New Ulm, Minnesota1E9156B6... · 2016-03-15 · AGENDA REGULAR CITY COUNCIL MEETING New Ulm,...
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AGENDA REGULAR CITY COUNCIL MEETING New Ulm, Minnesota City Hall Council Chambers March 15, 2016 - 5: 00 P. M. 1. CONSENT: a. Consider motion to receive and order filed the report from the Finance Department regarding sales tax, lodging tax and building permits for the City of New Ulm. b. Consider motion to receive and order filed the report from Finance Department regarding financial summary operating results through February 2016. C. Consider motion to declare Police Department items as surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3. 2. PUBLIC HEARING: a. Conduct Public Hearing and consider resolution on the proposed 2016 Utility, Street and Alley Improvements – Group I Project. b. Conduct Public Hearing and consider resolution approving with conditions the final plat of Valley Heights Sixth Addition located at 1520 Westridge Road. 3. OLD BUSINESS: a. Consider resolution to request funding from the 2016 MN bonding bill for German Park Outdoor Performing Arts Center Amphitheater. 4. NEW BUSINESS: a. Consider motion to approve a professional services agreement with Braun Intertec to provide materials testing services for the 2015 MSAS Improvement Project. b. Consider motion to award the bid for the Exterior Lighting Project at New Ulm Public Library. C. Consider resolution authorizing a GreenCorp grant application to fund a MN GreenCorp position to work on urban forestry projects. MEETING REMINDER: Thursday, March 17 at 5: 00 p. m. – Work Session to revise tobacco ordinance relating to e- Cigarettes
Transcript of New Ulm, Minnesota1E9156B6... · 2016-03-15 · AGENDA REGULAR CITY COUNCIL MEETING New Ulm,...
AGENDA
REGULAR CITY COUNCIL MEETING
New Ulm, Minnesota
City Hall Council Chambers
March 15, 2016 - 5: 00 P. M.
1. CONSENT:
a. Consider motion to receive and order filed the report from the Finance
Department regarding sales tax, lodging tax and building permits for theCity of New Ulm.
b. Consider motion to receive and order filed the report from FinanceDepartment regarding financial summary operating results through
February 2016.
C. Consider motion to declare Police Department items as surplus propertyand authorize disposition pursuant to City Code 2.75 — Subd. 3.
2. PUBLIC HEARING:
a. Conduct Public Hearing and consider resolution on the proposed 2016Utility, Street and Alley Improvements – Group I Project.
b. Conduct Public Hearing and consider resolution approving with conditionsthe final plat of Valley Heights Sixth Addition located at 1520 WestridgeRoad.
3. OLD BUSINESS:
a. Consider resolution to request funding from the 2016 MN bonding bill forGerman Park Outdoor Performing Arts Center Amphitheater.
4. NEW BUSINESS:
a. Consider motion to approve a professional services agreement with BraunIntertec to provide materials testing services for the 2015 MSAS
Improvement Project.
b. Consider motion to award the bid for the Exterior Lighting Project at NewUlm Public Library.
C. Consider resolution authorizing a GreenCorp grant application to fund aMN GreenCorp position to work on urban forestry projects.
MEETING REMINDER:
Thursday, March 17 at 5: 00 p.m. – Work Session to revise tobacco ordinance relatingto e- Cigarettes
City of New UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 1 a
Agenda Section: Consent Originating Department: Finance
Resolution: No
Prepared By: Reg VorwerkOrdinance: No
Number of Attachments: One ( 1) Presented By: Reg Vorwerk
Item• Consider motion to receive and order fled the report from the Finance Department
regarding sales tax, lodging tax and building permits for the City of New Ulm.
City Manager' s Proposed Action: Motion by Second by _ permits for the City of New Ulm.
Board /Commission Recommendation: N/A
Overview:
Indicators are positive.
Primary Issues /Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
1. Graphs of identified indicators
to receive and order filed the report on sales tax, lodging tax and building
Sales Tax Collections
140, 000. 00
120, 000. 00
100, 000. 00
80, 000.00
60, 000.00
40, 000.00
20, 000.00
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14, 000. 00
12,000. 00
10, 000.00
8, 000. 00
6,000. 00
4, 000. 00
2, 000. 00
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Residential Building Permits5, 000,000
4, 500,000
4, 000,000
3, 500,000
3, 000,000
2, 500,000
2, 000, 000
1, 500, 000
1, 000, 000
500, 000
o °a a °ate
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2014
2015
2016
2014
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Excise Tax
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5,000.00 —
4,000.00
3,000. 00 2014
2,000. 00 2015
1, 000. 00 2016
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Vehicle Sales
300
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100 2015
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Commercial Building Permits30,000,000
25,000,000
20,000,000
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10,000,000
5,000,000
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2014
2015
2016
City of New UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 1 b
Agenda Section: Consent Originating Department: Finance
Resolution: n/a
Prepared By: Reg VorwerkOrdinance: n/ a
Number of Attachments: 1 Presented By: Reg Vorwerk
Item• Consider motion to receive and order filed the report from Finance Department regardingthe financial summary operating results through February 2016.
City Manager' s Proposed Action: Motion by , second by , to receive report from Finance Department regarding financial summaryoperating results (unaudited) through February 2016.
Board /Commission Recommendation: n/ a
Overview:
Below is a description of the columns:
Current Budget — this is the most up to date budget including any changes made to dateCurrent Month Ended — this is the actual amount for the current month being reportedYTD Actual — this is the current activity for the whole year being reportedBudget Balance — this is the amount remaining of the current budget compared to the year to date actual
A couple of items to note are that property taxes and LGA are not received by the city until end of June and November orDecember which throws revenue collections way off (although it may not be allocated to the funds right away). Also, most debt payments occur June 1 and December 1 which skews the debt service funds.
Primary Issues /Alternatives to Consider: n/ a
Budgetary/Fiscal Issues: n/ a
Attachments:
Operating statements
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City of New UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 1 c
Agenda Section: Consent Originating Department: New Ulm Police Department
Resolution: N/A
Prepared By: Myron WielandOrdinance: N/A
Number of Attachments: None Presented By: Myron Wieland
Item• Consider motion to declare Police Department items as surplus property and authorizedisposition pursuant to City Code 2.75 — Subd. 3.
City Manager' s Proposed Action: Motion by Second by to declare the following Police Department items as surplus property and authorizedisposition pursuant to City Code 2.75 — Subd. 3:
Motorola radio control for Maratrac VHF radio, model HCN1089AMotorola microphone for Maratrac VHF radio
Motorola speaker for Maratrac VHF radio, model HSN4021B
Motorola Maratrac VHF 110 watt radio, serial number 776TWE2585Embarc brand suit case set
Collapsible 4 wheel wagon
Board /Commission Recommendation: N/A
Overview:
The Motorola radio equipment was removed from an investigator vehicle and is not ARMER radio compliant. The suit
case set and collapsible wagon were found property and unable to determine ownership.
Primary Issues /Alternatives to Consider: N/A
Budgetary/Fiscal Issues: Motorola equipment is salvage and $20. 00 for the suitcase and wagon.
Attachments:
N/A
City of New UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 2 a
Agenda Section: Public Hearing Originating Department: Engineering
Resolution: Yes
Prepared By: City EngineerOrdinance: N/A
Number ofAttachments: One Presented By: City Engineer
Item: Conduct Public Hearing and consider resolution on the proposed 2016 Utility, Street andAlley Improvements — Group I Project.
City Manager' s Proposed Action (subsequent to Public Hearing): Moved by second by to offer the resolution and waive the reading closing the Public Hearingordering in the 2016 Utility, Street and Alley Improvements — Group I Project and authorizing the preparation of plansand specifications.
Board /Commission Recommendation: N/A
Overview:
The City Council has scheduled a Public Hearing on the proposed 2016 Utility, Street and Alley Improvements — Group IProject. The preliminary Engineering Report for the proposed improvements has been previously distributed, reviewedand adopted at the December 15, 2015 City Council meeting. The Public Hearing on the 2016 Utility, Street and AlleyImprovements — Group I Project is on the following: 1. Front Street from 8th North Street to 12th North Street — Reconstruction of the existing water main, sanitary sewer
main, sewer and water end services, and reconstruction of the existing roadway section including excavation andreplacement of subgrade, aggregate base, bituminous paving, pavement subdrains, reconstruct storm sewer inletstructures, concrete curb and gutter, pedestrian sidewalk ramps, concrete sidewalk infill west side, street lighting andselective replacement of concrete driveway pavement and sidewalk.
2. Valley Street from 16th South Street to 20th South Street — Reconstruction of the existing water main andreconstruction of the existing roadway surface including removal of the existing bituminous pavement, reshape of theexisting gravel base, repave with six inches ( 6 ") of bituminous surfacing and selective replacement of concrete curband gutter.
3. Minnesota Street from 13th South Street to 16th South Street — Reconstruction of the existing roadway sectionincluding excavation and replacement of subgrade, pavement edge drains, aggregate base, bituminous paving, andselective replacement of concrete curb and gutter and concrete driveway pavement.
4. Pfaender Drive, Waraju Avenue Haeberle Avenue Beinhorn Street and the Alleys in Milford Heights FirstAddition — Sanitary sewer, water main and storm sewer extension, grading, aggregate base, bituminous base, concretecurb and gutter, concrete sidewalk, concrete driveway pavement, bituminous surfacing, boulevard trees, boulevardrestoration and street lighting.
5. Alley Block 67 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7) concrete alley approach pavement, miscellaneous removals andrestoration.
6. Alley Block 69 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7) concrete alley approach pavement, miscellaneous removals andrestoration.
7. Alley Block 70 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7) concrete alley approach pavement, miscellaneous removals andrestoration.
8. Alley Block 71 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7) concrete alley approach pavement, miscellaneous removals andrestoration.
9. Alley Block 72 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7') concrete alley approach pavement, miscellaneous removals andrestoration.
10. Alley Block 105 South of Center Street — Reconstruction of the existing east/west alley pavement section includinggrading, aggregate base, bituminous surfacing, seven inch ( 7 ") concrete alley approach pavement, miscellaneousremovals and restoration.
11. Alley Block 109 South of Center Street — Reconstruction of the existing alley pavement section including grading, aggregate base, bituminous surfacing, seven inch (7 ") concrete alley approach pavement, miscellaneous removals andrestoration.
12. Sidewalk Improvements — Uncompleted four inch ( 4 ") concrete sidewalk ordered in June 2, 2015 by City Councilresolution, pedestrian ramps and seven inch ( 7 ") concrete driveway pavement on 20th South Street from Bridge Streetthrough Spring Street — uncompleted south side and selected reconstruction north side.
