art Frank, Ronald History Freedman, Amy Political Science Fuentes Peralta, Pamela Women & Gender Studies Genc, Yegin Information Technology Godfrey, Christopher Psychology Gopalakrishna, Pradeep Marketing

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Name Department Gottesfeld, Linda Fine Arts Gross, Randolph Nurse Education Hanratty, Kier Economics Hassinger-Das, Brenna Psychology Hayes, Darren Richard Information Technology Henley, Tiffany Public Administration Hsu, Stephanie English Huckle, Kiku Political Science Iacullo-Bird, Maria History Ilves, Katriina Biology Ismailescu, Iuliana Finance Joseph, Anthony Computer Science Kahle, Lynn Marketing Kazlow, Michael Mathematics Kim, Soyoung Marketing Knoesel, Joanne M. Nurse Education Larameé, Eve Andreé Fine Arts Lascaris, Erik Chemistry & Physical Sciences Lee, Joseph Tse-Hei History Longman, Sophia Finance & Economics Magaldi, Jessica Legal Studies & Taxation Marafioti, Martin Modern Languages & Cultures McCarthy, James B. Psychology McDonald, Jillian Fine Arts McManus, Brenda Art Mendelsohn, Joshua Health Studies Miller, Eddis Philosophy & Religious Studies Min, Seong Jae Communication Studies Morreale, Joseph Economics Morris, Barry Communication Studies Mosteiro, Miguel Computer Science Murphy, Mary Ann Communication Studies Nayak, Meghana Political Science North, Shannon Physician Assistant Program Novak Donovan, Leigh Anne Marketing O’Callaghan, Susanne Accounting Ozkara San, Eda Nursing Pajo, Judith Sociology & Anthropology Paljevic, Esma Nursing Pret, Tobias Management & Management Science Priluck, Randi Marketing Quest, Linda Political Science Rafferty, Yvonne Psychology Rahman, Noushi Management & Management Science Raubicheck, Walter English Ray, Ipshita Marketing Reich, James Philosophy & Religious Studies Reidenbach, Matthew Accounting

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Name Department Rosenthal, Lisa Psychology Ryan, Joseph Criminal Justice & Security Salzer, Elizabeth Physician Assistant Program Sandler, Dennis Marketing Sayre, Roger Fine Arts Scutelnicu, Gina Public Administration Sen, Kaustav Accounting Shin, Namchul Information Technology Shostya, Anna Economics Slyer, Jason T. Nursing Strahs, Daniel Biology Strobel, Michael Computer Science Suchday, Sonia Psychology Sukhatme, Uday Chemistry & Physical Sciences Szablewicz, Marcella T. Communication Studies Tang, Charles Accounting Toomey, Anne Environmental Studies & Science Topol, Martin Marketing Trub, Leora R. Psychology Upmacis, Rita Chemistry & Physical Sciences Villagra, Andres Modern Languages/Cultures Viswanath, P. V. Finance & Economics Wang, Ying Modern Languages/Cultures Wiener, Robert Legal Studies & Taxation Winch, Janice Management & Management Science Yarbrough, Todd Economics Zaccario, Michelle Psychology Zaslow, Emilie Communication Studies

Guests (7) Adele Artola Library director Beth Gordon ITS Paul Dampier ITS Marie Maldonado ITS Chris Elarde ITS Nira Hermann Dyson Dean Michael Rosenfeld CAE

