National Library of New Zealand Bibliographic Services Workflows.

National Library of New Zealand

Bibliographic Services Workflows

The National Library of New Zealand Te Puna Mātauranga o Aotearoa, with the support of New Zealand libraries through the Te Puna Strategic Advisory Committee, has brokered a partnering agreement on behalf of New Zealand Libraries with OCLC Online Computer Library Centre.

Under the agreement New Zealand libraries have access to a range of OCLC’s comprehensive bibliographic services and a copy of New Zealand’s flagship bibliographic resource, the National Union Catalogue, has become available on the web through OCLC’s database.

Benefits for New Zealand Libraries

As part of the agreement each New Zealand library who subscribes to National Library’s electronic services automatically become a Governing Member Library of OCLC, a unique co-operative venture with the following benefits:

• Use a workflow of your choice

Catalogue on OCLC, the National Union Catalogue or both.

• Have access to a wider range of bibliographic resources

The 82 million bibliographic resources on the OCLC WorldCat database are available to New Zealand libraries.

• Surface your library resources through the web

New Zealand libraries are more visible on the web through Google and Yahoo and the holdings surfaced through OCLC’s WorldCat, WorldCat.org and the Open WorldCat programme.

• Be able to incorporate future products and services

The agreement is structured to provide libraries with a framework to take up future opportunities. Libraries have the ability to purchase other OCLC services at their discretion and the National Library is committed to a development programme with OCLC.

What is included in the Agreement?

All New Zealand libraries have use of Connexion Client, OCLC's flagship cataloguing service, Connexion Browser, the web version of Connexion Client and CatExpress, OCLC’s simple web-based copy cataloguing tool. Libraries also have access to FirstSearch - an online service that gives library professionals and end users access to a rich collection of reference databases.

FAQ are on the Te Puna Subscriber Services website here: http://subscribers.natlib.govt.nz/

National Library of New Zealand-OCLC Agreement

Your Cataloguing Options

New Zealand libraries have the option of cataloguing using OCLC or the National Library of New Zealand. There are five different services libraries can choose from. Libraries may still use their own local system’s client to access either OCLC or the National Bibiliographic Database. Five workflows are illustrated for the the different services libraries can choose from. The workflows describe the situation for the addition of a new holdings record to the National Union Catalogue and the local library catalogue.

What can I use? Will this suit my library?

Connexion ClientConnexion Client is OCLC's flagship cataloguing service. It provides a flexible suite of tools that give users access to over 82 million records on OCLC’s WorldCat database.

Suited to large, medium and special libraries with large volumes of international or non-standard material who want to use OCLC as their main bibliographic utility.

Connexion BrowserConnexion Browser is the web version of OCLC's flagship cataloguing service Connexion Client.

Suited to large, medium and special libraries with large volumes of international or non-standard material who want to use OCLC as their main bibliographic utility.

Cat Express CatExpress is OCLC’s simple web-based copy cataloguing tool aimed at libraries who want to primarily catalogue popular materials via an easy-to-learn interface. It is perfect for lower volumes and cataloguers with less experience.

Suited to any library who wants fast copy cataloguing using OCLC.

NUC Cat Client NUC CatClient is the National Library’s flagship cataloguing service. A windows-based suite of tools that provides powerful cataloguing functionality and a search gateway to OCLC.

Suited to large, medium and special libraries with who mainly catalogue New Zealand material and who want to use the NBD as their main bibliographic utility. Also suitable for Libraries who want to use the NBD but at the same time search OCLC.

WebCatWebCat is the National Library’s web-based copy cataloguing tool aimed at fast and easy copy cataloguing. It is perfect for lower volumes and cataloguers with less experience.

Suited to any library who wants fast copy cataloguing using the NUC.

Cataloguing Workflows

WORKFLOWFIVE

WORKFLOWTHREE

WORKFLOWTWO

WORKFLOWONE

WORKFLOWFOUR

I want to use the Te Puna CatClient

I want to use Te Puna Webcat

WORKFLOWSIX

Follow this chart for the workflow for your library.

I want to catalogueusing OCLC

I want to catalogueusing my Local

Catalogue’s Client

A vendor does mycataloguing

I want to useConnexion Client

I want to useConnexion Express

I want to useCat Express

I want to catalogue using the NUC

Other gateways

WorldCat

NUCTe Puna Cat

Client

Local Catalogue

search gateway

Webcat

CatExpress

ConnexionBrowser

These are the different ways of cataloguing using the NUC

These are the different ways of cataloguing using OCLC

This green bar will appear in every workflow.

It represents a nightly upload of bib records and holdings between OCLC and NLNZ

These are New Zealand librarians.

All workflows start here.

This is a New Zealand library’s

Catalogue.

All workflows END here.

