PowerPoint Presentation

Nautochia Webb October 28, 2015U.S. Department of EducationUnusual Enrollment HistoryNYSFAAA Annual Conference

1Agenda2Unusual Enrollment History (UEH) OverviewChanges for 15/16UEH Flag Data AnalysisResolutionOperationsQ & As and Resources 2Unusual Enrollment History (UEH)3(UEH) flag-2013-14 award yearFederal Pell Grant recipients

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UEH Overview4Resolution of a UEH flag is separate and distinct from verification

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UEH Authority5Authority484(a)(4)(A) of the Higher Education Act of 1965requires student to sign a Statement of Educational Purpose 5UEH - 13/14 and 14/156FAFSA filers assigned a UEH Flag:N - no unusual enrollment history issues2 - requires review3 - requires review and additional documentation 6UEH - 2015-201672015-2016 UEH Flag has expanded

An applicants prior receipt of a Federal Direct Loan (in addition to Pell Grant funds)

The prior four award years (instead of three years) For 2015-2016, UEH Flag evaluation includes the 2011-2012, 2012-2013, 2013-2014, and 2014-2015 award years

March 16, 2015 - GEN-15-05 7UEH Flags8A UEH Flag with a value of 2 indicates an unusual enrollment history that requires review by the institution of the students enrollment records.

A UEH Flag with a value of 3 indicates that the institution must review academic records for the student and, in some instances, must collect additional documentation from the student

8UEH Overview Data9

9UEH Demographic Data10

10UEH Institutional Impact Data11

11UEH Outcome Data12

12UEH Resolution13UEH Flag value is N: No action is necessary

UEH Flag value is 2: No action if 4 award years of receiving Pell and/or Direct Loan is at current institution - unless there is another reason to believe student enrolls long enough to collect funds.

GEN-13-09 13UEH Flag #3 Resolution14UEH Flag value is 3: Use NSLDS to identify institutions. Determine if academic credit was earned during the award year student received Pell Grant and/or Direct Loan funds *Official transcripts are NOT required

14UEH Flag #3 Resolution15Academic Credit Earned: no further action is required unless institution has other reasons to believe student enrolls just to receive credit balances

Academic Credit Not Earned: must obtain documentation from student explaining why they failed to earn academic credit(Institutional determinations are final and reasons must be documented and maintained.)

15UEH Flag #3 Resolution16Personal reasons Illness, a family emergency, a change in where the student is living, and military obligationsAcademic reasonsThe student might explain that the first enrollment was at an institution that presented unexpected academic challenges, or The academic program did not meet the students needs, as determined by the student

Justification for UEH: 16UEH Eligibility after Resolution17Approval of Continued EligibilityIf school approves eligibility, it may:Require student to establish academic planCounsel student about the impact of the students attendance pattern on future Pell and DL eligibility

Denial of Continued EligibilityIf student did not earn academic credit and does not provide acceptable explanation and documentation, school must deny student any additional title IV 17UEH Eligibility after ResolutionRegaining Aid EligibilityStudent must successfully complete academic credit to request renewal of eligibility can include meeting the requirements of an academic plan Pell Grant and campus-based aid - payment period Direct Loan - enrollment period

66 18UEH FAQ 19Circumstances when a students 2013-14 ISIR included a UEH Flag of 2 or 3, but the UEH Flag value is N on the students 2014-15 ISIR

If you have previously resolved the 2013-14 UEH issue, there is no need for any further review

If you have not satisfactorily resolved the 2013-14 UEH issue, you should, but are not required to, hold disbursement of Title IV aid for 2014-15 until you resolve the earlier UEH issue

In doing so, you must review not only the students academic record for the 2010-11, 2011-12, and 2012-13 award years noted in DCL GEN-13-09, but also the more recent 2013-14 award year 19UEH FAQ20Circumstances where you suspect that a student for whom the Department did not assign a UEH Flag of 2 or 3 on his ISIR may be applying for and receiving Title IV aid for purposes other than to provide financial support for postsecondary educationIn such instances, you may choose to hold disbursement of Title IV aid until you review the academic history of the student In doing so, you must document the reasons why you took this action, as well as the specific steps the institution took to resolve the institutional selection for UEH review

2021Unusual Enrollment History FlagNSLDS has edits to identify records with unusual enrollment histories and set the NSLDS Unusual Enrollment History FlagPre-Screening - Unusual Enrollment History Flag:

UEH Operations

Four flag values (N, Blank, 2, 3)Note: 1 is not used2UEH code appears here 21UEH Operations

22Unusual Enrollment History FlagFAA Access Student Inquiry/eSAR

UEH in Student InquiryUEH in eSAR 2223UEH Operations

Unusual Enrollment History FlagNSLDS Unusual Enrollment History FlagDescriptionSAR C Flag?SAR Comment1For Federal Student Aid Use OnlyN/AN/A2Unusual Enrollment History 2 (Possible enrollment pattern problem, school may need to resolve)Yes3593Unusual Enrollment History 3 (Questionable enrollment pattern, school must resolve)Yes360NEnrollment pattern not unusual (No school action required)No N/ABlankRecord not sent for matchNoN/A 23UEH Operations

24Comment No. SAR CommentSchool Action to include359Your school may request additional information to determine your eligibility for federal student aid.Note: This comment will generate a SAR C flag as already documented.Action depends on whether the school is a new school for the applicant for 2013-2014. If not a new school, school not required to take any action but may look into the applicants enrollment history. If new school for applicant, school must take certain actions that will be developed by FSA and OPE policy.360Based upon data provided by the National Student Loan Data System (NSLDS), your school will request additional information to determine your eligibility for federal student aid and before disbursement of funds can be made.Note: This comment will generate a SAR C flag as already documented.School must take certain enhanced actions that will be developed by FSA and OPE policy.Comments for 15/16 not updated with 4 year review and DL funding 2425UEH Operations

#Post screening Reason 24If found during postscreening, reason code appears here2 25UEH Data Notes26UEH Data: Table 1: Data retrieved from Central Processing System (CPS). Data based on last transaction and includes rejected applications.UEH Data: Table 2: Data for the number of applicants with Flag 2 and Flag 3 retrieved from Central Processing System (CPS). Data for disbursements and for the number of previous recipients not flagged for UEH retrieved from National Student Loan Data System (NSLDS). Data based on last transaction and includes rejected applications.UEH Data: Figure 1: Data retrieved from Central Processing System (CPS). Data based on the last transaction on file through October 31 of the first year of each application cycle and includes rejected applications.UEH Data: Figure 2: Data retrieved from Central Processing System (CPS). For gender, information is student-reported with those not reporting gender excluded from analysis. For degree pursued, information is student-reported and excludes from analysis degree types ineligible for Pell grants as well as teaching credentials. For grade, information is student reported with non-undergraduate grades excluded from analysis. Data based on last transaction and includes rejected applications.UEH Data: Figure 3: Data retrieved from Central Processing System (CPS). Information based on the first-listed postsecondary institution on the application only. Data based on last transaction and includes rejected applications. 26UEH Resources27Dear Colleague Letter GEN-13-09 - March 8, 2013 UEH process and resolution of UEH Flags

Dear Colleague Letter GEN-15-05 March 16, 2015New expanded requirements for UEH flag in 2015-16

2014-15 and 2015-2016 ISIR Guide

FSA HDBK, Vol. 1, Chapter 3 27Questions?28

Contacts29New York School Participation TeamMain Number: 646-428-3758

New York Training OfficerNautochia Webb 646-428-3758Nautochia.Webb@ed.gov

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