Greetings; Welcome to the April meeting of the NY Faculty Council. We have two meetings left: a May meeting which is scheduled for Wed April 24, and a Joint Faculty Council scheduled for Friday May 3 on this campus. Today the Middle States Oral Report was delivered. As we observed, there were no major findings against the University, and we appeared to meet all the Standards and Requirements of Affiliation. Go us! I want to give a big thank you to the Middle States Self-Study team, especially the Executive committee of Jean Gallagher, Lisa Bardill-Moscaritolo, and the faculty representatives Hillary Knepper and Iuliana Ismailescu, and all the faculty, staff and administration who served on the Self-Study team. Well-done! The University Budget committee met on Friday March 29. Although the VC was difficult and problem-plagued, we did discuss the 2019 Budget and elements of the RCM analysis. Some of the Budget information is being presented in the Provost talk, so I’m focusing on elements not present in her talk. The 1st slide shows the RCM analysis for NYC, as well as PLV and the Law school. After overhead is calculated, NYC shows a $22.9M profit and +9% operating margin. Auxiliary enterprises have a direct expense nearly 50% of the school-based overall instructional expense but this is related to the leased buildings. While we recognize there will always be expenses in a leased building model for the dorming students, we recommend that the losses suffered by the auxiliary enterprises should be mitigated as much as possible by appropriate pricing and exploitation of NYC’s location desirability. The RCM analysis divides the campus by directly reportable expenses and indirectly reportable expenses. Overhead is assigned to the campus by various formulas. In particular, overhead and support costs associated with instruction are divided up by the credit hours per campus per school. NYC currently accounts for approximately 2/3 of the total overhead allocation. Recently, there were some concerns about commencement planning and student award allocation. Commencement planning currently has no faculty involvement. A recent decision had necessitated communication to Student Affairs committee since it altered their operations. Unfortunately, this decision was not communicated efficiently to the committees on both campuses, resulting in requests for clarification and discussion despite the fact that the decision had been made months ago. We suggest that two faculty representatives from Student Affairs, one from each campus, participate in future commencement planning committees. This should smooth operations and also provide ongoing updates on commencement to faculty. Faculty attendance at commencement could be improved – we’re quite a long way from 100% participation, and improvements in professional engagement with commencement can only improve the overall engagement of the faculty. As mentioned in a previous report, the Calendar committees of NYFC and WFC had stalled. NYFC approved the 2022-2023 calendar in Nov 2018, but WFC rejected this same calendar back in Jan 2019. With no clear path forward, David Rahni and I convened a meeting last week (it seems so long ago!) with the two chairs of the faculty council calendar committees, Michael Kazlow and Susanna Cahn. At this meeting, we devised a strategy to restart the calendar approval process. In this process, there may be edits to the 2022-2023 calendar. If there are edits, we’ll bring it back to this council for discussion. Since we approved a provisional calendar capable of edits back in November, it’s possible we may not bring it up for a 2nd approval. We’ve started a process to fill all of the faculty council committee seats. The term of office on most committees is 2 years, so every 2 years we run the committee elections. In this process, almost all NYFC committees are up for reelection. The 2-year term of service runs from Sep 1 in odd-numbered year to Aug 31 in next odd-numbered year, so we’re electing for the Sep 1 2019 to Aug 31 2021 cycle. Our terms are set up so that there is no gap in coverage and committees can be active during summer or

winter sessions; some of you may recall the summer 2018 committee activity. Our faculty council structure currently supports 20 different committees. 18 of these committees are up for grabs; the other two committees, the Executive committee and the CDFPT and CDFPT Appeals committee, are elected on a different schedule. Overall, there are nearly 200 committee seats we’re trying to fill by the end of the month. In addition, there are 10 alternate seats reserved for tenure-track and non-tenure track faculty distributed over 5 committees (Faculty Affairs, Academic Resources, Admissions and Retention, Scholarly Research, and Student Affairs); these seats will be filled in a separate nomination/election process in the Fall. We ask that you stay as long as possible today; the open discussion about the Middle States self-study and the surging 2020-2025 Strategic Plan should prove interesting. Before that occurs, the Provost and President (in that order) have requested to speak to our meeting today. We ask that you treat them civilly and respectfully as you ask insightful and probing questions. Our colleagues, in their concern over the atmosphere at recent meetings, have brought forward a proposed motion encouraging civility and discourse in our meetings

Chair’s report April 3, 2019

NY Faculty Council

(just the latest in a long line of chair reports since the dawn of Faculty Council recorded history)

FY18 NYC Revenue & Expense by Area (in $ Millions)

Total Schools AuxiliaryRevenue 249.8 205.9 43.9

Direct Expense 141.3 92.4 48.9Space 30.8 28.5 2.2Overhead 54.8 54.8 0.0Total 226.9 175.7 51.2

Net 22.9 30.1 -7.3

FY18 NYC

$54.8M in Overhead includes: $22.8M in direct overhead see pg.19NYC assumes 67.2% of the overall overhead

Institutional Support Costs vs. Overhead AllocationUniversity Financials: Cost categorization follows the Generally-Accepted Accounting Principles (GAAP) including determining the number for Institutional Support.

RCM Statements: The Overhead Allocation is the sum of all shareable service costs* across the University.

