NEW YORK / 2013 SEE SHOP DINE -...

SEE SHOP DINE CONVENTION

NEW YORK / 2013

Mileage Reimbursement Form . . . . . . . . . . . . . . 12

Baggage Fee Reimbursement Form . . . . . . . 13

Leave At Home Informat ion . . . . . . . . . . . . . . . . . 14

Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Map to Broadway Shows . . . . . . . . . . . . . . . . . . . . . . .7

Advance Informat ion . . . . . . . . . . . . . . . . . . . . . . . 8-12

OCTOBER 3-7, 2013

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CONVENTIONNEW YORK / 2013

Updated 2013 Convention Agenda

October 3-7, 2013

Thursday, October 3, 2013

Throughout day Arrivals into New York

Representatives wearing blue shirts and carrying Aflac signs will meet you in the

baggage claim area of either LaGuardia, or John F. Kennedy airports to assist you

with your luggage and direct you to transportation to the Hilton New York Midtown.

For LaGuardia arrivals: Please be sure to keep your baggage claim tickets issued

at check in. Airport security requires that you show your baggage claim tickets upon

exiting the airport.

9 a.m. – 5 p.m. Aflac Registration and Complimentary Internet

Rendezvous Trianon – 3rd Floor

11:30 a.m. – 2 p.m. Arrival Lunch

Sutton – 2nd Floor

Casual Attire

Afternoon at your leisure to begin exploring New York!

7:00 – 9:30 p.m. Welcome Dinner - Aflac “unplugged” with Pat Monahan from Train

Hilton Grand Ballroom – 3rd Floor

Casual Attire

Your first night in The Big Apple promises to be a fun filled evening. Catch-up with

other qualifiers as you get a new taste of New York City. Have your photo made in a

giant NYC snow globe, join an oversized game of “foos-ball” with 20 players at a

time, create and take home fun photos at interactive touch screen stations, challenge

other qualifiers at LED pool tables, or take your turn in a CD recording booth; then

end it all with an “unplugged” performance with Pat Monahan from Train singing

all their top hits. This night is sure to be an exciting kick off to Convention 2013!

agendac o n v e n t i o n

Pat Monahan is the lead

singer and songwriter for the

Grammy award winning band

Train. He is a successful solo

artist, and has collaborated

with multiple artists. Pat plays

acoustic guitar, mandolin,

percussion, saxophone,

flute, electric violin, clarinet,

trumpet, trombone, and

teaches ukulele.



Friday, October 4, 2013

7 – 8:30 a.m. Breakfast Buffet (Locations assigned by Territory)

Central, North, Northeast, West, Pacific


Southeast, Southwest, Headquarters, and Invited Guests

Rhinelander – 2nd Floor

South Central

Mercury Ballroom – 3rd Floor

7 a.m. – 4 p.m. Aflac Hospitality and Complimentary Internet


8 a.m. – 4 p.m. Aflac Hosted Broadway Show Ticket Distribution

Tickets will be distributed based on your registration.


9 – 10:15 a.m. Business Meeting (Mandatory for all qualifiers)


Business Casual Attire

Come together with Aflac Executives to gain insight and hear updates on our company

10:30 – 11:30 a.m. Health Care Reform Educational Session



*Attendance is optional. Attendees will not receive continuing education credit.




When people think of

Archie Manning, they think

football. But Archie’s appeal

transcends his athletic

achievements. People far

and wide have been inspired

by his warm personality, his

drive and sense of humor.

Archie attended the University

of Mississippi where he was

named an All-American

Quarterback. He and his son

Peyton were named among

the 100 All-Time Greatest

College Football Players.

Archie and his wife Olivia

reside in New Orleans and

have three sons, Cooper,

Peyton and Eli.

