Nd Employee Pq Training

8/8/2019 Nd Employee Pq Training

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Position QuestionnaireEmployee Training2009


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ND Renew Agenda

OverviewObjectivesCompleting the Position Questionnaire

IndividualValidating Prepared Questionnaire (Focus Group)Validating Prepared Questionnaire (Individual)

Resources

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ND RenewOverview

Sharing background about the project

The University is engaged in a process to more effectively articulate and manage itscompensation program

2006 ND Voice survey feedback identified the following perceptions concerning the

current position structure and compensation practices:Out-of-date and no longer function properly

Inconsistent among the University departments

Employees at the University are paid low or paid under market

The three phases of this process are:

Articulating our compensation philosophy CompletedDeveloping related policies and procedures Completed

A comprehensive review of our exempt and non-exempt non-faculty positionstructure and compensation program, ND Renew

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ND RenewOverview

Setting the context for ND Renew

ND Renew was planned before the current national economic events

This project is not :

A plan to reduce pay

A cost-saving initiative An effort to eliminate jobs

While the impact of this project cannot be determined until it is complete, there shouldbe no expectation of individual salary adjustments

Any outcomes from this project will be implemented independent of the PerformancePlanning and July 1, 2009 Merit Pay process

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ND RenewObjectives

Reviewing the objectives of ND Renew

Fact-Finding Phase

Document and provide comparisons of current position structures

Internally across the University

Externally with relevant marketsCompare the Universitys total compensation program to other organizations fromwhich we draw talent/hire people

Review the Universitys benefits package in comparison to other organizationsR ecommendations and Implementation Phase

Develop standard and competitive position structures across all departments

Update salary structures and incentive plans that fully support the Universityscompensation philosophy

Provide staff with a clearer picture of roles, responsibilities, competencies andpotential career opportunities across the University

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Completing the Position Questionnaire

Individual Employee

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El ectronic Position QuestionnairePosition Questionnaires will be available on the Renew.ND.edu website for those with access tothat medium

Process:

Visit Renew.ND.edu, open the appropriate questionnaire (exempt or non-exempt) and save itto the desktop

Title the document C omp leted PQ- (Last N ame, First N ame) (ver 1)

Enter responses directly into the form

Non-Exempt employees complete sections B through H

Exempt employees complete section B through I

Save work

Send completed Position Questionnaire via email to supervisor

Supervisors will save the document and title it C omp leted PQ- (Last N ame, First N ame ) (ver 2)

Supervisor will complete the remaining sections and validate the employees responses

Supervisor sends the reviewed Position Questionnaires to the next level of management or theindividual designated for second level review

Next level management or second level reviewer will save the document and title itC omp leted PQ (Last N ame, First N ame) fina l

The final Position Questionnaire will be submitted to [email protected]

ND RenewIndividual Electronic Position Questionnaire

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Paper Position Questionnaire

Paper copies of the Position Questionnaires will be distributed to employees whodo not have electronic access

For employees receiving a paper copy:

Write responses directly on the formNon-Exempt employees complete sections B through H

Exempt employees complete section B through I

Send the completed Position Questionnaire to supervisor

Supervisors will complete the remaining sections and validate the employeesresponses

Send the reviewed Position Questionnaire to the next level of management or the individual designated for second level review

Next level management or second level reviewer will provide comments on thePosition Questionnaire and submit it to Human Resources: Attn ND Renew

ND RenewIndividual Paper Position Questionnaire

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Important

When completing the S ummary S tatement section, understand that the role shouldbe described as it is today, not how it should be or will be in the future

When completing the Ess ential Dutie s and Re spo ns ibilities section, use actionwords, specific tasks and estimate the percentage of time spent annually

See Renew.ND.edu for a glossary of action terms and sample questionnaires

ND RenewCompleting the Position Questionnaire

Sample Duties and Responsibilities % of Time

1. Maintains an electronic database, enters andretrieves information.

25%

2. Prepares correspondence, graphs, charts andreports using various software. 25%

3. Files correspondence and records. 20%

4. Duplicates reports and documents. 15%

5. Orders and receives supplies; maintainsinventory.

15%

100%9


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V alidating Prepared Position