Common Elements, $42.1MM:• Information Technology Services• Development & Alumni Relations• University Relations• Admin Operations & Tech• President’s Office• Enrollment Management• Strategic Initiatives• Human Resources• All Finance Operations• University Benefits Accrual / Other

Additional Elements for RCM OH $39.4MM:

• Misc shared revenue (as a credit against allocated expense)

• Enrollment Mngmnt, Student Affairs, Information Tech Services, Academic Affairs, Student Success, Int’l Pgms & Srvcs, Facilities & Cap Projects Office, Other

Add’l Elements for University Financials, $19.9MM:

• Portion of Space Allocation (separate line in the RCM)

• Costs identified as Direct Expense/School Specific in the RCM but “Support” in the University Financials

• Accounting Entry (Credit) for Consolidation (re-allocated to other GAAP accounts)

RCM O/H $81.5MM Support = $62.0MM

Comparison of Support Cost vs Overhead Allocation**

Overhead Methodology

Is the CampusIdentifiable?

Analysis #1:Indirect $ Analysis

Analysis #2: Direct $ Analysis

Yes

No

Percentage of Credit Hours (CH)by Campus is Calculated:

[CHs by Campus]/[Total CH]

Cost per Campus is Calculated:[% of CH by Campus]*[Indirect Costs]

Percentage of Credit Hours (CH)by School per Campus:

[C/Hs by School]/[C/Hs per Campus]

Total Campus Cost: [Indirect Costs]+ [Direct

Costs]

Total School-Campus Cost: [% of CH by School-Campus]*

[Total Campus Costs]

Cost Group 1: Shared by All

Is the Campus Identifiable?

Analysis #3:Indirect $ Analysis

Analysis #4: Direct $ Analysis

Yes

No

Percentage of Credit Hours (CH)by Campus is Calculated:

[CHs by Campus]/[Total CH]

Cost per Campus is Calculated:[% of CH by Campus]*[Indirect Costs]

Percentage of Credit Hours (CH)by School per Campus:

[C/Hs by School]/[C/Hs per Campus]

Total Campus Cost: [Indirect Costs]+ [Direct

Costs]

Total School-Campus Cost: [% of CH by School-Campus]*

[Total Campus Costs]

Cost Group 2: Excludes Law*

Overhead Allocation, $ 81.6MM

Direct NYC and Direct PLV figures are based primarily on departmental expenses

Indirect/All Other is comprised of the following components:• Revenue Elements• Non-cash charge-backs• Capital Component• Overhead for Law• Overhead for NACTEL• All other non-campus/non-school-specific costs…general overhead

Committee Name Term length (if not 2 yrs) # availableNominations 5 open seats

Faculty Affairs 13 open seats (2 alt in Nov)

Budget 3-year term 1 open seats

Curriculum Policies and Procedures 10 open seats

Academic Resources 15 open seats (2 alt in Nov)

Admissions and Retention 15 open seats (2 alt in Nov)

Fringe Benefits 5 open seats, 3 alternate seats

Salary Review Board 3 open seats, 1 alternate seat

Scholarly Research 15 open seats (2 alt in Nov)

Kenan Faculty Development 10 open seats

Faculty Handbook 5 open seats

Student Affairs, Athletics, Publications and Scholastic 15 open seats (2 alt in Nov)

Committee Name Term length (if not 2 yrs) # availableCalendar 5 open seats

Buildings, Maintenance and Space Allocation 10 open seats

Public Relations and Public Functions 5 open seats

Grievances 5 open seats, 5 alternate seats

Academic Conduct 6 open seats

UNV101 Advisory 5 open seats

SAVE

DATE

THE

For the First Annual

Pace Alumni Community Engagement

Meet and Greet

Come meet with Pace Alumni who now work at great companies including

Indeed, Dare to Run, eVestment, the Big 4and more!

Date:

Time:

Location:

Tuesday, April 16, 2019

5:30 - 7:30 PM

163 William Street,

18th Floor

Dress Code: casual

Hot and cold food will be served!

Space is limited! RSVP at https://pace.joinhandshake.com/events/294684

SAFETY RESOURCES AND CRISIS COMMUNICATIONS

Emergency Management and Environmental Health & SafetySafety & Security

2Visit ALERT.PACE.EDU to update your contact information

• Emergency Notifications• Evacuation orders (e.g. from

building, campus, etc.) • Shelter in Place order• Campus/building closure

Pace University emergency alerts will be

sent to announce updates & additional instructions as a situation progresses, and as we receive information.

