Natl-NGAS_AnnexBVol1

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Annex BIllustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units (CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.

TransactionsCENTRAL OFFICE (CO) REGIONAL OFFICE (RO) OPERATING UNITS

Account Title Debit Credit Account Title Debit Credit Account Title Debit Credit

Receipt of Allotment/NCA andTransfer of Subsidy1. Receipt of allotment for:

Posting in allotment column of Posting in allotment column of Posting in allotment column ofAllotment Class Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations- CO 1,800 Capital Outlay, Maintenance and Other Maintenance and Other Operating Maintenance and Other Operating

MOOE 260 Operating Expenses, Personal Services Expenses, Personal Services Expenses, Personal Services PS 200 250 150 Total 2,260 250 150

2. Receipt of Notice of Allocation Cash - National Treasury, MDS 102 2,000 Cash - National Treasury, MDS 102 250 Cash - National Treasury, MDS 102 150 from DBM 2,000 250 150 Subsidy Income from National Government 601 2,000 Subsidy Income from National Government 601 250 Subsidy Income from National Government 601 150

3. Release of sub-allotment to Regional Offices Negative posting in allotment column of Posting in allotment column of Allotment Class Registry of Allotments and Obligations- Registry of Allotments and Obligations- MOOE 160 Capital Outlay Capital Outlay CO 1,500

Total 1,660

4. Release of Letter Advice of Allotment to OU Negative posting in allotment column of Posting in allotment column ofAllotment Class Registry of Allotments and Obligations- Registry of Allotments and Obligations- MOOE 50 Capital Outlay, Maintenance and Capital Outlay, Maintenance and CO 700 Other Operating Expenses Other Operating Expenses

Total 750

5. Transfer of subsidy to Regional Subsidy to Regional Offices/Staff Bureaus 538 1,400 Cash in Bank-Local Currency, Curr. Acct. 110 1,400 Office thru funding check or fund Cash - National Treasury, MDS 102 1,400 Subsidy from Central Office 602 1,400 transfer 1,400

6. Transfer of subsidy to Operating Subsidy to Operating Units 539 600 Cash in Bank-Local Currency, Curr. Acct. 110 600 Unit thru funding check or fund Cash in Bank-Local Currency, Curr. Acct. 110 600 Subsidy from Regional Office/Staff Bureau 603 600 transfer 600

Payment of Expenses7. Obligation for Personal Services Posting in obligation column of Posting in obligation column of Posting in obligation column of

140 250 130 Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-Personal Services Personal Services Personal Services

Account Code

Account Code

Account Code

CO RO OU

CO RO OU

RO

OU

CO RO OU

131



Account Title Debit Credit Account Title Debit Credit Account Title Debit Credit Account

CodeAccount

CodeAccount

Code

8. Recording of expenses for salaries and wagesSalaries and Wages-Regular Pay 801 125 Salaries and Wages-Regular Pay 801 226 Salaries and Wages-Regular Pay 801 118 PERA 804 10 PERA 804 16 PERA 804 8

Salaries & Wages - Regular Pay 125 226 118 Additional Compensation 805 5 Additional Compensation 805 8 Additional Compensation 805 4 PERA 10 16 8 Withholding Taxes Payable 410 14 Withholding Taxes Payable 410 25 Withholding Taxes Payable 410 13 Additional Compensation 5 8 4 GSIS Payable 411 6 GSIS Payable 411 12 GSIS Payable 411 5 Total 140 250 130 PAGIBIG Payable 412 2 PAGIBIG Payable 412 4 PAGIBIG Payable 412 2 Less: PHILHEALTH Payable 413 1 PHILHEALTH Payable 413 2 PHILHEALTH Payable 413 1 Withholding Tax 14 25 13 Due from Officers and Employees 128 117 Due from Officers and Employees 128 207 Due from Officers and Employees 128 109 GSIS Life & Ret. Premiums 6 12 5 PAGIBIG Premiums 2 4 2 PHILHEALTH Premiums 1 2 1

23 43 21 Net 117 207 109

9. Granting of Cash Advance Cash-Disbursing Officers 107 117 Cash-Disbursing Officers 107 207 Cash-Disbursing Officer 107 109 117 207 109 Cash - National Treasury, MDS 102 117 Cash - National Treasury, MDS 102 207 Cash - National Treasury, MDS 102 109

10. Liquidation of Cash Advance Due from Officers and Employees 128 117 Due from Officers and Employees 128 207 Due from Officers and Employees 128 109 Cash-Disbursing Officers 107 117 Cash-Disbursing Officers 107 207 Cash-Disbursing Officer 107 109