Primary Issues /Alternatives to Consider:
Hearing Notices have been mailed to property owners located adjacent to the proposed improvement. The Public Hearingis an opportunity for the City Council to receive verbal or written comments from the public. After the Public Hearing isheld, the City Council may order the improvements and the preparation of plans and specifications by resolution.
Budgetary/Fiscal Issues: The preliminary cost estimate for this project is $ 3, 306,056. 00 with a projected bonding need of approximately $ 2. 5million.
Attachments:
Map #2 — Recommended 2016 CIP Locations
2
City of New UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 2 b
Agenda Section: Public Hearing Originating Department: Community Development
Resolution: Yes
Prepared By: Community DevelopmentDirectorOrdinance: N/A
Number of Attachments: 2 Presented By: City Manager
Item: Public Hearing and consider resolution approving with conditions the final plat ofValley Heights Sixth Addition located at 1520 Westridge Road.
City Manager' s Proposed Action: Moved by seconded by to close the Public Hearing and offer a resolution, waive the reading, approving with conditions the final plat of Valley Heights Sixth Addition located at 1520 Westridge Road.
Board /Commission Recommendation:
The Planning Commission unanimously recommended approval of the final plat with conditions at their February 25, 2016 meeting.
Overview:
The applicant is Aldi, Inc.
The property owner is Kohls - Weelborg Enterprises, LLP. The property is generally located north of Westridge Road and west ofNorth Highland Avenue. The current legal description of the property is Lot 2, Block 1, Valley Heights Fifth Addition. The plat would create two lots with the following lot areas:
Lot 1 — 93, 439 square feet — 2. 145 acresLot 2 — 94, 042 square feet — 2. 159 acresTotal — 187,481 square feet — 4.304 acres
The property is zoned B -2 ( Service Business District). Status of conditions required for plat approval:
Primary Issues / Alternatives to Consider: N/ A
Budgetary/ Fiscal Issues: N/ A
Attachments:
Final Plat
Aerial Photograph
Preliminary Plat Condition Status
1 Provide an electronic file of the plat in an File requested.
AutoCAD 2000 or newer format.
Final Plat Condition Status
2 Enter into a Service Agreement regarding Applicant will acknowledge their responsibility toutilities. maintain the water and sanitary sewer lines from the
mains in North Highland Avenue to their termination
within the subdivision. Agreement is pending. 3 Provide an access easement for the driveway Easement to be provided.
between Lot 1 and 2.
Primary Issues / Alternatives to Consider: N/ A
Budgetary/ Fiscal Issues: N/ A
Attachments:
Final Plat
Aerial Photograph
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City ofNew UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 3 a
Agenda Section: Old Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz, DirectorOrdinance: N/A
Number of Attachments: One ( 1) Presented By: Tom Schmitz, Director
Item• Consider resolution to request funding from the 2016 MN bonding bill for German ParkOutdoor Performing Arts Center Amphitheater.
City Manager' s Proposed Action: Moved by , Second by to offer the resolution and waive the reading to request $300,000. 00 from the2016 Minnesota legislative bonding bill to match local funding in order to upgrade the German Park outdoor performingarts center amphitheater, including accessibility improvements.
Board /Commission Recommendation: The Park & Recreation Commission will meet on March 14 to consider this issue and P & R staffwill present a
recommendation at the City Council meeting on the the above proposed action.
Overview:
1. The German Park outdoor performing arts center amphitheater hosts numerous concerts and events including theMonday and Wednesday night summer concert series.
2. The grass terraces have slumped making them unusable for lawn chairs and seating purposes. 3. The grass terraces are inaccessible to the mobility impaired. 4. This type of amphitheater is part of the German Park master plan, but wasn' t constructed during re- development
projects in the 1990' s, due to lack of funding. 5. Replacement and upgrade of the amphitheater is a top priority for the Friends of German Park.
Primary Issues /Alternatives: 1. Gravity will continue to make the area unusable for an amphitheater as time goes by. 2. Replacement and upgrade would include concrete ramps, stairs and terrace edging; safety hand railings; horizontal
terraces; water drainage management among other accessibility, safety and performance improvements. 3. Senator Dahms and Representative Torkelson have expressed support for this project.
Budgetary/Fiscal Issues: Local funding to date includes:
A. $ 35,000.00 cash from two private donorsB. $ 101, 000.00 from two private pledgesC. $ 135, 000.00 cash from Park & Recreation budget
D. $ 30,000.00 - $ 40, 000.00 in product pledged from American Artstone Inc. E. $ 301, 000.00 - $ 311, 000.00 total
The total project cost estimate is approximately $600,000.00
Attachments:
The concept and feasibility report, completed in June of 2013 by the Friends of German Park with Bolton & Menk Inc.,
portrays the proposed improvements.
GERMAN PARK AMPHITHEATER REPLACEMENT
h
Feasibility Report
for
German Park Amphitheater Replacement
City of New Ulm, Minnesota
June 2013
Project Number S12. 104530
City of New Ulm, MinnesotaGerman Park Amphitheater Replacement
SMONIIIIIIIIIIINIMTable of Contents
Page i
GERMAN PARK AMPHITHEATER REPLACEMENT
FEASIBILITY REPORT
TABLE OF CONTENTS
Tableof Contents ........................................................................................................... ............................... ii
Certifications..................................................................................... ............................... ............................ iii
Introduction..................................................................................................................... ..............................1
ExistingConditions ........................................................................................................ ............................... I
AmphitheaterReplacement ............................................................................................ ............................... 2
BasePlan .................................................................................................................. ..............................3
OptionalEnhancements .............................................................. ............................ 4 -6
PhasingPlan ................................................................................................................... ............................... 7
Scheduleand Conclusions ............................................................................................. ............................... 8
APPENDIX
Appendix A
Figure 1 — Location Plan
Figure 2 — Details
Appendix B — Cost Estimate Summary
Appendix C — Photographs of Similar Facilities
City ofNew Ulm, Minnesota Table of Contents
German Park Amphitheater Replacement Page ii
GERMAN PARK AMPHITHEATER REPLACEMENT
CERTIFICATIONS
I hereby certify that this plan, specification, or report was prepared byme or under my direct supervision, and that I am a duly LicensedLandscape Architect under the laws of the S e of Minnesota.
1
By: Jame H Baugh, P.L.A.
License No. 26732
Bolton & Menk, Inc.
Date: June 13, 2013
I hereby certify that this plan, specification, or report was prepared byme or under my direct supervision, and that I am a duly LicensedProfessional Engineer under the laws of the State of . nnesota.
B: Y )%% A . - t
LDuane W. Hansel, P. E.
License No. 14972
Bolton & Menk, Inc.
Date: June 13 2013
City of New Ulm, Minnesota Certifications
German Park Amphitheater Replacement Page iii
GERMAN PARK AMPHITHEATER REPLACEMENT
INTRODUCTION
The Friends of German is urging the City of New Ulm to consider replacing the existing amphitheater inGerman Park. The German Park amphitheater is New Ulm' s only outdoor entertainment amphitheater. The main reason for considering this replacement is the current degradation of the tiered terraces and lackof accessibility for the mobility impaired. This Feasibility Study discusses the condition of the existingamphitheater, presents alternatives for the proposed replacement and associated cost estimates. The goal
of the study and this report is to provide a tool for sparking community dialog about the proposedreplacement and funding considerations for the project.
EXISTING CONDITIONS
German Park, located at 200 North German Street in New Ulm, experienced an extensive improvement
project in the mid 1990' s. The project transformed the park from an out of the way park with adeteriorated swimming pool to a park which has become a community gathering point and premieroutdoor entertainment venue hosting public performances of music, theater, living history, along withcountless private events such as reunions and weddings. Improvements which were part of the park
project in the mid 1990' s include the following:
Reconstruction of the bandstand.
Creation of a pergola, fountain, landscaping area and formal flower gardens. Two new restroom facilities.
A new children' s play areaA new earthen and grass outdoor amphitheater near the bandstand.
The park is used extensively during the summer months for various " Concert in the Park" series. Inaddition, there are numerous other public events and private functions which take place in the park.
The amphitheater consists of a concrete paver stage area below or at the base, ringed by about 8 tieredterraces of grass seating area. The grass tiered terraces accommodate an audience which either sits on thegrass or on lawn chairs.
Over the last several years, the grass tiered terraces have slumped and deteriorated. The combined actionof surface water flow, mowing, maintenance, foot traffic and frost action has resulted in changes of slopesof the tiers and terraces. The grass lawn area has been difficult to maintain because of the curved andsloped shape of the facility. Thus the amphitheater has lost its initial form, including the rise and run ofthe tiered terraces. A photograph of a portion of the terrace seating area is shown as Photograph No. 1
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 1
GERMAN PARK AMPHITHEATER REPLACEMENT
Photograph No. 1
Existing Seating Terraces
Mobility impaired access to the amphitheater is provided primarily by a sloped sidewalk ramped from theintersection of 31 North and German Streets down into the main park area. This access is inconvenient in
that a long route is necessary in order to reach the lower hard surface stage area of seating near the stageat the base. Many other audience members simply walk across the grass from German Street down to theamphitheater area. With many of the audience members having mobility impairments, this access is lessthan ideal.
AMPHITHEATER REPLACEMENT
The Friends of German Park, a local non - profit citizens group, has been instrumental in achieving anumber of the improvements which have been made to German Park. The group provides ideas forenhancing the park, leadership in designing the improvements and financial support to make theimprovements feasible. The group remains active and involved in further improving the park.
The Friends of German Park have identified several needs of the amphitheater area. These needs include
the following:
Stabilize the seating tiered terraces by the installation of vertical walls so that further erosion anddeterioration does not continue.
Use of the vertical walls as seating areas around the terraces. Improved mobility impaired access to the amphitheater area. Control potential groundwater issues.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 2
GERMAN PARK AMPHITHEATER REPLACEMENT
With these goals in mind and through the generosity of the Friends of German Park, the City ofNew Ulmretained Bolton & Menk, Inc. to perform this feasibility study for the potential amphitheater replacement. The study has identified numerous ways of improving the amphitheater and its experience. Dependingon which of the options is eventually chosen, the cost of the replacement could vary widely. Afterdiscussing a number of these alternatives, it was decided that this feasibility study would be developed toidentify some of the possible improvements and provide cost estimates for these options. Then, dependingupon preferences and funding, the actual extent of the replacement can be identified.
The base plan consists of replacement elements viewed as essential for the project. To this base plan thevarious alternatives can be added to result in the overall project desired. The next sections of this reportwill explain the base plan and the various options.