Friday, October 4, 2013 (continued)

6 – 7 p.m. Awards Reception (Locations assigned by territory)

North, Northeast, Southeast, and West

West Promenade – 3rd Floor

Central, South Central, Southwest, and Pacific


Headquarters and Invited Guests

Assigned reception locations will be included in your arrival packet

Formal attire, top-hat and tiara optional

Mingle and network with your fellow 2013 Aflac Convention qualifiers before dinner

7 p.m. Amos Awards Dinner & Presentations

Invocation followed by dinner and presentations of the 2013 Amos Awards


Formal Attire, top-hat and tiara optional

9:30 – 11:00 p.m. After Dinner Dancing and Entertainment


Saturday, October 5, 2013

7:30 a.m. – 3 p.m. Aflac Hospitality and Complimentary Internet

8 a.m. – 3 p.m. Aflac-Hosted Broadway Ticket Distribution


8 – 10 a.m. Mr. and Mrs. John Shelby Amos Memorial Prayer Breakfast with

guest speaker Archie Manning

Invocation followed by Breakfast






-Saturday, October 5, 2013 (continued)

Aflac Hosted Optional Tours

Tour confirmations and timing will be included in arrival packets based on your registration.

· Bright Lights, Big Flicks

· Take of Bite of NY

· History Adventure

· Modern Art Tour

· NY Sports Stadium

Afternoon & Evening at your leisure – Meal Money will be provided

Sunday, October 6, 2013

8 a.m. – 3 p.m. Aflac Hospitality and Complimentary Internet


8:30 - 11 a.m. Aflac PAC Breakfast with Guest Speaker Bill O’Reilly

Invocation followed by Breakfast



2:00 p.m. Matinee Broadway Shows

Show tickets and information should be picked up in advance at the

Aflac Hospitality Desk.

· Rock of Ages

· Jersey Boys

· Pippin

· Newsies

Evening at your leisure – Meal Money will be provided

Bill O’Reilly is the host of

the top-rated The O’Reilly

Factor, bestselling Author and

Syndicated News Columnist.

A journalist for more than 30

years, Reilly has won three

Emmy Awards for Excellence

in reporting. He was awarded

two National Headliner

Awards while working as a

national correspondent for

ABC News. In his speeches,

as in his show and books, Mr.

O’Reilly takes on our country,

our politicians, and our

celebrities. If you’re looking

for someone with an opinion—

on just about everything—he’s

your man.


· The Ride

· Midtown or Uptown Loop

· NYC Clean Plates

· On your own

· Motown

· Wicked

· Kinky Boots



Monday, October 7, 2013

Departures

Departure instructions, such as baggage handling and suggested departure times

from the hotel will be included in your arrival packet.

Attire Suggestions

Casual:

Men – Khakis or jeans in good repair, cargo length shorts, polo style shirts, casual button-down shirts.

Women – Khakis or jeans in good repair, capri pants, Bermuda length shorts, knee length or long

skirts, casual tops, casual dresses or sundresses, sandals.

All – Clean athletic shoes are acceptable, shirts with slogans are not appropriate.

Business Casual:

Men – Dress slacks, shirts with collar, sport coat or blazer optional. Ties are not required. Athletic

shoes are not acceptable.

Women – Dress slacks or capri pants, knee length or long skirts, casual blouses or knit shirts, casual

dresses, dress sandals are appropriate.

Formal:

Men – Dark suit and tie, tuxedo, top-hat optional.

Women – Cocktail dress or Floor-length evening gown, tiara optional.

Weather

Temperatures in New York City during early October generally vary between an average high during

the day of mid-60’s and an average low at night of 50 degrees.



NY Hilton to Jersey Boys 0.4 miles approx - 7 mins walking

NY Hilton to Wicked 0.4 miles approx - 8 mins walking

NY Hilton to Motown 0.6 miles approx - 12 mins walking

NY Hilton to Rock of Ages 0.7 miles approx - 14 mins walking

NY Hilton to Kinky Boots 0.7 miles approx -14 mins walking

NY Hilton to Newies 0.8 miles approx -16 mins walking

NY Hilton to Pippin 0.7 miles approx - 13 mins walking

Broadway ShowsSunday October 6th 2013

NY Hilton • 1335 6th Avenue , New York, NY, 10019 • 212 586-7000 (Between 53rd and 54th Street)



INFORMATIONA D V A N C E

About Your Convention HotelNew York Hilton Midtown

1335 Avenue of the Americas New York, NY 10019

Phone: 212-586-7000

Discover the refined elegance of the New York Hilton Midtown - a chic respite nestled in

the heart of Midtown Manhattan. Beautifully designed, this sophisticated hotel features

spacious accommodations within walking distance of New York’s premier attractions such

as Times Square, Radio City Music Hall, Rockefeller Center, Fifth Avenue shopping, the

Broadway Theatre district, Central Park, The Museum of Modern Art (MOMA) and many

more iconic New York landmarks.