This is the search gateway from the

NUC

The Workflow Diagram Explained

This type of arrow indicates an NUC worflow

This type of arrow indicates an OCLC worflow

NUC


ConnexionClient

OCLC

Other gateways

Library of Congress

NUC

OCLC

W1: Cataloguing on the NUC using Te Puna Webcat

WorldCat

Local Catalogue

A librarian logs onto

Webcat to find a bib record

Webcat searches the NUC for the bib record

If found the librarian adds a holding

If not found the librarian can search WorldCat and other

catalogues

ConnexionClient

ConnexionBrowser

NBD CatClient

Webcat


*or receive the bib record through a new holdings report from the NUC the next morning

and transfer the bib record to their local catalogue*

If found the librarian can add a holding and save record to the NUC

If not found the librarian can create a short record on the NUC or choose another workflow

search gateway

CatExpress

Other gateways

Library of Congress

NUC

OCLC

WorldCat

Te PunaCat client

Local Catalogue

A librarian logs onto the NUC

Cat client

CatClient searches the NUC for a bib record


If found the librarian can save the bib record to the NUC and add a holding

If not found the librarian can create a bib record on the NUC and add a holding

If not found the librarian can search WorldCat and other

cataloguesWebCat

W2: Cataloguing on the NUC using Te Puna Cataloguing Client

search gateway

ConnexionClient

ConnexionBrowser

CatExpress


and transfer the bib record to their local catalogue*

*or receive the bib record through a new holdings report from the NBD the next morning

NUC

OCLC

W3: Cataloguing on WorldCat using Connexion

WorldCat

Local Catalogue

A librarian logs onto Connexion

Client or Browser to find

a bib record

search gateway

NBD CatClient


ConnexionClient

ConnexionBrowser

WebCat

CatExpress

Connexion searches WorldCat for the bib record


If not found the librarian can create a bib record on WorldCat, add a holding

and transfer the bib record to their local catalogue

Bibliographic & Holding records

NUC

W4: Cataloguing on WorldCat using CatExpress

WorldCat

CatExpress

Local Catalogue

A librarian logs onto

CatExpress to find a bib

record

search gateway

ConnexionClient

ConnexionBrowser

NBD Cat Client

WebCat

CatExpress searches WorldCat for the bib record

If found the librarian adds a

holding and transfer the bib record to their local catalogueIf not found the

librarian will need to choose another

workflow

OCLC


Bibliographic & Holding records

W5: Cataloguing on a Local Catalogue

NUC

OCLC

WorldCat

ConnexionClient

ConnexionBrowser

CatExpress


Local Catalogue

WebCat

NBD CatClient

A librarian logs onto their local catalogue and

searches WorldCat, NUC

or other gateway for a bib record

If found the librarian adds a record to their local

catalogue

A holding is transferred to the NUC at a later time

If not found the librarian creates a record on the

local catalogue

Other gateways

W6: Cataloguing using a Vendor

WorldCat

search gateway

ConnexionClient

ConnexionBrowser

CatExpress

Local Catalogue

Webcat

Te Puna Cat client

Vendor

A librarian sends an order request

the Vendor sources the bib records from the NUC or WorldCat

on behalf of the originating Library

using one of workflows 1-5

the records are then batch loaded

to the library’s local catalogue

Library of Congress

OCLC


NUC

Glossary of Terms

WorldCatWorldCat is OCLC’s database of more than 82 million global information resources in all formats-monographs, serials, electronic books and journals, Web-based articles, audio and video recordings, and more-all from the full range of recorded history.

National Union Catalogue (NUC)The National Union Catalogue of New Zealand is a collection of the holdings of New Zealand libraries and is accessed through a subscriber service called Te Puna and as a National Library service as the New Zealand Libraries' Catalogue. TransferTransfer of records relates to the ability for a library to transfer a bibliographic record from either OCLC or the NUC. It does not indicate the method or the time (real or delayed) of delivery, just that the feature is available from the bibliographic utility. Search GatewaySearch Gateway is a feature provided by the National Library of New Zealand to provide Te Puna subscribers with seamless access to OCLC’s resources if their search on the NBB has been unsuccessful. Connexion Client & BrowserConnexion Client and Browser are OCLC's flagship cataloguing services. They provide a flexible suite of tools that align a library’s bibliographic and authority record activities with WorldCat and the OCLC Authority File. CatExpressCatExpress is OCLC’s simple web-based copy cataloguing tool aimed at libraries who want to primarily catalogue popular materials via an easy-to-learn interface. It is perfect for lower volumes and cataloguers with less experience.

Te Puna Cataloguing Client Te Puna Cataloguing Client is the National Library’s flagship cataloguing service. A PC based suite of tools that provides powerful cataloguing functionality from the National Bibliographic Database, with a search gateway through to OCLC resources using Z39.50. Te Puna WebcatTe Puna WebCat is the National Library’s web-based copy cataloguing tool aimed at fast and easy copy cataloguing.

PromptCatPromptCat is a copy cataloguing vendor service provided by OCLC. Materials can be ordered through participating material partners and arrive with complete MARC records and your holdings set in WorldCat.

National Library of New Zealand Bibliographic Services Workflows.

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