BASE PLAN
As shown on Appendix A, Figure 1, the base plan would consist of the following:
RETAINING AND SEATING WALL
A concrete or rock retaining and seating wall terrace system is proposed as part of all options. The wallwould serve the purpose of retaining the soils so that further movement, slumping and deterioration of theterraces does not occur. The wall would also function as a seating area along each edge of the terraces. Ifconstructed of poured concrete, the wall would extend below frost level so that it does not move
substantially in the future. If constructed of stone, the wall would not have a deep footing and would beallowed to move with freeze -thaw cycles. Appendix C contains photographs from a number of similarfacilities to better visualize the proposed improvements.
In order to remove potential groundwater behind the walls, a drain tile system is proposed. The extent ofthis system will be evaluated during the design, based on further soils investigation.
CENTRAL STAIRWAY
Extending down the center line of the amphitheater from top to bottom would be a central stair case. Thisstairway is intended to improve access to the tiered terraces for seating and provide a safety handrail foraccess. The handrail will be designed with similar decorative elements as other handrails in German
Park. As shown on the details on Appendix A, Figure 2, Section E, the handrail would be broken at everyterrace so that access is allowed to both sides of staircase into the seating area. The stairway is proposedto be of cast in place concrete construction.
MOBILITY IMPAIRED ACCESS
A greatly improved mobility impaired access and seating area is part of the base plan. As shown on
Figure 1, mobility impaired access would be greatly improved by providing a connecting ramp fromGerman Street down to the top tier of the amphitheater. A concrete seating area would be constructedalong the top tier which can accommodate chairs or wheel chairs. The material used for this ramp andseating area would likely be cast in place concrete for ease of construction, smoothness, maintenance andlongevity. An added benefit of this material is that it is considered an accessible surface even when wet.
A preliminary cost estimate for the base replacement has been prepared. The cost estimate is predicatedon the use of cast in place concrete for the terrace walls. As shown in Appendix B, the estimated cost for
the base project is approximately $366, 000.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 3
GERMAN PARK AMPHITHEATER REPLACEMENT
OPTIONAL ENHANCEMENTS
A number of alternative materials and finish types have been considered as part of this study. The intent isthat these materials could be used in lieu of the base materials or could be added to enhance the project.
These options will be discussed in this section.
WALL SURFACE TREATMENT
CAST IN PLACE CONCRETE
This terrace wall option is the base plan for the replacement. For each of the tiered terraces, a concrete
vertical section of wall would be formed and cast in place. The top corners of the walls would be roundedor chamfered. At the base of the wall, an 8 -inch wide horizontal brick paver -like band will be added to the
ground to allow mowing and maintenance without needing to weed whip against the vertical concretetiered wall surfaces. Grass would be installed on the terraces and an irrigation system installed to provide
water to this turf. A cross section of this design is shown as Appendix A, Figure 2, Section A.
IMPRINT ON FRONT OF WALL
Under this option, a decorative design would be added to the face of the terrace walls. The design would
be cast into the poured concrete by the use of a form liner. In order to be economical, the design wouldneed to be somewhat simple in character but could be representative of other features in the park or the
community. A simple example of a possible design is shown on Appendix A, Figure 2, Section B. The
additional cost for this type of wall treatment is estimated to be approximately $21, 250.
ARTSTONE PRECAST WALLS
Another option for the terrace walls would be to use precast walls as supplied by American Artstone ofNew Ulm or another precast manufacturer. These panels would be placed on a concrete footing along theterraces and fastened together to form a continuous wall. An advantage of this method is that in the
control of a manufacturing plant, more consistency can be achieved in terms of various colors or designscast into the surface of the wall. Precasting of this type is most economical when multiple units can becast using the same forms. Unfortunately in the case of the amphitheater, the curvature radius varies witheach of the tiers, requiring new form work for each tier. Thus some of the economy of the precast methodis lost. As with other options, a band of brick -like paver stone would be added to the ground at the base of
each tier. The estimated additional cost for this option is approximately $31, 875.
LIMESTONE BLOCK WALLS
In lieu of using cast in place concrete for the terrace walls, another option would be to use quarried stone. The first option which has been explored would be to use limestone such as from Kasota Stone Quarries.
These large blocks would be set on a granular base without a footing allowing them to move somewhat inresponse to freeze and thaw action. See Appendix A, Figure 2, Section C. Because of the nature of the
quarry process, the top of the wall would be somewhat rougher than a finished concrete surface. Thiscould be uncomfortable to the audience sitting directly on these tiers. The limestone color would blendnicely with the surrounding colors of the park and is thought to be an asset to the park area. Theadditional estimated cost associated with this limestone wall is approximately $31, 875. Another option isto have the stone finished for a smoother texture. Although this would allow for more comfortable
seating, this will add significantly to the cost.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 4
GERMAN PARK AMPHITHEATER REPLACEMENT
QUARTZITE BLOCK WALL
Another option which has been explored would be the use of redstone quartzite blocks such as from NewUlm Quartzite Quarries in lieu of the limestone block. The construction technique would be similar to thelimestone with the blocks set on a granular bed to form the terraced walls. An advantage of this material
is that it is a local product and, with its reddish hue, would again blend nicely with the surrounding parkarea. The additional cost for this option is approximately $42, 500 above the base project. As with thelimestone, the block could be finished to a smoother surface, but at a substantially higher cost.
TERRACE SURFACE TREATMENT OPTIONS
Consideration has also been given to different types of horizontal ground surface treatments on theterraces between the walls. As mentioned, the base improvement has been assumed to be grass placed in
these terraces with an irrigation system. This option will continue to require mowing and maintenance andsome settlement can be expected over time. One of the advantages for turf over the other options
discussed is that it would deter the use of skateboards and in -line skate " grinding" on the edges of theterrace walls. On the other hand, hard surfacing on the terraces would have advantages for mobilityimpaired access to the seating areas. With these considerations, several options have been explored forsurfacing of these flat areas.
ARTIFICIAL TURF
Many types of artificial turf are commercially available which could be used in lieu of sod. A materialcould be selected which could be constructed with a granular base underlayment in the terrace areas. Eventually replacement of the material would be necessary as the material wears and fades in color. Pricing and styles vary greatly with artificial turf and the estimated additional cost for a mid -gradeartificial turf is approximately $ 11, 800.
CAST IN PLACE CONCRETE
With this option, plain or colored concrete could be placed on the terrace areas. Unfortunately this optionwould be the friendliest to in -line skates and skateboards which could be a problem including damage toadjacent concrete surfaces. The additional cost for this option is approximately $ 15, 750.
BRICK PAVERS OR STAMPED CONCRETE
Another option for the terraces would be to use brick pavers or a stamped concrete surface. These
surfaces, since they would be somewhat less smooth, would provide some deterrence for skateboardingand in -line skating. The disadvantages are that the surface would not be as smooth and thus not as easy asurface to traverse for mobility impaired individuals. Stamped concrete is used throughout the parkcurrently in many of the walks. Brick pavers have the tendency to require eventual resetting assettlement occurs and can be attractive to weed growth and ant infestations. Stamped concrete is availablein a number of colors and patterns and would be an attractive alternative. The indentations in the surface
tend to collect dirt and water over time. The additional cost for either of these options is approximately22,000 to $24,000.
City of New Ulm, MinnesotaGerman Park Amphitheater Replacement Page 5
GERMAN PARK AMPHITHEATER REPLACEMENT
2 4 'ICilL
A pergola is shown on Appendix A, Figure 1 along the top tier of the amphitheater. The Pergola wouldserve the purposes of providing shade for audience members, particularly the mobility impaired whichwould be using the top tier of the amphitheater. Depending on material selection, the pergola could alsoprovide some weather protection from wind and rain. Two options have been considered for the Pergola.
WOOD SHADE STRUCTURE
A Pergola could be constructed ofwood framing and lattice work. This pergola design could support avine type of vegetative growth and would be extremely attractive during the summer months. AppendixA, Figure 2, Section D shows a cross section of the pergola of this type. A disadvantage of this type of
pergola is that it would require a great deal of care and maintenance to keep it viable. The roof of thepergola would extend about 12 feet over the amphitheater and would thus provide some shade to the toptwo tiers of the amphitheater. The estimated cost for this type of pergola is approximately $50,000.
UMBRELLA STRUCTURES
A second option would be to provide several umbrella structures, which would provide rain and sun
protection for some areas along the top tiers of the amphitheater. Depending upon material selection, occasional maintenance and replacement would be necessary for the umbrella structures. The estimatedcost for six umbrellas of approximately 16' diameter would be approximately $ 37,500.
LIGHTING
For the base improvement stairway lighting along the central staircase would be provided. Other than thislighting, the current globe pole lighting at the four quadrants of the amphitheater would stay in place andprovide some level of access lighting for the amphitheater area. If the intent is to use the amphitheater forlater evening productions or events, additional lighting could be added. It would also be possible to addstage lighting as part of the improvement project. Depending upon the degree of additional lighting, theadditional cost could vary widely. The addition of four pole mounted lights around the perimeter of theamphitheater is estimated to cost an additional $20,000. Adding two lights for stage lighting would costapproximately an additional $ 10, 000.
LANDSCAPING
As part of the base improvement project, restoration of the grass has been included. If desired, additional
landscaping could be provided around the amphitheater to enhance the feel of the amphitheater enclosure. The landscaping would also be tailored to providing seasonal colors with the selection of blooming treesand shrubs. A concept plan for additional landscaping around the amphitheater can be provided if thisoption is pursued. The additional cost to add 10 more trees is $ 5, 000 while adding approximately 10shrubs would cost an additional $600.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 6
GERMAN PARK AMPHITHEATER REPLACEMENT
PHASING PLAN
It may be difficult to initially fund the complete replacement including additional options of theamphitheater. However, a phasing approach could be taken, wherein parts of the project are constructedinitially and later funding could be obtained for future phases. Using this approach, one scenario for aphased plan could be as follows:
Phase Approximate Cost
Phase 1— Base Improvements:
Retaining and seating walls with provision for future stoneCentral staircase
Accessibility improvements from German StreetGrass between terrace walls
Install conduit for future electrical phasesTotal Phase 1 375,000
Phase 2 — Wall and Terrace Enhancements
Artstone precast facing on seating walls 31, 875
Stamped Concrete on terraces 24,000
Total Phase 2 55,875
Phase 3 — Pergola, Lighting and LandscapingWood shade pergola 50,000
Enhanced perimeter lighting 20,000
Additional Landscaping improvements 5, 600
Total Phase 3 75,600
Other scenarios for phasing plans are possible, once the initial base plan for amphitheater replacement isinstituted.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 7
GERMAN PARK AMPHITHEATER REPLACEMENT
SCHEDULE AND CONCLUSIONS
SCHEDULE
The amphitheater replacement discussed in this report would be a significant asset for German Park in
terms of aesthetics, greatly improved accessibility and long term maintenance of the park. Critical to theproject is the need to raise the necessary support and funding for the project. With these considerations inmind the following process is proposed for the project.
