New Employee Orientation Last Updated: April 17, 2015 1April 17, 2015.
24
New Employee Orientation Last Updated: April 17, 2015 1 April 17, 2015
-
Upload
jasmine-brown -
Category
Documents
-
view
222 -
download
0
Transcript of New Employee Orientation Last Updated: April 17, 2015 1April 17, 2015.
1
New Employee Orientation
Last Updated: April 17, 2015
April 17, 2015
2
Payroll Staff
Payroll Director Letty J. Lalu 328-4245
Payroll Accountant & International Tax
Marci Copeland 328-0445
International Tax Specialist
Kristy Goggins 737-4792
Lead Payroll Technician
Tia Freeman 328-4161
Payroll Specialist Cynthia Andrews
328-5462
Payroll Specialist Cynthia Price 328-5461
Payroll Clerk Brenda Reese 328-6954
Payroll/Admin Clerk Rosie Evans 328-6955
Payroll Temp Sue Scott 328-5463
April 17, 2015
3
Primary Areas of ResponsibilityLetty Employee overpayments and collection, taxes, W-2s,
system integration and reporting,
Marci Kronos Project Implementation, non-US citizen and permanent resident tax compliance and 1042/1042S reporting, manual checks.
Kristy Non-US citizen and permanent resident employee and student tax
Tia Temp and Student (TS) and Semi-Monthly (SM) payroll processing, Web-time, Mass time Entry (MTE) and Kronos support
Cynthia A.
Leave of Absence, termination and longevity calculations, pay adjustment calculations, Core Banking, tax payments and wires
Cynthia P.
Web-time, Mass Time Entry (MTE) and Kronos support, Dual employment, Holiday pay verification, overpayment administration.
Brenda Direct deposit processing, Excess wage verification, web-time support
Rosie W-4 and NC-4 processing, front office support, W-2 mailing and returns
April 17, 2015
4
Permanent Employees-Paid Current
All permanent employees are paid semi-monthly (24 pays per year) and paid current.
First pay date depends on when hiring paperwork is finalized:
Hiring Paperwork Complete by Pay Period deadline?
Employee Start Date
First Pay Date
Paid for:
Yes 2/9/2015 2/13/2015
2/9/2015 through 2/15/2015
No 2/9/2015 2/27/2015
2/16/15through 2/28/15 and retro pay for 2/9-2/15/15
April 17, 2015
5
Permanent EmployeesPayroll Calendar
PP Pay Period Start Date End Date Pay Date Day of Week1 1st Semi 1/1/2015 1/15/2015 1/15/2015 Thursday2 2nd Semi 1/16/2015 1/31/2015 1/30/2015 Friday3 1st Semi 2/1/2015 2/15/2015 2/13/2015 Friday4 2nd Semi 2/16/2015 2/28/2015 2/27/2015 Friday5 1st Semi 3/1/2015 3/15/2015 3/13/2015 Friday6 2nd Semi 3/16/2015 3/31/2015 3/31/2015 Tuesday7 1st Semi 4/1/2015 4/15/2015 4/15/2015 Wednesday8 2nd Semi 4/16/2015 4/30/2015 4/30/2015 Thursday9 1st Semi 5/1/2015 5/15/2015 5/15/2015 Friday
10 2nd Semi 5/16/2015 5/31/2015 5/29/2015 Friday11 1st Semi 6/1/2015 6/15/2015 6/15/2015 Monday12 2nd Semi 6/16/2015 6/30/2015 6/30/2015 Tuesday13 1st Semi 7/1/2015 7/15/2015 7/15/2015 Wednesday14 2nd Semi 7/16/2015 7/31/2015 7/31/2015 Friday15 1st Semi 8/1/2015 8/15/2015 8/14/2015 Friday16 2nd Semi 8/16/2015 8/31/2015 8/31/2015 Monday17 1st Semi 9/1/2015 9/15/2015 9/15/2015 Tuesday18 2nd Semi 9/16/2015 9/30/2015 9/30/2015 Wednesday19 1st Semi 10/1/2015 10/15/2015 10/15/2015 Thursday20 2nd Semi 10/16/2015 10/31/2015 10/30/2015 Friday21 1st Semi 11/1/2015 11/15/2015 11/13/2015 Friday22 2nd Semi 11/16/2015 11/30/2015 11/30/2015 Monday23 1st Semi 12/1/2015 12/15/2015 12/15/2015 Tuesday24 2nd Semi 12/16/2015 12/31/2015 12/23/2015* Wednesday*
April 17, 2015
6
Temporary and Student Employees-Paid in arrearsAll temporary and student
employees are paid semi-monthly (24 pays per year) and in arrears.
