NCEADS Guidelines

NCEADS Guide Lines

NCEADS encourages contributions from any qualified individual, to be considerer for published in reputed

International Indexed Journals / Springer Journals / Anna University listed Annexure I & II Journals. The

steps to be considered for participate as a delegate/ special session chair or submitting the paper for the

Conference (in day 1 / day 2) or Seminar or Workshop, refer to the process outlined in the steps below:

1. First, complete the online application and receive the conference ID. It is the token for the complete

conference process and post processing works. When submitting the paper or participating in the

conference please quote the same along with your department of registration.

2. Registration gives you access to a wide range of programs, including:

DAY 1

DAY 2 (FOR UG STUDENTS ONLY)

Invited Talks (By Chief Guests/ Experts) Invited Talks (By Chief Guests/ Experts)

Technical sessions (Paper / Poster Presenataion) Technical sessions (Paper / Poster Presenataion)

Panel Discussion (Special Delegates) Workshops (Department wise parallel sessions)

Exposition (Stalls exhibited by renowned sponsors)

Contests (Department wise parallel sessions)

Award presentations

Exposition (Stalls exhibited by renowned

sponsors)

Contests

Department Type Event Name

Civil Technical Event : Stone Bridge (Building Design)

Skill development Event : Woder Spy (Treasure Hunt)

CSE Technical Event : Code Guru (Code Design)

Skill development Event : Thunder Snap (Photography Contest)

ECE & EEE Technical Event : Circuit Trix (Circuit Design)

Skill development Event : Cash Trash (Collage)

Mech/Management Technical Event : Mech Trek (Machine Design)

Skill development Event : Brand Lia (Tech Marketting)

S&H Technical Event : Master Mind (Maths Contest)

Skill development Event : Tweek Fluster (Quiz)

3. After registration, if you are a delegate (interested to participate in panel discussion)/ special Invitee /

Reviewer member / Special session Chair (If you invite 10 papers to your credit) / Workshop Trainer /

Government Organisation Nominee / Exhibitor / Sponsor, kindly fill the Delegate form (FORM D) and

send the scanned copy to [email protected]. No registration charges are involved for these

participants. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,

refreshments, badges and certificates. Also, your names will appear in our proceedings, websites,

media and communications letters. Kindly bring the valid identity proof and filled Delegate form

(FORM D) at the time of the conference. Please apply as soon as possible, as some meetings

become oversubscribed before the deadline and we can make arrangements for you accordingly.

4. After registration, if you are a Sponsor (interested to put stalls / participate in conference), kindly fill

the Delegate form (FORM D) and send the scanned copy to [email protected]. No registration

charges are involved for these participants. You are eligible to receive conference kits, conference

flyers, DVD of proceedings, lunch, refreshments, badges and certificates. Also, your names will

appear in our proceedings, websites, media and communications letters. Kindly bring the valid identity

proof and filled Delegate form (FORM D) at the time of the conference. Please apply as soon as

possible, as some meetings become oversubscribed before the deadline and we can make

arrangements for you accordingly.

5. After registration, if you want to be a Special Session Chair, kindly fill the Delegate form (FORM D)

and send the scanned copy to [email protected]. You have to invite atleast 10 papers to your

credit and make them register under your session.You are the session chair for the particular session.

No registration charges are involved for the session chair. You are eligible to receive conference kits,

conference flyers, DVD of proceedings, lunch, refreshments, badges and certificates. Also, your

name(s) will appear in our proceedings, websites, media and communications letters. Kindly bring the

valid identity proof and filled Delegate form (FORM D) at the time of the conference. Please apply as

soon as possible, as some meetings become oversubscribed before the deadline and we can make

arrangements for you accordingly. For More Information, kindly read Sponsorship Guidelines.

6. If you want to submit a research paper/ research article/ review article/ Technical report, you have to

receive registration ID (Follw step 1) and submit in the appropriate mail id mentioned below for each

department. Do not forget to quote your Registraion ID, corresponding Author name, Department in

the Subject of your mail and send it to [email protected].. Please remember Day 2 is only for UG

students. Day 1 is open for all delegates.