Milestone
Park and Recreation Commission recommends adoption of report
City Council adopts report recommendationsStakeholder meetings
Decision on Extent of Improvements
Fund Raisin
Preparation of Contract Documents, Biddingand Award of the Project to a Contractor
Construction Completed
When completed, the amphitheater will provide seating for an audience of approximately 540.
FUNDING ASPECTS AND CONSIDERATIONS
The City has no funding designated for this replacement project. City budgets are tight and expected tofurther tighten. Fortunately, the Friends of German Park are poised to assist with fundraising efforts. Additionally, a private donor has already placed $25, 000 into the City fund for replacement of theamphitheater.
Other fundraising considerations could include: 1. Naming rights for all or part of the amphitheater for one or more large donor(s). 2. Marketing sponsorships of paver- stones or portions of the amphitheater, similar to the
sloped walkway into the park from 31 North and German Streets. 3. Recognizing donors through plaque(s), markers, signage or sections. 4. Hiring a private fundraising firm to complete the financing. 5. A single name or theme for the amphitheater, thereby directing fundraising efforts. Such
as naming it "Veterans Memorial Amphitheater" similar to what St. Louis Park MN didin its Wolfe Park. This could assist, expedite and augment fundraising efforts.
CONCLUSION
German Park in New Ulm has become a picturesque cornerstone of the New Ulm park system. It isessential that replacement of the amphitheater take place to enhance both the character of the park and the
ability of the citizens to access it. We would recommend that discussions and planning proceed for theproposed replacement as soon as possible.
City ofNew Ulm, MinnesotaGerman Park Amphitheater Replacement Page 8
GERMAN PARK AMPHITHEATER REPLACEMENT
Appendix A
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Appendix B
Cost Estimate Summary
City of New Ulm, MinnesotaGerman Park Amphitheater Replacement
GERMAN PARK AMPHITHEATER REPLACEMENT
BOLTON & MENK, 1-. German Park AmphitheaterCity .' H.. Ulm. W
Pmfirmnary C. 9 Opinion
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UNIT
UNIT QUANTITY UNIT COST SUBTOTAL
TOTAL VVFTH BASE BID AND CONTINGENCY
95%) Coma— ft
Pawed In place Camwate - Ban pnC 0 FSF 5,600 SX.00 1 009.A0 M900 00
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UNIT
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City of New Ulm, MinnesotaGerman Park Amphitheater Replacement
GERMAN PARK AMPHITHEATER REPLACEMENT
Appendix C
Photographs of Similar Facilities
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City ofNew UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 4 a
Agenda Section: New Business Originating Department: Engineering
Resolution: N/A
Prepared By: Assistant City EngineerOrdinance: N/A
Number of Attachments: One Presented By: City Engineer
Item: motion to approve a professional services agreement with Braun Intertec to
provide materials testing services for the 2015 MSAS Improvement Project.
City Manager' s Proposed Action: Motion by second by to approve a professional services agreement with Braun Intertec in the amount
of $3, 908.00 to provide materials testing services for the 2015 MSAS Improvement Project and authorize the CityManager to execute the agreement.
Board /Commission Recommendation: N/A
Overview:
The 2015 MSAS Improvement Project (Bridge No. 08520) is utilizing State Aid money to fund the project. Projects thatare constructed with State Aid funding are required to perform Quality Control and Quality Assurance ( QC /QA) testing inaccordance with the Minnesota Department of Transportation' s ( MnDOT's) Schedule of Materials Control. Personnel
with MnDOT certifications must complete the monitoring and testing. Braun Intertec will perform the QA field testing onthe project for the City and the contractor will be responsible for performing all of the required QC testing.
Primary Issues /Alternatives to Consider:
Budgetary/Fiscal Issues: The City and Nicollet County will split the costs of these materials testing services and the City portion of these costs willbe eligible for reimbursement from the City MSAS construction fund balance.
Attachments:
Proposal from Braun Intertec dated March 10, 2016.
BRAUN
INTERTECThe science You amid on.
March 10, 2016
Mr. Joseph Stadheim
City of New Ulm
100 North BroadwayNew Ulm, MN 56073
9oseph. stadheim @ci. new- ulm. mn. us
Braun I ntertec Corporation Phone: 507. 345.4913
2120 Howard Drive West, &Lite I Fax: 507. 345. 5042North Mankato, M N 56003 Web: brauni ntertec. corn
Revised Proposal QTB032767
Re: Revised Proposal for Construction Materials Testing ServicesNew Ulm Bridge Repair (SAP 148 - 110 -009)
20th Street, over the Minnesota River
New Ulm, Minnesota
Dear Mr. Stadheim:
We appreciate the opportunity to submit our revised proposal to provide laboratory testing ofprepared concrete cylinders and associated reporting for the above referenced project for theCity of New Ulm.
Our Understanding of Project
This project consists of the repair of Bridge No. 08520 over the Minnesota River, in New Ulm,
Minnesota. The project will include a concrete overlay of the bridge deck, along with abutmentpatching and approach repair work associated with the bridge reconstruction.
Our revised proposal reflects revised scope to include only compressive strength testing of
concrete cylinders prepared by Nicollet County and providing associated test reports, asrequested by Nicollet County.
Available Project Information
This proposal is based on our review of the documents described below. If the project changes
from the information provided in these documents, we may have to submit a revised scope ofservices and cost.
Project plans and specifications prepared by Widseth, Smith, Nolting & Associates, Inc.,
dated March 30, 2015.
Discussions with you.
AA /FOE
City of New UlmProposal QTB032767
March 10, 2016
Page 2
Scope of Services
Testing services will be performed on an on -call, as- needed basis as requested and scheduled byyou or your onsite project personnel. Based on our understanding of the project, we propose
the following services:
Concrete
The concrete testing for this project will consist of the following:
Performing laboratory compressive strength testing of cylinders.
Reporting and Project Management
Test results will be issued for the project as the tasks are performed. If, at any time, there arefailing tests, we will notify the engineer' s representative and any others that we are directed tonotify. Our project manager will oversee the quality assurance and review and submit testreports.
Scheduling Assumptions
Based on our understanding of the project and the available project information, we haveassumed that the work for this phase of the project will proceed according to the followingschedules:
We assume fifteen (15) sets of concrete tests will be required to complete the project.
One cylinder will be broken at an age of seven days and two cylinders will be broken at
an age of twenty -eight days, for all concrete placements. We assume the rebar observations before concrete placements will be completed bythe project representative' s construction oversight manager.
We assume all testing of the plastic concrete (slump, air content, temperature) will beperformed by Nicollet County and provided to us for inclusion in our test reports. We assume all test cylinders will be cast by Nicollet County. Initial curing conditions will
be the responsibility of Nicollet County. We assume Nicollet County will develop the Weekly Concrete Reports for the ProjectEngineer' s review and their submittal to MnDOT' s Concrete Office.
We assume the calibration and certification of the contractors low -slump overlay
equipment will be completed by the project representative' s construction oversightmanager.
We understand you are not going to require testing of the abutment repair materials.
If the work is completed at different rates than described above, this proposal should be
revised.
iL
City of New UlmProposal QTB032767
March 10, 2016
Page 3
Cost and Invoicing
We will furnish the services described herein for an estimated fee of $3, 908. A tabulation
showing our estimated hourly and /or unit rates associated with our proposed scope of services
is also attached. Our estimated costs are based on industry averages and our experience forconstruction production. Depending on the contractor' s performance, our costs may vary fromour estimate. For the limits of this proposal, we have estimated the testing rate and contractor' sproduction based off our experience and have provided what we feel is a fair and realistic
budget estimate. We would be happy to meet with you and discuss our proposed scope ofservices further, clarifying the various scope components, or discussing how the scope may beadjusted to meet your project requirements.
Additional Services and Overtime
It is difficult to estimate all of the services, and the quantity of each service, that will be requiredfor any project. Our services are also directly controlled by the schedule and performance ofothers. For these reasons, our actual hourly or unit quantities, and associated fees, may varyfrom those reported herein.
If the number of hours or units ultimately required exceed those assumed for purposes of this
proposal, they will be invoiced at the hourly or unit rates shown in the attached tabulation. Ifservices are ultimately required that have not been identified or described herein, they will beinvoiced in accordance with our current Schedule of Charges. Prior to exceeding our estimatedfees, however, we will update you regarding the progress of our work and notify you in theevent it appears we will exceed our estimated fees; any fees associated with additional serviceswill be summarized in a Change Order and submitted to you for review and authorization.
This proposal was also developed with the understanding that the scope of services definedherein will be required and requested during our normal work hours of 7: 00 am to 4:00 pm, Monday through Friday. Services that we are asked to provide to meet the projectrequirements or a contractor' s construction schedule outside our normal work hours will be
invoiced using an overtime rate factor. The factor for services provided outside our normalwork hours, or on Saturdays, will be 1. 25 times the normal hourly rate for the service provided. The factor for services provided on Sundays or Legal holidays will be 1. 5 times the normal hourlyrate for the service provided.
General Remarks
Braun Intertec appreciates the opportunity to present this Proposal to you. We are providing itin duplicate so the original can be retained for your records and the copy can be signed andreturned to us. Please return the copy in its entirety.
The proposed fee is based on the scope of services described and the assumptions that our
City of New UlmProposal QTB032767
March 10, 2016
Page 4
services will be authorized within 30 days and that others will not significantly delay us beyondour proposed schedule.
1
I
City of New UlmProposal QTB032767
March 10, 2016
Page 5
We include the Braun Intertec General Conditions, which provide additional terms and are a
part of our agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project
further, please contact Josh Kirk ( 507. 345.4913 or [email protected]) or Mickale Endres
507. 514.0514 or Mendres @braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
jj%% Endres, Mickale
G._ Mar 10 20161: 29 PM
Mickale L. Endres, EIT
Engineer -In- Training
4: _-> Erie, Cyle
Mar 10 2016 1: 28 PM
Cyle N. Erie, PE
Principal- Senior Engineer
Attachments:
Table 1. Estimated Costs
General Conditions — CMT (9/ 1/ 13)
a/ Kirk, Josh
Mar 10 2016 1: 52 PM
Josh L. Kirk, PE
Associate Principal- Senior Engineer
The proposal is accepted, and you are authorized to proceed.
