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  • New Mexico Highlands University Board of Regents Meeting

    Margaret J. Kennedy Alumni Hall NMHU Main Campus

    Las Vegas, New Mexico 87701 March 25, 2009 at 9:00 am

    1. Call to Order – Vice Chair Nancy R. Long 2. Roll Call 3. Approval of Agenda for March 25, 2009 4. Approval of Minutes from meetings held November 14, 2008, December 29, 2008, and

    January 12, 2009

    5. Matters from the Board a) Swearing in of New Newly Appointed Board of Regents Members – Honorable

    Judge Eugenio Mathis b) Board of Regents Officer Elections – Action Item c) Board of Regents Subcommittee Appointments

    6. Introduction of Rodrigo Blanco Rojas, accepted into the Public Policy and International

    Affairs Junior Summer Institute at Princeton University

    7. Finance and Administration – Dr. Bill Taylor, VPF&A a) FY08 Audit Acceptance – Action Item b) RFP for FY09 Audit Services c) FY09 Quarterly Report – Action Item d) FY09 Budget Adjustment Request (BAR) – Action Item e) FY10 Budget f) Capital Projects Report g) Disposition of Surplus Property – Action Item h) Sole Source Contracts Report i) Felix Martinez Renovation Design – Action Item

    8. Academic Affairs – Dr. Gilbert Rivera, VPAA

    a) Academic Affairs Report b) Promotion and Tenure Actions

    9. Student Affairs – Ms. Judy Cordova-Romero, VPSA

    a) Housing/Student Life Report b) Open Admissions/Contract for Success c) Tribal MOU’s

  • 10. Persons Wishing to Address the Board a) Ted Maestas – Naming of the Gym Floor

    11. President’s Report – Dr. James Fries, President

    a) Overview of Recent History/Planning/Accreditation b) Enrollment Overview/Graduation c) Athletics d) Staff Advisory Senate e) Research Park Corporation f) Legislative Session/College of Santa Fe g) Other

    12. Student Senate Report – Ms. Stephanie Butts

    13. Graduate Student Senate Report – Ms. Georgianne Brown 14. Faculty Senate Report – Dr. Maureen Romine

    15. Executive Session – (1) Limited personnel matters related to the hiring, promotion,

    demotion, dismissal, assignment, resignation, or investigation or consideration of complaints or charges against an employee; (2) bargaining strategy preliminary to collective bargaining; (3) threatened or pending litigation subject to the attorney-client privilege in which the University may become a participant; and (4) real estate acquisition or disposal. Pursuant to provisions of NMSA 1978, §10-15-(H)(2)(5)(7)&(8)

    16. Sabbatical Leave Applications – Action Item

    17. Emeritus Faculty Designation – Action Item

    18. Future Board Meetings – Action Item

    19. Comments by Regents

    20. Adjournment

  • New Mexico Highlands University Board of Regents Meeting

    March 25,2008

    The New Mexico Highlatlds University Board of Regetlts met in regular session on March 25, 2009 at the Margaret 1. Kennedy Alumni Hall, on the New Mexico Highlands University main campus in Las Vegas, New Mexico. Vice Chair Long called the meeting to order at 9:00 am.

    Attendance Board Members Present: Mr. Pete Aguilar, Ms. Nancy R. Long, Mr. Jesus L. Lopez, Mr. Gregory A. Rael, and Mr. Leveo V. Sanchez.

    Administrative Personnel Present: Dr. James Fries, President; Dr. Gilbert Rivera, Vice President for Academic Affairs. Dr. William Taylor, Vice President for Finance & Administration, Ms. Judy Cordova-Romero, Vice President for Student Affairs, and Ms. Rachel King, Legal Counsel.

    Others Present: Dr. Maureen Romine, Faculty Senate Chair; Ms. Stephanie Butts, ASNMHU Vice President; Ms. Georgianne Brown, AGS President; and Ms. Carolina Lopez, Executive Administrative Assistant and numerous other individuals in the audience, including faculty, staff, students, community representatives, and media. The Board meeting was broadcast live via instructional television video to the NMHU Farmington, Rio Rancho, Santa Fe, and Raton Centers.. and over the KEDP Radio Station.

    Approval of Agenda for Meeting of March 25, 2009 Regent Sanchez moved to approve the March 25, 2009 agenda. Regent Lopez seconded the motion. Voting in favor were: Regent Aguilar, Regent Long, Regent L6pez, Regent Rael and Regent Sanchez. Motion passed unanimously.

    Approval of Minutes from the meetings held November 14, 2008, December 29, 2008 and January 12,2009 Regent L6pez moved to approve the minutes of November 14, 2008, December 29, 2008 and January 14,2009 as presented. Regent Sanchez seconded the motion. Motion passed.