Pace Alert

3

www.pace.edu/visitoralert

Visitors who sign up for emergency alerts can de-

register themselves

Pace Visitor Alerts

4

“Pace Safe” App

• Friend Walk • Incident Reporting • Events & Training • Safety Notifications • Campus Safety Resources • Emergency Procedures • Campus Maps • Emergency Contacts

5

Send your location to a friend, who can watch you walk home in real-time.Friend Walk Feature

6

Incident Reporting

Campus and Evacuation Maps

Emergency Procedures

7

Follow @PaceUSafety onTwitter on Instagram

• Updates and notifications• Events• Announcements and giveaways• Safety Tips• #FacesOfSecurity

8

Until Help Arrives

Active Shooter Response Training Webinar

Past & Future Events/Trainings

9

www.pace.edu/safety

10

• Screen Alerts on all Pace-owned IP phones• System test March 20, next test June

Informacast - IP Phone Alerts

Press Exit to clear screen

11

12

Department of Safety & Security

Dustin WilliamsDirector of Security

NYC Campus

13

Additional Questions?

Thank You& Stay Safe!

http://www.pace.edu/safety

Progress Report

New York City Faculty CouncilApril 3, 2019

Presented by: Provost Vanya Quiñones

1

Strategy to Improve Communication between Faculty & Administration

• Increase transparency and dissemination of information between faculty and administration

• Ensure that faculty governance with administration is effective and provides a forum for discussion on issues that impact the University

2

3

Faculty Council Committees• Academic Conduct• Academic Resources• Admissions and Retention• Budget• Buildings and Maintenance• Calendar• Committee on Tenure & Promotion• Curriculum Policies & Procedures• Faculty Affairs• Faculty Handbook• Fringe Benefits• Grievances• Kenan Faculty Development• Nominations• Public Relations• Salary Review Board• Scholarly Research• Student Affairs, Athletics, Publications, and Scholastic Standing• UNV 101 Advisory Board

4

Academic Affairs Administration• New initiative designed to provide a formal forum to disseminate

information pertaining to academic affairs

• Composition: – Provost– Associate Provost for Academic Affairs– Deans– Associate Deans– Department Chairs– Faculty Council Chairs– Faculty Affairs (Faculty Council) Committee Chairs– Provost Core Cabinet

• Meet once a month

5

Efficiency• Calendar set at the beginning of the academic year listing

all AY meetings

• Archive meeting minutes & agendas

• Increase President & Provost meetings with Executive Committees of Faculty Councils

• Increase presentations in Faculty Council committees by administration

6

Recap of Faculty & Administrative Expenses

7

Operating ResultsFY15-FY18 Actuals and FY19 Projected

8

FT Staff & Faculty Headcount(excludes Law School)

9

FT Staff by Level & FT Faculty v. FTE’s(excludes Law School)

10

FT Faculty with Administrative Release Time (RT)

(excludes Law School)

11

University-wide Initiatives

12

Update on Middle States Accreditation

• Draft Report due April 28, 2019• Reply from Pace to Middle States by May 6,

2019• Decision by June 30, 2019

13

Update on Strategic Plan

• Soliciting faculty representation April 2019• Faculty co-chair

Summer 2019 Spring 2020 Summer 2020Fall 2019

University-wideDialogue

Dissemination of Draft and Final Plan

Appendix: Assessment

Planning Implementation

2020

14

University-wide Searches: Update• Library: 3 internal candidates• Associate Provost for Research: 35 candidates• Chief Diversity Officer: 51 candidates• Dean Search:

– Dyson College of Arts and Sciences• Open, non-confidential search• May 2019: nominate faculty for search committee and work on job

description• End of Summer 2019: position posted in PeopleAdmin and

advertised• Fall 2019: search committee convene and search commence• Candidates visit campuses late fall/early spring• Fall 2020: start date

15

Student Success Updates• Catalog

– Vendor to be determined by Summer 2019

– Template for departments• Pace Path

– Majority of major maps completed

– Updating website– Interactive tool in process– Coding student activities

• AdmitHub / T-Bone– April 2019 implementation– Initial focus on admitted

students for Fall 2019– Aim to expand service to all

students

16

One Strong Pace!

17