Authorizer' s Firm
Authorizer' s Signature
Authorizer' s Name (please print or type)
Authorizer' s Title
Date
INTERTEC
BRAUNINTERTECThe Science You Build On.
Client:
City of New UlmJoseph Stadheim
100 N BroadwayNew Ulm, MN 56073507 - 359 -8226
Project ProposalQTB032767
New Ulm Bridge Repair (SAP 148 - 110 -009)
Work Site Address: Service Description: e _
20th Street over the Minnesota River Construction Materials TestingNew Ulm, MN 56073 1
Description i QuantityUnits I Unit Price Extension`
Activity 1. 1 ; Concrete Testing1364 i Compressive strength of concrete cylinders (ASTM C 39) per
specimen
Bridge Deck 13.00 Set
Slab Patching 2.00 Set
278 Concrete Cylinder Pick up
1861 CMT Trip Charge
vity 1. 3 Project Management
226 Project Manager
228"—"'-- Senior Project Manager
238 1 Project Assistant
2, 628. 00
45.00 Each 28--66F 1, 260.00
3.00 39.00E3.00 6.00
12.00 Hour 74 00 888.00
12.00 Each 40.00 480.00
1, 280.00
6.00 Hour
1. 00; Hour
158. 00
176. 00:
948.00
176.00
2.00' Hour 78.00, $ 156.00
Proposal Total: 1 $ 3, 908.00
03/ 10/ 2016 01: 14 PM Page 1 of 1
General Conditions
Construction Material Testing and Special Inspections
Section 1: Our Agreement
1. 1 Our agreement ( "Agreement') with you
consists of these General Conditions and the
accompanying written proposal or
authorization. This Agreement is our entire
agreement. It supersedes prior agreements. It
may be modified only in a writing signed by us, making specific reference to the provision
modified.
1. 2 The words " you," " we," " us," and " our"
include officers, employees, and
subcontractors.
1. 3 In the event you use a purchase order or
other form to authorize our services, anyconflicting or additional terms are not part of
our Agreement. Directing us to start work priorto execution of this Agreement constitutes your
acceptance. If, however, mutually acceptableterms cannot be established, we have the right
to withdraw our proposal without liability toyou or others, and you will compensate us for
services already rendered.
Section 2: Our Responsibilities
2. 1 We will provide the services specificallydescribed in our Agreement with you. You
agree that we are not responsible for services
that are not fairly included in our specificundertaking. Unless otherwise agreed in
writing, our findings, opinions, andrecommendations will be provided to you in
writing. You agree not to rely on oral findings, opinions, or recommendations without our
written approval.
2. 2 In performing our professional services, we will use that degree of care and skill
ordinarily exercised under similar
circumstances by reputable members of ourprofession practicing in the same locality. If youdirect us to deviate from our recommended
procedures, you agree to hold us harmless from
claims, damages, and expenses arising out ofyour direction.
2. 3 We will reference our field observations
and sampling to available reference points, but
we will not survey, set, or check the accuracy ofthose points unless we accept that duty inwriting. Locations of field observations orsampling described in our report or shown onour sketches are based on information
provided by others or estimates made by ourpersonnel. You agree that such dimensions,
depths, or elevations are approximations unless
specifically stated otherwise in the report. Youaccept the inherent risk that samples or
observations may not be representative ofthings not sampled or seen and, further, that
site conditions may change overtime.
2. 4 Our duties do not include supervising your
contractors or commenting on, overseeing, or
providing the means and methods of their
work, unless we accept such duties in writing. We will not be responsible for the failure of
your contractors to perform in accordance with
their undertakings, and the providing of ourservices will not relieve others of their
responsibilities to you or to others.
2. 5 We will provide a health and safetyprogram for our employees, but we will not be
responsible for contractor, job, or site health or
safety unless we accept that duty in writing.
2. 6 You will provide, at no cost to us,
appropriate site safety measures as to work
areas to be observed or inspected by us. Ouremployees are authorized by you to refuse towork under conditions that may be unsafe.
2. 7 Estimates of our fees or other project costs
will be based on information available to us and
on our experience and knowledge. Such
estimates are an exercise of our professional
judgment and are not guaranteed or warranted.
Actual costs may vary. You should allow a
contingency in addition to estimated costs.
Section 3: Your Responsibilities
3. 1 You will provide us with prior
geotechnical and other reports, specifications,
plans, and information to which you have
access about the site. You agree to provide us
with all plans, changes in plans, and new
information as to site conditions until we have
completed our work.
3. 2 You will provide access to the site. In the
course of our work some site damage is normal
even when due care is exercised. We will use
reasonable care to minimize damage to the
site. We have not included the cost of
restoration of normal damage in the estimated
charges.
3. 3 If we notify you that radiographic or
gamma ray equipment or other nuclear testing
or measuring device will be used, you will beresponsible for the cooperation of your
employees and your contractors in observing all
radiation safety standards.
3. 4 You will notify us of any knowledge orsuspicion of the presence of hazardous or
dangerous materials at the work site. If we
observe or suspect the presence of
contaminants not anticipated in our
Agreement, we may terminate our work
without liability to you or to others, and we willbe paid for the services we have provided.
3. 5 The time our field personnel spend on the
job site depends upon the scheduling of the
work we are observing or testing. You agreethat any changes in scheduling may result inadditional costs and agree to pay for thoseservices at the rates listed in our cost estimate.
3. 6 You agree to include us as an indemnified
party in your contracts, if any, for work byothers on the project, protecting us to thesame degree as you are protected. You agree to
list us as an Additional Insured under your
liability insurance policies and to requiresubrogation be waived against us and that we
will be added as an Additional Insured on all
policies of insurance, including any policiesrequired of your contractors or subcontractors,
covering any construction or developmentactivities to be performed on the project site.
Section 4: Reports and Records
4. 1 Unless you request otherwise, we will
provide our report(s) in an electronic format.
4. 2 Our reports, notes, calculations, and other
documents and our computer software and
data are instruments of our service to you, and
they remain our property but are subject to alicense to you for your use in the related
project for the purposes disclosed to us. You
may not transfer our reports to others or use
them for a purpose for which they were notprepared without our written approval. You
agree to indemnify and hold us harmless fromclaims, damages, losses, and expenses,
including attorney fees, arising out of such atransfer or use. At your request, we will provide
endorsements of our reports or letters of
reliance, but only if the recipients agree to bebound by the terms of our Agreement with you
and only if we are paid the administrative feestated in our then current Schedule of Charges.
4.3 Because electronic documents maybe
modified intentionally or inadvertently, youagree that we will not be liable for damages
resulting from change in an electronicdocument occurring after we transmit it to you.
4. 4 If you do not pay for our services in full asagreed, we may retain work not yet deliveredto you and you agree to return to us all of our
work that is in your possession or under your
control.
4. 5 Electronic data, reports, photographs,
samples and other materials provided by you or
others may be discarded or returned to you, atour discretion, unless within 15 days of thereport date you give us written direction to
store or transfer the materials at your expense.
GC -CMT Revised 9/ 1/ 2013 Page 1 of 2
Section 5: Compensation
5. 1 You will pay for services as agreed uponor according to our then current Schedule ofCharges if there is no other written agreement
as to price. An estimated cost is not a firm
figure. You agree to pay all sales taxes andother taxes based on your payment of our
compensation. Our performance is subject to
credit approval and payment of any specifiedretainer.
5. 2 You will notify us of billing disputes within
15 days. You will pay undisputed portions ofinvoices on receipt. You agree to pay intereston unpaid balances beginning 30 days afterinvoice dates at the rate of 1. 5% per month, or
at the maximum rate allowed by law.
5. 3 If you direct us to invoice another, we will
do so, but you agree to be responsible for our
compensation unless you provide us with that
person' s written acceptance of all terms of our
Agreement and we agree to extend credit to
that person and to release you.
5. 4 Your obligation to pay for our servicesunder this Agreement is not contingent on your
ability to obtain financing, governmental orregulatory agency approval, permits, finaladjudication of lawsuit in which we are not
involved, your successful completion of a
project, receipt of payment from another, or anyother event. No retainage will be withheld.
5. 5 If you do not pay us within 60 days ofinvoice date, you agree to reimburse our
expenses, including but not limited to attorneyfees, staff time, and other costs of collection.
5. 6 You agree to compensate us in accordance
with our fee schedule if we are asked or
required to respond to legal process arising outof a proceeding related to the project and as to
which we are not a party.
5. 7 If we are delayed by factors beyond ourcontrol, or if project conditions or the scope or
amount of work change, or if changed labor
union conditions result in increased costs,
decreased efficiency, or delays, or if thestandards or methods change, we will give you
timely notice and we will receive an equitable
adjustment of our compensation. If you and we
do not reach agreement on such compensation
within 30 days of our written application, we
may terminate without liability to you orothers.
5. 8 If you fail to pay us within 60 days
following invoice date, we may consider thedefault a total breach of our Agreement and, at
our option, terminate our duties without
liability to you or to others.
5. 9 Inconsideration of our providing
insurance to cover claims made by you, youhereby waive any right of offset as to feesotherwise due us.
Section 6: Disputes, Damage, and Risk
Allocation
6. 1 Each of us will exercise good faith efforts
to resolve disputes without litigation. Such
efforts will include, but not be limited to, a
meeting(s) attended by each party' srepresentative(s) empowered to resolve the
dispute. Before either of us commences an
action against the other, disputes (except
collections) will be submitted to mediation.
6. 2 Neither of us will be liable for special,
incidental, consequential, or punitive damages,
including but not limited to those arising fromdelay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or thecost of capital.
6. 3 We will not be liable for damages unless
suit is commenced within two years of the date
of injury or loss or within two years of the dateof substantial completion of our services,
whichever is earlier. We will not be liable unless
you have notified us of the discovery of theclaimed breach of contract, negligent act, or
omission within 30 days of the date of
discovery and unless you have given us anopportunity to investigate and to recommendways of mitigating damages. You agree not tomake a claim against us unless you have
provided us at least 30 days prior to the
institution of any legal proceeding against uswith a written certificate executed by anappropriately licensed professional specifyingand certifying each and every act or omission
that you contend constitutes a violation of the
standard of care governing our professional
services.
6.4 For you to obtain the benefit of a fee
which includes a reasonable allowance for risks,
you agree that our aggregate liability for allclaims will not exceed the fee paid for our
services or $50, 000, whichever is greater. If you
are unwilling to accept this allocation of risk,
we will increase our aggregate liability to100, 000 provided that, within 10 days of the
date of our Agreement, you provide payment in
an amount that will increase our fees by 10 %, but not less than $500, to compensate us for
the greater risk undertaken. This increased fee
is not the purchase of insurance.