Remittance of Salary Deductions11. Remittance of Salary Deductions GSIS Payable 411 6 GSIS Payable 411 12 GSIS Payable 411 5 PAG-IBIG Payable 412 2 PAG-IBIG Payable 412 4 PAG-IBIG Payable 412 2 PHILHEALTH Payable 413 1 PHILHEALTH Payable 413 2 PHILHEALTH Payable 413 1

Cash - National Treasury, MDS 102 9 Cash - National Treasury, MDS 102 18 Cash - National Treasury, MDS 102 8

12. Issuance of TRA for Withholding taxes Withholding Taxes Payable 410 14 Withholding Taxes Payable 410 25 Withholding Taxes Payable 410 13 Subsidy Income from National Government 601 14 Subsidy Income from National Government 601 25 Subsidy Income from National Government 601 13

Receipt of Bills/Claims13. Receipt of bills from Meralco and PLDT posting in obligation column of posting in obligation column of posting in obligation column of 13.1 Obligation Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-

Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.

13.2 Recording of payables based on bills received

Electricity 835 30 Electricity 835 40 Electricity 835 8 MERALCO 30 40 8 Telephone/Telegraph and Internet 837 10 Telephone/Telegraph and Internet 837 15 Telephone/Telegraph and Internet 837 5 PLDT 10 15 5 Accounts Payable 401 40 Accounts Payable 401 55 Accounts Payable 401 13

40 55 13

14. Payment of bills Accounts Payable 401 40 Accounts Payable 401 55 Accounts Payable 401 13 Cash - National Treasury, MDS 102 40 Cash in Bank-Local Currency, Curr. Acct. 110 55 Cash in Bank-Local Currency, Curr. Acct. 110 13

15. Grant of Cash Advance for travel 15. 1. Obligation Posting in obligation column of Posting in obligation column of Posting in obligation column of

Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.

CO RO OU

CO RO OU

CO RO OU

132




CodeAccount

CodeAccount

Code

15.2. Grant of Cash Advance Due from Officers and Employees 128 8 Due from Officers and Employees 128 10 Due from Officers and Employees 128 12 8 10 12 Cash - National Treasury, MDS 102 8 Cash in Bank-Local Currency, Curr. Acct. 110 10 Cash in Bank-Local Currency, Curr. Acct. 110 12

16. Liquidation of Cash Advance for Travelling Expense - Local 831 5 Travelling Expense - Local 831 8 Travelling Expense - Local 831 7 travel 5 8 7 Due from Officers and Employees 128 5 Due from Officers and Employees 128 8 Due from Officers and Employees 128 7

17. Collections 17.1. Receipt of collection Overpayment of salaries 5 3 2 Cash-Collecting Officers 106 8 Cash-Collecting Officers 106 5 Cash-Collecting Officers 106 7 Refund of Cash Advance-travel 3 2 5 Due from Officers and Employees 128 3 Due from Officers and Employees 128 2 Due from Officers and Employees 128 5

8 5 7 Salaries and Wages-Regular Pay 801 5 Salaries and Wages-Regular Pay 801 3 Salaries and Wages-Regular Pay 801 2

17.2. Adjustment of obligation Negative posting in obligation column of Negative posting in obligation column of Negative posting in obligation column ofRegistry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-Maintenance and Other Operating Maintenance and Other Operating Maintenance and Other Operating Expenses and Personal Services Expenses and Personal Services Expenses and Personal Services

17.3. Deposit of collection Subsidy Income from National Government 601 8 Subsidy Income from National Government 601 3 Subsidy Income from National Government 601 2 Cash-Collecting Officers 106 8 Cash in Bank-Local Currency, Curr. Acct. 110 2 Cash in Bank-Local Currency, Curr. Acct. 110 5

Cash-Collecting Officers 106 5 Cash-Collecting Officers 106 7

18. Payment of one year rental 18.1. Obligation Posting in allotment column of Posting in allotment column of Posting in allotment column of

12 3 2 Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.

18.2. Payment Prepaid Rent 161 12 Prepaid Rent 161 3 Prepaid Rent 161 2 Cash - National Treasury, MDS 102 12 Cash in Bank-Local Currency, Curr. Acct. 110 3 Cash in Bank-Local Currency, Curr. Acct. 110 2

19. Purchase of Office Supplies 19.1. Earmarking of fund prior to signing of Posting in obligation column of Posting in obligation column of Posting in obligation column of Purchase Order (PO) Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-

Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.