First pay date depends on when hiring paperwork is finalized:
April 17, 2015
Hiring Paperwork Complete by Pay Period deadline?
Employee Start Date
First Pay Date
Paid for:
Yes 2/9/15 2/27/15 2/9/15-2/15/15
No 2/9/15 3/13/15 2/16/15 through 2/28/15 and retro pay for 2/9-2/15/15
7
Temp and Student EmployeesPayroll Calendar
April 17, 2015
PP Pay Period Start Date End Date Pay Date Day of Week1 1st Semi 12/9/2014 12/31/2014 1/15/2015 Thursday
2 2nd Semi 1/1/2015 1/15/2015 1/30/2015 Friday
3 1st Semi 1/16/2015 1/31/2015 2/13/2015 Friday
4 2nd Semi 2/1/2015 2/15/2015 2/27/2015 Friday
5 1st Semi 2/16/2015 2/28/2015 3/13/2015 Friday
6 2nd Semi 3/1/2015 3/15/2015 3/31/2015 Tuesday
7 1st Semi 3/16/2015 3/31/2015 4/15/2015 Wednesday
8 2nd Semi 4/1/2015 4/15/2015 4/30/2015 Thursday
9 1st Semi 4/16/2015 4/30/2015 5/15/2015 Friday
10 2nd Semi 5/1/2015 5/15/2015 5/29/2015 Friday
11 1st Semi 5/16/2015 5/31/2015 6/15/2015 Monday
12 2nd Semi 6/1/2015 6/15/2015 6/30/2015 Tuesday
13 1st Semi 6/16/2015 6/30/2015 7/15/2015 Wednesday
14 2nd Semi 7/1/2015 7/15/2015 7/31/2015 Friday
15 1st Semi 7/16/2015 7/31/2015 8/14/2015 Friday
16 2nd Semi 8/1/2015 8/15/2015 8/31/2015 Monday
17 1st Semi 8/16/2015 8/31/2015 9/15/2015 Tuesday
18 2nd Semi 9/1/2015 9/15/2015 9/30/2015 Wednesday
19 1st Semi 9/16/2015 9/30/2015 10/15/2015 Thursday
20 2nd Semi 10/1/2015 10/15/2015 10/30/2015 Friday
21 1st Semi 10/16/2015 10/31/2015 11/13/2015 Friday
22 2nd Semi 11/1/2015 11/15/2015 11/30/2015 Monday
23 1st Semi 11/16/2015 11/30/2015 12/15/2015 Tuesday
24 2nd Semi 12/1/2015 12/8/2015 Tentative: Wednesday 12/23/2015
8
View your Pay informationOn OneStop, Tools, Employee,
Pay Information
April 17, 2015
9
Your Pay Information:example
April 17, 2015
10
TO UPDATE YOUR PERSONAL INFORMATION INCLUDING ADDRESS AND PHONE NUMBERS IN ONE STOP GO TO ONE STOP TOOL PAGE UNDER THE BANNER TAB CLICK BANNER SELF SERVICE.
April 17, 2015
11
CLICK PERSONAL INFORMATIONCLICK ON INFO TO UPDATE
April 17, 2015
12
TO UPDATE ADDRESS…SELECT PERMANENT ADDRESS….CLICK CURRENT….UPDATE INFORMATION…..CLICK SUBMIT
April 17, 2015
13
Completing your Tax FormsUntil you complete your tax forms, the IRS
and NCDOR mandate that we establish your status as Single and number of allowances as Zero-the highest possible tax rate.
Please remember that the University and it’s employees are not able to give advice on the completion of the Tax Forms.◦ Review the resources available on the ECU
Payroll Web Site, consult with your tax advisor or contact the IRS and/or NC DOR at 877-252-3052 if you have any questions.
April 17, 2015
14
International Employees Employees on a temporary visa are required to visit the payroll office
annually to do a tax assessment to determine taxation and potential eligibility for tax treaty benefits.
Employees who do not meet the substantial presence test for resident alien, can only claim one allowance for federal and zero allowance for state withholding, and will be taxed at the higher nonresident alien rate (some exceptions apply for Canada, Mexico, Korea, and India).
Green card holders and resident aliens for tax purposes are taxed the same as US citizen.
Employees on a temporary visa being taxed as a nonresident alien may be exempt from FICA tax depending on the visa type (F-1, J-1, M-1, Q-1) used to enter the United States and compliance with the terms of that visa.