Questionnaires

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V a lidating Prepared Position Questionnaire Individua l (El ectronic)Supervisors will complete the Position Questionnaire and title the document C omp leted PQ- (jobtit le) (ver 1)

Supervisor will distribute electronically for all employees who have access to that medium

For employees receiving an email attachment:

Open the attachmentSave the file to the desktop and title the document C omp leted PQ (Last N ame, FirstN ame) (ver 2)

Review the form and enter any responses directly into the form using the Track Changes tool

Employee reviews sections B through H

Send the completed Position Questionnaire via email to supervisor

Supervisors will save the document and title itC

ompleted PQ- (Last

Name, First

Name) (ver 3)

Supervisors will complete the remaining sections and validate employees responses

Supervisor will send the reviewed questionnaire to the next level of management or the individualdesignated for second level review.

Next level management or second level reviewer will save the document and title itC omp leted PQ (Last N ame, First N ame) fina l

The final Position Questionnaire will be submitted to [email protected]

ND RenewReviewing the Position Questionnaire

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V a lidating Prepared Position Questionnaire Individua l (Paper)

Paper copies of the Position Questionnaires will be distributed to employees whodo not have electronic access

For employees receiving a paper copy:

Provide edits directly on the prepared formSend the reviewed Position Questionnaire to supervisor

Supervisors will complete the remaining sections and validate employeesresponses

Supervisor will send the reviewed questionnaire to the next level of management or the individual designated for second level review

Next level management or second level reviewer will provide comments on thePosition Questionnaire and submit it to Human Resources: Attn ND Renew


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V a lidating Prepared Position Questionnaire Focus Group

Prepared Position Questionnaires will be distributed prior to the focus groupsession

Employees performing similar work may work in a group to review and validate theinformation

Non-Exempt employees will review sections B through H

The facilitator of the session will gather feedback and make necessary updates tothe Position Questionnaire

The completed Position Questionnaire will be forwarded to the supervisor

Supervisors will complete the remaining sections and validate the employees

updatesSupervisor will send the reviewed questionnaire to the next level of management or the individual designated for second level review

Next level management or second level reviewer will provide comments on thePosition Questionnaire and submit it to Human Resources: Attn Compensation


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Important

When reviewing the S ummary S tatement section, understand that the role isdescribed as it is today, not how it should be or will be in the future

If editing the Ess ential Dutie s and Re spo ns ibilities section, use action words,specific tasks and estimate the percentage of time spent annually

See Renew.ND.edu for a glossary of action terms and sample questionnaires

ND RenewValidating the Position Questionnaire

S am le ties a es si ilities f ime

1. aintains an electronic database, enters andretrieves information.

25%

2. repares correspondence, graphs, charts andreports using various soft are. 25%

3. iles correspondence and records. 20%

4. uplicates reports and documents. 15%

5. rders and receives supplies; maintainsinventor .

15%

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ND Renew

T itling Protocol for PositionQuestionnaire

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ND RenewTitling Protocol for Electronic PQs

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E mp loyee Supervisor 2 nd Leve l Review

Individual Electronic

Position Questionnairefrom Renew.ND.edu

Completed PQ-

(Last Name,First Name) v1

Completed PQ-

(Last Name,First Name) v2

Completed PQ-

(Last Name, FirstName) Final

Prepared ElectronicIndividual Position

Questionnaire will benamed Completed PQ-(Job Title) v1

Completed PQ-(Last Name,

First Name) v2

Completed PQ-(Last Name,

First Name) v3

Completed PQ(Last Name, First

Name) Final


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ND Renew

R esources

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ND RenewResources

Resources available for this project:

Website

Renew.ND.edu

Announcement letter from John Affleck-Graves

Position Questionnaires (Exempt and Non-Exempt)Examples of completed Position Questionnaires

Frequently Asked Questions

Glossary of Action Terms

Training presentations for PQ Distribution

Email Address for comments/questions [email protected]@nd.edu

Human Resources: 574-631-5900A sk HR Customer Service Center

HR Business Partners

HR Compensation Staff 18

Nd Employee Pq Training

Documents

Transcript of Nd Employee Pq Training