New Hire Orientation

Livonia System Office Human Resources

• Brief overview of Pulse Intranet • Become familiar with location of Policies & Procedures

and other Intranet services • Colleague Safety and Work Related Injury • Kronos • HealthStream • Summary of Carebridge Employee Assistance Program

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Objectives

• You will find the following helpful information on the home page of our Intranet site: • Featured system news

• Popular Links

• Forms

• System Resources

• Ministry Directory

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Trinity Health Intranet

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Trinity Health Intranet - Pulse

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Trinity Health Intranet - Pulse

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Trinity Health Intranet - Pulse • System Office HR

• Engagement

• System Office Discounts

• HR Policies

• HR Service Center

• Careers

• My Benefits

• Kronos

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Trinity Health Intranet – HR Operating Policies

•Clinical Influenza

•Employee Dress Code

•Introductory Period

•Smoking

•Violence/Threats in the Workplace

•Workplace Harassment

•Travel & Business Expense

If you are injured at work:

Notify your manager

If the injury is life threatening 9-1-1 should be called. All other inquiries needing immediate medical care, contact the HRSC at 877-750-4748

Complete an incident report through our TH Work-Related Incident Reporting system which can be found in your Zenworks Application window

Contact the IT Service Now if you do not have access to or are unable to see a the TH Work-Related Incident Reporting icon in your applications window

Once submitted, it will go to the HRSC and a representative will then follow-up with you

Colleagues may be eligible for wage loss benefits & reasonable medical care coverage in the event of a work-related injury or illness

If you see unsafe working conditions which may lead to potential injury/illness:

Notify your manager and submit a work order to Facilities via their online submission form

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Colleague Safety and Work Related Injury / Illness

• As of May 1, 2012 – Trinity Health mandated the use of the corporate travel program for all business travel; air, hotel and/or car rental. Travel must be made through the designated corporate travel vendor in order to receive reimbursement of their travel expenses.

• Expense reimbursement related to travel can be found in the Trinity Health Travel and Other Business Expenses Procedure. The most recent version was approved by ELT in July 2016. Those updates are effective October 1, 2016.

• Travel Management Company: Conlin Travel

• Online Booking Tool: Concur Travel

• Corporate Travel Office: Jennifer Steeb, steebj@trinity-health.org or 734-343-0846

• More information can be found on the Travel Hub at: www.trinityhealthtravel.com

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Trinity Health Corporate Travel Program

• Meetings • All meeting contracts requiring hotel room blocks are reviewed by System Office Corporate

Travel before signature and are to utilize the Trinity Health approved registration management tool. This is to ensure the most savings and the best deals with all meeting package agreements.

• Hotels • Trinity Health has negotiated a preferred hotel network throughout the U.S. local to our

hospitals and other facilities. These rates are loaded and clearly identified within the online booking tool.

• Cars • Enterprise/National offers Trinity Health travelers deeply discounted rates also found within

the online booking tool.

• Leisure Travel • All discounted rates are available to travelers for personal use, however personal travel

should never be reserved within the corporate online booking tool. - Air discounted rates are available through a corporate travel counselor - Hotel discounted rates can be requested at the hotel when making the reservation - Please refer to the Trinity Health benefits page within Pulse for the Enterprise leisure rental link

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Other Benefits Available with Travel Program

• Trinity Health utilizes Kronos as its timekeeping system. • You’ll use this system to record your time and request time off. • Please access Job Aids, Frequently Ask Questions (FAQs), and

Training Documents to familiarize yourself with this system. The documentation is located on our intranet, Pulse, at: http://portal.che.org/dept/hr/kronos/default.aspx

• For questions see your manager or timekeeper. If you need additional support please email: kronoshomeoffice@trinity-health.org.

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Kronos - Time and Attendance

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HealthStream – Learning Management System New colleagues logging for the first time will need to know their employee ID number. This number can be found in Workday. User ID and Password will be the same. On the right side is where new hires will select which location they are working at.

• Location: East building, 1st floor

• Wellness classes include Zumba, Yoga, other as advertised in NewsWorks

• Light exercise equipment

• Scheduling – reserve through Outlook or contact the Wellness Committee

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Wellness Room/Committee

• Carebridge Provides you with: - Confidential assistance - With personal or work-related issues - Available to employees & family - At no cost

• Carebridge Services Include: - Information, referral and support - Brief problem-solving counseling - Educational materials and helpful resources - Coaching on wellness and lifestyle issues - Consultation on performance/career concerns

• Contact: - Email: clientservices@carebridge.com - Call: 800-437-0911

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Carebridge Employee Assistance

System Office (Non-TIS)

• Jené Allen, Director, HR Operations x3-1126

• Ann Can, Sr. HR Rep x3-1542

• Ro Reeser, Sr. HR Rep x5-2079

• Christie Dunbar, Sr. HR Consultant x3-2655

• Mary Sigmon, Sr. HR Consultant x3-1725

• Danielle Spadea, Sr. HR Consultant x5-3570

• Laurie Techko, HR Consultant x3-3317

• Stephanie Novak, HR Consultant x3-2739

• Janet Nelson, Manager, Talent Acquisition x3-1552

• Kathleen McBride, System Office Recruitment x3-1009

• John Parisi, System Office Recruitment, 610-355-2004

• Tasha German, System Office Recruitment x3-2961

• Susan Sturza, System Office Recruitment x3-2783

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HR Operations/Talent Acquisition Contacts

Trinity Information Services (TIS) • Anna Hamzey, Director, HR Operations x3-1987

• Dante Leo, Sr. HR Consultant x3-0833

• Renee Ochmanek, Sr. HR Consultant x3-0537

• Angela Tone, HR Consultant x3-1107

• Nicole Plawecki, HR Consultant x3-1468