19.2. Recording of Payable Office Supplies Inventory 149 30 Office Supplies Inventory 149 35 Office Supplies Inventory 149 20 for Office Supplies received 30 35 20 Accounts Payable 401 30 Accounts Payable 401 35 Accounts Payable 401 20

20. Purchase of Equipment 20.1. Earmarking of fund for Equipment per PO Posting in obligation column of Posting in obligation column of Posting in obligation column of

Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-Capital Outlay Capital Outlay Capital Outlay

20.2. Serving of PO to dealer No Entry No Entry No Entry

20.3. Receipt of Equipment with Office Equipment 222 50 Office Equipment 222 135 Office Equipment 222 120 Invoice 50 135 120 Accounts Payable 401 50 Accounts Payable 401 135 Accounts Payable 401 120

21. Payment of Payables for supplies Accounts Payable 401 80 Accounts Payable 401 170 Accounts Payable 401 140 and equipment Cash - National Treasury, MDS 102 72 Cash in Bank-Local Currency, Curr. Acct. 110 154 Cash in Bank-Local Currency, Curr. Acct. 110 126 Total 80 170 140 Withholding Taxes Payable 401 8 Withholding Taxes Payable 410 16 Withholding Taxes Payable 410 14 Less: Withholding Taxes 8 16 14

72 154 126

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

133




CodeAccount

CodeAccount

Code

Construction of Building22. Construction of Building 22.1. Earmaking of funds prior to Posting in obligation column of Posting in obligation column of Posting in obligation column of Signing of contract 200 600 500 Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-

Capital Outlay Capital Outlay Capital Outlay

22.2. Payment of advances to Contractors Advances to Contractors 168 30 Advances to Contractors 168 90 Advances to Contractors 168 75 Cash - National Treasury, MDS 102 30 Cash in Bank-Local Currency, Curr. Acct. 110 90 Cash in Bank-Local Currency, Curr. Acct. 110 75

22.3. Receipt of 1st Progress Billing Construction in Progress-Agency Assets 230 150 Construction in Progress-Agency Assets 230 400 Construction in Progress-Agency Assets 230 300 150 400 300 Accounts Payable 401 120 Accounts Payable 401 310 Accounts Payable 401 225

Advances to Contractors 168 30 Advances to Contractors 168 90 Advances to Contractors 168 75

22.4. Payment of 1st Progress billing Accounts Payable 401 120 Accounts Payable 401 310 Accounts Payable 421 225 Total 120 310 225 Cash - National Treasury, MDS 102 105 Cash in Bank-Local Currency, Curr. Acct. 110 270 Cash in Bank-Local Currency, Curr. Acct. 102 195 Less: Withholding Taxes 15 40 30 Withholding Taxes Payable 410 15 Withholding Taxes Payable 410 40 Withholding Taxes Payable 410 30

105 270 195

22.5. Receipt of final billing for the Construction in Progress-Agency Assets 230 50 Construction in Progress-Agency Assets 230 200 Construction in Progress-Agency Assets 230 200 completion of the building 50 200 200 Accounts Payable 401 50 Accounts Payable 401 200 Accounts Payable 401 200

22.6. Payment of final billing Accounts Payable 401 50 Accounts Payable 401 200 Accounts Payable 401 200 Total 50 200 200 Cash - National Treasury, MDS 102 45 Cash in Bank-Local Currency, Curr. Acct. 110 180 Cash in Bank-Local Currency, Curr. Acct. 110 180 Less: Withholding Tax 5 20 20 Withholding Taxes Payable 410 5 Withholding Taxes Payable 410 20 Withholding Taxes Payable 410 20 Net Amount 45 180 180

22.7. Transfer to account to Building after completion & Buildings 204 200 Buildings 204 600 Buildings 204 500 turn-over 200 600 500 Construction in Progress-Agency Assets 230 200 Construction in Progress-Agency Assets 230 600 Construction in Progress-Agency Assets 230 500

23. Remittance of taxes thru TRA Withholding Taxes Payable 410 28 Withholding Taxes Payable 410 76 Withholding Taxes Payable 410 64 28 76 64 Subsidy Income from NG 601 28 Subsidy Income from NG 601 76 Subsidy Income from NG 601 64

24. Issuance of office supplies Office Supplies Expenses 849 25 Office Supplies Expenses 849 30 Office Supplies Expenses 849 14 per RSMI 25 30 14 Office Supplies Inventory 149 25 Office Supplies Inventory 149 30 Office Supplies Inventory 149 14