    Matters from the Board Vice Chair Long recognized the bard work and leadershlp put forth by former Chairman Javier Gonzales and wished him well as a Regent at New Mexico State University, his alma mater. Vice Chair Long also acknowledged former Student Regent Sherry Salas for her services as a Regent and wished her well with her new child and with her studies.

    Vice Chair Long welcomed Mr. Pete Aguilar and Mr. Gregory Rael to the Board.

    Swearing in of Newly Appointed Board of Regent Members - Honorable Judge Eugenio Mathis Vice Chair Long introduced the Honorable Judge Eugenio Mathis who administered the oath to Regents Aguilar and Rae!.

  • lv'/vJHU Bourd ofRegents Page 2 ofl j A/arch 25. 2009

    Board of Regents Officer Elections - Action Item Regent Lopez stated that Highlands was fortunate to have Mr. Leveo Sanchez as a member of the Board and provided a brief background history of Mr. Sanchez and his mother Victoria D. de Sanchez. Regent Lopez informed the Board that the Teacher Education Center was named in honor of Ms. de Sanchez. Mr. Lopez stated that it was a great honor and privilege to nominate Mr. Sanchez as Chairman of the Board at NMHU.

    Regent Lopez moved to elect Regent Sanchez as Chair of the Board. Regent Rael seconded the motion. Voting in favor vvere: Regent Aguilar, Regent Long, Regent Lopez, Regent Rael and Regent Sanchez. Motion passed unanimously.

    Regent Long moved to elect Regent Lopez as Vice Chair of the Board. Regent Aguilar seconded the motion. Voting in favor were: Regent Aguilar, Regent Long, Regent Lopez. Regent Rael and Regent Sanchez. Motion passed unanimously.

    Regent Long moved to elect Regent Rael as Secretary/Treasurer of the Board. Regent Sanchez seconded the motion. Voting in favor were: Regent Aguilar, Regent Long, Regent Lopez. Regent Rael and Regent Sanchez. Motion passed unanimously.

    Regent Lopez thanked Regent Long for serving as Vice Chair and welcomed Regent Aguilar and Regent Rael to the Board. Regent Lopez informed the Board that Regent Aguilar was an NMHU alum and stated that he could not think of another person more suited to serve as an NMHU Regent.

    Board of Regents Subcommittee Appointments Regent Long stated that she would be glad to continue serving as Chair of the Academic and Student Affairs Committee and appointed Regent Rae! to serve on the committee as well. Regent Rael agreed to serve on the Academic and Student Affairs Committee.

    Regent Long appointed Regent Lopez to continue as Chair of the Finance and Administration Committee and appointed Regent Sanchez and Regent Aguilar to serve on the Finance and Administration Committee along with Regent Lopez. Regents Sanchez and Aguilar both agreed to serve on the committee.

    Introduction of Rodrigo Blanco Rojas, accepted into the Public Policy and International Affai.·s Junior Summer Institute as Princeton University President Fries introduced Mr. Rodrigo Javier Blanco Rojas, and announced that Mr. Rojas is a transfer student from the United World College and is a native of Paraguay. President Fries reported that Mr. Rojas is a junior in the finance program and is the first in his family to pursue a college degree. President Fries informed the Board that Mr. Rojas was one of 360 students from across 40 states and 30 countries who applied for the Public Policy and International Affairs program at Princeton University this summer and was one of only 30 accepted.

    Mr. Rojas thanked Dr. Grit Tamil' for encouraging him to apply to the program; Vice President Bill Taylor for encouraging him to enroll at NMHU; Dr. Regina Briefs-Elgin for assisting him with the essay pOl1ion of the application and the Board for listening to his story. Mr. Rojas commented that NMHU is a small school but if students utilize its' resources "the sky is the limit".

  • Niv/HU Board olRegen/s Page 3 ot]] jl;lorch 25. 2009

    Chairman Sanchez introduced Dr. G. Doyle Daves, Foundation Board President and stated that he had invited him to a permanent seat at the Board of Regents table during the present and future Board meetings.

    Finance and Administration - Dr. Bill Taylor, VPF&A

    FY08 Audit Acceptance - Action Item Vice President Taylor reported that the FY08 Audit was accepted by the State Auditor and that it was a clean audit. VP Taylor noted that the Audit Report and summary were provided in the meeting packet (Attachments A and B).

    VP Taylor thanked Mr. Nesbitt Hagood, NMHU Comptroller and the Business Office Staff for their hard work to ensure that NMHU had a clean audit. VP Taylor informed the Board that if the Audit Report is approved by the Board it will be posted on the NMHU website in an effort to provide transparency.

    Regent Long moved to approve the FY08 Audit Report as presented. Regent Lopez seconded the motion. The motion passed unanimously.

    RFP for FY09 Audit Services VP Taylor informed the Boar