Departments Mail_id Subject line Day 1 / Day2

CSE [email protected] Ncsid_xxx, Author1, CSE Day 1

Civil [email protected] Ncvid_yyy, Author1, CiViL Day 1

ECE [email protected] Necid_zzz, Author1, ECE Day 2

EEE [email protected] Neeid_abs, Author1, EEE Day 1

Mech [email protected] Nmeid_efg, Author1, MECH Day 1

Sciences (Physics & Chemistry) [email protected] Nmeid_nnn, Author1, CHEM Day 2

Management [email protected] Nmeid_mmm, Author1, MGT Day 1

Other Departments [email protected] Nmeid_sss, Author1, Others Day 1

7. All the submitted papers/ articles will be reviewed by atleast two subject experts or more to take a wise

decision (selection / rejection). Experts decisions will be final and binding. Please refer overleaf for

further information.

8. After receiving acceptance, if you want to present a paper, you have to fill the Day 1 Registration

form (FORM A) and make the appropriate payment through NEFT online as per your category. No

other mode of payment is accepted. If your paper contains more than 6 pages (upto 15 pages), you

have pay Rs. 250 per page ($10 USD per page for Foreign Participants) extra along with regular

payment. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,

refreshments, badges and certificates. Only registered individuals receive the above. Transfer of

registration and Cancellation are not entertained. Payment will not be refunded under any

circumstances. Do not forget to quote your Registraion ID, corresponding Author name, Department in

the Subject of your mail and send it to [email protected]. Kindly bring your valid identity proof and

the filled Day 1 Registration form (FORM A) at the time of the conference.

9. After receiving acceptance, if you are an UG Student and you want to present a paper, you have to fill

the Day 2 Registration form (FORM B) and make the appropriate payment through NEFT online. No

other mode of payment is accepted. If your paper contains more than 6 pages (upto 15 pages), you

have pay Rs. 50 per page ($010 USD per page for Foreign Participants) extra along with regular

payment. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,

refreshments, badges and certificates. Only registered individuals receive the above. Transfer of

registration and Cancellation are not entertained. Payment will not be refunded under any

circumstances. Do not forget to quote your Registraion ID, corresponding Author name, Department in

the Subject of your mail and send it to [email protected]. Kindly bring College identity proof and

the filled Day 2 Registration form (FORM B) at the time of the conference.

10. If you are an UG Student and you want to participant in the workshop / in one or more event(s), you

have to fill the Day 2 Registration form (FORM B) and make the appropriate payment through NEFT

online. No other mode of payment is accepted. Individual registration is must for group events also.

Group events are accepted with the maximum of four participants.

11. Registration Fee Details are as follows:

Day 1 (28.03/2015) Day 2 (29.03/2015)

Participant / Event Fee Participant / Event Fee

Foreigners (Video Conferencing)

Additional Charges:

If paper pages > 6 pages

$ 50

$10 / page

Paper Presentation / Event

Participation / Workshop

participation

Additional Charges :


Rs.500

Rs. 100 /page

Indians (Video Conferencing)



Rs. 2000

Rs. 250/page

Academicians/ Industrialists



Rs. 1500

Rs. 250/page

[Note: One registration is sufficient to participate in all events. To participate in any one or more event(s) require(s) individual registration. No additional charges for Paper /poster presenters to participate in any event. Group events (maximum 4 in a group) also require individual registration.]

PG / Research Students



Rs. 1000

Rs. 250/page

UG Students



Rs. 750

Rs. 250/page

12. Checklist for submission:

Participant

Day 1

Participant

Day2

Participant

Day2

(Contest /

Workshop)

Delegates

(Session chair /

Panel Discussion /

Special Session

chair / reviewer /

Workshop Trainer)

Sponsor

Paper (*.Doc

format)

Paper (*.Doc

format)

Registration

form (Form B)

Registration form

(Form D)

Registration form

(Form D)

Paper (*.pdf

format)

Paper (*.pdf

format)

Payment

Details proof

(*.pdf format)

---- Payment Details

proof (*.pdf format)

Registration form

(Form A)

Registration form

(Form B)

---- ---- ----

Copyright form Copyright form ---- ---- ----

Originality Form Originality Form ---- ---- ----

Payment Details

proof (*.pdf

format)

Payment Details

proof (*.pdf

format)

---- ---- ----

13. Payment details :

Bank : Indian Overseas Bank Beneficiary Name : Dhirajlal Gandhi College of Technology Account No : 056801000027777 State : Tamil Nadu District : Salem Branch : Fairlands IFSC Code : IOBA0000568 MICR Code : 636020003 Branch Code : 000568 City : Salem

14. Upon receipt of the correct registration details and correct fee, each participant will receive a

confirmation of registration via email / mobile alerts.

