New Procedures for Completing Improvement Plans

By Tracy L. Chenoweth & Dr. Sherri Nash

Introduction

• In an effort to make the Improvement Plan submittal easier for schools and administrators, we have developed an online Improvement Plan database that provides Editing and online Storage and Retrieval capabilities.

• This presentation is designed to be an instructional tool.

Step One

• To find the new CTE Improvement Plan format you will first need to log on to the CTE Data Profile Management System– http://careertech.k12.wv.us/– Click on the ADMINISTRATION tab– Select Data Profile Management System

from the listing of links– Log in via your username and password

1.

2. 3.

4.

Step Two

• If you are in a county or school administrator with multiple schools, you will need to select the school.

• Example:

Step Three

• From the listing now select the concentration that has been identified via the data profile as “needing an improvement plan”.

Explanation

• So, how do you know which concentration is in need of an improvement plan?– You need to look very closely at your school

profile data report– Look at the very last column of your Excel

spreadsheet entitled, “Improvement Plan Submitted”

– If you have an NR that means none is required.

– If the field is blank, you need to submit an improvement package

Sample Data

Close-up viewNotice which lines need to have an improvement package submitted

Step Four

• Now that the concentration has been selected you can begin working– For this example I am going to use Phillip

Barbour’s E-Business Publishing• This is just for an example – they may or may

not need to submit for this concentration (demonstration only)

Lets take a Look

Notice your navigation tools

Notice that the most recent data is automatically populated for you

Lets take a LookNotice your workspace for the cause or causes of the identified deficiency

Notice your workspace for up to three strategies, timelines per strategy, and person responsible/assigned to a particular strategy.

Please be sure to fill out the document completely per strategy.. So if you have two strategies, fill in all of the info for two…if you have one… etc.

Activities/Strategies

Analyze deficiencies and develop activity strategies for improvement

Activity strategy examples are provided in the next slides for completers, ACT Work Keys, Global 21 Assessment, Placement, and Education deficiencies

Examples of Activities/Strategies

Work with counselors to assure four CTE core courses are available in the schedule and students are scheduled in the courses

Promote concentrations by highlighting positive performance (i.e. 94% placement)

Provide awareness of career opportunities and continuing education success

Examples of Activities/Strategies

Communicate student performance success to administrators, advisory councils, Board members, and community

Use student leaders and alumni to promote benefits of concentration

Assure students are prepared for ACT Work Keys and Global 21 assessments

Report accurate data

ACT Work Keys DeficienciesExamples of Activities/Strategies

Attend WVDE training for ACT Work Keys assessment preparation and implementation strategies

Prepare students prior to assessments (i.e. value of ACT Work Keys credential, test taking strategies)

Analyze specific skill deficiencies Implement a structured process for

students to use WIN/Key Train for remediation and track usage

ACT Work Keys DeficienciesExamples of Activities/Strategies

Integrate academic standards into the CTE curriculum

Work with academic teachers to identify strategies to improve specific skill areas

Use technology resources (ie. Tech Steps, Tooling U, Today’s Class) to reinforce locating information skills

Assure all completers are assessed Retest after WIN/Key Train remediation (cost to

school for 2nd testing) Use online testing with extended time for special

needs students

Global 21 Assessment DeficienciesExamples of Activities/Strategies

Attend training for implementation strategies

Encourage teachers to share in exam decision-making

Use formative assessment approach Utilize technology resources Capitalize on industry certifications

Placement DeficienciesExamples of Activities/Strategies

Analyze labor market needs with advisory councils

Increase advisory council involvement Use alumni as classroom speakers Assure concentration prepares students

for employment opportunities

Placement DeficienciesExamples of Activities/Strategies

Implement CTE e-mentoring Work with local WIB/One Stops to register

students for job placement services Collect email addresses of 3 contact

people before students graduate for follow-up data

Continuing Education DeficienciesExamples of Activities/Strategies

Provide opportunities for students to explore continuing education

Conduct college tours/postsecondary education speakers in the classroom

Assure students/parents have access to Financial Aid workshops

Continuing Education DeficienciesExamples of Activities/Strategies

Participate in CTE e-mentoring Provide counseling Communicate alumni postsecondary

success data

Lets take a Look

• When you are finished, be sure to click on the UPDATE button

Now What?

• Your information is fully editable- so if you leave this screen and come back your information will remain.

• You can change your information or add to it at anytime… just remember that each change requires you to click UPDATE.

Now What?

• Print out each of your plans– Be sure to print each of your

improvement plans. – To print simply click File then Print

– Your document will print to your designated printer

Now What?

• Use your navigation tools to perform the next step- if any

• That is all there is to it!

Important Information

1. All improvement plans are due by September 15th, 2011.

2. You need to write your improvement plans based on the standards for the 2011-2012 school year

3. If you had an improvement plan on a concentration last year, you simply need to update that plan on this platform– Make your modifications to that prior plan

on this new platform

Standards for 2011-2012

• WorkKeys– Reading = 72%– Math = 72%– Locating Information = 66%

• Global 21 = 78%• Placement– Positive placement = 92%– Jobs in field = 60%

Important Information

• As always, if you have any questions, concerns, errors, etc.. Please do not hesitate to contact Tracy L. Chenoweth, Dr. Sherri Nash and/or Ron Grimes.

• We are ready to work with you and ensure your plans are completed.

• Thank you!