6. 5 You agree to indemnify us from all liabilityto others in excess of the risk allocation stated
above and to insure this obligation.
6. 6 The prevailing party in any action relatingto this Agreement shall be entitled to recover
its costs and expenses, including reasonable
attorney fees, staff time, and expert witnessfees.
6. 7 The law of the state in which our servicingoffice is located will govern all disputes. Each of
us waives trial byjury. No officer or employeeacting within the scope of employment shall
have individual liability for his or her acts oromissions, and you agree not to make a claim
against individual employees.
Section 7: General Indemnification
7. 1 We will indemnify and hold you harmlessfrom and against demands, damages, and
expenses of others to the comparative extent
they are caused by our negligent acts oromissions or those negligent acts or omissions
of persons for whom we are legally responsible. You will indemnify and hold us harmless fromand against demands, damages, and expenses
of others to the comparative extent they are
caused by your negligent acts or omissions orthose negligent acts or omissions of persons for
whom you are legally responsible.
7. 2 To the extent it maybe necessary to
indemnify either of us under Section 7. 1, you
and we expressly waive, in favor of the otheronly, any immunity or exemption from liabilitythat exists under any worker compensationlaw.
Section 8: Miscellaneous Provisions
8. 1 We will provide a certificate of insurance
to you upon request. Any claim as an AdditionalInsured shall be limited to losses caused by oursole negligence.
8. 2 You and we, for ourselves and our
insurers, waive all claims and rights of
subrogation for losses arising out of causes ofloss covered by our respective insurancepolicies.
8. 3 Neither of us will assign nor transfer any
interest, any claim, any cause of action, or anyright against the other. Neither of us will assign
or otherwise transfer or encumber anyproceeds or expected proceeds or
compensation from the project or project
claims to any third person, whether directly oras collateral or otherwise.
8. 4 Our Agreement maybe terminated early
only in writing. We will receive an equitableadjustment of our compensation in the event
of early termination.
8. 5 If a provision of this Agreement is invalid
or illegal, all other provisions shall remain in full
force and effect.
GC -CMT Revised 9/ 1/ 2013 Page 2 of 2
City ofNew UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 4 b
Agenda Section: New Business Originating Department: Library
Resolution: N/A
Prepared By: Kris Wiley, DirectorOrdinance: N/A
Number of Attachments: Two (2) Presented By: Kris Wiley, Director
Item: motion to award the bid for the Exterior Lighting Project at New Ulm PublicLibrary.
City Manager' s Proposed Action: Motion by and Second by to award the bid for the Exterior Lighting Project at NewUlm Public Library to the lowest bidder meeting plans and specifications, Full Service Electric, in the amount of $41, 745.
Board /Commission Recommendation:
The New Ulm Public Library Board approved the above proposed action at its March 10, 2016, meeting.
Overview:
1. The Library Board and City Council approved the Bid for Professional Services for the project in August 2015. I &SGroup of Mankato created the plans and specifications, and bids were solicited.
2. The library' s outdoor light structures are 40 years old and have been showing signs of wear and increased repair costsover the past several years. Some of the fixtures no longer work because of damaged wiring, which has diminishedthe look of the library at night. The globe bases are corroded, replacement globes are varying sizes, and the polesshow signs of wear.
3. Two other local quotes were $41, 806 and $61, 842.
Primary Issues /Alternatives to Consider: Replacing the current system with fewer, new poles and LED lights is expected to decrease maintenance and utility costs.
Budgetary/Fiscal Issues: The Library will use Fund Balance, which is at $398, 457, for this project.
Attachments:
1. New Ulm Public Library Board Resolution 2016 -05, Awarding Bid for Exterior Lighting Project2. Bid tabulation
NEW ULM PUBLIC LIBRARY BOARD
RESOLUTION NO. 2016-06
AWARDING BID FOR EXTERIOR LIGHTING PROJECT
RECITALS
Bids were let for New Ulm Public Library's Exterior Light Replacement on Tuesday, March 8, 2016, at 1: 30 p. m. at City Hall Council Chambers. Three bids were received.
Full Service Electric $ 41, 745
Paul' s Electric $ 41, 806Zinniel Electric $ 61, 842
The Building Official and Project Engineer recommend awarding the bid to Full ServiceElectric.
Approval of bid award to Full Service Electric at a meeting of the New Ulm PublicLibrary Board on March 10, 2016, by the following vote:
AYES: PNOES:
ABSENT- 3ABSTAIN:
APPROVED:
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City ofNew UlmRequest for Council Action
Meeting Date: March 15, 2016 Agenda Item Number: 4 c
Agenda Section: New Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz, Director
Ordinance: N/A
Number of Attachments: One ( 1) Presented By: Tom Schmitz, Director
Item: resolution authorizing a GreenCorp grant application to fund a MN GreenCorpposition to work on urban forestry projects.
City Manager' s Proposed Action: Moved by , Second by to offer the resolution and waive the reading to authorize the City Manager tosign a grant application to the MN GreenCorp program in order to become a host work site for a participant focusing onUrban Forestry projects.
Board /Commission Recommendation:
1. At their January 7, 2016 meeting, the Tree Advisory Commission recommended the above proposed action. 2. At their March 14, 2016 meeting, the Park & Recreation Commission will consider this issue. P & R staff to verbally
report on recommendation of P &R Commission.
Overview:
1. MN GreenCorp is a grant program administered by the MN Pollution Control Agency. https: / /www.pca.state.mn.us /quick- links /minnesota- greencorps Application deadline for this cycle is March 18, 2016.
2. Participants are usually college students. 3. Participants are placed in a community for 11 months, this cycle is September 2016 — August 2017.
4. Work focus areas for participants are: Urban Forestry, Energy Conservation, Local Foods, Waste Prevention andRecycling, Green Transportation, Storm Water and Living Green.
5. This participant is planned to work on Urban Forestry projects such as: tree inventorying, tree planting plansincluding specie diversification, Emerald Ash Borer planning, exotic /invasive species management and publiceducation.
6. Park and Recreation Director will act as the host site supervisor.
7. The Tree Advisory Commission assisted in drafting the application and will act as support to the participant. 8. Other City departments planning to offer support and assistance include: Engineering, Public Works (Street) and
various Public Utility departments. 9. The MN Department of Natural Resources will also act as support to the participant.
Primary Issues /Alternatives: 1. As with most cities, we have a multitude of urban forestry (tree) issues, opportunities, programs and needs. Some of
these include: inventories; diversity; plantings; pruning' s; removals; boulevards; parks; trails; exotic /invasive speciessuch as buckthorn; diseases such as Dutch Elm, Burr Oak Blight and Emerald Ash Borer; Arbor Day program; reimbursement programs such as boulevard planting, wind breaks, shading and disease removals; Tree City USAcertification; volunteer mobilization and management; annual Big Tree contest; education, promotion and publicitysuch as utility billings and home show; Tree Advisory Commission coordination.
2. Presently, we do not have a City forester position and responsibilities for these many topics are shared betweenmultiple City and PUC Departments. With existing staffing levels, we can maintain our ongoing programs, but someprojects need additional staffing to be completed.
3. Obtaining a GreenCorp participant will assist us in advancing and accelerating some of the above mentionedprograms and needs.
Minnesota Pollution
Control Agency520 Lafayette Road North
St. Paul, MN 55155 -4194
20 YEARS
Minnesota GreenCorps
Host Site ApplicationProgram Year 2016 - 2017
Doc Type: Application
Instructions: The Minnesota GreenCorps (MN GreenCorps) program is an AmeriCorps program coordinated by the MinnesotaPollution Control Agency (MPCA). Please complete the application, answer all questions, and send via email tomngreencorps.gca state.mn.us. For more information, refer to the 2016 -2017 Minnesota GreenCorps Host Site Application Guide.
Applications must be submitted electronically by 5:00 p.m. Central Time on Friday, March 18, 2016. If you have any questions, please contact Cristina Villella at 651- 757 -2580 or email at mngreencorps. Dca(cDstate. mn.us. Letters of support/Board resolutions
may be faxed to the attention of MN GreenCorps at 651- 215 -0246 if unable to include electronically as a scanned document. Pleasenote, operation of the 2016 -2017 program year is contingent on funding. Confirmation of funds may not be available beforeapplication deadline.
Completed application checklist:
All sections and questions answered.
Board resolution from governing board and /or authorized representative ( or expected timeline to submit it). Letters of support from any identified partners (either internal or external). For non - profit applicants: Proof of eligibility: 501( c) ( 3) status.
I. Applicant and project information
Name of legal applicant organization: City of New Ulm
Mailing address: 122 South Garden Street
City: New Ulm
Main project contact: Tom Schmitz
Phone: 507.359.8339
State: MN Zip code: 56073
Title: Park and Recreation Director
Fax: 507.359.8342
Email: [email protected] ulm. mn. us Website: www.ci. new - ulm. mn.us
What type of host site is your organization (check one): ® New RenewingRenewing host sites are not guaranteed selection as a 2016 -2017 host site. Performance during previous years of the program will be taken intoconsideration.
Identify any partner organization(s) which would be involved in a MN GreenCorps member's project through thisapplication:
MNDNR;
Contact information for authorized representative ( individual responsible for signing legal agreements in your organization):
Authorized representative name: Brian Gramentz
Mailing address: 100 North Broadway
City: New Ulm
Phone: 507.359.8233
Email: brian.aramentzt- ci. new- ulm.mn. us
State: MN
Title: City Manager
Zip code: 56073
Fax: 507.359.9752
Please indicate your organization type:
Government agency ( local, regional, state, tribal, or federal) Examples include cities, counties, tribal governments, park districts, regional planning organizations, watershed districts, etc.)
School district
1501 (c) (3) non - profit organization ( Note: you must submit proof of 501( c) ( 3) status with your application) Not for profit institutions of higher education
How many MN GreenCorps members are you applying for? ® One Two
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Please specify the number of members you are requesting. For each focus area you may choose only whole numbers (e.g., 1 or 2). Applicants may not request more than two members. Refer to Application Guide for position descriptions.
Members MembersPosition type I requested Position type I requestedAir Quality - Energy Conservation Air Qualitv — Green Transportation
Green Infrastructure — Local Foods Green Infrastructure - Stormwater
Green Infrastructure — Urban Forestry 1 Living Green
Waste Prevention and Recvclina
II. Narrative questions
Carefully review the pre - scoped position description(s) for which you are considering a MN GreenCorps member. Details ofthe member position descriptions can be found in the accompanying document 2016 — 2017 Minnesota GreenCorps Host SiteApplication Guide.