15. If you have any queries, please fell free to contact us.

Thank you,

General Chair (NCEADS)

Authors Guidelines::

Papers must be written in English using the NCEADS format only. Other formats will be rejected. The award of authorship should balance intellectual contributions to the conception, design,

analysis and writing of the study against the collection of data and other routine work. If there is no task that can reasonably be attributed to a particular individual, then that individual should not be credited with authorship.

Authors must declare that the work reported is their own and that they are the copyright owner (or else have obtained the copyright owner's permission).

Authors must declare that the submitted work and its essential substance have not previously been published and are not being considered for publication elsewhere. Only unpublished manuscripts should be submitted.

Author(s) must avoid disputes over attribution of academic credit, it is helpful to decide early on in the planning of a research project who will be credited as authors, as contributors, and who will be acknowledged.

All authors must take public responsibility for the content of their paper. The multidisciplinary nature of much research can make this difficult, but this can be resolved by the disclosure of individual contributions.

It is unethical to submit a manuscript to more than one journal/ conference concurrently. Any conflict of interest must be clearly stated. Author(s) must acknowledge the sources of data used in the development of the manuscript. All errors discovered in the manuscript after submission must be quickly communicated to the

Editor. Author(s) should state that the study, they are submitting was approved by the relevant research

ethics committee or institutional review board. If human participants were involved, manuscripts must be accompanied by a statement that the experiments were undertaken with the understanding and appropriate informed consent of each. If experimental animals were used, the materials and methods (experimental procedures) section must clearly indicate that appropriate measures were taken to minimize pain or discomfort, and details of animal care should be provided.

Authors should submit a short description of all contributions to their manuscript. Each author's contribution should be described in brief. Authors of research papers should state whether they had complete access to the study data that support the publication. Contributors who do not qualify as authors should also be listed and their particular contribution described. This information should appear as an acknowledgement.

Author(s) should include information about research funding in all papers they prepare for publication.

Authors should inform the general chair, if they discover errors in published work. Author must submit copyright form and Originality form during registration. The editors / reviewer decision will be final and finding.

Reviewers Guidelines:

All manuscripts are reviewed in fairness based on the intellectual content of the paper regardless

of gender, race, ethnicity, religion, citizenry nor political values of author(s). That any observed conflict of interest during the review process must be communicated to the

Editorial Committee / General Chair. That all information pertaining to the manuscript is kept confidential. That any information that may be the reason for the rejection of publication of a manuscript must

be communicated to the Editorial Committee / General Chair. The duty of confidentiality in the assessment of a manuscript must be maintained by expert

reviewers, and this extends to reviewers colleagues who may be asked (with the editors permission) to give opinions on specific sections.

The submitted manuscript should not be retained or copied or interpreted in any other form. Reviewers must treat all submitted papers as confidential.

Reviewers should expect allegations of theft or plagiarism to be substantiated, and should treat allegations of theft or plagiarism seriously.

Reviewers should protect peer reviewers from authors and, even if peer reviewer identities are revealed, should discourage authors from contacting peer reviewers directly, especially if misconduct is suspected.

Reviewers should exercise sensitivity when publishing images of objects that might have cultural significance or cause offense.

Reviewers and Editorial Board / Editors should not make any use of the data, arguments, or interpretations, unless they have the authors written permission.

Reviewers should provide speedy, accurate, courteous, unbiased and justifiable reports.

Editorial Board / Editors Guidelines:

Editorial Board / Editors decisions to accept or reject a paper for publication should be based only on the papers importance, originality, and clarity, and the studys relevance to the remit of the conference theme.

