Ncg | group about | navigator xlforecast [email protected] +46 8 611 76 20 .

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ncg | group about | navigator xlforecast [email protected] +46 8 611 76 20 www.ncg-group.com

Transcript of Ncg | group about | navigator xlforecast [email protected] +46 8 611 76 20 .

Page 1: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

ncg | group

about | navigatorxlforecast

[email protected]+46 8 611 76 20

www.ncg-group.com

Page 2: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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1) reporting templates creates in microsoft excel by the financial department

2) xls-files are distributed via e-mail from the financial department to budget responsible

3) the budget is entered, on lowest level, in the microsoft excel templates by budget responsible

4) sub budgets are consolidated by budget responsible (link. of excel sheets/workbook)

5) xls-files are returned from budget responsible to the financial department

about | traditional budgeting 1(3)

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6) consolidation on company level(many xls-files shall be linked, checking of total budget against sub budgets etc. at the financial department)

7) budget analysis, internal meetings8) budget revise (back to 3)9) budget are presented for the board10) ev. new budget revise (back to 3)

about | traditional budgeting 2(3)

Page 4: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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11) budget fixed!12) budget files from microsoft excel templates are

updated in the financial system13) transfer of budget files to the financial system

(check against correct identities, adjustment of errors in budget files and/or tables in the financial system)

14) order of budget reports from the financial system (check against ”excel budgets”)

15) done!!!

about | traditional budgeting 3(3)

Page 5: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• complicated to manage budgets with many dimensions in microsoft excel (accounts, departments, products, markets etc.)

• complicated to manage budget on many levels (structures)

• a lot of effort spent on putting together figures in microsoft excel (complicated links of workbooks, formulas gives many sources for errors)

• central work is often performed by one en (1) person = critical resource in the budget process

• less time for analysis (difficult to get a clear overview)

• difficult to work with parallel budget versions

• no check against tables in the financial system

about | problem areas

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transactionstransactions

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about | our solution

formula sapjeeves navision axapta

navision xalnavision attain

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budget/forecast responsiblefinancial department

enteredbudget/forecast

basic dataand

templates

navigator | xlforecast

navigator | xlreport

analysis

updatedbudget/forecast

templates

navigator | xlforecast

Page 7: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• report templates is created in microsoft excel• flexible framework for design

- optional naming etc.

- control codes on row 1 and column a (see xlreport)

- free design of layout

• microsoft excel templates stored and distributed trough the sql-database

about | design of report templates

Page 8: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• budget responsible collects report templates from the database

• reporting of budget values directly in templates• users activates storage to database via menu

option• reported budget values are stored in the

navigator data warehouse• when values are stored control against tables

are performed• authority check (for example that user x are

allowed to store budget values for department 100)

about | reporting of budget values

Page 9: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• xlreport is used to put together the budget• easy to put together figures on different

organizational levels (department, region, company total etc.)

• easy to put together budgets on different dimensions

• no complicated links in microsoft excel to put together budget since xlreport collects values directly from the navigator data warehouse to the budget report

about | order of consolidated budget reports

Page 10: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• xlforecast controls authorities through user roles

• each user are connected to a user role where the authority are defined(for example which table values the user has authority to enter or which functions the user shall be allowed to access)

about | authority control

Page 11: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• xlforecast has a inbuilt table for definition of hierarchal structures

• integration bridges of, in the erp-system, already defined structures

• possible to work with parallel structure trees (version management, simulation possibilities)

about | structure management

Page 12: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• xlforecast works with value types which makes it possible to define your own value types for budgets and forecasts

about | forecast management

Page 13: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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• xlforecast log all value updates• Makes it possible to centrally follow up status

for reported budgets and forecasts (per version)• lock functions, centrally responsible locks the

possibility to change budgets or forecasts (per version)

about | logging functionality

Page 14: Ncg | group about | navigator xlforecast info@ncg-sweden.se +46 8 611 76 20 .

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about | examples of menus in xlforecast

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about | example of reporting

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about | example of reporting

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about | example of company

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• time saving tools for managing the budget process and/or running forecast reporting and follow up

• integrated solution between microsoft excel, data warehouse and ”your” financial system

• all values are stored directly in the database• inbuilt security (authority control and value

check)• easy consolidation of budgets/forecasts (no

links between microsoft excel spreadsheets)• minimized time managing figures = more time

for analysis

about | advantages with xlforecast

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about | navigator xlforecast