For each project for which you are requesting a MN GreenCorps member (if more than one), please respond to the followingquestions, in the provided text boxes.
Project scope and proposed member activities
Provide an overview of the direct service project you propose, and how the project fits with MN GreenCorps' pre - scopedposition description. Include the project goals and objectives, and specific activities that relate back to the positiondescription. If the position for which you are applying included a " track" option, please identify which track you are selectinge.g., air quality: energy conservation or green transportation).
The GreenCorps participant would be utlized in the Urban Forestry Tract. The participant would lead the activitiesemphasized by the New Ulm Tree Advisory Commission as being necessary to accomplish an expanded community forestryprogram. These activities include a plan to help diversify the community forest, conduct a public tree inventory, create anemphasis on tree planting on both public and private properiy, and increase community awareness on forestry issues. Thiswould be accomplished by having the participant conduct public education sessions to civic groups and schools. Also theparticipant would be working with multiple city departments to accomplish needed inventory results, tree planting, EmeraldAsh Borer (EAB) planning and goal setting plans.
2. Provide an estimated and realistic monthly timeline of the member's activities.
September - Meet with supervisor and set up outline forproject. Meet and greet all city depts. to familiarize who participantwill be working with. Establish work site and begin familiarizing ones self with the town. Start list of who to contact in regardsto education goals.
October - Initiate plans to begin tree inventory and start mapping of city for inventory layout. Set up speaking engagements. Start preliminary field work on tree inventory to get feel of how inventory will proceed. Start tree selection list for 2017 treeplanting.
November- Start and continue as scheduled speaking engagements. Continue tree inventory and begin citizen participationassisting with tree inventory.
December- Continue with tree inventory and begin work with Public Utilities on energy tree prgram. Continue with speakingengagements. Begin EAB preparedness planning report by working with all departments involved. January - Report to Tree Advisory Commission on accomplishments thus far. Continue speaking engagements. Treeinventory. Plan Arbor Day. Update Boulevard Tree approved list.
February - Order trees for Arbor Day. Plan volunteer tree inventory education process. Speaking engagements includingschools and high school Ag program. Finalize EAB preparedness plan.
March - Review completed tree inventory thus far and evaluate citizen input on second phase of data collection. Report toTree Advisory Commission on tree data collected thus far and advise on actions to take. Report on EAB preparedness plan. Finalize Arbor Day Ceremony.
April - Finalize tree planting plan and set up schedule for planting. Continue tree inventory. Commence final report outlineand start compilation of data to include in the report. Stake and prep tree planting sites. May - Continue citizen tree inventory education process and set up summer schedule of data collection dates. Monitor treeplantings.
June - Continue with tree inventory and speaking engagements.
July - Finish tree inventory. Put together report on community forestry recommendations and present to appropriateDepartments, Commissions and City Council.
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3. AmeriCorps members cannot displace or replace previously employed, striking, or laid off workers. Please clarify how thisposition is not a staff position.
This GreenCorps position is being sought to initiate a new and focused emphasis on community forestry in New Ulm. Currently forestry activites are being provided through existing staff in numerous departments who are unable to meet thedemands and emphasis required to insure an effective and expanding New Ulm community forestry program. This short termposition will help boost New Ulm's existing forestry program and assist in setting a community wide plan to help New Ulmhandle the future as it relates to community forestry.
Community need /involvement
Describe why you chose this area, including a discussion of how the proposed project will have a positive environmentalimpact on the community(s) that your organization serves. Please indicate if the project will serve under - represented, economically disadvantaged or rural populations.
New Ulm is striving to keep up with the current demands of ensuring a healthy and well planned out community forest. Emerald ash borer ( EAB ), lack of tree diversity, lack of knowlege of our cunent tree population ( no tree inventory ) all
hinder our ability to cope with disease and maintenance of our trees. The need to put more emphasis in community forestryis what drew us to this area. All areas of the community would benefit from a well planned, healthy community forest. Theconnection between functioning, healthy community forests and stormwater management is well documented. New Ulm'sproximity to the Minnesota River and its efforts to manage stormwater will be enhanced by improving the tree population inNew Ulm. This GreenCorps position will help us improve that process.
2. What opportunities do you see for broader involvement by community members, including mobilizing volunteers, with the MNGreenCorps project(s) you are applying for?
In reviewing Past GreenCorps projects in other host communities, it was found that great strides in community outreach werebeing made when a position like this was intiated. The ability to engage a person full time to that endeavor will greatly benefitthe community. New Ulm has a very good history of volunteer activity with numerous civic organizations. An example of thisis a successful ongoing Buckthom Removal volunteer project. What is lacking is the ability to have one person coordinate, inform and activate those groups in a uniform manner. Community forestry is a well accepted function of the city. Mostgroups love to be involved with the proper program planning and coordination. By having this GreenCorps participant leadthe effort we feel even greater progress can be made to involve the numerous civic groups in New Ulm.
3. If your member project requires support from other partners, either internally (e. g., other departments like IT, facilitiesmaintenance, etc.) or externally ( e.g., a school district), please list these partners below, and describe how the partnershipwill work. What actions will you take as the host organization to ensure that partners are fully engaged in the project? Provide letters of support with this application, as appropriate, to demonstrate commitment of these partner departments ororganizations.
Partner support will be crucial to the success of this project. Partners will include the New Ulm Parks and Recreation Dept., New Ulm Public Works Dept., New Ulm Public Utilities Commission, and New Ulm Engineering Dept. New Ulm has an activehigh school agricultural program which may be involved School District # 881, New Ulm Area Sports Fisherman, Coalition fora Clean Minnesota River, and the local Izaak Walton League will all be invited to partner on the community outreach portionof this project. Our current involvement with these groups will be the door by which the GreenCorps participant will beengaged within this project.
Organizational capacity and commitmentPlease respond to the following questions about your organization:
1. In one paragraph, describe your organization' s mission. Include a description of the community your organization serves, qualifications of your staff, the number of paid staff, and experience ( if any) with hosting AmeriCorps members.
The City of New Ulm is located in the Minnesota River Valley and has a population of approximately 13,500 people. Themission as it pretains to this project is to jump start our ability to update our community forest so that it can meet thedemands of providing a healthy living environment for our citizens. Currenity we have 31 full time employees within theParks, Recreation and Public Works Depts. The Paris and Recreation Director Tom Schmitz is a Certified Park andRecreation Professional (CPRP) through the National Recreation and Parks Association (NRPA).
2. Describe how your organization' s current efforts and activities reflect the commitment and expertise you can provide tosupporting a MN GreenCorps member. Include examples as appropriate.
Prompts for each focus area:
Air quality— status of data collection (e.g., 133); progress in developing non - motorized transportation plans (e.g., bicycleplans or comprehensive plans); commitment to reducing Greenhouse Gas (GHG) (e.g., ICLEI, mayors climate pact, etc.); current outreach efforts.
Green Infrastructure — organization' s level of support for local foods, forestry, and /or stormwater program; Tree City
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USA standing; inventory status (for trees or stormwater Best Management Practices ( BMPs); current outreach effortsrelated to local foods (e. g., Minnesota Grown), stormwater (e.g., Blue Thumb), and /or forestry (e. g., Arbor Day). Living green — experience with environmental campaigns and outreach efforts; recent efforts in working with the public; budget for materials /supplies for public outreach; community assets available. Waste prevention /recycling — current status of recycling /organics program; how your organization will measureprogress in waste reduction /recycling.
New Ulm has a community foresty program being coordinated through the Parks and Recreation Dept. We have earned theTree City USA distinction for 215. We have a very active and foresighted Tree Advisory Commission which emphasizes aneven larger community forestry program involvment. We conduct Arbor Day Programs yearly and have completed numeroustree planting projects with both public and private organizations. We work closely with our public utilities and engineeringdepartments in providing trees to the public for energy savings and other public and private forest plantings. Our proximity tothe Minnesota River and our involvement with organizations like the Coalition for a Clean Minnesota River, have provided uswith numerous successful environmental projects. We have coordinated with local industries on tree planting projects andhave had good support from business and private partners.
3. A host site supervisor must be able to provide at least 0. 08 full time equivalent (FTE) per member, which equates to aminimum of 3. 2 hours each week to review member activities, provide guidance, and set future goals. The supervisorshould be a FTE, or close to full time, employee of the host site or a partnering organization. Please provide the contact information, and background /qualifications of the staff member(s) in your organization who will beresponsible for day -to -day supervision of the MN GreenCorps member(s) from September 2016 through August 2017.
Information for primary on -site supervisor:
Focus area: Green Infrasturcture - Urban Forestry
Supervisor name: Tom Schmitz Title: Park and Recreation Director
Email: tom.schmitz@ci. new - ulm.mn. us Telephone: 507.359.8339
EXPERIENCE:
7/5/05 — Present DIRECTOR, DEPARTMENT OF PARKS AND RECREATION (Full time)
City of New Ulm, 122 South Garden Street, New UlmMN 56073
4/ 19/95 — 7/ 1/ 05 ASSISTANT PARK MANAGER ( Full time)
Flandrau State Park
1300 Summit Avenue, New Ulm MN 56073 -3664
5/ 6/91 - 4/ 18/ 95 ASSISTANT PARK MANAGER ( Full time)
BLUE MOUNDS STATE PARK
Route 1 Box 52, Luverne MN 56156 -9610
12/4/92 - 3/ 14/93 PARK MANAGER ( Part time mobility 40 %)
KILEN WOODS STATE PARK
Route 1 Box 122, Lakefield MN 56150 -9566
3/ 15/88 - 4/ 16/91 DISTRICT SCOUT EXECUTIVE ( Full time)
TWIN VALLEY COUNCIL - BOY SCOUTS OF AMERICA
810 Madison Avenue, Mankato MN 56001
10/30/87 - 3/ 15/88 SKI INSTRUCTOR /PATROLLER /LIFT OPERATOR ( Full time)
Describe the background andMOUNT KATO SKI AREA
qualifications of the supervisor: Mankato MN 56001
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5/ 11/ 87 - 9/30/87 PARK RANGER - NATIONAL PARK SERVICE ( Full time) CURECANTI NATIONAL RECREATION AREA
102 Elk Creek, Gunnison CO 81230
12/ 01/ 85 - 5/ 5/87 ASSISTANT PROGRAM DIRECTOR ( Half time)
BOUNTIFUL CITY PARKS AND RECREATION DEPARTMENT
150 West 600 North, Bountiful UT 84010
2/ 1/ 86 - 5/5/ 87 PARKS SUPERVISOR & OPERATIONS TECHNICIAN ( Full
time)
COTTONWOOD HEIGHTS RECREATION CENTER
SALT LAKE COUNTY SERVICE AREA #2
2700 East 7500 South, Salt Lake City UT 84121
6/ 1/ 85- 10/ 1/ 85 SWIMMING POOL MANAGER (Quarter time)
SHORELAND COUNTRY CLUB
Lake Emily, St. Peter MN 56082
12/ 1/ 84 - 6/ 1/ 85 ARENA SUPERVISOR ( Half time)
ALL SEASONS ARENA
301 Monks Avenue, Mankato MN 56001
5/ 1/ 85 - 11/ 1/ 85 & GROUNDS CREW FOREMAN ( Full time)
5/ 1/ 84 - 11/ 1/ 84 ST. PETER GREENHOUSE, St. Peter MN 56082
CAREER OBJECTIVE:
To be employed by a park, trail and recreation organization in which responsibility andauthority come to those with resourcefulness, diligence and creativity. To improve citizen' squality of life through excellence in public parks, trails, facilities and recreation programs.