ADJUSTING ENTRIES1. Recording of actual rent expense Rent Expenses 841 12 Rent Expenses 841 3 Rent Expenses 841 2

12 3 2 Prepaid Rent 161 12 Prepaid Rent 161 3 Prepaid Rent 161 2

2. Depreciation

Buildings 10 30 25 Depreciation - Buildings 904 10 Depreciation - Buildings 904 30 Depreciation - Buildings 904 25 Office Equipment 5 12 12 Depreciation - Office Equipment 922 5 Depreciation - Office Equipment 922 12 Depreciation - Office Equipment 922 12 Total 15 42 37 Accum. Depn. - Buildings 304 10 Accum. Depn. - Buildings 304 30 Acc. Depn. - Buildings 304 25

Accum. Depn. - Office Equipment 322 5 Accum. Depn. - Office Equipment 322 12 Acc. Depn. - Office Equipment 322 12

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

CO RO OU

134




CodeAccount

CodeAccount

Code

CLOSING ENTRIES

1. Adjustment of RAO for unobligated allotment CO RO OU Posting in allotment column of Posting in allotment column of Negative posting in allotment column of PS 90 25 22 Registry of Allotments and Obligations Registry of Allotments and Obligations Registry of Allotments and Obligations MOOE 30 17 8 Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.

120 42 30

2. Setting up of liability of OU for unrefunded cash Due from Operating Units 137 8 Subsidy from Regional Office/Staff Bureau 603 8 equivalent to the unobligated allotment for MOOE Subsidy to Operating Units 539 8 Due to Regional Office/Staff Bureaus 446 8

3. Setting up of liability of RO for unrefunded cash Due from Regional Offices/Staff Bureaus 136 17 Subsidy from Central Office 602 17 equivalent to the unobligated allotment for MOOE Subsidy to Regl.Offices/Staff Bureaus 538 17 Due to Central Office 435 17

4. Reversion of Unused NCA Subsidy Income from National Government 601 131 Subsidy Income from National Government 601 22 Subsidy Income from National Government 601 32 Cash-National Treasury, MDS 102 131 Cash-National Treasury, MDS 102 22 Cash-National Treasury, MDS 102 32

5. Subsidy Income from the National Government Subsidy Income from National Government 601 1,903 Subsidy Income from National Government 601 326 Subsidy Income from National Government 601 193 Income and Expense Summary 532 1,903 Subsidy from CO 602 1,383 Subsidy from Regional Office/Staff Bureau 603 592

Income and Expense Summary 532 1,709 Income and Expense Summary 532 785

6. Expenses Income and Expense Summary 532 1,615 Income and Expense Summary 532 977 Income and Expense Summary 532 201 Salaries and Wages-Regular Payroll 801 120 Salaries and Wages-Regular Payroll 801 223 Salaries and Wages-Regular Payroll 801 116 PERA 804 10 PERA 804 16 PERA 804 8 Additional Compensation 805 5 Additional Compensation 805 8 Additional Compensation 805 4 Traveling Expense, Local 831 5 Traveling Expense, Local 831 8 Traveling Expense, Local 831 7 Electricity 835 30 Electricity 835 40 Electricity 835 8 Telephone/Telegraph and Internet 837 10 Telephone/Telephone/Internet 837 15 Telephone/Telephone/Internet 837 5 Rent Expenses 841 12 Rent Expenses 841 3 Rent Expenses 841 2 Office Supplies Expenses 849 25 Office Supplies Expenses 849 30 Office Supplies Expenses 849 14 Subsidy to Regional Offices/Staff Bureaus 538 1,383 Subsidy to Operating Units 539 592 Depreciation - Buildings 904 25 Depreciation - Buildings 904 10 Depreciation - Buildings 904 30 Depreciation - Office Equipment 922 12 Depreciation - Office Equipment 922 5 Depreciation - Office Equipment 922 12

7. Income and Expense Summary Income and Expense Summary 533 288 Income and Expense Summary 533 732 Income and Expense Summary 533 584 Retained Operating Surplus 502 288 Retained Operating Surplus 502 732 Retained Operating Surplus 502 584

8. Retained Operating Surplus Retained Operating Surplus 502 288 Retained Operating Surplus 502 732 Retained Operating Surplus 502 584 Government Equity 501 288 Government Equity 501 732 Government Equity 501 584

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