Editorial Board / Editors must treat all submitted papers as confidential. Editorial Board / Editors should inform peer reviewers about this Misconduct. Editorial Board / Editors should encourage peer reviewers to consider ethical issues raised by the

research they are reviewing. Editorial Board / Editors should request additional information from authors if they feel this is

required. Editorial Board / Editors should exercise sensitivity when publishing images of objects that might

have cultural significance or cause offense. Editorial Board / Editors should inform readers if ethical breaches have occurred. Editorial Board / Editors should encourage peer reviewers to identify if they have a conflict of

interest in the material they are being asked to review, and Editorial Board / Editors should ask that peer reviewers decline invitations requesting peer review where any circumstances might prevent them producing fair peer review.

Editorial Board / Editors may choose to use peer reviewers suggested by authors, but should not consider suggestions made by authors as binding.

Editorial Board / Editors should mediate all exchanges between authors and peer reviewers during the peer-review process (i.e. prior to publication). If agreement cannot be reached, Editorial Board / Editors should consider inviting comments from additional peer reviewer(s), if the editor feels that this would be helpful. The editor's decision following such an appeal is final.

Decisions by Editorial Board / Editors about whether to publish individual items submitted to a journal should not be influenced by pressure from the editor's employer, the journal owner or the publisher.

Editorial Board / Editors should publish corrections if errors are discovered that could affect the interpretation of data or information presented in an article.

Editorial Board / Editors should reserve the right to reject papers if there is doubt whether appropriate procedures have been followed. If a paper has been submitted from a country where there is no ethics committee, institutional review board, or similar review and approval, Editorial Board / Editors should use their own experience to judge whether the paper should be published. If the decision is made to publish a paper under these circumstances a short statement should be included to explain the situation.

Editorial Board / Editors should aim to ensure timely peer review and publication for papers they receive, especially where, to the extent that this can be predicted, findings may have important implications.

The Editorial Board takes responsibility for making publication decisions for submitting manuscripts based on the reviewers contribution / evaluation of the manuscript, the policies of the journals editorial board and legal restrain acting against plagiarism, libel and copyright infringement.

Special Sessions

We invite proposals for Special Sessions from experienced researchers on topics that are new or

emerging areas. NCEADS is the leading conference covering the latest technologies and research in

the growing fields of Science & Technology. The Special Sessions will provide a forum for

researchers, engineers and scientists from all communities (academia, industry, organizations) to

present their latest research findings, and novel ideas in specific areas of interests. Prospective

organizers of a special session should send their proposals via email to [email protected].

The submitted proposals for Special Sessions should include the following:

1. Title of the proposed special session

2. One or two paragraph description / justification of interest

3. Targeted theme and a list of topics of the special session

4. List of organizers, affiliation and contact information

5. Short biography of organizer(s), their background and research interests

6. Tentative technical program committee for your session

Special session topics are encouraged to cover some emerging focused area related to the overall

conference scope and which are covered in specified topics of interest in the technical tracks.

Example of such topics may include:

smart grids: emerging services and networks

energy harvesting and green communications

ecological systems

home networks

social networking applications, etc.,

Proposals will be evaluated on the basis of their relevance, timeliness, interest, and significance of the

topic, as well as the potential quality of papers in the proposed session and their fit within the program as

a whole. On approval of their proposal, the special session organizer(s) will be responsible for soliciting

papers, suggesting reviewers for the Session, managing the review of the papers submitted to their

proposed special sessions, posting recommendations for the approval or rejection of papers based on the

collected reviews, communicating with the special session chairs, and moderating the session.

To ensure high quality of the contributions, all papers submitted to an approved Special Session will be

reviewed using the same procedure and criteria as regular papers. Papers accepted for special sessions

are included in the conference proceedings as part of the technical track and published in the conference

proceedings. At least one author for each accepted paper must register for the conference and present

the paper during the Special Session. If the number of accepted papers in a Special Session is below the

required paper number (minimum 10 papers), the Special Session chairs will work with the organizers to

move other closely-related accepted submissions from the general submission pool to the Special

Session. If this is not possible, the Special Session will be cancelled and accepted papers will be

transferred to the regular sessions.

Kindly send your special session proposal to [email protected]

General Chair (NCEADS)

NCEADS Guidelines

Documents

Transcript of NCEADS Guidelines