Credit Cards Accepted: All major credit cards

Check-Cashing Policy: No personal checks cashed

Parking Fees: Valet parking

In-Room Amenities: Hilton Hotel Serenity Collection linens, marble baths, on-demand entertainment, two telephones with voice mail and data port, high speed cable and/or wireless internet access,and safe deposit boxes offered at the front desk.

Located in the heart of New York City in Midtown Manhattan, the beautiful New York Hilton

Midtown rises 46 stories above Sixth Avenue and West 54th Street and is within walking

distance of New York’s premier attractions.



HE RB N’ K ITCHE NHilton’s new concept restaurant, Herb N’Kitchen, features seasonal salads, artisanal sandwiches and brick oven pizzas. A barista zone prepares specialty coffees for guests to enjoy either in the restaurant or on the go.

Breakfast buffet served daily from 6:30 - 11 a.m. (Last seating at 11 a.m.)

Takaway for Coffee and light fare items daily from 6 a.m. - 1 a.m.

B RIDG ES BARStraight up club sophistication. Enjoy the best martinis in town in a sophisticated atmosphere. Celebrate the romance of Manhattan’s Seven Bridges. Sip your favorite martini or spirit at our oversized bar, or reminisce with friends in the intimate seating. Our ever-changing selections of fine regional wines by the glass are a great way to change up your mood and embrace the best of the city ...and the world.

LOB BY LOUNG EIt’s the perfect rendezvous for a New York City Bar. Enjoy your favorite wine, martini, brew or refreshment, light fare and terrific people watching spot. Whether you’re looking for an end of the day briefing or late night escape, you won’t have to go far. Just step into our inviting lounge and relax.

M INUS5The coolest bar in New York City. Created in New Zealand in 2001, Minus5 is a unique ice-themed experience where guests enjoy quality vodka cocktails served in a glass made of pure ice, all within the beauty of a -5 Celsius (23 degrees Fahrenheit) ice environment. This cool experience begins with donning Minus5 parkas, gloves and entering a frozen room complete with ice walls, an ice bar, ice seating covered with faux fur pelts, ice tables and a variety of ice sculptures. We have our own ice carver who changes the bar and sculptures every 6-8 weeks, continually re-inventing the experience.

Places to Dine at the new york hilton midtown




Things You Need to KnowB E FORE YOU LE AvE HOM E …• Pleaselimitbagstoamaximumoftwoperperson.

• Carry-onluggageispermitted,butpleasekeepitwithyouatalltimes.Carryittoyourroomyourselfand don’t include it with your luggage to be delivered by the hotel staff.

• LuggagetagswillbemailedtoyoupriortoyourtripandMUSTbeonyourluggageforittobedeliveredtoyour hotel. Use the qualifier’s name, not your guest’s name, on luggage tags. Do not use nicknames on luggage tags.

• Putidentification(yourbusinesscard)insideeachbag.

• Donotpackmedicationinyourcheckedluggage;alwayscarrymedicationonyourperson.

• Eachqualifierwillreceivefundsapproximatelyoneweekpriortoyourarrivalviadirectdeposittocoverthecostof meals not included in the Convention agenda.

WHE N YOU ARRIvE …• You’llbemetattheairportbyrepresentativeswearingblueshirtsandcarryingAflacsigns.

• IfAflacmadeyourtravelarrangements,andyouaretravelingonthescheduledConventiondates,transportationto your hotel will be provided.

• Aflacwilltipskycapsattheairportandbellstaffatthehotel.

TO CHECK IN …• Aflacwillhavearegistrationdeskinthehotel.Pleasestopbytopickupyourarrivalpacket.Thepacketwillcontain a final agenda and other Convention information.

• Pleasecheckinandgetyourroomkeyfromthehotel.Bepreparedtoshowacreditcardorpayacashdepositfor any incidentals you may charge to your room. If your room is not ready, please be patient.

