NC Payments Quick Guide – Import

NCP 11.01 for Microsoft Dynamics NAV 2018* *NC Payments 11.01 is available for Microsoft Business Solutions Navision 3.70, Microsoft Business Solutions Navision 4.0 SP3, Microsoft Dynamics NAV 5.0 SP1,

Microsoft Dynamics NAV 2009 R2, Microsoft Dynamics NAV 2013, Microsoft Dynamics NAV 2013 R2, Microsoft Dynamics NAV 2015, Microsoft Dynamics NAV

2016, Microsoft Dynamics NAV 2017 and Microsoft Dynamics NAV 2018.

Main Menu

“Payments” consists of two parts – “Export” and “Import”.

Both are provided within the “Payments” Menu.

The “Export” part includes all items for creating Payment

Files.

The “Import” part contains all items which are necessary to import camt.053, camt.054, MT940 and CREMUL files provided by your Bank.

Main Menu – Import “Payments – Import” allows you to import camt.053, camt.054, MT940 and CREMUL files provided by your Bank. It is part of “Payments” and therefore fully integrated in the Payments Application and Menu. Despite this fact, it’s not necessary to use the Payments part.

All necessary Menu Items are located in the Payments > Import Department Menu.

Basic Workflow:

1.) Import the file provided by your bank.

2.) Transfer data to “General Journal” or “Bank Acc. Reconciliation”.

3.) Apply Entries and post them.

Setup – Import Before you can start importing files you must first set up the basic behavior of the Import.

The setup must be performed in the “Payments Import Setup”, located in the Payments > Import Menu.

The “Import” section determines which files are allowed for import and where the data should to be transferred.

The “Transfer” section determines the field values in the “General Journal” or “Bank Acc. Reconciliation”. Additionally it is possible to specify whether Charges should also be transferred/considered or not.

The settings in the “Matching/Application” area

determine the behavior of the application suggestion.

Setup – System

The following functions are available for further setup via the “System” menu item in the “Payments Import Setup”:

“Create Permissions”

With this function the “NCP-IMPORT-EDIT” Permission Set can be created or updated.

Setup – Registration

Some online services require a registration.

Click on “What’s New?” within the “Payments Import

Setup” window.

A browser window will be opened, which shows you

various information about your module.

Click on “Send Registration Request” to send an E-Mail

with your assigned Serial Number.

Once the module is registered, you will receive an E-Mail and get access to more content.

Setup – Currencies, Countries/Regions “Currencies”

This action can be used to open the “Payments Currency Setup” window. All necessary settings for the Currency Codes are stored here. Default values for

the settings can be suggested via the “Initialize Data” action.

NOTE: Set up a record with blank “Currency Code” for the LCY “ISO Code” (usually EUR).

“Countries/Regions”

This action can be used to open the “Payments Country/Region Setup” window. All necessary settings for the Country/Region Codes are stored here.

Default values for the settings can be suggested via the “Initialize Data” action.

Setup – Import Codes Depending on the imported file format, different “Code” fields are filled. A more detailed description of the “Code”

fields can be stored in the “Payments Import Codes” window.

Click on “Download” to download or update the codes and their description.

Setup – Bank Codes

Bank details can be stored per “SWIFT Code” and “Bank Branch No.” in the “Bank Codes” window.

Click on “Download” to download or update the codes.

Setup – Bank Accounts

All necessary settings for the Bank Accounts are stored in the “Payments Bank Account Setup” window.

The Account for the direct transfer of Charges to the

Journal, or the indirect transfer to the Journal via the

Bank Acc. Reconciliation, can be set up in the “Charge

Account No.” field.

NOTE: To use a Bank Account in Payments, the “Country/Region Code” field must be specified.

Import Within the “Payments Import” window, you can import files, transfer the data to journals or reconciliations and manage the associated journals or reconciliations. Depending on the Setup, different actions and fields are displayed.

Basic Workflow:

1.) Click on “Import” to import the file provided by your bank. As long as no journal line or reconciliation for the import line exists, you can delete the line at any time. If needed, just click “Import” to import it again.

2.) The import tries to determine the Bank Account on different criteria. If not all Bank Accounts were suggested during the import (see field “No. of Data without Bank Allocation”), click on “Data” and select a “Bank Account No.” for each line. The next time you import a file with the same criteria, the Bank Account will be suggested.

3.) Click on “Transfer” to transfer the data. Depending on the “Import Settings” the data will be transferred to the journal or to the reconciliation.

4.) Click on “Open Journals” or “Open Reconciliations” to open the corresponding page.

Import Data Structure Each “Payments Import” line can hold several “Data” lines, which, in turn can hold several “Transactions”. Each

Transaction can hold several “Remittance Info.” Lines and Charges. Depending on the imported file format, different

fields are filled/used.

During the transfer, a corresponding line is created in

the Journal or Reconciliation for each “Payments Import

Transaction”.

If the “Trans. Charges” field in the “Payments Import

Setup” is “Yes”, also a line for the Total Charges per

Transaction will be created.

You can transfer the entire imported file, or individual

“Payments Import Data” lines, or just single “Payments

Import Transactions”.

NOTE: As long as a line has not yet been posted, you can

delete the line in the Journal or the Reconciliation at any

time. Click on “Transfer” if you want to transfer the

deleted lines again.

Transfer

General Journal Bank Acc. Reconciliation

General Journal

Payments Import

Payments Import Data

Payments Import Transactions

Payments Import Remittance Info. Payments Import Charges

Transfer – General Journal Within the “Journal”, you can apply and close open ledger entries based on the imported data.

After transferring the data from “Payment Import”, click on “Import Suggest Application – All Lines” to perform an automatic suggestion.

The suggestion tries to determine the “Account No.” and the related open ledger entries on different criteria.

The suggestion only considers lines which are not already applied. Lines, where “Account No.” contains a value, will use this value as a filter for the open ledger entry search.

The “Import Source Type” field indicates, whether the line was created from a Transaction, from Charges, or indirectly via the Bank Acc. Reconciliation.

Click on “Import Deviation – Set Filter" to show only lines that are not fully applied. “Import Deviation – Remove Filter” will remove the filter.

Transfer – Bank Acc. Reconciliation Within the “Bank Acc. Reconciliation” you can reconcile your Microsoft Dynamics NAV Bank Account with the imported statement data of your Bank.

After transferring the data from “Payment Import”, the imported statement lines will be shown in the left pane. The right pane shows the ledger entries of the Bank Account.

Click on “Match Automatically” to perform an automatic matching of both panes.

If there are statement lines that could not be fully matched with ledger entries (automatically or manually), then it may be because the related payments are not yet posted. Use the “Transfer to General Journal” action to transfer the non-matched amount, shown in the Difference field, to the General Journal.

The “Import Source Type” field in the “Bank Statement Lines” indicates, whether the line was created from a Transaction, or from Charges.

Setup – Fixed Account Allocations If the Application Suggestion should always apply certain transactions (e.g. Electricity billings) to a specific G/L Account,

Customer, Vendor or Bank Account, you can set up “Fixed Account Allocations”.

You can set up “Fixed Account Allocations” in the

“Payments Import Setup” window, but also from within

the Journal or the Reconciliation.

“Search for” specifies the search criteria (the string/value) within the import data.

“Search in” specifies the part within the import, where the “Search for” value is located.

Reporting From the “Payments Import” window you can print the imported data respectively the imported statement.

Within the “Payments Import” page click on “Import List” to print the statement.

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