New Jersey Health IT Health Information Exchange Funding Training
description
Transcript of New Jersey Health IT Health Information Exchange Funding Training
![Page 1: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/1.jpg)
1
Lori JeffersonHealth IT Project & Grant ManagerNJHCFFA
March 2011
Connecting Patients to a Greater State of Health
![Page 2: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/2.jpg)
2
Subgrantee AgreementFund Distribution ScheduleHCFFA Fund Requisition ProcessGrant Management ProcessesAllowable CostsTime TrackingReportingEquipment ManagementMatching Funds
![Page 3: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/3.jpg)
3
ReviewProvide Feedback Process CompletionQuestions / Concerns
![Page 4: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/4.jpg)
4
Task Name Target Date
Distribute Revised Subgrantee Agreement March 4th 2011
Subgrantee Training Webinar March 17th 2011
Subgrantee Agreements Reviewed & Signed by HIEs March 18th 2011
HIEs Submit Requisition & Supporting Documentation to NJHCFFA March 21st 2011
NJHCFFA Fund Distribution to HIEs March 31st 2011
Note: Delays in target dates may impact fund distribution date.
![Page 5: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/5.jpg)
5
Subgrantee Completes:NJHCFFA Disbursement Form
www.nj.gov/njhit Will Be Uploaded Shortly to HIE Toolkit
Federal Form sf270:http://www.whitehouse.gov/sites/default/files/omb/grants/sf270.pdf
HCFFA Reviews Forms & DocumentationHCFFA Budget Analysis CompletedPayment Drawn Down & Transfer
![Page 6: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/6.jpg)
6
Grant Management Processes
Subgrantee MonitoringBudget AnalysisTime TrackingSite VisitsEquipment InventorySingle AuditFederal Reporting
![Page 7: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/7.jpg)
7
Circular References A-122 http://www.whitehouse.gov/omb/circulars_a122_2004#b1AllowableUnallowable
![Page 8: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/8.jpg)
8
Time Reporting WorksheetProcess
Weekly CompletionSupervisor ReviewMonthly Submission to NJHCFFA
![Page 9: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/9.jpg)
9
![Page 10: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/10.jpg)
10
QuarterlyARRA 1512Federal Cash Transaction ReportProgress Report
AnnuallyFinancial Status Report
![Page 11: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/11.jpg)
11
![Page 12: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/12.jpg)
12
Sub Award DateAddressCongressional DistrictSubrecipient indication of Reporting Applicability
![Page 13: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/13.jpg)
13
Data Elements
![Page 14: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/14.jpg)
14
![Page 15: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/15.jpg)
15
![Page 16: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/16.jpg)
16
![Page 17: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/17.jpg)
17
![Page 18: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/18.jpg)
18
Record KeepingAsset Management Tags
Safe guarding & MaintenancePhysical Inventory
Equipment Log ReviewDisposition
ValuationReimbursement
![Page 19: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/19.jpg)
19
Record KeepingTime tracking Expenditure Classification & DocumentationEntry on Federal Financial Report Quarterly
Impact on Federal Funds
![Page 20: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/20.jpg)
20
Planning StreamImplementation
InterstateIntrastate
Expenditure DeadlinesCommunicationReduce Risk – Federal Funds – Remaining
![Page 21: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/21.jpg)
21
Federal Laws, Regulations, Standards – A-102Excluded Parties List System (EPLS.GOV)Procurement Policies
Perform and Document Cost and price analysisParticipate in Green Procurement based on HHS Affirmative Procurement Plan
http://www.hhs.gov/oamp/policies/affirmativeprocurement.pdf
Energy Star Compliance
![Page 22: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/22.jpg)
22
Accounting records – 3yrs – Project Closing
![Page 23: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/23.jpg)
23
Gather Current Data – In Progress State HIT Medicaid Plan (SMHP) Landscape Data HIT Steering Committee Meeting Results ONC Summary Report – HIE Inventory Use Case Matrix Output: Maturity Model Output: HIE Profile per HIE Complete HIT Profile and Maturity Level – In Progress Schedule and Conduct Interviews Conduct Survey? - Use Case Matrix MU GAPs Output: Update HIE Profile per HIE (includes HIE demographics) Assess GAPs and Align Plans and Priorities – Complete by 4/8 Assess and coordinate plans Output: Roadmap and Plan Adjustments
![Page 24: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/24.jpg)
24
HIE Inventory
![Page 25: New Jersey Health IT Health Information Exchange Funding Training](https://reader035.fdocuments.net/reader035/viewer/2022062305/568147e2550346895db51776/html5/thumbnails/25.jpg)
25
www.nj.gov/njhit
Grant Forms and FAQ(s) will be added to Website’s HIE Toolkit