• Aflacpaysforairfare,mealslistedintheprintedagenda,hotelroom,bellmanandhousekeepinggratuities,andwill provide funds for other meals during Convention. You are responsible for phone calls, room service, extra nights, etc.




B E FORE CHECKOUT …• Clearyouraccountofallincidentalchargesbeforecheckout.

AF TE R CHECKOUT … • IfAflacmadeyourtravelarrangements,you’llbetransportedfromyourhoteltotheairportaccordingtoyourflight time on October 7. Departure instructions will be in your arrival packet.

IF YOU NE E D HE LP … • AflacstaffwillbeavailableattheAflacHospitalityDeskthroughoutConvention.Aflacisalsoproviding complementary Internet usage. Times that the Hospitality Desk and complementary Internet will be available are included in your agenda.

What to See and DoThe New York Hilton Midtown’s enviable location is within easy reach of New York’s most exciting and poplar attractions. Walk to Times Square, Rockefeller Center, or Radio City Music Hall. Gaze over New York from the Top of the Rock Observation Deck. First opened to the public in 1933, the 70 story high observation deck offer views of historic landmarks such as the Chrysler Building, Brooklyn Bridge, Hudson and East Rivers. Visit the Museum of Modern Art, just steps away from the hotel. Enjoy Fifth Avenue shopping, Central Park, Carnegie Hall and more. Take in a Broadway show or just enjoy all that New York’s vibrant nightlife has to offer.




Aflac’smaximumreimbursementis400mileseachwayatthecurrentallowableIRSrateortheamountAflacwouldhave paid for your airline ticket, whichever is less.

DO NOT FAX

Please Mail Original To:

Aflac Travel, Meetings and Incentives Department

Attn: Gina Hartshorne

1932 Wynnton Rd • Columbus, GA 31999

(Must be received within 30 days of your travel.)

REIMBURSEMENT FOR MILEAGE

Date_________________________________

Name___________________________________________________________ Writing Number _________

Traveled to____________________________________________ from _____________________________

Airline _________________________________________________________________________________

For the purpose of: Convention 2013

Total round-trip miles of driving incurred: ___________________________________

Current reimbursement rate: 56.5¢/mile

Total reimbursement requested: $ ___________________________________

All reimbursements will be direct deposited into your account within 45 days of the event.

REIMBURSEMENTM I L E A G E



Currently, airlines are now charging their customers for all checked luggage. Aflacwillreimburseyouforthefirst piece of checked luggage per person only. Depending on the airline the charge is customarily $25 per first checked bag.Travelerswhohavefrequentflyerstatuswiththesecarriersmay be exempt from these fees. Please check each individual carrier’s web site for additional details. Additional fees for two or more pieces of checked luggage per person or luggage that is overweight will not be eligible for reimbursement.

Please check with your airline for their current policy regarding checked baggage allowances and fees.

To request reimbursement, please submit the completed form below with your original receipts issued by the airlines showing payment (photocopies will not be accepted)or if you paid by credit card a copy of your credit card statement thatreflectsthepriceyoupaidforcheckedbaggagetotheTravel,Meetings&IncentivesDepartment. Only reimbursement forms received within 30 days of your travel will be honored.

Reimbursements will be direct deposited into your account on file with Aflac within 45 days of the trip.

BAGGAGE REIMBURSEMENT REQUEST

Date _________________________________

Name___________________________________________________________ Writing Number _________

Traveled to____________________________________________ from _____________________________

Airline _________________________________________________________________________________

For the purpose of: Convention 2013

Total reimbursement requested: $ ___________________________________

All reimbursements will be direct deposited into your account within 45 days of the event.

DO NOT FAX

Please Mail Original Form and Receipts To:

Aflac Travel, Meetings and Incentives Department

Attn: Gina Hartshorne

1932 Wynnton Rd • Columbus, GA 31999

(Must be received within 30 days of your travel.)

REIMBURSEMENTb a g g a g e

NEWYORKCITY

Convention 2013

INFORMATION


oCtoBer 3-7, 2013new york hilton midtown1335 avenue of the americas

new york, ny 10019212-587-7000

C o n v e n t i o n L E A V E A T H O M E

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