Employees on a temporary visa taxed as a resident alien may be exempt from FICA only if they meet the student FICA exemption which is the same for a US citizen that is based on enrollment/thesis.
April 17, 2015
15
W-4 Worksheet
April 17, 2015
NEEDS update!
2015
16
NC State Tax Changes - 2014 The North Carolina General Assembly enacted House
Bill 998 effective January 1, 2014. The new law set a single income tax rate and makes
substantial changes to the taxable income calculation. ◦ 2014 single income tax rate = 5.8%◦ 2015 single income tax rate = 5.75%
Under this new law, all taxpayers will pay a NC income tax rate of 5.75% (2015) and be granted a higher standard deduction.
Standard Deduction: ◦ Single, Married, Qualifying Widower = $7,500.00 ◦ Head of Household = $12,000.00
April 17, 2015
17
NC State Tax Changes - 2014 Taxpayers may no longer claim a personal exemption for
themselves, their spouse, children, or any other qualifying dependents.
Additionally, many deductions and tax credits that affect North Carolina withholding tax are no longer available for tax years beginning on or after January 1, 2014.
How you determine the number of allowances for tax year 2014 and beyond will differ from Federal tax.
Most taxpayers will not be entitled to as many allowances, and as a result, more taxpayers should claim zero (0) allowances.
Taxpayers expecting to have allowable itemized deductions exceeding the standard deduction ($7,500 for single or married) or allowable adjustments to income may claim additional withholding allowances. One additional allowance may be claimed for each $2,500 that the itemized deductions are expected to exceed the standard deduction and for each $2,500 of adjustments reducing income.
April 17, 2015
18
Which form should I use?
Form NC-4 EZ: This new, simpler form will likely suffice for most employees.
Employees should use this form if they plan to claim the NC standard deduction and plan to claim no tax credits or only the credit for children, if they qualify to claim exempt status, or if they prefer not completing the extended Form NC-4. Employees should understand Form NC-4 EZ can still be used even if they plan to itemize deductions for their tax filing.
Form NC-4: Extended withholding form which may provide more precise withholding
figures, but will require historical tax return information and estimation of 2015 income, deductions, and credits from the employee. Form is a six-page form including schedules and worksheets for the individual to complete to determine the appropriate withholding allowance.
Form NC-4 NRA: Nonresident alien employees
April 17, 2015
19
NC-4EZ Worksheet
NC-4 Long form can be found at: http://www.dornc.com/downloads/wh_forms.html
April 17, 2015
20
To Update your NC4 in One Stop
Through One-Stop Banner Self Service:• Select Employee• Select Tax Forms• State Employee’s Withholding Allowance Certificate
NC4• Select Update• Choose your Filing Status• Choose your Number of Allowances• Choose any Additional Amount if desired• Select Certify Changes• Click in the box to certify your changes• Click Submit• View your confirmation
April 17, 2015
21
To Update your W4 in One Stop
Through One-Stop Banner Self Service:• Select Employee• Select Tax Forms• Federal Employee’s Withholding Allowance Certificate W4 • Select Update• Choose your Filing Status• Choose your Number of Allowances• Choose any Additional Amount if desired• Select Certify Changes• Click in the box to certify your changes• Click Submit• View your confirmation
April 17, 2015
22
Electronic W-2Provide consent to receive your W-2
electronically for:◦ Earlier access to the Form W-2 ◦ Guaranteed delivery to you only…no possibility of
the Form W-2 being lost, stolen, delayed or misplaced by the U.S mail service.
◦ Easy access to duplicate copies if needed.
By consenting to receive your Form W-2 electronically, you agree to return to Employee Self Service to view and/or print your Form W-2 on-line.
Consent will be valid for all future tax years unless you revoke consent or employment is terminated.
April 17, 2015
23
Sign up for Electronic W-2INSTRUCTIONS TO PROVIDE CONSENT:
◦From the OneStop Tools page, in the Banner Section, click on Banner Self Service
◦Click on Employee ◦Click on Tax Forms ◦Click on Electronic W-2 Consent ◦Read information and instructions on page ◦Check “My Choice” box ◦Submit◦You’ll receive an email confirmation showing
you have consented to receive your W2 electronically
April 17, 2015
24
Direct Deposit Form
April 17, 2015
• If the employee doesn’t know their Banner ID, they may record the last four digits of their SSN.
• The check or letter MUST show the account holder’s name
• Reminder: If you change banks – verify receipt of direct deposit form and change before closing old account.