EDUCATION:
8/2009 Network Brown County Graduate
10/2007 Blandin Community Leadership Program Advanced Academy Graduate
5/2006 Network New Ulm Graduate
12/2003 Supervisory Leadership Certificate: MNSCU, Ridgewater College, HutchinsonMN
2/ 1996 Blandin Community Leadership Program, Graduate, Grand Rapids MN
1990' s Experiential Education Department, Graduate Studies, College ofEducation
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Minnesota State University - Mankato, MN
Emphasis: Outdoor Recreation and Education
6/ 1986 Bachelor of Science, Recreation, Parks and Leisure Services
Mankato State University - Mankato, MN
Emphasis: Resource Management
Continuing Education — Supervisory, Leadership and Natural Resource Management - numerous seminars
ACHIEVEMENTS:
Greater MN Regional Parks & Trails Commission member, 2012 MN Parks & Trails LegacyFunding Committee member, City of New Ulm Safety Committee Co- Chairman, 2010Southern MN Recreation & Parks Association President, 2003 MN -DNR Parks &
Recreation Quality Award recipient, 2000 New Ulm Sales Tax Referendum SteeringCommittee member, Certified Pool Operator (past), Eagle Scout, Commissioned ScoutExecutive ( past), Navy ROTC Collegiate Scholarship recipient, Certified Scuba Diver, RedCross certified in CPR, First Aid & AED, Red Cross Certified Water Safety and AdvancedFirst Aid Instructor ( past), Boy Scouts of America National Camp Management SchoolGraduate, MN DNR Youth Firearms Safety Instructor, 1978 -1979 St. Peter MN HighSchool Student Council President.
AFFILIATIONS:
Greater MN Regional Parks & Trails Coalition (South Region Representative & Board
Member), Trails Coalition of Brown County (City of New Ulm Representative & BoardMember); New Ulm Club ( Member & Past President), MN State Parks MarketingCommittee ( Past Chairman), MN State Park Employees Association ( Past President), Parks and Trails Council of MN ( Member), MN Recreation & Parks Association ( Member); Southern MN Recreation and Parks Association (Member & Past President), New Ulm
Area Chamber of Commerce Tourism Committee ( Past Chairman), New Ulm AreaConvention and Visitor' s Bureau ( Past Board Member), New Ulm Parks & Recreation
Commission ( Past Commissioner), Junior Pioneers of New Ulm Area (Member), NationalRecreation & Parks Association (Member), National Eagle Scout Association ( Life
Member), Assistant Scoutmaster Boy Scout Troop 25, Izaak Walton League ( LifeMember), Lost Dog & Fox Hunter Club ( Board Member), New Ulm Area Sport Fisherman' s
Club ( Member), National Ski Patrol ( Past Member), Youth Hockey Coach & On -Ice Official1980- 2010).
References available upon request
Information for primary on -site supervisor (if applying for a second member): Focus area:
Supervisor name:
Email:
Describe the background andqualifications of the supervisor:
Title:
Telephone:
4. Minnesota GreenCorps is a program that offers individuals professional, educational, and civic growth, particularly in thewww. pca. state. mn. us • 651 - 296 -6300 800- 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formatsp- mgc2 -02 • 214116 Page 6 of 9
environmental field. Potential members may not necessarily bring highly specialized skills to their position. Describehow you will support the member in terms of on -site training, professional development, staff support and expertise, etc.
In addition to the staff support provided by full time employee Tom Schmitz, Parks and Recreation Director, additionalsupport will be provided by staff in the Public Utilities Commision and Engineering Department. Additionally, part timeconsultant Mark Schnobrich ofArbor Life Consulting Forestry can provide forest health support. Mark Schnobrich is currentlyworking with the City of New Ulm on a limited part time basis with respect to forestry issues. Mark is a retired communityforester previously working in Hutchinson, Minnesota. For 32 years Mark helped the City of Hutchinson develop, coordinateand establish its community forestry program. Hutchinson has been a past host participant in the green core program. Markhas mentored and worked with many urban forestry students and adult participants over the 32 years of work in communityforestry. Mark worked with and helped develop the University of Minnesota Community Volunteer Tree Inventory Corps. Marts will work in conjunction with Tom Schmitz in terms of on -site training and professional development.
5. What financial and /or material resources will your organization make available for MN GreenCorps member(s) projects and
activities, should these be needed? Minnesota GreenCorps members receive a very minimal training budget from the MPCAto utilize throughout their service. We do encourage host sites to assist with providing training opportunities or funding fortheir member to attend trainings, conferences, etc. throughout the service year, if possible.
New Ulm will provide access to its Engineering Department and all its access to GPS and GIS as it pretains to this project. Office space, computer access , email, and all office materials will also be provided as needed in completing this project. Participant will also have access to a city vehicle.
6. Describe the office space (with approximate square footage) the member will occupy and the equipment and services thatwill be made available to allow them to carry out their work (computer, telephone, email address, etc).
Private office, fully furnished, 250 SF
7. Is your organization able to assist your member in securing local affordable housing? ( not required) Yes ® No
8. Transportation requirements for member service activities: Host sites are not required to provide transportation for member
service activities. Please keep in mind that some of our members may not have access to a personal vehicle, and somemembers may not be eligible to drive as a part of the program due to their driving record check. If you indicate that driving isrequired, you may limit the number of members eligible for your site.
A. Is the member required to drive in order to access or complete service activities?
Yes, and the host site can reimburse mileage ( if use of a personal vehicle is necessary)
Yes, and the host site cannot reimburse mileage
No, public transit, ride shares, and /or bicycle are sufficient for any travel
B. Will your organization make an organizational vehicle available to the member for service- related activities?
Yes
No
Outcomes
Review the overall program performance measures, as well as those associated with the position descriptions your organization isinterested in. ( See the Host Site Application Guide)
1. What are the estimated results of the member's service activities?
The GreenCorps participant will by the end of the program have accomplished 6 activities.
1.) An estimate of the number of trees, species of trees and size of trees needed to accomplish a balanced and diversified
community forest. This will be accomplished by developing, initiating and implementing a partial or complete tree inventory ofpublic trees within New Ulm.
2.) An outreach program emphasizing community forestry to the public via presentations to civic groups, schools [ bothpublic and private schools 1. This may involve the participation of citizen volunteers in assisting with the tree inventory. 3.) A planned city Arbor Day Program with an emphasis on securing city and non city funds to help support the program. The event will involve numerous days of partcipation encompassing as many schools as possible.
4.) A spring 2017 tree planting plan emphasizing planting in sites determined to be most in need of trees. These sites couldinclude parks, boulevards, orprivate property.
5.) A final report to the city on recommendations for enhancing their community forestry program.
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6.) An Emerald Ash Borer action plan.
2. Describe how the results identified above will contribute to the overall program outputs and outcomes, as well as the specificposition description.
The results identified above will boost the ability of the City of New Ulm to move ahead in its community forestry program. Agreater importance of community foresty will be expanded to the public and to the City Council of New Ulm. An outlined planof achieving a more balanced community forest will have been established and laid out for New Ulm to implement as a resultof the green corp partcipants achievements in completing the tasks. The city will also be better prepared for when EmeralAsh Borer arrives.
3. What methods and tools will be used to measure project effectiveness?
The GreenCorps participant will leave a detailed outline of steps the city needs to take to accomplish its goal of an expandedcommunity forestry program, such as:
How to accomplish a diversified tree population
Located sites it needs to concentrate on to help balance out its tree coverage within the cityAn Emerald Ash Borer action plan
An updated list of approved boulevard tree species
A report on who received tree information and who may be more inclined to support an expanded community tree program
The ability of the participant to influence the community to expand its current forestry program
Sustainability
1. How does this project fit into your organization' s long -term goals?
This project will achieve some of the goals set by the New Ulm Tree Adivosry Commision as it moves towards a sustainableurban forest. It will also be a pilot project to determine how well a person dedicated to full time participation in communityforestry activities can benefit the city and achieve these goals. The longterm goal for the city is to build off the success ofthis project to achieve a full -time staffperson dedicated to community forest issues.
2. How do you see this work continuing after the MN GreenCorps members complete their service?
The city will now have a working plan by which it can better utilize its resources for community forestry goals. What can beaccomplished via a dedicated commitment to forestry activities will be evaluated. Possible increased funding and staffpartication will be emphasized in the future as a result of this GreenCorps involvment.
Current or past Host Sites only1. Identify the program year you participated in, focus area, number of members hosted.
2. Describe evidence of effectiveness of your current or past member projects, including environmental results, and how youmight build on these results if awarded another member.
3. Describe any improvements you plan to make in terms of project oversight, member supervision, implementation, andresults.
Note: For current or past sites, site performance, including timeliness of in -kind and member reporting, site visit reviews, and communication with MN GreenCorps program staff may be taken into consideration.
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Board Resolution /letter(s) of support
If your organization is governed by a Board, please provide a Board resolution in support of this application, indicating yourorganization' s commitment to host MN GreenCorps member, and willingness to enter an agreement with the MPCA should your sitebe selected ( see example in the 2016 -17 Minnesota GreenCorps Host Site Application Guide). If the Board resolution cannot beprovided by the application deadline, please provide an explanation below and the date when it will be submitted:
Note: A Board resolution must be obtained before an agreement is executed, if applicable.
Please also provide letters of support from other partner organizations or even internal departments that MN GreenCorps membersmay provide substantial service to.
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